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R-9410 . . COMMUNITY AND CULTURAL SERVICES'KK \RESOLFAC B Council Meeting of June 22, 1999 Santa MOnica, CalIfornIa RESOLUTION NO. 9410 (CITY COUNCIL SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA DECLARING ITS POLICY FOR THE USE OF THE CIVIC AUDITORIUM AND COMMUNITY AND RECREATIONAL FACILITIES OPERATED BY THE COMMUNITY AND CULTURAL SERVICES DEPARTMENT OF THE CITY OF SANTA MONICA AND FOR THE CHARGING OF FEES FOR USING SAME. WHEREAS, the facIlitIes of the Community and Cultural ServIces Department are for use by the public, and WHEREAS, access to the facllltfes should be available to all people without dlSCnmlnatlon as to race, age, religion, gender, sexual onentatlon, mantal status, disability, natIonal origin, or economic status, and WHEREAS, In determinIng polIcy with regard to the use of communIty and recreatIonal faCilities, pnmary consIderation should be gIven to meet the needs of the people of Santa MonIca, ItS organizations and programs, and WHEREAS, pnvate individuals and groups making use of limIted public facIlities are expected to pay theIr proportIonate share of the cost of operating, maIntaInIng and constructing such facilities, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS SECTION 1 PermIts for recreational bUildings (excluding Pohce Activities League and Miles Memonal Playhouse) shall be granted according to the pnorlty usage categories listed below 1 CIty of Santa MonIca Events/Meetlngs/Pro~rams The City of Santa Monica offers a range of community service, recreation programs and -25- . . specIal events to the public The majorIty of these programs are offered by the Department of Community and Cultural Services Programs and meetings of City departments, diVIsions, boards and commISSions have pnonty use of the City's recreational bUildings Rental fees are not applicable 2 CollaboratIve City/CommunIty Pro~rams ThIS category consists of programs or services that meet mutual goals to serve the public or speCIal user groups and are offered JOintly by the City of Santa MOnica and a Santa MonIca-based communIty group or agency Program deSign, schedul I ng for the program, and outreach IS done In a collaborative way There IS an ongoIng relatIonship between CIty staff and the community group or agency including an assessment of the program Rental fees are waived for collaboratIve programs 3 SponsorshIp by the City Sponsorship Involves an agreement by the CIty to support an endeavor of a community organization or group that fIlls a program need In the communlty While the City may partiCIpate In program or event plannIng, the major direction comes from non-City staff or organIzatIons The CIty may assist WIth marketing, and even some staffing at an event, but IS not Integrally Involved In (a) whether the event/program WIll take place, (b) ensunng total fundIng, (c) scheduling, and (d) program deSign and evaluation Insurance as determined by the City's Risk Manager may be requIred For fee schedule information reference ExhIbit A Organlzatlons elIgible for a rental fee waiver are educational InstitutIons or City funded non-profit organizatIons 4 Santa MOnica based Non-Profit Groups/OrganizatIons Santa MonIca has a WIde network of non-profit organizatIons WIth 501 (c)3 or 501 (c)4 non- profit status These groups proVide a range of human serVices, education and recreational programs and events to Santa MonIca reSidents They may serve the general publiC or speCial user groups such as seniors, youth, or persons With dIsabilitIes These programs -26- . . may be free, or attendees may pay a fee for servIce, a membership fee or a voluntary donatIon To be In this user category, applicants must submit documentatIon of their tax- exempt status ThIs category also Includes governmental agencIes Fund raisIng events by these organIzatIons are consIdered "Commercial Meetings/Events" as descnbed In SectIon 1 10 Insurance as determined by the City'S RIsk Manager may be required For fee schedule informatIon reference Exhibit A, Category A Fee waivers In thiS category are as follows (a) Santa MOnica Neighborhood Groups WIth Internal Revenue Code Section 501 (c)3 or 501 (c)4 status that represent a neighborhood WithIn the CIty shall have the rental fee waIved for up to 300 hours of meetmg space use per fiscal year In recreational bUildings or Ken Edwards Center (b) The rental fee shall be waived for Non-profIt Organizations WIth 501 (c)3 or 501 (c)4 status whose permanent address IS located In the City of Santa Monica, and whose normal place of operation or services IS located In the City of Santa MOnica, and proVIdes a range of recreational programs or events, social actIvitIes, human services or educational opportunities for Santa MonIca's youth eighteen years of age and under 5 Santa MOnica-based CommunIty Events and Meetlnps IndiVIdual reSIdents or more Informal community organIzations that do not have tax-exempt non-profit status but provIde community servIces or CItizen particIpation opportunIties to Santa MOnica reSidents are In thIS category These events may be meetings, socIal events or educational or recreatIon actIvitIes Programs are either offered free or a voluntary donation may be requested to cover the costs of the event or meeting Insurance as determined by the CIty's Risk Manager may be required For fee schedule Information reference Exhibit A, Category C Rental fees shall be waived for CIty Approved Youth and Sports Groups that are recognIzed as voting members of the CIty's Sports AdVISOry CounCIl 6 Non-Santa Monica-based Non-ProfIt Groups/Orpanlzatlons -27- . . These users meet the definItion of User Category #4, however are not based In Santa MonIca and/or most of the partIcIpants are not Santa MOnica resIdents For fee schedule Information reference Exhibit A, Category 8 7 Non-Santa MOnica-based Community Events and Meetln~s These users meet the definItion of User Category #5, however are not based In Santa MOnica and/or most of the participants are not Santa MonIca reSidents For fee schedule Information reference Exhibit A, Category D 8 Santa MOnica-based For-Profit Companies CompanIes wishing to use a recreation bUilding for employee traIning, meetIngs, retreats, SOCial or recreational actiVIties are In thiS category Attendees are not charged an admission fee or fee for service Insurance as determined by the City's RIsk Manager may be required Santa MonIca business license shall be required F or fee schedule mformatlon reference ExhibIt A, Category E 9 Non-Santa MOnica-based For-ProfIt Companies These users meet the definItion of User Category #8, however are not based In Santa MOnica and do not need a Santa MOnica business Ircense number F or fee schedule Information reference Exhibit A, Category F 10 Santa Monica-based Commercial Meetln~s/Events Organizations proVIding human servIces and recreatIonal or educatIonal programs that charge admission or fees for services and do not have documented 501 (c)3 or 501 (c)4 non-profit status fall within thiS category These programs offer recreational, educational or commumty service opportunItIes to Santa MOnica reSIdents Insurance as determIned by the CIty's RIsk Manager may be required Santa MOnica business license requIred ThIS category also Includes fund raising events by Santa MOnlca based non-profIt organIzations For fee schedule Information reference ExhibIt B -28- . . 11 Non-Santa MOnica based Commercial Meetlnj:ls/Events These users meet the defInitIon of User Category #10, however are not based In Santa MonIca and/or most of the particIpants are not Santa MOnica reSIdents For fee schedule informatIon reference ExhIbit 8 12 FIlmlnq Compames or indIvidual S desIring to take stIll or motion pictures In recreatIOn bUlldmgs are In thIs category A fIlming permIt must be obtained from the City of Santa Monica In addItion to a faCIlIty rental permit Insurances as determIned by the CIty's RIsk Manager may be requIred For fee schedule Information reference ExhIbit B SECTION 2 Permits for the Ken Edwards Center (KEC) shall be granted accordIng to the pnonty usage categories listed below 1 City Funded AQencles Non-profit commumty-based organtzatlons which are funded through the City's CommunIty Development Program, Cultural Arts OrganizatIonal Support Grant Program, or CO-Arts Grant Program of the City of Santa MOnica, are allowed use of the KEC at no charge for 300 meeting hours each fiscal year AgenCies uSing more than 300 hours dunng any fiscal year Will be charged the non-profIt rental fee for those hours over 300 For fee schedule informatIon reference ExhibIt C, Category A Insurance as determined by the CIty's RIsk Manager may be requIred Fund raisIng events are classIfied under the "Private OrganIzatIOn" category In regards to pnonty use and rental fees 2 City Departments, DIVIsions, Boards, CommIssions Ken Edwards Center IS available for use by City of Santa MonIca departments, diVIsions, boards and commiSSions for workshops, training seSSions, meetings and other related uses Rental fees are not applicable -2B- - - . . 3 Santa MOnica Neighborhood Groups Non-profIt neIghborhood groups with Internal Revenue Code SectIon 501 (c)3 or 501 (c)4 status are allowed use of the KEC or recreational bUIldings at no rental charge for up to 300 meetIng hours per fIscal year Groups uSing more than 300 hours dUring any fiscal year wIll be charged the non-profit rental fee for those hours over 300 For KEC fee schedule Information reference Exhibit C, Category A Insurance as determIned by the City's RIsk Manager may be requIred Fund raising events are classIfIed under the "Private OrganizatIon" category In regards to prlonty use and rental fees 4 Other Non-Profit Human Service Or!=lanlzatlons Non-profit organizations wIth 501{c)3 or 501 (c)4 status whIch strive to meet the human servIce needs of Santa Monica reSidents which are not funded dIrectly by the CIty of Santa MOnica are in thIs category Fund raIsing events by these organizations are clasSIfied under the "Private Organization" category In regards to prrorlty use and rental fees See SectIon 2 6 Insurance as determined by the CIty's Risk Manager may be required For fee schedule mformatlon reference ExhIbIt C, Category A 5 SenIor Service Or!=lanlzatlons Non-profIt organizations wIth 501 (c)3 or 501 (c)4 status, not funded by the City of Santa Monica, that provIde senior programming consIstent wIth the CIty's Community and Senior Programs DIVIsIon and meet the needs of Santa Monica's senior Citizens are In thiS category To encourage a full range of senior servIces, these organIzations shall be given a reductIon In the non-profIt fee when utiliZIng the SenIor Nutntlon Room (100A, B) of the ground floor of KEC For fee schedule mformatlon reference ExhIbit C, Category B When uSing other areas of the KEC, these organizations shall be charged the non-profit rental fee for the use of the KEC (reference ExhIbIt C, Category A) Fund raisIng events are claSSified under the "Private Organizations" category In regards to prronty use and rental fees Insurance as determined by the City's Risk Manager may be required -30- . . 6 Private Or~anlzatlons Those private groups convening meetings, free of charge and open to the publiC, that focus on human service Issues that will benefIt low and moderate Income Santa MonIca residents are Included In this category Such organIzations are charged the prrvate rental fee Non-profit organIzatIons conductIng fund raIsIng events are also In thIs category Insurance as determIned by the City's RIsk Manager may be required For fee schedule InformatIon reference Exhibit C, Category C 7 Fllmln~ Compantes or IndIvIduals desIring to take stili or motion pictures In Ken Edwards Center are In this category A film permit must be obtained from the City of Santa MOnica In addItion to a Ken Edwards Center rental permit Insurance as determIned by the City's Risk Manager may be reqUired For fee schedule Information reference Exhibit B SECTION 3 PermIts for sports faCIlIties, which Include the MemOrial Park GymnasIum, City park athletIC fields and the MunIcIpal SWimming Pool, shall be granted according to the prlorrty usage categories listed below 1 City Sponsored Programs The City of Santa Montca offers a range of sports programs for youth, adults and persons With disabilitIes These programs are offered by the Community and Cultural Services Department which has first priority use of the City's sports faCIlities Rental fees are not applicable 2 Santa Monlca-Mallbu Unified School DIstrict (SMMUSD) The SMMUSD offers a range of sport programs for students that may utilize City sports faCIlitIes Fees and fee waivers shall be based on separate faCIlity JOint use agreements between the CIty and SMMUSD -31- . . 3 Santa MOnica Colle~e (SMC) SMC offers a range of sports programs for students that may utilIze City sports facIlities Fees and fee waivers shall be based on separate facIlity JOInt use agreements between the CIty and SMC 4 City Approved Santa Monica-based Youth Sports Groups A community-based athletiC youth organIzation or sports group whose membershIp IS 75% or more Santa MOnica residents or With less than 75% resIdent membership but provIdes a continuum of opportunItIes to ensure dIverSIty of users and the full range of skill levels are In thIs category Insurance as determIned by the City's RIsk Manager may be required For fee schedule Information reference, ExhIbit D 5 Santa MOnica-based Prrmary and Secondary PrIvate Schools Santa MOnica-based primary and secondary private schools offering sports programs are In thiS category For fee schedule information reference, ExhibIt D 6 Santa MonIca-based Adult Sports Groups Adult sports groups whose membershIp IS 75% or more Santa MonIca residents are In thiS category. Programs are either offered free or a voluntary donatIon may be requested to cover the costs Insurance as determined by the CIty's Risk Manager may be reqUIred For fee schedule information reference, Exhibit 0 7 Santa MOnica-based Or~anlzatlons and BUSinesses Santa MOnica residents, Santa MonIca-based organlzatlons(not meeting the criteria of user category #4 or #6), Santa Monica-based prrvate bUSInesses and commercIal camp organizers and Santa MOnica-based speCIal event promoters are In thiS category Insurance as determined by the City's Risk Manager may be reqUired For fee schedule Information reference, Exhibits Band D -32- . . 8 Non-Santa Monica-based Organrzatlons and Businesses These users meet the definition of User Category #7, however are not based In Santa Monrca. For fee schedule informatIon reference, Exhibits Band D 9 FllmlnA Companres or Individuals deslnng to take stIli or motion pictures uSing sports facIlitIes are In this category A film permIt must be obtained from the CIty of Santa MonIca In addItIon to a facility rental permit Insurances as determined by the City's Risk Manager may be requIred For fee schedule Information reference, ExhIbit B SECTION 4 Organrzatlons permitting City communIty and recreational faclllhes may be charged additIonal fees beyond those lIsted on ExhIbIts A through 0 when 1 Use of the facIlity by any organIzatIOn reqUIres facIlity coverage or maIntenance beyond that normally provided 2 Use of the facility results In damage to the facIlity Intenor, extenor or Its furnishings SECTION 5 Fees to be charged for use of community and recreational faCilItIes but which are not listed In thIS resolution shall be determined by the CommunIty and Cultural ServIces Director and shall be based upon the costs Incurred In provIding the facIlity or program SECTION 6 EffectIve October 1, 1999, Resolution Number 9187 (CCS) IS hereby repealed SECTION 7 The fees set forth In thIS resolution for community and recreatIonal facIlitIes shall be effective October 1 J 1999 -33- . . SECTION 8 Section 6 of ResolutIon Number 3579 (GGS) IS hereby deleted In Its entirety and replaced by the following language SECTION 6 PARKING LOT The City reserved the right to maintain and operate the Auditorium parking lots located within the area under the supervIsion and control of the DIrector CIty may contract with a person, or persons, for the pnvate operatIon of saId parking lots on a flat monthly basIs or on a percentage of gross receipts derived from all sources from such operatIon AvaIlable parking space may be rented at a fee not to exceed SIX Dollars ($600) per automobile space per period of occupancy, not to exceed twelve (12) hours Parking for AuditOrium events shall have precedence over parking for the general public, Including city employees NotwIthstanding any provIsions herein contaIned, City may grant free use of said parkIng lots to the general public SECTION 9 Except as modifIed by this ResolutIon, all other terms and conditions of Resolution Number 3579 (CGS) shall remain In full force and effect SECTION 10 Resolution Number 8171 (CCS) IS hereby repealed In ItS entIrety SECTION 11 The CIty Clerk shall certify to the adoptIon of this Resolution, and thenceforth and thereafter the same shall be In full force and affect APPROVED AS TO FORM X~i? ~ ( MJrsh~ J~~~outrle ~ty Attorney -34- . . Adopted and approved this 22nd of June, 1999 l 1=f411 Cal1...- /pam O'Connor, Mayor I, Mana M Stewart, City Clerk of the CIty of Santa MonIca, do hereby certify that the foregoing Resolution 941 O(CCS) was duly adopted at a meetmg of the Santa MOnica City Council held on the 22nd of June. 1999, by the follOWing vote Ayes Council members FeInstein, Holbrook, McKeown, Rosenstein, Bloom, Mayor Pro Tem Genser, Mayor O'Connor Noes CounCil members None Abstain CounCIl members None Absent CounCil members None ATTEST '- ~~ ~~J- Mana M Stewart, City Clerk