R-7058
. !- e -
RESOLUTION NUMBER 7058{ccS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA
AMENDING THE EXECUTIVE PAY PLAN
AND ESTABLISHING THE SALARY OF THE
CITY ATTORNEY
WHEREAS, the Executive Pay Plan adopted by ResolutIon No.
6753 (cC S) has been in effect for two years;
WHEREAS, certaln of its provlslons requlre updatIng to
reflect organIzat1onal changes and to update compensatIon and
benef1ts provlslons; and
WHEREAS, the City Attorney's salary range requlres
readJustment to reflect salarles for comparable pos1tions 1n
Callfornla cItles; I
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1: The CIty Council does hereby establIsh an
Executive Pay Plan WhICh deflnes the wages and benefIts of the
CIty'S Department Heads and those members of the Executive Staff
- 1 -
--------
> . e e
of the CIty Manager r s OffIce who choose to represent themselves
IndivIdually under Ordlnance No. 80'l (CCS) .
SECTION 2: The elements of the ExecutIve Pay Plan shall be
as follows:
A. Participants. PartICIpation in the Executive Pay Plan
shall be llml ted to the AssIstant CIty Manager, BuildIng Officer,
CIty LIbrarIan, DIrector of CIVIC AudItorIum, DIrector of
CommunIty and Economic Development, DIrector of Finance, Director
of General SerVIces, Director of Personnel, DIrector of PlannIng,
Director of RecreatIon and Parks, Director of TransportatIon,
FIre ChIef, PolIce ChIef, DIrector of MunICIpal Airport, and
Director of Information Services. In addItion, the CIty
Manager's Office AdminIstrator, Council OffIce Administrator,
Budget Director, SenIor Management Analysts and Management
Analysts on the CIty Manager's staff may partiCIpate In the
ExecutIve pay Plan if they choose to indiVIdually represent
themselves under the terms of OrdInance No. 80l (CC S) .
Members of the CIty Manager's ExecutIve Staff who choose to be
indIVIdually represented and become participants in the Executive
Pay Plan shall have the right to stop partiCIpatIon In the
Executive Pay Plan and to request representation by an
appropriate unIt. IndIVIduals who exerCIse that rIght cannot
agaIn become partICIpants In the ExecutIve Pay Plan during the
term of thIS Resolution.
- 2 -
-- - - - - - - - - - ---- -- ---- -- - -------
e e
B. July l, 1985 Wage AdJustments. Effective July 7, 1985,
the E-step salarIes for the partIcIpants In the ExecutIve Pay
Plan shall be as follows:
AssIstant CIty Manager $600l
BUIlding OffIcer 4043
City LIbrarIan 4574
DIrector of CIVIC AuditorIum 4043
DIrector of CommunIty & EconomIC Development 5175
Director of Finance 5048
DIrector of General SerVIces 600l
DIrector of Personnel 4805
DIrector of Planning 4925
DIrector of RecreatIon and Parks 4688
Director of TransportatIon 5573
FIre Chief 5573
Police ChIef 6001
DIrector of Municipal Airport 4143
DIrector of Information SerVIces 4574
CIty Manager's Office AdminIstrator 2791
Council OffIce AdmInIstrator 2467
Budget DIrector 3944
SenIor Management Analyst 3158
Management Analyst 2592
c. Subsequent Annual Wage Adjustments. EffectIve January
5, 1986 the E-step salary of SenIor Management Analyst shall be
adJusted to $3318 per month and the E-step salary of Management
Analyst shall be adjusted to $2723 per month.
D. City Payment of Employee ContrIbution to PERS.
PartICIpants In the Executive Pay Plan who currently receive CIty
payment of the employee contributIon to PERS shall continue to
receIve that benefit. The CIty WIll pay the full employee
retIrement contribution of the FIre ChIef and DIrector of
PlannIng and one half of the employee retIrement contrIbution of
the Director of Recreation and Parks effectIve July 7, 1985.
E. Hours of Work and OvertIme. Participants In the
Executive Pay Plan are exempt employees under the FaIr Labor
- 3 -
----------- ------------ -- - ----- - -- - - --- - - - - - - - - - -- - - - --- - - - - -
. e
Standards Act, work durIng normal business hours of the City
and, ~n addItIon, devote whatever tIme IS necessary to accomplish
the work of their offIces without overtime compensation.
PartIcIpants In the Executive Pay Plan may not accrue
compensatory time. However, the CIty Manager's OffIce
AdminIstrator and the Council OffIce Administrator may receive
overtime pay when work performed outsIde the normal business
hours of the CIty is also clearly outside the scope of theIr
assigned Departmental responsIbIlItIes. Management Analysts and
SenIor Management Analysts assigned to the Budget process wIll
receIve fIve days of paid leave upon completion of the Budget
season WhICh must be taken off prIor to December 31 of the next
fIscal year In recognItIon of the long hours assocIated WIth
Budget preparatIon.
F. Performance Based Compensation. The City Manager or
his deSIgnee shall evaluate the performance of partIcipants In
the ExecutIve Pay Plan annually. The evaluatIon shall be made no
later than 45 days followIng the end of any fIscal year. Said
evaluation shall Include an assessment of general management
SkIlls and specIfIc accompl~shments of each individual employee.
The CIty Manager or hIS deSIgnee shall meet wIth each IndiVIdual
employee to dISCUSS the evaluation and shall establIsh mutually
agreed upon performance crIterIa upon WhICh the following year's
evaluatIon shall be based. The oral evaluatIon shall be followed
by wrItten evaluatIon WIthIn ten (10) working days if the
employee so requests or If the City Manager or his designee deems
it adVIsable.
- 4 -
- -- - -- - -- ----- - - - - - - - ------------------
. e
When, In the opInion of the CIty Manager, the capabIlItIes and
accomplishments of an IndIVIdual employee have been exceptIonally
meritorIOUS a cash payment of one percent (l%) to ten percent
(l0%) of that employee's annual salary on June 30 of the fIscal
year for WhICh performance IS beIng evaluated shall be made.
The bonus shall be paId no later than 30 days following the date
of the evaluatIon. Said payments shall be regarded as one time
bonuses and shall not become part of the employee's base salary.
Said payments are subJect to retirement contrIbutIons.
A merIt pool not to exceed 4.5% of the base salarIes of the
partICIpants In the ExecutIve Pay Plan sh a II be establIshed
annually from which any and all saId payments shall be made.
NothIng hereIn shall be construed as reqUIring that all pooled
funds be dIstrIbuted in any year.
If an employee recommended for a cash payment prefers, the CIty
Manager may provide paId tIme off In lIeu of all or part of the
cash payment provided that the value of the above alternative
shall not exceed the cash payment originally proposed and the
'1mer i t pool t1 shall not be conSIdered to be increased by VIrtue of
electIon of thIS alternative.
If, In the opinion of the CIty Manager, no cash payment or paid
tIme off IncentIve IS warranted by an employee's performance, the
employee shall have the opportunIty to present, withIn ten ( l0)
days of notIficatIon that no payment IS due, additIonal
InformatIon that might alter the City Manager's deCIsion. The
deCISIon of the CIty Manager, after conSIderatIon of any such
- 5 -
--------- -- ----- -- -------- - -- - --- ~------------------------
e e
addItIonal InformatIon, shall be final and no appeal may be taken
therefrom.
It is expressly understood by particIpants 10 the Executive Pay
Plan that the performaoced-based payments descrIbed In this
sectIon do not constitute a generally granted increase under
SectIon 1100 of the CIty Charter and SectIon 2l05E of the
MunIcipal Code, and that denIal of such payments does not
conSltute a demotion.
G. Deferred CompensatIon. PartIcipants In the ExecutIve
Pay Plan who participate In the City's Deferred CompensatIon Plan
shall recel ve from the City an amount equal to the amount that
the employee IS contrIbutIng toward the Deferred compensation
Plan, to a maXImum of $75.00 per month.
H. Annual PhYSIcal Exam. Participants In the Executive
Pay Plan shall receIve an annual phYSIcal examInatIon at City
expense.
I . Mental Health Insurance. PartIcIpants in the ExecutIve
Pay Plan shall receIve mental health Insurance coverage at City
expense.
J. Long Term DIsabIlity Insurance. PartICIpants In the
ExecutIve Pay Plan shall receIve long term dIsability insurance
coverage at CIty expense. Subject to the usual provislons and
exclUSIons of such insurance plans, the coverage shall be for 60%
of salary after a l80 day elImInation period.
- 6 -
----~-- --- - - - - - ----------------------------
e e
K. Health and Dental Insurance. The City shall pay the
full premlum of existlng fee-far-service or health malntenance
organIzation (HMO) coverage for particlpants ln the Executive Pay
Plan and eliglble dependents.
L. Management Leave. Participants ln the ExecutIve Pay
Plan shall recelve six management leave days per flscal year.
Payment at the employee's base salary rate for any unused
management leave days shall be payable to the employee upon
terminatIon or withIn thlrty (30) days from the end of the fiscal
yea:r In which the leave days were earned but unused.
M. VacatIon Leave. ParticIpants ln the Executlve Pay Plan
shall receIve vacatIon leave as provlded In Sectlon 2104H of the
Municlpal Code, provided, however, that the Clty Manager may
authorize the accrual of vacatIon beyond the 11mI ts of SectIon
2104H In indivIdual cases where the employee has been unable to
use vacatlon due to work demands.
Each employee covered hereIn shall accrue vacatlon leave on the
followlng basis:
1) Followlng completlon of the fIrst six calendar months
of completed serVIce, SIX (6) workIng days.
2) Thereafter, up to and lncludlng fIve completed years of
serVIce, one (l) workIng day for each completed
calendar month of serVIce.
- 7 -
----- - - --- - ------------------~~-~~-~~---~ ------------
----------
. e
3) Thereafter, up to and includIng ten completed years of
service, one and one-quarter (1.25) workIng days for
each completed calendar month of service.
4) Thereafter, up to and Includlng flfteen completed years
of serVlce, one and on-half (l.5) workIng days for each
completed calendar month of service.
5) Upon completIon of fIfteen years of service and
thereafter, one and three-quarters (l.75) workings days
from each completed calendar month of service.
N. Sick Leave. PartICIpants In the Executive Pay Plan
shall earn slck leave as follows:
1) Upon completIon of the flrst SIX calendar months of
completed service, SlX (6) days.
2} Thereafter, one day per completed month of service.
Other sIck leave prOVISIons shall be as contaIned In Sectlon
2l04I of the MunIcipal Code except that partIclpants in the
Executive Pay Plan may elect annually to receIve a payoff at
their base salary rate for unused sIck leave as follows:
Less Than 10 Years Service 10 Or More Years of Service
SIck Leave Days SIck Leave Days
Used in Flsal Days Used In Fiscal Days
Year Payable Year Payable
0 9 0 12
1 8 1 11
2 7 2 HJ
3 6 3 9
4 5 4 8
5 4 5 7
6 3 6 6
- 8 -
---- - ------- - - ------------ - - - -- - -
. e
7 2 7 5
8 1 8 4
9 0' 9 3
l0 2
1l 1
12 or more 0
A maXImum accrual lImIt of one-hundred and thirty (130') days of
sick lea ve is applIcable to any employee who has elected payoff
at any time durIng hIs/her employment.
o. Holida:y~. The DIrector of Transportation shall receIve
those paId holIdays provided for the employees of the
TransportatIon Department. The City LibrarIan shall receIve
those paId holidays provided for the Library GUIld and Library
Non-ProfesSIonals. All other partIcIpants in the Executive Pay
Plan shall receive the followIng paId holIdays:
New Year's Day January 1
Martin Luther King's
BIrthday ThIrd Monday In January
Lincoln's Birthday February 12
Washington's Birthday Third Monday In February
MemorIal Day Last Monday in May
Independence Day July 4
Labor Day First Monday In September
ThanksgIving Day Fourth Thursday in November
The Friday following ThanksgIvIng Day
The Half-Day ImmedIately Before ChrIstmas Day
Christmas Day December 25
The Half-Day ImmedIately Before New Year's Day
One Floating HOlIday
All Other Holidays Delared By The City CounCIl
P. Overpayment Remedy. PartIcipants in the ExecutIve Pay
Plan shall reImburse the CIty for any overpayment of wages or
benefIts. Said reImbursement shall not be requIred untIl the
CIty notIfIes the affected employee In wrIting. Reimbursement
may be accomplIshed by a lump sum deductIon from the next payroll
warrant Issued to the employee follOWIng notIficatIon, or by
- 9 -
--------- - --~--------- ---------- --- ---- -- - ---
. . e e
other reasonable repayment method mutually acceptable to the
employee and the CIty, except that lum sum deduction shall be
requIred If the next payroll warrant Issued to the employee IS
the final or termInation warrant.
SECTION 3: The salary of the City Attorney, who shall not
be a participant In the ExecutIve Pay Plan, shall be $69,612 per
annum, wIth all benefits in effect as of July 1, 1985 to remain
in full force and effect.
SECTION 4: This Resolution shall be effectIve for the
perIod July 7, 1985 to June 30, 1986. EffectIve July 1, 1986,
thIS ResolutIon shall be deemed repeal led and of no further force
and effect.
SECTION 5: ResolutIon Number 69105 and any other
resolutIons InconSIstent with thIS resolutIon are hereby
repealled.
SECTION 6: The CIty Clerk shall certify to the adoption of
thIS Resolution and thenceforth and thereafter the same shall be
In full force and effect.
APPROVED AS TO FORM:
~ "-- . \ 0 -
ROBERT M. MYERS
City Attorney
- 110 -
- ~--- - - - - - - -- - - - - - - - - ------------ - -----------------
----
. ' . e e
Adopted and approved this 30th day of July, 1985.
~~ tf-~kL
I Mayor
I hereby certify that the foregOIng Resolution No. 7058(CCS)
was duly adopted by the CIty Council of the City of Santa Monlca
at a meetlng thereof held on July 30, 1985 by the following
Council vote:
Ayes: Councilmembers: Conn, Epstein, Jennings, Katz,
Zane and Mayor Reed
Noes: Councilmembers: None
Abstain: Councllmembers: None
Absent: Councilmembers: Edwards
ATTEST:
Vbnr1 WJ. A/~
Ci ti-- Clerk
---------------------- ---------------- -----------