R-7768
e
.
FD:CMD:aks:midcreso
Council Meeting: February 28, 1989
Santa Monica, California
RESOLUTION NO. 7768(CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AMENDING THE BUDGET FOR THE FISCAL YEAR 1988-89
WHEREAS, the City Council adopted the annual budget for
fiscal year 1988-89 on June 23, 1988; and
WHEREAS, the city Manager conducted a mid-year review
during January 1988; and
WHEREAS, the City Charter Section 1506 authorizes the city
council to amend the budget by motion adopted by the affirmative
votes of at least five Council members;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. The budget for fiscal year 1988-89 is hereby
amended by the revenue estimate adjustments detailed in Exhibit
A.
SECTION 2.
The budget for the fiscal year 1988-89 is
hereby amended by the appropriation increases and reductions
detailed in Exhibit B.
- 1 -
e
e
SECTION 3. The budget for fiscal year 1988-89 is hereby
amended by the transfers within funds in departments which are
detailed in Exhibit c.
SECTION 4. The City Clerk shall certify to the adoption of
this resolution and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
~M..
~
Robert M. Myers
city Attorney
- 2 -
Fund
General
Housinq
Authority
e
e
EXHIBIT A
PROPOSED CHANGES TO FY 1988/89 REVENUE BUDGET
Account Name/
Account Number
Barricade Permits
01-902-061-000-000
Police Services/Fees
01-906-145-000-000
Map/Code/Spec sales
01-906-155-000-000
General Fund Total
Sect 8 Housing Adm
12-905-038-000-000
Sect 8 Housinq proq
12-905-039-000-000
Total Housing- Authority
I
Miscellaneous Child Care Program
Grants 20-932-336-000-000
Federal Homeless Grant
20-932-357-000-000
Total Miscellaneous
Grants
,
'"
Increase/
(Decrease)
Comments
($6,300) To reflect lower revenue
for fee increases not per-
mitted by the City Attorney.
(84,375) To reflect lower revenue for
fee increases not permitted
by the city Attorney.
7,000 To reflect additional
estimated revenue fro1'l\ fee
increase.
($83t675)
207,632 To separately account for
the receipt of administrat-
ive revenue associated with
the Section 8 Housing
program.
188,647 To reflect the receipt of
additional total program
revenues ($396,279) less
separate accounting for
administrative revenues
associated with the section
8 Housing- Program
($207,632). Net change is
$188,647.
$396,279
25,000 To reflect state Child Care-
proqram Grant.
115,941 To re-budqet Federal
Homeless Grant revenues not .
received in FY 1987-88.
$140,941
e
e
PROPOSED CHANGES TO FY 1988/89 REVENUE BUDGET
Fund
Account Name/
Account Number
Increase/
(Decrease)
COl\\1llents
Water Water Connection Fee (272,392) To reflect an accounting
25-914-249-000-000 change to match revenues
with expenditures, as
required under AB 1600. Fees
collected will be inita1ly
recorded as deferred revenue
on the Water Fund balance
sheet and will be recorded
as revenue when budgeted as
an allowable expenditure.
Wastewater Sewer Connection Fee (1,180,559) To reflect an accounting
31-933-166-000-000 change to match revenues
with expenditures, as
required under AS 1600. Fees
collected will be initally
recorded as deferred revenue
on the Wastewater Fund
balance sheet and will be
recorded. as revenue when
budgeted as an allowable
expenditure.
Airport Airport - Hangar Rtl 104,250 To reflect additional
33-911-211-000-000 estimated revenue from the
lease of space in the
Specialty/ Limited Fixed
Base operator Hangar.
Airport - Off/Shop Rtl 70,000 To reflect additional
33-911-212-000-000 estimated revenue from the
lease of space in the Cloyer'
Field Terminal and -
Administration Building.
Total Airport $174,250
Total Change (Gross)
($825,156)
,
"
"
e
e
PROPOSED CHANGES TO FY 1988/89 REVENUE BUDGET
Fund
Account Name/
Account Nl]'!.~,-her
Increase/
(Decrease)
Comments
Adjustment for Reimbursements &
Transfers
o
Total change (Net)
($825,156)
.m-==-==="=__=~
~'"
e
e
EXHIBIT B
SUMMARY OF PROPOSED APPROPRIATION
I NCREAsEs/(REDUCT IONS)
Fund
Department/Division
City Council/City
Council
General
General
City Clerk/Elections
General
Personnel/Administration
General
Fire/Suppression
General
Cultural and Recreation
Services/Recreation
General
Increase
(Reduction)
$16,272
149,167
4,351
45,587
57,916
Community and Economic 285,303
Development/Community
and Neighborhood Services
Item
Increase in conference and
meetlng funds for City Council
members.
Increase approprlation to meet
greater than antlclpated
expenditures for June '88 and
Nov. '88 elections ($119~OOO),
legal publication of Zoning
Ordinance and ($20~167)~ and
printing volume and paper
costs ($10~OOO).
Increase approprlation to meet
greater than antlclpated
advertising costs.
Increased appropriations to
meet unexpected cost increase
due to overtime to maintain
constant manning level
($26,526) and additlonal fire
statlon equipment per MOU
settlement and correction of
budgeting error (19,061-net).
Increase appropriation for
Special Events. Increase is
offset by additional revenue.
Establish appropriation to
expend Federal and State
Homeless program grants WhlCh
were not fully utillzed last
fiscal year ($162,303);
establish appropriation for
completion of renovation at
Colorado social services
facility ($34,362) and
maintenance of this facility
($68~638) the cost of which
will be partially offset by
rent revenues; and the
reappropriation of prior year
funds for two communlty
service programs ($20~OOO).
Fund
General
General
General
General
e
Department/Division
Communlty and Economic
Development/Planning
General Services/
Civil Engineering
General Services/
Fleet Management
Non-Departmental!
All Others
Increase
(Reduction)
$123,362
27,014
14,645
673,097
e
Item
Increase appropriation due to
additional costs associated
wlth preparation of speclal
studies requlred to revise
City Zoning Ordinance
($20,000), and increase
appropriation for the
preparation of additional
environmental lmpact reports
which are paid for by
developers ($103,362-net).
Increase appropriation for
purchase of microcomputer for
the automation of various
Civil Engineering work
functions ($27,014-net).
Increase appropriation for
greater than anticipated
vehicle repair costs
($14,645-net).
Establlsh appropriation to pay
Deferred Compensatlon Plan
administrator for plan
maintenance fee ($3,090); to
increase appropriation for
Cold Weather Program
($146,000); and to increase
appropriation for reimburse-
ment to the Redevelopment Fund
for equipment of benefit to
the General Fund ($1,620),
legal fees associated with
Airport Residual land ProJect
(current year-$314,974 and
prior year-$50,780), for prior
year costs associated with the
Bayside District Corporation
but paid in the current year
($6,760), for reimbursement of
costs associated with the
analysls of the proposed
aquarium proJect ($5,000); and
to recognize certain previous
General Fund transfers to the
Cable Fund as grants rather
than as loans ($144,873-net).
-
.
. e e
General Non-Departmental/Interfund $(176,062) Increase reimbursement from
Transfers Miscellaneous Grants Fund for
Homeless Program expenditure
($115,941), increase
reimbursement from Housing
Authority for Section 8
Program administrative
expenditures ($11,656),
establish technical approprla-
tion to relmburse General Fund
for computer-related
expenditures made on behalf of
various other funds ($38,165),
establlsh technical appropria-
tion to reimburse the General
Fund from the Miscellaneous
Grants Fund for Older Adult
Materials Collection Grant
expenditures ($5,OOO), and
reimbursement from the
Redevelopment Fund for costs
associated with tree planing
on Ocean Park and Bernard Way
center strip ($5t3OO).
General Capltal Projects/General 47,750 Increase appropriation for
Government Geo-base capital proJect.
Increase offset by increased
revenue.
General Capital Projects/Community 133,075 Appropriation of State and
and Economic Development Federal Homeless Program
grants.
Beach Cultural and Recreation 197,352 Increase appropriation to
Servlces/Beach Maintenance reimburse the General Fund for
proportionate share of cost of
new accounting system, labor
Compliance Officer, and Child
Care Program ($164), for
administrative support costs
for Beach Parking Division
($136,205), for additlonal
costs associated with Sand and
Sea Club property ($50,000),
for additional water costs
($3,987-net), and for greater
than antlcipated equipment
costs ($6t996).
Beach Cultural and Recreation $115,008 Increase appropriation to
Services/Beach Parking correct administrative
oversight and rebudget for
Pollce beach patrol
($29,940-net) and various
costs associated with phaslng
e e
out City parking lot
operations for conversion to
private Parking Lot Operator
($6,299-net), and to increase
appropriation for additional
payment to County for
llfeguard service due to
increased revenues in the
Beach Fund ($78,769).
Beach Cultural and Recreation 6,020 Correction of relmbursement
Services/Interfund Transfers to Pier Fund for portion of
cost of Harbor Division.
Housing Community and Economic 339,101 Establish appropriation to
Developmentjlnterfund reimburse the General Fund
Transfers for Section 8 Administration
expenditures ($228,375), and
increase approprlation for
Section 8 program payments to
participants ($110,726).
Redevel- Community and Economlc (451,178) Technical appropriation to
opment Oevelopment/lnterfund transfer funds from the
Transfers General Fund for legal fees
for Airport Residual Land
Project paid by the
Redevelopment Fund (current
year-$387,018 and prior
year-$50,780), prior year
costs associated with the
Bayside District Corp.
($6,760), to reimburse the
Redevelopment Fund for
equipment costs of benefit to
the General Fund ($1,620), and
to reimburse the Redevelopment
Fund from the General Fund for
costs associated with the
Aquarium project analysis
($5,000).
Redevel- Community and Economic 449,558 Increase appropriation to pay
opment Development/Economic legal fees associated with
Development Airport Residual Land project
(current year-$387,018 and
prior year $50,780), prior
year costs associated with the
Bayside District Corp.
($6,760), and costs associated
wlth the Aquarium analysis
($5,000).
Redevel- Capital projectsf $140,482 Reappropriation of pre-payment
opment Community and Economic of loans on affordable housing
Development developments at 1314 18th
'. Departm~/DiviSio~ Increase It.
Fund (Reduction)
Street and 1427 Berkeley
Street ($39,637), surplus
construction contingency funds
for the 12 unit rental
component of the Ocean Park
off-slte replacement houslng
($55t414), and return of
accrued lnterest on funds
loaned to CCSM ($4,077); and
an increased appropriation to
correct for previous year's
underbudgeting of
Vitale-Gilpin houslng funds
($41,354).
Community Community and Economic 13 ,036 Increase appropriatlon to
Development Development/Interfund relmburse the General Fund
Block Grant Transfers for proportionate share of
cost of new aCCQUntlng system,
labor Compllance Offlcer and
Child Care Program ($3,036),
and to reapproprlate proJect
funds from prior year
($10,000).
Miscellaneous Capital Projects/ 200,000 Increase appropriation for
Grants Communlty and additlonal Deferred Payment
Economic Development Rehabllltatlon loan Program
funds from the State.
Miscellaneous Capital Projects/ 7,038 Increase appropriatlon for
Grants Streets-Traffic construction of Beach Blke
Control-Parkmg Path to recognlze interest
earnings.
Pier General Services/ 3,853 Increase appropriatlon for
Harbor greater than antlcipated MOU
settlement costs ($3t853-net).
Pier General Services! 10,711 Increase appropriations for
Pier Management unantlclpated Carousel repalr
costs ($10,711-net).
Pler General Servlces! (6,O20) Technical approprlation to
Interfund Transfers increase amount of
reimbursement from Beach Fund
for portion of cost of Harbor
Dwi si on.
Transportatlon Capital Projects/ 144,000 Increase approprlations for
Munlcipal Bus Lines purchase of a brake lathe and
for improvements to an
emergency generator system at
the Transportatlon facility.
.
Fund
Depart~/Division
Gas Tax
General Services/
Interfund Transfers
Cable
City Manager/Cable
Cable
Capital Projects!
General Government
Increase
(Reduction)
$
552
65,546
50,000
It.
Increase appropriation to
relmburse the General Fund for
proportionate share of cost of
new accounting system, and
Labor Comp11ance Officer.
Increase appropriations to
cablecast Councll meetings
($7,768 for As-Needed staff
and associated supplies), and
for various costs assoclated
with equipment and supplles
ordered in FY1987-88, but not
received and pald for until
FY1988-89 ($57,778).
Increase approprlation for
purchase and installation of
capltal equipment for
cablecasting of Council
meetings.
~
Fund
General
Genera 1
General
Genera 1
General
e
e
SUMMARY OF TRANSFERS WITHIN OEPARTMENTS
REQUIRING CITY COUNCIL APPROVAL
(NO NET BUDGET IMPACT)
Department
Increase/(Reductlon} by
Major Account Group
S&W
S&E
-0-
City Clerk/Administration $(33,130)
City Clerk/DupjMail &
Fil e Storage
Personnel!
Administration
Community and Economic
Development/Community
and Neighborhood Services
Community and Economic
DevelopmentjHouslng
Community and Economic
Development -
Housing
Planning
-0- 33,130
EXHIBIT C
co
-0-
Net
Change
CIP
-0- $(33,130)
-0-
-0-
33,130
Salary savings are belng reprogrammed to
offset greater than anticipated postage
costs.
(I9,160) 19,160
-0-
-0-
-0-
Salary savlngs are being reprogrammed to
meet greater than anticlpated advertising
costs.
-0- (325,000)
-0- 325,000
-0-
Technical appropriation change of Richards
Surgical settlement and Snyder Development
Agreement Fees for accountlng purposes.
7,178 (7,178)
-0-
-0-
-0-
Need to hlre Section 8 program staff
earlier than anticipated to ensure smooth
program transitlon from Los Angeles County
Housing Authority to the City.
-0-
-0-
(900)
-0-
-0-
900
(900)
900
-0-
-0-
Supplies and Expense savings are being
reprogrammed to meet greater than
anticlpated refurnishing costs.
Fund Depart. . Net
S&W CO CIP Change
General Fire/Admlnlstration -0- -O- 11,501 -O- 11,501
Fire/Suppression -0- (11,501 ) -0- -0- (11 , 501)
Projected underexpendlture in Supplies and
Expenses to be used to purchase addltlonal
fire department equipment to complete MOU
settlement.
General Cultural & Recreation
Services - Admin. (2,177) -0- (1,589) -0- (3,766)
Parks -0- 13,332 (9,388) -0- 3,944
Tree Maint. -0- -0- (178 ) -0- (178)
Reprogramming of salary and capital outlay
savings to cover unantlcipated parks
maintenance costs.
Genera 1
Library/Main
li brary
(28,000) 28,000
-0-
-0-
-0-
First year salary savings of Literacy
Grant are being reprogrammed for use in
produclng outreach and program support
materials.
Genera 1
Non-Departmental/
All Others
(442,101) 442,101
-0-
-0-
-0-
Savings in salary and various benefit
accounts are being reprogrammed to meet
increased reimbursement to the
Redevelopment Fund for costs associated
wlth Airport Residual Land Project
($72,044), to recognize certain previous
General Fund Transfers to the Cable Fund
as grants rather than as loans
($270,057-net), and to program salary
savings to meet additional costs
associated with extraordinary recruitments
and production of the City's annual report
($100,000).
Redevelopment
(16)
Communlty and Economic
Development/Economic
Development
(4~778)
2,775
2,003
-0-
-0-
Savings in vaflOUS salary benefits
accounts are being reprogrammed to meet
additional administrative indirect costs
($2,775) and to relmburse the General Fund
for computer equipment (2,003).
Depart. . Net
~rund S&W CO CIP Change
Redevelopment Community and Economic (4,778) 4 ~ 778 -0- -0- -0-
{l8} Development/Economic
Development
Various salary related savings are belng
reprogrammed to meet additional
admin1strative 1ndirect costs ($2,774)~
and to reimburse the General Fund for
computer equlpment purchases ($2,004).
Solid Waste
Management
General Services/
Solid Waste Mgmt.
Street Sweeping
-0-
(29,919)
7 ~811 -0-
-0- 22,108
-0-
-0-
7,811
(7 ~81l)
Salary savings are being reprogrammed to
meet greater than expected bin and other
operating costs, and the cost of two
vehlcles ordered in FYI987-88~ but not
received and paid for until FY1988-B9.
Pier
General Servicesj
Harbor
201
-0-
(201) -0-
-0-
Supplies and Expense savings are belng
reprogrammed to meet greater than
antic1pated salary costs.
Civic
Aud1torium
Cultural & Recreation
ServicesjCivic
Auditorium
-0- 13,494 (13~494) -0-
-0-
Reprogramming of cap1tal outlay savings to
meet greater than anticipated costs 1n
various supplies and expense accounts.
Transportation Transportatlon/Admin.
Transportation/Operations
TransportationjMaint.
-0- -0-
-0- (28~821)
-0- -0-
16,821
-0-
12,000
-0-
-0-
-0-
16,821
(28~821)
12,000
Fuel cost savings are being reprogrammed
to: a) reimburse the General Fund for the
purchase of computer equipment ($2,511),
and to meet the costs of equipment ordered
in FY1987-88, but not recelved and paid
for until FY1988-89 ($26~310).
Parking
Authority
General Services/
Parking Authority
-0- (12~648)
12,648 -0-
-0- -0- (12~648)
-0- -0- 12,648
Supplies and Expenses savings are being
reprogrammed to meet greater than
ant1cipated temporary employee costs.
( s rmyexh)
'..
e
e
Adopted and approved this 28th day of February, 1989.
D~
I
r
Mayor
I hereby certify that the foregoing Resolution No. 7768 (CCS)
was duly adopted by the City Council of the City of Santa Monica
at a meeting thereof held on February 28, 1989 by the fOllowing
council vote:
Ayes:
Councilmembers:
Abdo, Finkel, Genser, Jennings,
Katz, Reed, Mayor Zane
Noes: Councilmembers:
None
Abstain: Councilmembers:
None
Absent: Councilmembers:
None
,-
ATTEST:
~~~-
- city Cl~ -