R-9187
.
.
COMMUNITY AND CULTURAL SERVICES KK \RESF AC97
CouncIl Meetmg of August 12, 1997
Santa MOllica. CalIfornIa
RESOLUTION NO. 9187
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DECLARING ITS POLICY FOR THE USE OF KEN EDWARDS CENTER AND PARK
FACILITIES OPERATED BY THE COMMUNITY AND CULTURAL SERVICES
DEPARTMENT OF THE CITY OF SANTA MONICA AND FOR THE CHARGING OF
FEES FOR USING SAME.
WHEREAS, the facIlitIes of the CommunIty and Cultural Services Department are for use
by the publIc, and
WHEREAS, access to the faCIlItles should be avatlable to all people ,,\~thout dlscnmmatlOn
as to race, age, rehglOn, gender, sexual onentatlOn, mantal status. dIsabIlIty, nabonal origm, or
economic status, and
WHEREAS, those makmg use of lrmlted pubhc faCIlIties are expected to pay then
proportIOnate share ofthe cost of operatmg, mamtammg and constructmg such facIlIbes, and
WHEREAS, m determmmg pohcy With regard to the use of recreatIOnal faclhtles, pnmary
conSIderation should be given to meet the recreatIonal needs of the people of Santa MOllica, and
WHEREAS, the City'S recreatIOnal faclhty meetmg rooms are mtended pnmanly for use by
Cny of Santa MOllica departments, dlvlSlons, boards, and comnusslOns, and secondanly by
orgarnzatlOns offenng collaboratIve programs \\llth the Cny. followed by CIty sponsored programs,
Santa MOllIca based non-profit organizatIOns, Santa MOllica reSident commumty events and
meetmgs, Santa MOllica based commerCIal meetmgs and events, and non-reSIdent, non profit
organlzatlOns, commumty groups and commerCIal meetmgs and events, and
\VHEREAS, m determmmg polIcy WIth regard to the use of the Ken Edwards Center for
Commuruty Services, pnmary conSideration should be gIven to the SOCial servIce needs of the people
of Santa MOllica, and
\VHEREAS. the first floor commumty conference and meenng space of the Ken Edwards
Center IS mtended prunanly for the use of grantee agenCIes funded by the Cny of Santa Moruca and
I
.
.
by the CIty's Sellior Nutntion Program, secondanly for use by Cny departments. dIvIsIons, boards.
and commISSIons conductmg human serVIce onented meetmgs, and lastly by other non-profit or
pnvate organIzatIOns servmg Santa MOnIca resIdents and convemng meetIngs focused on human
servIce Issues,
NOW, THEREFORE. THE CITY COUKClL OF THE CITY OF SANTA MONICA DOES
RESOL VE AS FOLLOWS
SECTION 1 The followmg factors shall be conSIdered m chargmg rental fees for the use of
recreatIOnal faclhtIes III the CIty of Santa MOllica
A Fees shall be charged and assessed for the use of recreatIOnal faclhtles when
(1) The orgamzatIOn applymg to use the facIlIt)~ IS not a CIty department, dIVISIOn, board
or commISSIOn
(2) The orgaruzatIOn IS an Adult Group
(3) The orgaruzatIOn IS not a ReSIdent Youth Group
(4) The organIzatIOn IS not a Santa MOllica NeIghborhood Group
(5) The use of the faCIlIty IS not for a CollaboratIve Program WIth the CIty
(6) The use ofthe faclhty IS not for an ebglble CIty Sponsored Program
B Fees to be charged but whIch are not lIsted m tlus resolutIOn shall be determmed by the
CommlUllty and Cultural ServIces DIrector and shall be based upon the costs illcurred m provIdmg
the facIbty or program
C Defim tIOns
(1 ) ReSIdent Adult Groups The reSIdent rental fees sho"m shall be for all recreatIOnal.
ClVIC, fraternal. rehglOus. or servIce organIzatIOns. and pnvate CItIzens whose permanent reSIdency
IS located ill the CIty of Santa MOlliCa. and whose normal place of operatIon or serVIce IS located m
the CIty of Santa MOllica and proVIdes a range of recreatIonal programs or events. SOCial actIVItIes.
2
.
.
human servIces or educatIOnal opportunItIes for Santa MOllIca resIdents
(2) ResIdent Youth Grouns The resIdent rental fee shown shall be \valved for all
recreatIonal, CIVIC. fraternal, relIgIous, or servIce organIzaTIOnS servmg youth eIghteen years of age
and under. whose permanent resIdency IS located m the CIty of Santa Momca. and whose normal
place of operatIOn or serVIce IS located m the CIty of Santa MOllica. and provIdes a range of
recreatIOnal programs or events, socIal actIvItIes. human serVIces or educatIOnal opportunitIes for
Santa MOllica resIdents
(3)
Santa MOllIca Neurhborhood Grouns The rental fee shown shall be waIved for
- -
groups WIth Internal Revenue Code SectIOn 501-C3 or 501-C4 organIzatIOns that represent a
neIghborhood WIthm the CIty for up to 300 hours of meetmg space use per fiscal year m park
bmldmgs
(4) CollaboratIve Program The rental fee shown shall be walved for programs or servIces
offered Jomtly by the CIty of Santa MOllIca and a Santa MOllIca based commumty group or agency
The goals of the program and of the program deSIgn. schedulmg, and outreach shall be collaboraTIve
An ongomg relatlonslup between CIty staff and the commumty group or agency mcludmg an
assessment of the program must be mamtalned
(5) ellv Sponsored Program SponsorshIp mvolves an agreement by the CIty WIth a
commumt)r orgamzatIon or group to support an endeavor that fills a program need m the commumty
\\illile the CIty may partICIpate m program or event planmng, the major dIreCtIon comes from non
Cny staff or orgaruzatIOns The CIty may aSSIst Wlth marketmg. and even some staffing at an event.
but IS not mtegrally mvolved m whether the event/program \\'111 take place. ensurmg total fundmg.
schedulIng, and program deSIgn and evaluatIOn OrgamzatIons elIgIble for a rental fee warver are
educatIOnal mstnutIOns or CIty funded non profit orgamzatlons
(6) Non-ReSIdent Adult and Youth Groups All groups not qualIfied by the above
defimtIOns shall pay the non-reSIdent rental fee
SECTION 2 The followmg fees are establIshed for the use of the recreatIOnal facIlltIes of the
Commumty and Cultural ServIces Department. except for filmmg or the takmg of pIctures for
commerclal purposes
"
-'
.
.
A BUlldmg Rental Fees
Fees are per hour ""'1th a two hour mImmmn use AddIl10nal staffing charges may be appbed for uses
beyond the normal operatIng hours of each facIhty at a rate of $10 59 per hour BUIldmg rental and
staffing fees are to be amended each fiscal year by the annual cost ofhvmg adjustment
FACILITY
Dou{!.!as Park
Clubhouse
ReSIdent
Non-ReSIdent
$579
$11 57
Joslvn Park
AudItonum
Craft Room
947
736
1893
1472
Chnstme Emerson ReedILmcoln Park
J os1 yn Hall
Card Room
12 10
579
2420
11 57
Semor RecreatIOn Center
Audltonum
AddItIOn
PatIO .
12 10
947
579
2420
1893
11 57
Marme Park
Audltonmn
12 10
2420
Memonal Park
GymnasImn
Lounge
Craft Room
CAB Room 3 sectIOns
CAB Room 2 sectIOns
CAB Room 1 seCllon
5522
736
947
12 10
947
736
6890
1472
1893
2420
1893
1472
V lfglma A venue Park
Audnonmn
Meetmg Room
12 10
736
2420
1472
4
.
.
B FIeld Rental Fees
The followmg field fees shall be charged for use by adults, non-resident youth groups and
commercial camps. to cover costs for field mamtenance, electncal usage (\-"hen hghts are requued)
and Cny overhead for the sites set forth below
Fields
Clover Park (hghts)
2600 Ocean Park Blvd.
Los Almgos
500 Holister Ave
Memonal Park (hghts)
1401 Olympic Blvd
Jo1m Adams Middle School (hghts)
16th and Ocean Park Blvd
Marme Park
1406 Marme Street
Stewart Park/SlIva Field
1819 Ste\vart Street
Adult Ciroups and Non-ReSident Youth Groups
All fees are based on two-hour mcrements of use
ReSident ReSIdent
No Lights Lights
$10 00 S2500
$20 00 S50 00
Baseball/Softball
Soccer
CommercIal Camn Rental Fee
All fees are based on l;)ne-hQUf mcrements of use
ReSIdent ReSIdent
No Lu!hts Lights
$10 00 $2500
$2000 $5000
Base ball/Softball
Soccer
5
Non-ReSident
No Lu!hts
$12 50
$25 00
N on- ReSIdent
Lu!hts
531 00
$62 50
N on- ReSI dent
No Lu!hts
$1250
$25 00
Non-ReSIdent
Luzhts
$31 00
$62 50
.
.
C Pnvate School FIeld Rental Fees
The follo\vmg field fees shall be charged to pnvate schools whose pnnclpal SItes are WIthIn the CIty
of Santa MOllica., cover the costs for field mallltenance and electrIcal usage (when lIghts are
requIred) All fees are based on two-hour mcrements of use
Baseball/Softball
Football/Soccer
ReSIdent
No Ll2:hts
SlO 00
SlO 00
ReSIdent
LIghts
$20 00
S20 00
Non-ReSIdent
No LIghts
$20 00
$20 00
K on-ResIdent
LIghts
$40 00
540 00
D MUlllcIpal and School Dlstnct Sw~mmlllg Pools
(l) PermIt Groups The rental fee for the pools for organIzed SWIm trammg shall be
a) Mumclpal Pool - $75 00 Imonth plus lIfeguard costs
b) School Pools - $2 I 84/hour plus lIfeguard costs
c) LIfeguard Costs - based on "B" salary step plus a 20% bookmg and
coordmatlOn fee
(2) Pnvate or Benefit GroUDS The reSIdent rental fee for the pools shall be $300 00 for
the first four hour penod plus S30 00 for each addItIOnal hour The non-resIdent rental fee shall be
$360 00 for the first four hour penod and S42 00 for each addrtIOnal hour
(3) ConcessIOn Stand The rental rates for the concessIOn stand at the MUlllClpal
SV\''lmmmg Pool shall be establIshed as follows
a) CIty Sponsored Groups - Base rate of $20 00 per day
b) PublIc Groups - Base rate of 530 00 per day
c) Pnvate or CommercIal Groups - Base rate of $5000 per day, plus 25% of
gross mcome over $100 00
SECTION 3 CommercIal enterpnse groups or profit makmg groups not lIsted III sectIOn 2 above_
may apply for penmSSlon to use the CIty'S Park faCIlItIes and Ken Ed\vards Center The group must
submIt an applIcatIon to the Clty'S RecreatIOn and Parks COITUmSSIOn, wInch w~ll then hold a publIc
heanng on the applIcatIOn The COImmssIon may warve the hearmg reqUIrement m ItS dIscretIOn
If the applIcatIon IS approved, the group must enter mto an Agreement \\lth the CIty whIch shall set
6
.
.
forth the terms and cond1l10ns govemmg the group's use oflhe facIlItIes and the fees wluch the
group must pay to use the facIlIties
SECTION 4 The following factors shall be consIdered m chargmg fees for the use of the Ken
Edwards Center (KEC) for CommunIty SerVIces
A Rental fees shall be walved for use ofthe KEC when
(1) The organIzatIon applying to use the KEC IS a human serVIce organIzahon funded
dIrectly by the CIty of Santa MOnIca. and has not exceeded Its annual cap of 300 meetmg hours
wIthout charge
(2) The organIzatIOn IS a CIty of Santa MOnIca department, dIVISIon, board or
commISSIOn
(3) The organIZatIOn IS a Santa MOllica neIghborhood group and has not exceeded Its
annual cap of 300 meetmg hours ,vIlhout charge
B AddItIOnal fees may be charged for the use of the KEC when
(1 ) Use of the KEC by any orgamzatIOn reqUIres bUIldmg coverage or mamtenance
beyond that normally prOVIded
(2) Use of the KEC results m permanent damage to the faCIlIty mtenor. extenor or ItS
furnIshmgs
C DefimtIOns
(I) CIty Funded AgenCIes Non-profit human servIce organIzatIOns whIch are funded
through the Connnumty Development Program. OrganIzatIOnal Support Grant Program, or Co-Arts
Grant Program of the CIty of Santa MOnIca Funded programs are allowed use of the KEC at no
charge for 300 meetmg hours each fiscal year AgenCIes usmg more than 300 hours durmg any fiscal
year ,,,111 be charged the non-profit rental fee for those hours over 300
(2) Santa Momca NeIghborhood Group Non-profit neIghborhood groups '\'lth Internal
Revenue Code SectlOn 501-C3 or 501-C4 status These groups are allo\ved use of the KEC at no
7
.
.
rental charge for up to 300 meetmg hours per fiscal year Groups usmg more than 300 hours durmg
any fiscal year WIll be charged the non-profit rental fee for those hours over 300
(3) Other "Non-Profit Human ServIce OrganIZatIOns Non-profit organIzatIOns whIch
strIve to meet the human serVIce needs of Santa Momca resIdents WhICh are not funded dIrectly by
the CIty of Santa Momca These orgamzatIOns shall be charged the non-profit rental fee for the use
of the KEC
(4) Semor ServIce OrgarnzatIOns Kon-profit orgamzatIOns, not fimded by CIty of Santa
:Momca, that proVide seruor programmmg conSIstent WIth the CIty'S Commumty and Semor
Programs DIVISIOn and meet the needs of Santa Momca's semor CItizens To encourage a full range
of semor servIces. these organIzatIOns shall be gIven a reductIOn m the non-profit fee when utIlIzmg
the Seruor Kutntlon Room of the ground floor of the KEe When usmg other areas of the KEe.
these organIzatIOns shall be charged the non-profit rental fee for the use of the KEC
(5) Pnvate OrgamzatIons Those pm.-ate groups converung meetmgs, free of charge and
open to the publIc. that focus on human serVIce Issues that will benefit low and moderate mcome
Santa MOnIca reSIdents Such organIzatIons are charged the pnvate rental fee
SECTION 5 The followmg rental fees are establIshed for the ground level of the KEC for
Commumty ServIces except for filmmg or takmg pIctures for commercIal purposes
A ?\on-Profit Rental Fee
Fees are based on an hourly rate accordmg to room SIze Addmonal staffing charges may be applied
for uses beyond the normal operatmg hours of the KEC at a rate of$10 00 per hour
Room
Small Conference Room (100A/B, 103-105)
Semor Nutrl110n Program Room (100 A&B)
Large Conference Room (103, 104, 105)
Hourlv Rate
S 10 00
$20 00
$25 00
B Seruor ServIces OrganIzatIOns' Rental Fee
Fees are based on an hourly rate accordmg to room SIze \'vith a 25% reduction m fees when utIlIzmg
the SenIor NutntlOn Program Room
8
.
.
Room
Small Conference Room (103-105)
Semor NutntIon Program Room (lOOA or B)
Semor NutntIon Program Room (lOOA&B)
Large Conference Room (103.104,105)
Hourlv Rate
$10 00
S 750(1 room)
$15 00(2 rooms)
$25 00
C Pnvate OrgamzatlOns' Rental Fee
Fees are based on three hour mcrements accordIilg to room SIze
Room
Small Conference Room (lOOA/B, 103-105)
Semor NutntIOn Program Room (100 A&B)
Large Conference Room (103.104.105)
3 Hour Rate
$100 00
$200 00
$250 00
SECTION 6 IndIVIduals or busmesses shall not be permItted use of the KEC for the purpose of
commercIal gam
SECTION 7 ResolutIOn Numbers 8417(CCS), 8363(CCS), and sectIOns 2 and 10 of ResolutlOn
No 8770(CCS) are hereby repealed
SECTION 8 The fees set forth m thIS resolutIon shall be effectIve upon adoptIon
SECTION 9 The CIty Clerk shall certIfY to the adoptIOn oftills ResolutIOn. and thenceforth and
thereafter the same shall be m full force and affect
APPROVED AS TO FORM
1w6v '~-/
:vlARSHA JON~ MOUT~E -
CIty Attornev
J "
9
.
.
Adopted and approved thIS 12nd of August 1997
,
~d~----
\ O'Connor, Mayor
L Mana M Stewart, CIty Clerk of the CIty of Santa MOnIca, do hereby certtfy that the
foregomg ResolutIOn 9187 (CCS) was duly adopted at a meetmg of the CIty CouncIl held on the
12nd of August, 1997 by the follo"'lng vote
Ayes
Councllmemhers
Ebner. Femstem, Genser, Greenberg. Mayor Pro Tern
Holbrook. Mayor O'Connor
Noes
CouncIlmembers
None
Abstam
Councllmembers
Rosenstem
Absent.
Councllmembers.
None
ATTEST
~ ~L>~ ...~ d.--
Mana M Stewart. CIty 'clerk