R-9212
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RESOLUTION NUMBER 9212 (CCS)
(CITY COUNCil SERIES)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA
AMENDING THE EXECUTIVE PAY PLAN
WHEREAS, the Executive Pay Plan resolution adopted by Resolution No. 8283
(CCS) has been In effect SIX years and amended by Resolution No. 8470 (CCS),
Resolution No 8835 (CCS), Resolution No. 8978 (CCS), Resolution No. 9105 (CCS);
and Resolution No. 9139 (CCS), and
WH EREAS, certain of ItS provIsions require modification to update compensation
and other terms and conditions of employment;
NOW, THEREFORE, THE CITY COUNCil OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOllOWS'
SECTION 1 The City Council does hereby modify the eXisting Executive Pay
Plan resolution which defines the wages, benefits and conditions of employment of the
City's Department Heads and those members of the Professional Staff of the City
Manager's Office who choose to represent themselves indiVidually under Ordinance
No. 801 (CCS).
SECTION 2: The Executive Pay Plan adopted by ResolutIOn No. 8283 (CCS), as
amended by Resolution No. 8470 (CCS), Resolution No. 8835 (CCS), Resolution No.
8978 (CCS), Resolution No. 9105 (CCS) and Resolution No 9139 (CCS), IS readopted
and Incorporated herein by thiS reference except as to Sections A, B , F, I, Rand W,
which are amended to read as follows'
A PartiCipants. PartiCipation In the Executive Pay Plan shall be limited to the
Assistant City Manager, City librarian, Director of Planning and Community
Development, Director of Finance, Director of Environmental and Public Works
Management, Director of Personnel, Director of Community and Cultural SerVices,
Director of Transportation, Fire ChIef, Police Chief, Director of Resource Management
and City Clerk In addition, Senior Management Analysts, the Communications
Coordinator and the Risk Manager on the City Manager's staff may partiCipate m the
Executive Pay Plan If they choose to indIVidually represent themselves under the terms
of Ordinance No. 801 (CCS).
Members of the City Manager's staff who choose to be mdlvldually represented and
become partiCipants In the Executive Pay Plan shall have the right to stop partiCipation
In the Executive Pay Plan and to request representation by an appropriate Unit subject
to the approval of the City Manager. Individuals who exerCise that rrght cannot again
become participants In the Executive Pay Plan dUring the term of thiS Resolution.
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The benefits and privileges of employment other than compensation for the Assistant
City Attorney shall be the same as those that are provided or extended In the
Executive Pay Plan. The compensation schedule of the assIstant City Attorney shall
be the same as the compensation schedule established for Chief Deputy City Attorneys
employed In the Deputy CIty Attorney III salary range pursuant to the Memorandum
of Understanding between the City and the Public Attorneys Union.
B July 1997 Wage AdJustmentl;i. Effective July 1, 1997, each step of the
salary ranges established for positions covered herein shall be Increased by an amount
equal to the maximum yearly amount a participant may legally defer Into a deferred
compensation plan established pursuant to Section 457 of the Internal Revenue Code
of 1986, as amended, as of July 1, 1991. ThiS would be a one-time adjustment to
Include as part of base salary what was previously paid as additional compensation.
The E-step salaries of the resulting salary ranges shall then be adjusted by three
percent (3%)
F. Deferred Comoensatlon The City shall establish and maintain a deferred
compensation plan pursuant to the provIsions of Section 457 of the Internal Revenue
Code of 1986, as amended Each participant In the Executive Pay Plan, at his or her
sole discretion, may defer and have deposited Into the City's plan a portion of his or
her compensation up to the maximum amount permitted by law. ThiS contribution will
not reduce the employee's base pay except for tax purposes. The employee's base
pay shall remain unchanged for all other purposes
I. Long Term Disability Insurance. Participants In the Executive Pay Plan shall
receive long term dIsability Insurance coverage at City expense. Subject to the usual
prOVISions and exclusions of such Insurance plans, the coverage shall be for 60% of
salary after a sixty (60) day elimination period
R. Holldavs. The Director of Transportation shall receive those paid holidays
provided In the UTU MOU, provided, however, that the same number of holidays (12)
shall be observed The City Llbranan shall receive those paid hOlidays observed by the
City IIbranes, provided , however, that the same number of holld ays (1 2) shall be
observed All other participants In the Executive Pay Plan shall receive the following
paid hOlidays
New Year's Day
Martin Luther Kmg's Birthday
President's Day
Memorial Day
Independence Day
Labor Day
ThanksgiVing Day
Friday followmg ThanksgiVing Day
Half-day Immediately before Christmas Day
January 1
Third Monday In January
Third Monday In February
Last Monday In May
July 4
First Monday In September
Fourth Thursday In November
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Christmas Day
Half-day Immediately before New Year's Day
One (1) non-cashable floating holiday
One (1) cashable floating holiday
All other holidays declared by City Council
December 25
A non-cashable floating holiday becomes available as of January 1. Only those
participants of the Executive Pay Plan who are on the payroll as of January 1 shall be
entitled to receive the non-cashable floating holiday for that fiscal year The
non-cashable floating holiday must be taken before the end of the fiscal year. If the
non-cashable holiday IS not taken by the end of the fiscal year, the holiday cannot be
cashed out and IS forfeited.
A cashable floating holiday becomes available at the beginning of each fIscal year and
must be taken before the end of that fiscal year. Only those participants of the
Executive Pay Plan who are on the payroll at the beginning of the fiscal year shall be
entitled to receive the cashable floating holiday for the fiscal year. A cashable floating
holIday not taken by the end of the fiscal year shall be paid to the participant of the
Executive Pay Plan at the end of the fiscal year. A cashable floating holiday which IS
cashed out at the end of the fiscal year shall be paid In an amount equal to eight (8)
hours of the employee's straight-time base salary rate of pay
w. SUDolemental RetIrement Plan. The City shall establish and maintain a
pension plan pursuant to the prOVISions of Section 401 (a) of the Internal Revenue Code
of 1986, as amended. Each participant In the Executive Pay Plan Will contribute SIX
hundred-twenty five dollars ($625) per month Into the 401 (a) plan ThiS contribution
Will not reduce the employee's base pay except for tax purposes. The employee's
base pay shall remam unchanged for all other purposes.
SECTION 3' ThiS Resolution shall go mto effect as of July 1, 1997 and shall
remain In effect until modified or replaced by a future Resolution adopted by City
Council
SECTION 4 The City Clerk shall certify as to the adoption of thiS Resolution and
thenceforth and thereafter the same shall be In full force and effect.
APPROVED AS TO FORM:
,YYLfW Ii ~
Marsha JoneUVIoutrle
City Attorney
~EPP a 19971
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Adopted and approved tlns 28th of October, 1997
,
ayor
1. Mana M Stewart, CIty Clerk of the CIty of Santa Monica, do hereby certIfy that the
foregomg ResolutIon 9212 (CCS) was duly adopted at a meetmg of the CIty COlUlCIl held on the
28th of October, 1997 by the folloVv1.ng vote
Ayes
Councdmembers
Femstem, Genser. Holbrook. O'Connor
Noes
Councdmembers
None
Abstam
CouncIl members
None
Absent
COlUlcIlmembers
Ebner, Greenberg. Rosenstem
ATTEST
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Mana M Stewart, city Clerk