R-7011
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RP:DTA:EA:bmc
Councll Meet~ng: ~ - Santa Monlca, Callfornia
Resolution No. 7Dll(CCS)
(City Councll Serles)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ESTABLISHING PROCEDURES
AND CRITERIA FOR CONDUCTING RUNNING RACES.
WHEREAS, it is proposed that the City of Santa Monlca
establlsh certaln procedures and cr~terla for conducting runnlng
races; and
WHEREAS, the conducting of such runn~ng races 1S in the
publ~c interest, and for the beneflt of the Clty of Santa Monica,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1- The Recreat1.on and Parks Department shall
be the lead department 1n the reVlew &nd approval of appl1.cat1.ons
for runnlng races.
SECTION 2. The followlng schedule 1.S established for
f1.ling and processing appl1.cations for runnlng races
Approval/D1.sapproval
Filing Deadline Deadl~ne
1st Quarter (Jan-Mar) July 1 Aug. 15
2nd Quarter (April-June) Oct. 1 Nov. 15
3rd Quarter (July-Sept.) Jan. 1 Feb. 15
4th Quarter (Oct.-Dec.) Apr. 1 May 15
SECTION 3. The annual number of races shall be llmlted
to a total of six lOK and/or marathon races, unless walved by
motion approved by the City Council.
SECTION 4. The following races shall be included in
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the total number of annual races:
Santa Monica Recreation and Parks Department IOK
Santa Mon~ca Recreation & Parks Department Marathon
Soc~al Services lOK
SECTION 5. The follow~ng cr~ter~a shall be used ~n-
determin~ng the ellgiblllty of appllcation:
a. Appllcatlon has been properly sUbmitted to the Clty
of Santa Mon~ca Event Management Team withlh the deadlines with
necessary ~nformat~on.
b. Fund ral.sing events with an agency sponsoring the
races shall be liluted to the Cl.ty in its officlal capacl.ty and
Santa Monica based non-profl.t soclal serVlce agencl.es lncluding
the Community SerVl.ce Council.
c. No route can be used more frequently than four
times per year so as not to lmpose upon the people who ll.ve on
that partlcular route.
d. Establl.shed events shall have priorlty over other
events unless the event was not held the preceed~ng year or 1.n
the Judgement of Event Management Team the event should not be
repeated.
e. Groups or indivlduals applying wl1l be glven
prlorlty in the followlng order If they need other crlter1a
items:
1- Races sponsored by the Cl.ty of Santa Monica.
2. Santa Monlca based non-profit groups.
3. Santa Mau1.ca based commercial interest with races
of natl.onal sign1.ficance. .
4. Non-Santa Monlca based commercial interest, with
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races of natLonal s.l.gnLfLcance.
f. Cons~deration w~ll be g~ven to the impact the event
will have on the communLty with relatlon to time of day, traffic,
park1ng and length of the event.
g. W1th races of nat10nal importance, the f1nanc1al
return and publicity to the City will be considered.
h. Exper1ence level of the promoter or race d1rector
will be considered along with their ability to prepay for all
C1ty services in advance.
SECTION 6. The follow~ng materLals w111 be required to
be subm1tted by the applicant w~th the applicat1on:
a. Map of race route des.l.red.
b. Signed contract w1th sponsor.
c. S.l.gned contract or ver~flcat1on of cornm.l.tment for
televislon or other media coverage.
d. Veriflcat10n of comm1tment from nat10nal or inter-
nat~onally known runners.
e. Ver1f1cation of the race be1ng part of a qual.l.fying
system for nat.l.onal or .l.nternat.l.onal races.
f. Sample of flyers to be d1strlbuted to homes and
bUS1nesses along route .l.nfOrmlng the occupants of the pending
race.
g. A non-refundable appl~cation fee of $100 pa.l.d by
certlf~ed cash~er's check.
h. EVldence of promoter exper~ence in this type of
act1.vity.
i. Statement as to reason for race, who benefits, type
of sponsorship.
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J. Ingress & Egress: The promotor shall make appro-
priate accernmodations to insure l.ngress and egress of res1.dents
along the race route. Th1.s plan shall be submitted to the D~rec-
tor of Recreat1.on and Parks for approval thirty (30) days prior
to the race date.
SECTION 7. Race signs: Promot~onal signs W1.ll not be
perm1.tted in resident1.al areas. They will be llm~ted to the
start/finish area and other approved locations w1.thin Clty. Dl-
rectional slgns may be used along the race routes. All s1.gn
deslgns and locat~ons are to be subm~tted to the D~rector of
Recreat~on and Parks for approval thlrty (30) days prlor to the
race.
SECTION 8. Route Frequency: No approved race route
can be used more frequently than once every two months nor more
than four tlmes per year.
SECTION 9. The followlng procedure shall be used ln
the selection of the races to be run:
a. The Event Management Team wlll reVlew all appl1.ca-
tlons properly submltted wlthln the deadllnes for each quarter.
The Event Management Team wlll determ1.ne which races wlll be per-
rnltted within that quarter.
b. Any interested person may appeal a declsion of the
Event Management Team to the Recreatlon and Parks Comm~ss~on
with~n 10 days of the decislon of the Event Management Team.
c. Any interested person, lncludlng a C~ty Councilmem-
ber, may appeal a deC1Slon of the Recreatlon and Parks Commlsslon
to the city Councll within 10 days of the declsion of the Recre-
at~on and Parks Commission.
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d. The staff shall notlfy the members of the City
Council of any actLon~ taken by the Recreatlon and Parks Commis-
sion with regard to any applications.
SECTION 10. The mlnunum fee for runn~ng races 1n Santa
Monlca shall be $lO.OOO(except for those races mentloned ~n Sec-
tion 4).
SECTION 11. The approval of an applicatlon shall be
conditioned upon execution of a contract in a form satisfactory
to the Clty. In addltlon to the Race Fee. contract shall provide
that the est~mated costs ~ncurred by the Clty of Santa Monica in
connection w1th the race shdll be pald by the appl~cant by cer-
tlfied cashler's check 30 days prlor to the race date and that
costs exceedlng thlS estimate wlll be payable on demand.
SECTION 12. C1ty Staff wlll work and cooperate wlth
the race appllcant in the development of any new race route to be
used. The route must adhere to all sect1.ons of this resolution
concernlng use of Clty streets. The Santa Monlca Pollce Depar-
ment and the City TrafflC Englneer's office will be consulted as
to the course of the route.
SECTION 13. The ten kllometer (route A) race route
shall begin at Santa Mon~ca College and continue on an easterly
dlrectlon along Pearl Street to the intersectlon of 34th Street.
turning southerly along 34th Street to the intersection of Ocean
park Boulevard. continu~ng 1.n a westerly dlrection on Ocean park
Boulevard to 14th Street, turn~ng northerly onto 14th Street and
contlnuing to the intersection of pico Boulevard. turning easter-
ly on pico Boulevard and continuing to 30th Street, turn1ng
southerly on 30th street to Pearl Street and continuing in a
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westerly d~rect~on to 16th Street to the Santa Mon~ca College
stadium.
SECTION 14. The second ten kilometer (route B) race
route shall begin at the ~ntersection of Alta Avenue and Ocean
Avenue, cont~nuing ~n a southerly dLrection to Washington Avenue,
t.urn~ng in an easterly d~rection to 4th Street, continu~ng in a
northerly d~rection to the intersect~on of Alta Avenue, turning
in an easterly d~rect~on, contlnulng to 9th Street, turnlng
northerly and cont~nuing to Carlyle Avenue, turn~ng easterly on
Carlyle Avenue to 12th Street, turning southerly and contlnu~ng
on 12th Street to Alta Avenue, turnlog easterly on Alta and con-
tinuing to 15th Street, turn~ng northerly on 15th Street to Mar-
guer~ta Avenue, turnlng easterly on Marguerlta Avenue and con-
tinu~ng to 25th Street, turn~ng northerly on 25th Street and con-
tinulng to San Vlcente Boulevard, turnlng westerly on San V~cente
Boulevard and continulng to Ocean Avenue, turn~ng southerly on
Ocean Avenue and fin~shlng at the lntersect~on of Montana and
Ocean Avenue.
SECTION 15. The thlrd ten kilometer (route C) race
route shall beglo ~n front of the Civ~c Auditor~um on Main Street
and contlnulng in a northerly dlrection to Colorado Avenue, turn-
ing in a westerly d~rectlon to Ocean Avenue, turn~ng northerly
and continuing to Wilshire Boulevard, turn~ng easterly on wil-
shlre Boulevard and contlnulng to the lntersection of 11th Street
where a 180 degree turn will be made and the race will cont~nue
westerly on Wl1shlre Boulevard to Ocean Avenue, turnlng southerly
to Colorado Avenue, turning easterly to Main Street, turning
southerly and continuing to Barnard Way, turning westerly and
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cont~nuing along Barnard Way to Ocean Avenue, turn~ng westerly
l.nto the 2500 Beach Park1.ng Lot, the race will cont1.nue 1.n a
northerly direct1.on through the park1.ng lot and the Promenade to
the f1.n1.sh at the Santa Monica P1.er.
SECTION 16. The marathon (route D) race route shall
beg1n at the intersection of 17th Street and Pearl Street head~ng
easterly on Pearl Street and cont1.nU1ng to the intersect1.on of
28th street, turning northerly on 28th Street, cross1.ng pica
Boulevard and cont1.nuing on Stewart Street to Expos1.t1.on
Boulevard, turn~ng easterly on Expos1.tion Boulevard to Centinela,
northerly on Centlnela to Olymplc Boulevard, westerly on Olymplc
to 14th Street, northerly on 14th Street to Carlyle Avenue, east-
erly on Carlyle Avenue to 25th Steeet, northerly on 25th Street
to San vicente Boulevard, westerly on San V1.cente Boulevard to
Ocean Avenue, southerly on Ocean Avenue to Wash~ngton Avenue,
easterly on Wash1.ngton Avenue to 4th Street, northerly on 4th
Street to Marguer1.ta Avenue, easterly on Marguer~ta Avenue to
11th Street, southerly on 11th Street to Pearl Street. easterly
on Pearl Street to 14th Street, northerly on 14th Street to
Grant, easterly on Grant to the Santa Monc1.a College stad1.um and
complete two (2) loops.
SECTION 17. The Event Management Team may approve
minor modif1.cat~ons to the approved race routes 1.n keeping with
other sect1.ons of this resolut~on.
SECTION 18. The C~ty Counc~l by mot1.on may approve
other routes for runn1.ng races.
SECTION 19. Resolution No. 6809 (CCS) is hereby
repealed.
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SECTION 20. The C1ty Clerk shall cert1fy to the adop-
tion of th1s Resolution, and thenceforth and thereafter the same
shall be in full force and effect.
Approved as to Form:
c~ ~" ~ 0 .b.-
Robert M. Myers
City Attorney
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Adopted and approved this 14th day of May, 1985.
~
TemPOr
I hereby certify that the foregalng Resalutian No. 7011(CCS)
was duly adopted by the Clty Council of the City of Santa Monica
at a meeting thereof held on May 14, 1985 by the :following
Councll vote:
Ayes: Councllmembers: Conn, Epstein, Jennings, Katz,
and Zane
Noes: Councllmembers: Ilene
Abstain: Councilmembers: None
Absent: Councilmembers: Edwards and Mayor Reed
ATTEST: -
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Dep~ City Cl~
,
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