R-9433
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F \ctyclerk\melodl\resolu99 doc
City Council Meeting 8-17-99 Santa MOnica, California
RESOLUTION NUMBER 9433 (CCS)
(City CounCil Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
APPROVING RECORDS RETENTION SCHEDULE FOR THE CITY COUNCIL,
THE CITY MANAGER'S OFFICE, THE CITY CLERK'S OFFICE AND THE
FINANCE DEPARTMENT, APPROVING REVISIONS TO THE CITY
ATTORNEY'S OFFICE, THE PERSONNEL DEPARTMENT, AND THE
TRANSPORTATION DEPARTMENT, RETENTION SCHEDULES, AND
INCORPORATING RESOLUTION NO 9221 BY REFERENCE
WHEREAS, California Government Code Sections 34090 and follOWing
and other provIsions of law set forth certain legal requirements regarding the
retention of certain mUnicipal records, and
WHEREAS, the adoption and ImplementatIon of records retention
schedules for the various offices and departments of the City of Santa Monica IS
necessary to ensure the orderly, effiCIent and economic conduct ofthe public's
business, and
WHEREAS, the City Clerk's Office has inventoried the records presently
maintained by the City CounCil, City Manager's Office, City Clerk's Office, and
the Finance Departments, and has determined which of those records are Vital,
which should be preserved and whIch should be discarded, and what the
retention schedule should be for those records, and
.
.
VVHEREAS, revIsions were made to Records Retention Schedules
previously contained In Resolution No 9221 for the City Attorney's Office, The
Personnel Department, and the Transportation Department, and
WHEREAS, the proposed retention schedules were reviewed by the each
respective Department Head, the City Attorney, and the City Clerk,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS
SECTION 1 The records retention schedules for the City Council Office,
the City Manager's Office, the City Clerk's Office, and the Finance Department,
and the reVISions to the retention schedules of the City Attorney's Office, the
Personnel Department, and the Transportation Department, which are attached
hereto as Exhibits "A" through "G", are hereby approved and adopted
SECTION 2 Resolution No 9221, adopted on December 9,1997. and
which approves the Records Management Program IS Incorporated herein, by
reference
SECTION 3 The CIty Clerk shall certify to the adoption of this Resolution,
and thenceforth and thereafter the same shall be In full force and effect
APPROVE AS TO -\ORM
/njjLL/uL~kt~~
MARSHA J{i:iNES MOUTRIE
City Attorney
.
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Adopted and approved this 17th of August, 1999
I
~~ CCM1~
. , Pam O'Connor, Mayor
I, Mana M Stewart, City Clerk of the City of Santa MOnica, do hereby certify that
the foregoing Resolution 9433(CCS) was duly adopted at a meeting of the Santa
Monica City CounCil held on the 17th of August, 1999, by the follOWing vote
Ayes
CounCil members
Holbrook, Rosenstein, McKeown, Feinstein,
Bloom, Mayor Pro Tern Genser,
Mayor O'Connor
Noes Coun~lmembeffi
Abstam CounCil members
Absent CounCil members
ATTEST
~_l ~ .:~ _ Q2_o_'_~~lLI\Y-
Mana M Stewart,'clty Clerk