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R-6975 , I C~:LCB:MS:bp ... santJllonica, Cailrornla City Council Meetlng: February 19, 1985 RESOLUTION ~O. 6975(CCS) (Clty Council Ser1es) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF S~~TA MONICA AMENDING THE BUDGET FOR THE FISCAL YEAR 1984-85 WHEREAS, the City Council adopted the annual bucget fer fiscal year 1984-85 on June 19, 1984; and WHEREAS, the City Manager conducted a mld-year reVlew dur1ng January 1985: and WHEREAS, City Charter Sect10n 1506 authorizes the C1ty CaUDCll to amend the budget by motion adopted by the afflrmative v~tes of at least five Council members: NOW, THEREFORE, THE CITY COUNCIL OF THL CITY OF SANTA ~ON~CA DOES RESOLVE AS FOLLOWS: SECTION 1. The budget for fiscal year 1984-85 is hereby amended by the reven~e estimate adJustments detailed cn ~ttachment A. SECTION 2. The budget for ~~e fLsca1 year 1984-85 lS hereby affianced by the approprlatlon lncreases and reduct1cns jetalled on Attachm~n~ B. SSCTION 3. The budget for fiscal year 1984-85 15 he~eby amencea by the transfers within funds in departments "hLCh dre deta~1ed on Attachrrent C ana D. 1 1 . sant'-onJ.ca, CM:LCB:MS:bp CalJ.fornia CJ.ty Council ~eeting: February 19, 1985 SECTION 4. The City Clerk shall certJ.fy to the adoptJ.on of thJ.s resolution and thenceforth and thereafter the sa~e shall be in full force and effect. APPROVED AS TO FORM: ~.~~r~ CIty Attorney 2 ~ . . Adopted and approved thlS 19th day of February, 1985. ~~l.~ I ' M-ayor - - - - I hereby certify that the foregoing Resolutlon No. 6975(CCS) was duly adopted by the City Councll of the CIty of Santa Monica at a meeting thereof held or. February 19, 1985 by the follOWIng Council vote: Ayes: Councllmembers: Conn, Epsteln, Jennings, Zane and Mayor Reed Noes: Courcilmembers: None AbstaIn: Councllmembers: None Absent: Councilmembers: Edwards and Katz ATTEST: ~~--- CIty Clerk --~- ---- - ~ ----- . . A'ITACH:-1ENT P. ~W;l\~~ :,f{ Proposed AdJustments to Revenue Est~mates Account 1t'ame/ Increase Fund Account No. Item (Reduct~on) General Sales Tax Sales activity ~s $ 774,026 01-901-000-000-016 stronger than ant~c~pated Property Taxes Trend change ~n (710,656) 01-900-000-000-001 Secured Prop. Tax 01-900-000-000-006 w~ll be followed 01-900-000-000-002 ~n related changes 01-900-000-000-003 to var~ous other 01-900-000-000-004 accounts. 01-900-000-000-008 01-900-000-000-009 Mun~. Ord. V~olat~ons Account~ng change 666,336 01-903-000-000-070 w11l ~ncrease revenue Motor Veh~c1e In-L~eu Tax Results from passage 01-905-000-000-084 of St. Local Govt. Fiscal Reform Act 2,061,000 Total General Fund $ 2,790,706 Beach Park~ng Lot Rev. Greater than anticipated 11-906-000-000-126 usage $ 168,996 Total Beach Fund S 158,995 Redevelop. Bond Issue Proceeds H~gher than S 249,818 18-934-000-QOO-252 ant~c~pate net proceeds Interest Interest assoc~ated 18-904-000-000-075 with Bond Proceeds 306,697 Total Redevelopment $ 556,515 Communl.ty Development Pr~or year a11ocat~on DrawndowLt ~n Block Grant 19-932-000-000-119 '83 - '34 $ (696,580) (CDBG) Total CDBG $ (696,580) Transport. Passenger Rev. Greater than 41-912-000-000-200 ant1c1pated usage $ 257,000 34 e . TDA Sales Tax-Oper. ProJecced operatLng 41-912-000-000-275 results Lndicate less IDA revenue can be c1aLmed (1,000,000) Oper. Interest Higher than antLcLpated 41-912-000-000-301 investLble balance 475,907 TDA Sales Tax - Cap. For projects approved by 41-931-000-000-012 fund Lng agencLes 674,000 Interest - CapLtal HLgher than antLcLpated 41-931-000-000-075 LnvestLb1e balance 568,169 Total Transportation $ 975,076 Gas Tax FAU - Carryover Delay in Wilshire 43-905-000-000-074 Phase II ProJect $ 0, 058,000) Total Gas Tax $(1,058,000) Total all Proposed Adjustments $ 2,736,713 - - 35 e . ATTACHMENT B ~>l:R-:i.i:>.;:.~-~ Suw~ary of Proposed Approprlat~on Increases/(Reductlons) Increase Fund Department Item (Reduction) General Fire Transfer of fire apparatus ( 26,382) mechanlcal repalr functLons to General Services MechanLcal Malntenance. General Transfer of fire apparatus repaJ.r 26,382 Servlces functLons from the Fire Department to Mechanical Malntenance. Development of a complete facllLties 25,000 lnventory related to the implementa- tion of the automated maLntenance management system using funds trans- ferred from a CIP proJect to General SerVlces - AdmLnlstration. Transfer of funds to Finance - ( 7,000) PurchasLng to reJ.mburse the costs of an as-needed Warehouse Worker at the Central Warehouse. Finance Transfer of funds from General 7,000 ServLces to reLmburse the costs of an as-needed Warehouse Worker at the Central Warehouse. C/ED Offsettlng technJ.cal adJustments 15,407 needed to consolLdate CDBG contin- Non- gency funds in the operating budget (-15,407) Departmental for the CommunLty and Neighborhood Services DLvision and to provide for CDBG relmbursement in non-depart- mental. Capital - Transfer of funds previously budgeted ( 25,000) General for systems evaluatLons of specLfic Government City facilities to General Services - AdmLnLstratlon to fund a complete facilLties inventory related to the automated maLntenance management system. General Fund Total 0 Refuse General Funds required due to MOU settle- 45,591 SerVlces ment and as-needed temporary personnel for continuatLon of alley debrls removal program. 36 e . Increase Fund De?artment Item (Reductl.on) Refuse Capl.tal - Funds aval.lable from underruns in ( 45,591) General capital equl.pment purchases due to Government trade-l.n credits on old equipment. Refuse Fund Total 0 Parking General Funds requl.red to pay for concrete 56,190 Services drl.veway entrance to Parkl.ng Lot 11 ($5,000), a feasl.bility and prellml.- nary desl.gn study for proposed 7th Street parking structure ($28,000). and provl.de funds for bond l.nterest payments which were hl.gher than anticipated ($23,190). Parking Fund Total 56,190 Beach Recreatl.on & Funds required due to MOU settle- 64,976 Parks ments and increased use of tempor- ary employees for beach parkl.ng. Beach Fund Total 64,976 CDBG Non- Technical adJustments needed to 155,577 Departmental properly reflect CDBG transfers to General Fund due to reallocations of CDBG funds from capl.tal proJects to operatl.ng program expenditures. (S140,200), cant1.ngency ($15,407) and decreasing adjustment ($30). Capital Technlcal adJustments needed for (-166,907) act1.on approved by City Council 10/9/84 to show Residential Re- habl.liation Loan program as fl.nanced by miscellaneous grants fund Job b1.11 rever.ues ($151,500) and transfers to the operating budget contIngency ($15,407). NOTE: Net reduction in CDBG fund appropriatl.ons of $11,330 Wl.ll mean that appropriatl.ons equal estimated actual revenues for 1984-85. CDBG Fund Total (-11,330) 37 - . Increase Fund Department Item (Reduction) M~sc. Non- Techn~cal adJustment needed to 19,758 Grants Departmental ensure that the general fund can be reimbursed for the ent~re amount of CCAP - State of the Art grant revenues expected In 1984-85. In- creased revenues are expected this year due to delayed start-up of the program last year. There has been no change in the total amount of the grant. Non- (-151,500) Departmental Capital - Offsetting technical adjustments 151,500 C/ED needed for action approved by C~ty Counc~l 10/9/84 to show Res~dentlal Rehabilitation Loan program as capital proJect financed by M~sc. Grants Fund Jobs bill revenues ($l51,500). MlSC. Grants Total 19,758 Pier Capital Purchase of a tent for use 1n the 26,000 adjacent to the Carousel Park is funded 100% by a grant from the Coastal Conservancy. P1er Fund Total 26,000 Redevel. C/ED Add~t~onal admln~strat~ve costs in- 38,422 curred for the Ocean Park Bond clos~ng and archltectural serv~ces requ~red by des1gn development changes approved by CJ.ty Council. Operating budget increase for the 52,460 ThJ.rd Street Development Corporat~on is proposed because expend~ture needs were underestimated at the time of budget adoption. Salar~es and wages increases due to 13,887 MOU settlements and a small ~ncrease in use of temporary employees to support the Farmer's Market. Redevelopment Fund Total 104,769 - 38 . . Increase Fund Department Item (Reduct:J.on) Trans- Mun:J.cipal Cap:J.tal outlay expend].~ures budgeted 83,500 porta- Bus Lines in FY84 wh].ch were pald :J.n FY85 due to t:J.on late del:J.very. M:J.cro!mLnL computer cap:J.tal proJect 64,000 lon 1983-84 requlores add:J.t].onal funds due to recommended har~ware costs. Transportat:J.on Fund Total 147,500 39 ~ -- . e E^l.;.-..i...lT~-::ri ATTl'.Cm-1EKT C Suw~ary of 7ransfers W~thln Depart~ents Need~ng Clty Councl~ Approval (No Net Budget Impact) INCREASE! (REDUCTION) BY ACCOUNT GROUP Net Fund Deflartment S&W S&i:: CiQ ChanS'e General C~ty Clerk (17,702) 17/702 17,702 (17,702) 0 Funds budgeted for professional serVl.ces and specl.al departmental suppll.es are avallable to support an as-needed pOSltLon to asslst in records management systems design. General SerVl-ces (60,000) ( 900) 60,000 900 60,000 (59,lOO) ( 900) 0 Funds for purchase of a typewrl.ter ($900) are lnstead transferred to suppll.es and expenses to support equlpment rental costs. Underruns In varlOUS supply and expense l.tems ($60,000) are transferred to support unanticl.pated as- needed employee expenses. Finance (14,218) 13,318 900 13,318 (14,218) 900 0 Underruns in offlce supplies and other ex- pense ltems are transferred to support as- needed positions which were unanticlpated ($l3,318) and to support expanded scope of office refurnl.shlngs proJect ($900) . Pollce (34,365) 34,365 (34,365 ) 34,365 0 Salary saVl.ngs are avallable to s~pport the revenue offset CCAP grant program spendlng 1n 1984-85 ($19,365) and increased costs of maintain~ng the Police Fleet ($15,000) . Personnel (7,200) 7,200 (7,200) 7,200 0 Funds budgeted for permanent personnel were not used and are transferred to support in- crease in maJor advertislng source's costs ($7,200). 40 . e INCREASE! (REDUCTION) BY ACCOUNT GROUP Net Fund Department S&W S&E CIO Chan<;;e Community 5< (40,000) Econom~c 10,000 Development 40,000 (40,000) 0 Funds budgeted for professlonal serVlces ($40,000) to asslst in preparation of the revlsed Zonlng Ordlnance are transferred to support an as-needed Planner who lS perform- lng the requlred work under Clty staff supervlslon. Airport Airport (22,575) 22,575 22,575 (22,575) 0 Underrun in funds required to purchase fuel for resale lS transferred to offset overrun In salarles and wages due to MOU settlements and unantlclpated as-needed personnel costs. Water General Servlces (122,408) 98,346 24,062 98,346 (122,408) 24,062 0 Underrun in funds requlred for purchase of water from MWD provldes funds to offset MOU settle!l\ents and unanticlpated as-needed per- sonnel costs ($98,346) and to offset capltal outlay account overruns resultlng from charg- lng prlor year ltems to current year budget. Refuse General Services (120,007) 119,755 252 119,755 (120,007) 252 0 Underruns in accounts used for purchase of trash blns and special department supplles and payment of dump fees are available to offset MOU settlements and unantlclpated as- needed personnel costs ($119,755) and to off- set a small capltal outlay account overrun ($252) cause by a hlgher than proJected equipment purchase price. Sewer General SerVlces ( 9,088) ,91088 9,088 ( 9,088) 0 Underrun In funds required for contractual services provlde funds to offset MOU settle- ments and unantlClpated as-needed personnel costs. - 41 . e I~CREASE/(REDUC~ION) BY ACCOUNT GROUP Net Fund De)?artment S&W S'~ C/O Change OIL Beach Recreation & (22,066) ( 6,848) Parks 28,914 28,914 (22,066) ( 6,848) 0 Underruns ~n var~ous suppl~es and expense and ..ap~tal outlay ~tems are transferred to sup- port MOU settlements and unant~c~pated as- needed personnel costs. Pier Pier (20,801) 20,801 (20,801) 20,801 0 Funds budgeted for permanent personnel were instead used for temporary personnel, creat- ing a sav~ngs ~n personnel costs. This sav~ngs is transferred to support capital outlay cost overruns due to FY84 purchases pa~d from the FY85 budget ($5,701) and lease ~mprovements for utJ..IJ..tJ..es to the new res- taurant on the P~er ($lS,lOO). Aud~- civ~c (16,000) torJ..um Aud~torium 8,000 8.000 (16,OOO) 8,000 8,000 0 Transfer of funds available due to vacanc~es 1n author~zed pos~t1ons to offset unantic1- pated aJ..r cond~t~on~ng system repair costs and overrun ~n electr1cal ut~l~ty costs. Redevel- COlmnun~ ty & (26,012) opment Econom~c 26,012 Development (26,012 26,012 0 Funds budgeted for legal expenses are trans- ferred to support expenses related to the !:love of Econom~c Development Division staff to the Transportat1on fac~lity. . - - - 42 , . . - ATTACHHENT D i ..u:=1:.";: I :" C 0'1 1~ ~ 0 ~ -Q~ ~ ~~ ~ 1 ~ u ~ ffi I 0 I 1-1 ":I ~~ :::: '0 >;:)) N 0 '+l ,0 111 ~ :;.1 v ~~I ~ m~~~ ~ I rz~.a;.3 Z '.)1 I V ;;: 0 I :> ... c: ~ l-l ,\I ,!: ..-I ';j >> >. IlJ. ...: _ ~ ~ ~ i..! -I.t~ .. .....0 -'!j :cri :>1...-;) .~ Q I ~ 0 ;q -' I t.: ~ OJ 5.l 't:' co.:::o ~ ,,",I I: N >- IlJ ~ ~ ~ .o.J 0 ~ ~I QJ... oI-l 1.1.1 > 0 .. u ~ '"'I' ""'I ~ u " I... ... "c " o it! C:r"ICw l-- I :].!:>w-lC d) llol __ .::~:~ ~ g~E~~ +l' ~r ...... c Co ... .J I..! ::n ~ a r:J. t "1' ~!!:: ~ <tl >0 c: '.)1 "<H "'~ '.),~" 0 ,,~ ... 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