R-8944
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FINANCE:MD:RB:DC\DOCFEERE
Santa Monica, California
Counc~l Meet~ng of October 10, 1995
RESOLUTION NO. 8944
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA REVISING
FEES FOR THE DUPLICATION OF
PUBLIC DOCUMENTS
WHEREAS, State Government Code Sect~on 6257 (Public Records
Act) states that the fee that government agencies charge for the
dupllcatlon of public documents should be the actual cost of
duplicatlOnj and
WHEREAS, the City of Santa Monlca has recently completed an
analYSls of the fees charged by varlOUS City departments for the
dupllcat~on of public documents; and
WHEREAS, it was determlned that in some cases, the amounts
charged by the City needed to be adJusted to reflect the actual
cost of duplication; and
WHEREAS, lt is the policy of the Clty of Santa Monlca to
charge for the fully allowable costs of services provided by the
City Staff when such serv~ces benefit indlvldual users rather
than members of the community as a whole; and
WHEREAS, Ordlnance Number 1754 (CCS) (the II Ordinance" ,
adopted July 12, 1994, governs the settlng of the amount of user
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fees or fees for serVlces provlded to or for the benefit of
partlcular lndlviduals rather than the general publlc, and
WHEREAS, the Ordinance allows such user fees or fees for
serVlces to be set by ordinance, by a resolutlon adopted by the
City Councilor by any other means authorized by law; and
WHEREAS, the City desires to reVlse eXlstlng fees for the
duplicatlon of publlC documents by this resolutlon,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES
RESOLVE AS FOLLOWS:
SECTION 1. The fee for the dupllcatlon of public documents
by means of a standard photocopy machine is hereby establlshed at
$.20 (20 cents) per page for all documents except for documents
for which a fee is statutorlly set.
SECTION 2. Resolution Number 8770 (CCS) dated June 28, 1994
lS hereby amended to set fees for the duplicatlon of blueprints,
centerllne tles, benchmarks, mlscellaneous survey tles, police
criminal reports, and pollce trafflc reports as detalled In
Attachment A to this resolutlon
BECTI01\' 3
The fees set forth in thlS resolutlon shall be
effective upon adoptlon of the resolution.
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SEC':'IC'::: 4
~h2 Clty Clerk s~all ce~tl=Y to t~e adO?t~oL at
~~~s ~esolutlcn, and the~ce:o=~h and c~ereafter ~he sa~e shall be
l~ =ull fo~ce and ef=e~t
APPROVED AS TO FOR~.
futbJLJdu J~~
M.;;RSP.A JONts .~lO"CJ'rRYE~' u
ClCY Atto=~ey
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A TT ACHMENT A
Current and Projected Fees for the Duplication of Public Documents
(Per page unless otherwise noted)
Fee
Current
Fee
Projected
Fee
Standard Photocopy (all departments) $ 10-$ 20
$ 20 (a)
Pollee Reports (b)
(Criminal & Traffic)
Bluepnnts
8 1/2" x 11"
13" x 20" through 24" x 36"
27" x 40" through 31" x 40"
30" x 48"
43" x 60"
$1020 (c) $ 350
(per report) (per page)
$ 204 $ 1 30
408 1 50
510 160
1020 200
1020 235
Centerline Ties, Benchmarks, and
Miscellaneous Survey Ties
408
260
Note
(a) Excluding certain documents set statutonly by State Government Code
(e g Campaign Statements and Statements of Economic Interest)
(b) Police reports are stored on and produced from a computer Imagmg
system The per-page direct cost to duplicate a document are
slgmflcantly higher than for a standard photocopy due to higher equipment
costs and a longer time penod to produce a page A computer Imaging
system IS used to realize other operating and cost efficiencies which
cannot be reflected In a fee for duplicating public documents
(c) Average length of a police report IS three (3) pages
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Adopted and approved thiS 10th of October, 1995
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Mayor
I hereby certify that the foregomg Resolution 8944 (CCS) was duly adopted at a meetmg
of the City Councd held on the 10th of October, 1995 by the followmg vote
Ayes
Council members
Abdo, Ebner, Genser, Greenberg, Holbrook, O'Connor,
Rosenstein
Noes
Councd members
None
Abstam
Conncd members
None
Absent
Council members
None
ATTEST
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City Clerk