R-6571
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61
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CA:RMM:r
City Council Meeting 10-12-82
Santa Monica, California
RESOLUTION NUMBER 6571(CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS
OF THE POLICE DEPARTMENT
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain records of
the City of Santa Monica under the charge of the Police
Department are no longer required for public or private pur-
poses; and
WHEREAS, the destruction of the records is necessary to
conserve storage space and to reduce staff time, expense, and
confusion in handling and informing the public; and
WHEREAS, Goverrunent Code Section 14090 authorizes the
Ci ty of Santa Monica to destroy certain records over two
years old without making a copy thereof after the same are no
longer requi red and upon the wr it ten consent of the City
Attorney and the approval of the City Council by resolution;
and
WHEREAS, the City Council has been requested to approve
the destruction of the records identif ied in Exhibit-An
attached hereto; and
e
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WHEREAS, the records identified in Exhibit "A" are over
two years old, no longer required, and have been approved for
destruction by the City Attorney,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1.
Authorization ~s hereby given to destroy
the records identified in Exhibit "An attached hereto and
made a part hereof.
SECTION 2. The City Clerk shall certify to the adop-
tion of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM:
~M.~-~
ROBERT M. MYERS
City Attorney
-2-
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City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
From: Police Department
Item
No.
Description of Record
to be Destroyed
Years
Covered
Location
1
Alphabet~cal index card cross
reference to obsolete police
incident reports. Recommended
by Department of Justice.
All prior
to 1977
(Cy)
Records Division
2
Numerical log books of DR numbers
All prior
to 9-1-80
(ey)
Records Division
3
Bicycle license copies
All prior
to 9-1-80
(Cy)
Records Division
4
Dealer record of sales slips (guns) All prior
to 9-1-80
(ey)
Records Division
5
Q citation pink copy
All prior Records Division
to 1980
(ey)
6
Traffic cite pink copy
All prior Records D1vision
to 1981
(ey)
7
Notice of needed repairs Form #49
All prior Records Division
o 1980(CY)
Recommended by:
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...
Approved by Chief of Police:
~~~~
D~~,.2
Consent is hereby given
to destroy the records
listed above.
city Attorney:
~W\.~
Date:
SEP 2 7 1982
Presented to
City Council:
city Council Action:
Approved Resolution Number
Disapproved
1 of ,t. Pages
EXHIBIT A
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City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
Item
No.
Description of Record
to be Destroyed
8
Q citation transmittal sheets
9
Memoranda of E.A.P. transmittals
10
"No Hit" applicant fingerprint
card
11
Taxi driver permits
12
Booking control book
13
summary of daily cash collections
(copy of)
Recommended by:
~.Q.'M~~
From: Police Department
Years
Covered Location
All prior Records Division
to 1980
(Cy)
All prior Records Division
to 1980
(Cy)
All pr10r Records Divis10n
to 1980
(Cy)
All prior Records Division
to 1980
(Cy)
All prior Records Division
to 1977
(CY)
All prior Records Divis10n
to 9-1-80
(CY)
Approved by Chief of Police:
>~~
Date:
~.:2
Consent is hereby given
to destroy the records
listed above.
City Attorney:
Date:
~ M. 0---
SEP 2 7 ]982
Presented to
City Council:
City Council Action:
Disapproved
Approved Resolution Number
~ of ~ Pages
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ADOPTED AND APPROVED THIS
12th
DAY
OF O~,tober
~ 1982.
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 657~(~CS).WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
crTY OF SANTA MONICA AT A MEETING THEREOF HELD ON
October 12
, ,
, 1982 BY THE FOLLOWING COUNCIL VOTE:
AYES:
COUNCIlMEMBERS: Conn, Edwards, Jennings, Zane and
~ayor Yannatta-Goldway
NOES:
CQUNCILMEMBERS: None
ABSENT:
COUNCILMEMBERS: Press and Reed
ABSTAIN:
COUNCILMEMBERS: None
ATTEST:
.~~,.y~
~ CLERK