R-9354
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CA-f atty\muni\laws\servelec res
City Council Meeting 12-22-98
Santa Monica, California
RESOLUTION NUMBER 9354
(CIty Council Senes)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE CITY CLERK
TO OBTAIN SPECIFIED SERVICES TO THE CITY RELATING
TO THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION
TO BE HELD ON SA TURDA Y, APRIL 24, 1999 AND
SUNDAY, APRIL 25, 1999
WHEREAS, a Special Municipal Election IS to be held In the City of Santa MOnica
on April 24 and Apnl 25, 1999, for the purpose of electing a Council member to fill a
vacancy on the City Council, and
WHEREAS, In the course of conduct of the election It IS necessary for the City Clerk
to obtain the services of a professional election supplier, and
WHEREAS, all necessary expenses In performing these services shall be paid by
the City of Santa Monica,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE, DECLARE AND ORDER AS FOLLOWS
SECTION 1 The firm of Martin & Chapman CO IS approved to furnish to the City
all necessary profeSSional services and supplies authonzed by the City Clerk to conduct
a SpecIal Municipal Election which Include, but are not limited to.
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1 Provide a Calendar of Election Events setting out dates and requirements
of the Election Code
2 Provide suggested forms of resolutions and notices required for the election
3 Provide absentee vottng software, hardware and supplies for absentee
applications and ballots
4 Provide necessary ballots, supphes and Instructions for voting In the precinct
and for absentee voting
5 Provide Self-Maller Sample Ballot & Voters Pamphlet with candidates
statements, measures and absent voter application
6 Prepare and attach speCial labels to Self-Maller pamphlet and arrange for
delivery to the post office
7 Have a qualified person available by telephone or In person at all times to
assist the City Clerk should problems anse at any time dUring the election
process
8 Furnish general gUidance throughout the election
SECTION 2 The City shall pay Martin & Chapman Co for all election supplies and
serviceS rendered In the event any election supphes requested by the City and furnished
by Martin & Chapman Co are not correct, or contain errors so that the same are not
acceptable to or usable by the City, there shall be no charge therefor made upon the City
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SECTION 3 Martin & Chapman Co shall submIt an Itemized Invoice to the City
detailing the supplies furnished The CIty shall pay all sums due and oWing within 30 days
of the receipt of the statement
SECTION 4 The total amount of these services shall not exceed $60,000 00
SECTION 5 That the City Clerk shall certify to the adoption of this Resolutlon, and
thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM
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MARSHA JohlEs MbuTRIE -
City Attorney
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Adopted and approved this 22nd of December, 1998
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pa~ O'Connor, Mayor
I, Marla M Stewart, City Clerk of the City of Santa MOnica, do hereby certify that
the foregoing Resolution 9354 (CCS) was duly adopted at a meeting of the Santa
MOnica City Council held on the 22nd of December, 1998 by the follOWing vote
Ayes Councllmembers
Feinstein, Genser, McKeown, O'Connor
Noes Council members
Holbrook
Abstain Councllmembers
None
Absent Councllmembers
Rosenstein
ATTEST
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Marla - M Stewart, C~ Clerk