R-9290
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CA:f:atty\muni\laws\elect98.8
City Council Meeting 7-21-98
Santa Monica, California
RESOLUTION NUMBER 9290
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE CITY CLERK
TO OBTAIN SPECIFIED SERVICES TO THE CITY RELATING
TO THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION
TO BE HELD ON NOVEMBER 3, 1998
WHEREAS, a Special Municipal Election is to be held in the
City of Santa Monica on November 3, 1998 for the purpose of
submitting various ballot measures to the voters;
WHEREAS, in the course of conduct of the election it is
necessary for the city Clerk to obtain the services of a
professional election supplier; and
WHEREAS, all necessary expenses in performing these services
shall be paid by the city of Santa Monica,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE, DECLARE AND ORDER AS FOLLOWS:
SECTION 1. The firm of Martin & Chapman Co. is approved to
furnish to the City all necessary professional services and
supplies authorized by the City Clerk to conduct either a
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concurrent or consolidated election, which include, but are not
limited to:
1. Provide a Calendar of Election Events setting out dates
and requirements of the Election Code.
2. Provide suggested forms of resolutions and notices
required for the election.
3. Provide necessary ballots, supplies and instructions for
voting in the precinct and for absentee voting.
4. Provide Self-Mailer Sample Ballot & Voters Pamphlet with
candidates statements, measures and absent voter
application.
5. Prepare and attach special labels to Self-Mailer pamphlet
and arrange for delivery to the post office.
6. Have a qualified person available by telephone or in
person at all times to assist the City Clerk should
problems arise at any time during the election process.
7. Furnish general guidance throughout the election.
SECTION 2. The City shall pay Martin & Chapman Co. for all
election supplies and services rendered. In the event any election
supplies requested by the City and furnished by Martin & Chapman
Co. are not correct, or contain errors so that the same are not
acceptable to or usable by the city, there shall be no charge
therefor made upon the City.
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SECTION 3.
Martin & Chapman Co. shall submit an itemized
invoice to the city detailing the supplies furnished.
The city
shall pay all sums due and owing within 30 days of the receipt of
the statement.
SECTION 4.
The total amount of these services shall not
exceed $150,000.00.
SECTION 5. That the City Clerk shall certify to the adoption
of this Resolution, and thenceforth and thereafter the same shall
be in full force and effect.
APPROVED AS TO FORM
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City Attorney
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Adopted and approved this 21st of July, 1998
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Robert Holbrook, Mayor
I, Mana M Stewart, City Clerk of the City of Santa Monica, do hereby certify that
the foregoing Resolution 9290 (CCS) was duly adopted at a meeting of the Santa
MOnica City Council held on the 21st of July, 1998 by the following vote
Ayes Council members
Ebner. Feinstein, Genser, Greenberg, Holbrook,
O'Connor, Rosenstein
Noes Councllmembers
None
Abstam Councllmembers
None
Absent Councllmembers
None
ATTEST
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Mana M Stewart, City Clerk