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R-4570 SIS:e 11.25.74 . RESOLUTION NO. 4570 (CCS) (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA l'-10NICA ANENDING SZCTION 1 OF RESOLUTION ~O. 4548, PERTAINING TO COUNCIL CORRESPONDENCE. THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. Sectlon 4 of Sect~on 1 of Resolutlon No. 4548 lS hereby amended to read as follows: Sectlon 4. Council Correspondence. (a) NON COUNCIL ITEMS. Wr~tten communl- catlons addressed to the City Council, the subject natter of whlch comes wlthln the )urisdlction of any board, co~mission, or department of the Clty, shall be referred to such body or department, or both, by the City Manager, and such communlcatlons shall not be placed upon the Councll Agenda. All communlcatlons directly relatlng to the work or )urisdlctlon of a board, commlSSlon or department of the Clty shall be referred thereto, notwlthstandlng the fact that dlrect Councll actlon may be sought ln such communlcatloni such communlcatlons shall not be placed upon the Council Agenda. Any person subm~tt~ng a wrltten communlcatlon to the C~ty Councll WhlCh lS subsequently referred to a board, COmffilssion, or department of the City shall be notlf1ed of such referral by the Clty Manager. If dissatlsflea with elther the action of the Clty Manager or the actlon of the body or department to wh~ch the co~unlcation was referred, such person may appeal to the Clty Councll. (b) AUTHORITY OF THE C!TY t~NAGER. The Clty Manager ~s authorlzed to examlne all ~a~l or other written -1- SIS:tIr 11.25.74 . communications collectlvely addressed to the City Council and to glve It immedlate attentlon to the end that all adminlstratlvc bUSlness referred to In sald communicatlons WhlCh does not necessarlly require councll action may be acted upon between council meetlngs. (c) COUNCIL ITEMS. Correspondence colleetlvely addressed to the Clty Council shall be received and opened by the City Council secretary, transmitted to the approprlate publlc offlcer havlng Jurisdlction over lt, and placed on the agenda if councll actlon is deemed appropriate by the Mayor, Clty ~anager or City Clerk, except 1n the following circumstances: 1) No communicatlon which c9ntalns materlal which: a) 1S profane; b) is 1n the nature of a cr1m1nal or C1V1I slander, or 1S potentlally slanderous or libelousj c) advocates or opposes the candidacy of any person or party for any electlve offlCej d) is primarily an advertise- ment or promotion or has as a substantlal purpose the advancement of any cause the major beneflt of which is private and not publlc, e) does not necessltate councll actloni shall be placed upon any CLty CouneLl agenda. d) AVAILABILITY TO THE PUBLIC. Corres- pondence addressed to ind1vLdual councll members shall not be opened by the Clty Council secretarr unless authorlzed to do so by ~nd~v~dual counc~l .members. Such communicatlons shall not become publlC records untll recelved and flIed by the Councll at a regular, speclal or adJourned meetlng of the Counell, or retalned or used as prov1ded 1n S6250 of the CalLfornia Government Code. Correspondence received 1n the City Clerk's Offlce or other Clty offlces after 12:00 o'clock -2- SIS:W 11. 25.74 . noon two Mondays prior to the Counc~l Meeting shall not be placed on the agenda unless it concerns a matter to be cons~dered by the Council at the next regular meet~ng or is determined by the City Manager to be an urgent matter which should be brought to the ~mmed~ate attent~on of the Council. Correspondence shall not be read aloud at a Council meet~ng unless requested by a maJor~ty vote of the Council. No ~tem which ~s exempted from disclosure by 56254 of the Californ~a Government Code shall be disclosed or treated as a publlC record. SECTION 2. The C~ty Clerk shall cert~fy to the adoption of this resolution and thenceforth and thereafter the same shall be 1n full force and effect. 10th day of December ADOPTED and APPROVED this 1974. -P /J 4;/ I 0: . '/"il,., ,.' .' \' j /_ ! {t:''---flLA....._ ''J j -- " 'Mayor - ATTEST: 6R_v ci tVl~rk- "C--I I hereby certify that the forego~ng resolut~on was duly adopted by the C1ty Council of the City of Santa Monica at a regular meetlng thereof, held on the 10th day of December , 1974, by the followlng vote of the Councl1: NOES: Councilmen: Judson, Lawson, McCloskey, Swink Trives, van den Steenhoven, Hoover Counc~lmen: None AYES: ABSENT: Counc~lmen: None Ie;; ~' ? { ~T~k -3- SIS:~ 11.25.74 APPROVED AS TO FORM: _/'~1 /' l-' ~ ,.f i.,:,t, /&~.(~--fJ :1' "~'4{;/i2ji.~~C__ / City-Attorney .~ -4- "--F .