R-6753
. .
RESOLUTION NUMBER 6753
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA
ESTABLISHING AN EXECUTIVE PAY PLAN
WHEREAS, it is the mutual desire of the City of Santa
Monica, the City's Department Heads and certain members of the
Executive Staff of the City Manager's Office to establish an
Executive Pay Plan: and
WHEREAS, an Executive Pay Plan will establish the wages
and benefits of the City's Department Heads and those members
of the Executive Staff of the City Manager's Office who choose
to exercise their right under Ordinance Number 801 (CCS) to
represent ~hemselves indivirlual1y in their employment relations
with the City,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1:
The City Council does hereby establish an
Executive Pay Plan which defines the wages and benefits of the
City's Department Heads and those members of the Executive
Staff of the City Manager's Office who choose to represent
themselves individually under Ordinance Number SOl.
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SECTION 2: The elements of the Executive Pay Plan shall
be as follows:
A. partici~ants. Participation in the Executive Pay Plan
shall be limited to the Assistant City Manager, Deputy City
Manager, Building Officer, City Engineer, City Librarian,
Director
of Civic Auditorium, Director of Community and
Economic Development, Director of Finance, Director of General
Services, Director of Personnel, Director of Planning, Director
of Recreation and Parks, Director of Transportation, Fire
Chief, and police Chief. In addition, the City Manager's Otfice
Administrator,
Council
Office
Administrator,
Senior
Administrative
Analysts on the City Manager's Staff and
Analysts on the City Manager's staff may
Administrative
participate in the Executive Pay Plan if they choose to
individually represent themselves under the terms of Ordinance
Number 801.
Members of the City Manager's Executive Staff who choose to be
individually
represented
and become participants in the
Executive Pay Plan shall have the right to stop participation
in the Executive Pay Plan and to request representation by an
appropriate unit. Individuals who exercise that right cannot
again become participants in the Executive Pay plan during the
term of this Resolution.
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B. July 1, 1983 Wage AdJustments. Effective July 1,
1983, the E-step salaries for the participants in the Executive
Pay Plan shall be adjusted as follows:
Assistant City Manager
Deputy City Manager
Building Officer
City Engineer
City Librarian
Director of Civic Auditorium
Director of Community & Economic Development
Director of Finance
Director of General Services
Director of Personnel
Director of Planning
Director of Purchasing
Director of Recreation and Parks
Director of Transportati~n
Fire Chief
Police Chief
Ci ty Manager's Office Admhdstrator
July 1983
July 1983
6%
4%
4%
4%
4%
4%
4%
4%
6%
4%
4%
4%
4%
4%
4%
6%
4% in lieu of
STA adjustment
4% in lieu of
STA adjustment
2%
2%
Council Office Administrator
Senior Administrative Anal~st
Administrative Analyst
For the purposes of applying the above noted percentage
increase, the E-step of tine Senior Administrative Analyst who
serves as assistant to the City Manager shall be $2906/month.
C. Subsequent Annual wage Adjustments. Effective July 1,
1984, and July 1, 1985, the E-step sa1ari~s of Executive Pay
Plan participants shall be adjusted by the percentage increase
in the Revised Consumer Price Index (For Urban Wage Earners and
Clerical Workers, 1967=100) for Los Angeles-Long Beach-Anaheim,
published by the United States Department of Labor, Bureau of
Labor Statistics, from April 1 of the year preceding the wage
increase to March 31 of the year of the wage increase,
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provid~d, however, that the percentage wage adjustment shall
not be less than three percent (3%) or greater than five
percent (5\).
D. City
Payment of Employee Contribution to PERS.
Participants in the Executive Pay Plan who currently receive
City payment of the employee contribution to PERS shall
continue to receive that benefit. Effective July 1, 1983, the
City shall pay the employee contribution to PERS on behalf of
the Deputy City Manager and the Police Chief.
E~ Hours of Work and Overtime. Participants in the
Executive Pay Plan work during the normal business hours of the
City and, in addition, devote whatever time is necessary to
accomplish
the
work
uf their offices without overtime
compensation.
Participants in the Executive Pay Plan may not
accrua compensatory time. However, the City Manager's Office
Admini~trator and the Council Office Administrator may receive
overtime pay when work performed outside the normal business
hours ~f the City is also clearly outside the scope of their
assigned Departmental responsibilAties.
F. Performance Based Compensation. The City Manager or
his designee shall evaluate the performance of participants in
the Executive Pay Plan annually. The evaluation shall be made
no later than 45 days following the end of any fiscal year.
Said
evaluation
shall ihclude an assessment of general
management
skills
and
specific accomplishments of each
individual employee.
The City Manager or his designee shall
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.
.
meet with each individual employee to discuss the evaluation
anc shall establish mutually agreed upon performance criteria
upon which the following year's evaluation shall be based. The
oral evaluation shall be followed by written evaluation within
ten (10) working days if the employee so requests or if the
City Manager or his designee deems it advisable.
When,
in
the
opinion
of the City Manager, the
capabilities and accomplishments of an individual employee have
been exceptionally meritorious a cash payment of one percent
(1%) to ten percent (10%) of that employee's annual salary on
June 30 of the fiscal year for which performance is being
evaluated shall be made. The bonus shall be paid no late~ than
30 days following the-date of the evaluation. Said payments
shall be regarded as one time bonuses and shall not become part
of the employee's base salary. Said payments are subject to
retirement contributions.
A merit pool not tu exceed 4.5% of the base salaries of
the participants in the Executive Pay Plan shall be
established
annually from which any and all said
payments
shall be made.
Nothing herein shall be
construed
as
requiring that all pooled funds be
distributed in any year.
If, in the opinion of the City Manager, no cash payment
is warranted by an employee's performance, the employee
shall have the opportunity to present, within ten days
of notification that no payment is due, additional
information
that
might
alter the City Manager's
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decision. The decision of the City Manager, after
consideration of any such additional information, shall
be final and no appeal may be taken therefrom.
It is expressly understood by participants in the
Executive Pay Plan that the performance-based payments
described in this section do not constitute a generally
granted increase under Section 1100 of the City Chart~r
and Section 2l05E of the Municipal Code, and that denial
of such payments does not constitute a demotion.
G. Deferred Compensation. Participants in the Executive
Pay Plan who participate in the City's Deferred Compensation
Plan shall receive from the City an amount equal to the amount
that
the
emploYeE
is contributing toward the Deterred
Compensation Plan, to a maximum of $75.00 per month.
H. Annual Physical Exam. Participants in the Executive
Pay Plan shall receive an annual physical examination at City
expense.
I. Mental
Health
Insurance.
Participants
in the
Executive Pay Plan shall receive mental health insurance
coverage at City expense.
J. Long Term Disability Insurance.
Participants in the
Executive Pay Plan shall receive long term disability insurance
coverage at City expense. Subject to the usual provisions and
exclusions of such insurance plans, the coverage shall be for
60% of salary after a 180 day elimination period.
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.
.
K. Health and Dental ~nsurance. The City shall pay the
full premium of existing fee for service or health maintenance
organization (HMO) coverage for participants in the Executive
Pay Plan and eligible dependents. In Fiscal year 1985-86, the
City may raise the fee for service deductible to a maximum of
$200 per individual family member and may require that the
employee
contribute
the
difference
in premium between
co-payment HMO's and non-copayment HMO's.
L. Management Leave. Participants in the Executive Pay
Plan shall receive six management leave days per fiscal year.
Payment at the employee's base salary rate for any unused
management leave days shall be payable to the employee upon
termination or within thirty days from the end of the fiscal
year in which the leav~ days were earned but unused.
M. Vacation Leave.
Participants in the Executive Pay
Plan shall receive vacation leave as provided in Section 21048
of the Municipal Code, provided, however, that the City Manager
may authorize the accrual of vacation beyond the limits of
Section 21048 in individual cases where the employee has been
unable to use vacation due to work demands.
N. Sick Leave. Participants in the Executive Pay Plan
shall earn sick leave as follows:
(1) Upon completion of six months of service, six
days.
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.
(2) Thereafter,
one day per completed month of
service.
Other sick leave provisions shall be as contained in Section
21041 of the Municipal Code except that participants in the
Executive Pay Plan may elect annually to receive a payoff at
their base salary rate for unused sick leave as follows:
Less Than 10 Years Service
10 or More Years Service
Sick Leave Days
Sick Leave Days
Used In Fiscal
Year
Days PayabJ.e
Used In Fiscal
Year
Days Payable
0 9 0 12
1 8 1 11
2 7 2 10
3 6 3 9
4 5 4 8
5 4 5 7
6 3 6 6
7 2 7 5
8 1 a 4
9 or more 0 9 3
10 2
11 1
12 or more 0
A maximum accrual limit of one-hundred and thirty ( 130 ) days of
sick leave is applicable to any employee who has elected payoff
at any time during his or her employment.
O. Holidays.
The Director of Transportation shall
receive those paid holidays prb\ided for the employees of the
Transportation Department.
The City Librarian Shall receive
those paid hol~~ays provided for the Library Guild and Library
Non-Professionals. All other participants in the Executive Pay
Plan shall receive the following paid holidays:
a
.
.
New Year's Day
Martin Luther King's
Lincoln's Birthday
Washington's B~rthday
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
January 1
January 15
February 12
Third Monday in February
Last Monday in May
July 4
First Monday in September
Fourth Thursday in
November
The Friday following Thanksgiving Day
The half-day immediately before Christmas Day
Christmas Day December 25
The half-day immediately before New Year's Day
One Floating Holiday
All other holidays declared by the City Council
Birthday
P. 9yerpayment Remedy.
Participants in the Executive
pay Plan shall reimburse the City for any overpayment of wages
or benefits.
Said reimbursement shall not be required until
the
City
noti f ies
the
affected
employee -in writing.
Reimbursement may be accomplished by a lump sum deduction from
the next payroll warrant issued to the employee following
notification, or by other reasonable repayment methGd mutually
acceptable to the employee and the City, except that lump sum
deduction shall be required if the next payroll warrant issued
to the employee is the final or termination warr~nt.
SECTION 3.
This resolution shall be ef~tive for the
period from July I, 1983, to June 30, 1986. Effective July 1,
1986, this resolution shall be deemed repealed and of no
further force and effect.
SECTION 4. Resolution Number 6590 (CCS) and Resolution
Number 6742 (eeS) are hereby repealled.
SECTION 5. The City Clerk shall certify to the adoption
of this Resolution and thenceforth and thereafter the same
shall be in full force and effect.
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APPROVED AS TO FORM:
f'~~ do ~..a-"l ,-
~ .,,,..~";:, 'fttft.~~fJJ1~t,.
ROBERT M. MYERS
City Attorney
.
10
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.
OF
September
ADOPTED AND APPROVED THIS
, 1 983 .
27th
,
DAY
~~
MAYOR
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 6753 ._WAS DULY ADOPTED BY THE CITY COUNCIL QF THE
CITY OF SANTA MONICA AT A MEETING THEREOF HELD ON
September 27,
AYES:
NOES:
ABSENT:
ABSTAIN:
. 1983 BY THE FOLLOWING COUNCIL VOTE:
COUNCILMEMBERS: Conn, Epste~nt Press, Jennings,
Reed, Zane and Mayor Edwards
COUNCILMEMBERS: None
COUNCILMEMBERS: None
COUNCILMEMBERS: None
ATTEST:
/) '/r /0L/J"-" ,
~_1 /(XU~ .~.
CITY CLERK