R-6823
C\ty CounC1l Me~ng:
CM:LCB:MS:ms ..
February 14, 1983 ~ .
Sa~ Mon~ca, California
RESOLUTION ~o.6823(CCS)
(C1ty Councll Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AMENDING THE BUDGET FOR THE FISCAL YEAR 1983-84
WHEREAS, the City Council adopted the annual budget for
f1scal year 1983-84 on June 21, 1984; and
WHEREAS, the Clty Manager conducted a mid-year reV1ew
dur1ng January 1984; and
WHEREAS! C1ty Charter Sectlon 1506 authorized the City
Counc1l to amend or supplement the budget by mot1on adopted
by the aff~rmatlve votes of at least f1ve Counc1l members;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
Sectlon 1. The budget for fiscal year 1983-84 is hereby
amended by the approprat~on lncreases and reductlons detailed
on Attachment A.
Section 2. The budget for f1scal year 1983-84 1S hereby
amended by the transfers withln funds 1n departments which
are detailed on Attachment B.
Section 3. The C1ty Clerk shall cert1fy to the adoption
of thlS resolut~on and thenceforth and thereafter the same
shall be in full force and effect.
APPROVED AS TO FORM:
~ M. ~lt
Robert M. Myers
City Attorney
-
Fund
General
Department
C1ty Clerk
Personnel
Communlty &
Economic
Development
Police
Fire
Llbrary
General
SerVlces
Non-depart-
mental
S~ry of Proposed APprc~r~at~n
Increases/(Reductions}
Item
Purchase of Velo-Binder
Metered postage overrun
Olymp~cs - City display
rack
Transfer budgeted funds
for employee medical
exams from the Police
Department
El~m~natlon of Net
Budgeting: Provide funds
for Farmer's Market
Associat1on payment
Miscellaneous suppl~es
and expenses needed.
EHH!:},x't-P
Attachment A
Increase/(Reduct1on)
SubJect
to Not l.n
Gann Gann Total
1,358
17,840
1,500
20,698
4,000
4,000
3,984
3,984
Transfer budgeted funds
for employee medical exams
to Personnel Department (4,000)
Reduce budget for elec-
triclty
Ambulance service overrun
which is offset by
revenues
Reduce budget for natural
gas
OlymplCS - flags
Reduce budget for
electricity
Olympics - banners &
flags
Reduce budget for MOO
lncrease set-aside
37
( 245)
(4,245)
46,460
46,460 67,158
o
4,000
38,741
38,741 42,725
o
(4,245)
15,562
o 15,562 15,562
(56,000)
2,000
(54,000)
(182,780)
(182,780)
5,000
(280,000)
o
(54,000)
(182,780)
Fund
General
(Cont. )
.
Summary of Proposed Appropr~at~on
Increases/(Reductions)
e
Department
Retirement
Inter-fund
Transfers
Fund Total
Self Insur- Comprehenslve
ance
CETA
Beach
pier
Bus
Auto
N/A
Recreatlon -
Beach Park1ng
C/ED - P1er
Development
Item
Feduce budget for
Health/Dental benefits
Reduce budget for
ret~rement system
current serV1ce pay-
ments
Increased contrlbu-
tion from enterprise
div~s~ons for metered
mail use
Cost of Cla1m settle-
ments is higher than
proJected
II
II
II
"
Net Funds Totals
Quest10ned costs from
the FY 82 CETA program
audit by the county of
Los Angeles
Fund Total
Olymp1cs - three all
terra1n cycles
Fund Total
Olympics - Internat10nal
Flags
Fund Total
38
Increase/(Reduction)
SubJect
to Not 1n
Gann Gann Total
(200,000)
(475,000)
o
(475,000)
(287,975)
(287,975) 0 (287,975)
(46,1160)
0 (46,460) (46,460)
(975,318 54,303 (921,015)
21,914
159,022
48,373
o
229,309 229,309
4,127
o
4,127'
4,127
o
5,400
5,400
5,400
5,800
o
5,800
5,800
.
.
~*H3,lHt,-~
Attachment B
Summary of Transfers W~th~n Departments
Needing City Councll Approval
(No net budget 1mpact)
INCREASE/(REDUCTION) BY
ACCOUNT GROUP Net
Fund Department S&';V S&E C/O Capltal Change
General (11,024)
Data Processing 11,024
0 0 (11,024) 11,024 0
Three computer software packages budgeted as
capital outlay items are not needed at th1S
th1S t1me. Funds w1ll instead be allocated
for ~tems Wh1Ch support the Computer Upgrade
capltal proJect.
C~ty Clerk
(2,650)
1,890
(2,650) 1,890
760
760
o
o
Funds needed due to miscellaneous overruns in
supply and expense acounts and to purchase a
cassette tape dupl1cat1ng mach~ne.
F1nance
(12,199)
12,199
0.2,199) 12,199
o
o
o
Funds needed for professional serVlces studles
of flxed asset systems ($7,000) and cash
management ($3,000) and for minor renovations.
CDBG
C/ED
o
4,736
4,736
o
(9,336 )
4,600
(4,736 )
o
General
Pollce
Unexpended and unneeded funds for completed
capital proJects should return to CDBG cont1n-
gencyaccount ($4,736). Transfer of funds
from an underrun 1n cap1tal proJect 262-927
for Barr1er Removal is needed due to overrun ~n
262-933 20th Street Alley Reconstruction
($4,600) .
(46,575) -
26,575
(46,5751 26,575
o
20,000
20,000
o
Funds needed due to increased costs of med1cal
serVlces supplled by Santa Monica Hospltal and
a change ~n the County billlng process ($26,575).
In add1t10n, CIP Commlttee concurred wlth the
departmental assessment that an outslde consult-
lng f1rm should be hlred to evaluate the po11ce
Department's a1l~ng radlo system ($20,000).
39
summa~of Transfers Within Depar4ltents
Needlng City Council Approval
Fund
Department
Net
Change
General
Recreat~on & Parks
21,195
(21,195) 21,195
o
o
o
Funds are needed due to an overrun ~n Harbor
expenses princlpally as a delayed result of the
19B3 storms ($11,510) and due to ant~c1pated
increases ~n rent charged by the School D1str1ct
for recreat10nal facll~t~es ($9,625).
General Services
o
o
o
(3,000)
3,000
o
o
Funds for purchase of two add1t1onal typewr1ters
for admlnlstrative staff ($3,000) are to be
transferred from an underrun ln a cap~tal outlay
1tem for purchase of a one-ton chass1s (416-801).
Arts Commlss~on
(2,500)
o
2,500
(2,500) 2,500
o
o
Funds needed to purchase a typewr1ter, desk and
chair for new off1ce at the Carousel bUlldlng.
Non-Departmental
(300,000)
o
o
(300,000)
300,000
300,000
Cost-account1ng change WhlCh moves funds budgeted
for the computer upgrade proJect from capital
outlay account 274-801 to capital budget account
274-902 ($300,000) where carryover funds for this
proJect are also budgeted ($405,727).
CDBG
C/ED
(1 r 120)
o
(1,120)
(1,120) 1,120
o
o
Funds for CDBG program share of word processing
eqU1pment cost ($1,120) may be transferred from
supplies and expense accounts.
Redevelop- C/ED
ment
(6,000)
o
6,000
(6,000) 6,000
o
o
40
Funds for purchase of microcomputer term1na1s
($6,000) .
~'und
:iscel-
laneous
}rants
P1er
Refuse
:ater
Airport
summartltf Transfers W1thin Depar4ltnts
Need~ng City Council Approval
~epartment
Parks & Recreat~on
Senior Nutrit10n
Program
C/ED
General Services
General SerV1ces
A1rport
2,677
Funds to cover permanent salary costs which
were slightly underbudgeted ($B40).
(2,677)
o
2,677
(2,677)
o
o
Net salary and wages overrun ($2,677) from
Temporary employee cost overruns due to unantl-
cipated holdover of Carousel operat1onal staff
as Clty employees.
(18,029)
(18,029)
(25,000)
(5,000)
5,000
o
o
43,029
43,029
(25,000)
Refuse b1n repair account overrun due to need to
convert b1ns for new type of collect~on vehlcle
resulted in account group deflcit ($43,029).
Data Process1ng has recommended a computer ter-
minal be purchased ($5,000). A decision was made
not to purchase a dynamometer which was partlally
budgeted ~n capital outlay account 441-802 ($22,OCO).
(30,000)
o
30,000
(30,000) 30,000
o
o
Funds for purchase of computer equipment ($30,000)
to cimplement billlng system upgrade by Data
Process2ng may be transferred from utility
accounts which are underrunnlng.
(3,496)
(3,496)
3,496
3,496
o
o
o
Based on past utillzation, electr1c utillt~es
were apparently underbudgeted.
41
summar~f Transfers Withln Depart4ltnts
Needlng Clty Councll Approval
INCFEASE!(REDUCTION) BY
ACCOUNT GROUP Net
Fund Department S&W S&E C/O Capltal Change
Trans- Mun1c1pal Bus L~nes (60,000)
porta- 15,000 45,000
tlon 0 (60,000) 15,000 45,000 0
Cable
Cable
Funds are reaulred for word processlng equip-
ment ($15,000) in order for the department to
participate ln the city's office automation
program and due to h1gher than expected com-
puter hardware costs for cap~tal proJect
656-901 ($45,000).
(37,000)
37,000
(37,000) 37,000
o
o
o
Instead of a permanent employee, profess1onal
serV1ces are being prov1ced to manage the
Cable T.V. program.
General
Capital Budget
o
o
o
(45,174)
45,174
o
o
Transfer of funds remain~ng ln Police De-
partment re~odellng proJect to a C1ty Hall
complex improve~ents proJect to ensure cen-
tral~zed pr~or1ty setting ~n the allocat~on
of funds and schedullnq of proJects to
potentlally lnclude other departments as well
as Police Department reauests.
42
.
e
ADOPTED AND APPROVED THIS
14th
DAY
OF
February
. 1 984 .
~.----.... .---
~ .7
'--~ 4.-.-1
MAYOR
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 6823(CC~)WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ~T A MEETING THEREOF HELD ON
February 14
, 1984 BY THE FOLLOWING COUNCIL VOTE:
AYES:
COUNCIlMEMBERS: Conn, Jennings, PreSS, Zane and
Mayor Edwards
NOES:
COUNCILMEMBERS: Epstein and Reed
ABSENT:
COUNCILMEMBERS: None
ABSTAIN:
COUNCILMEMBERS: None
ATTEST :-
/) S) ,." ,
~~ /' ld_lL~
CITY CLERK