R-4646 (10)
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RESOLUTION NO. 4646 (ees)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA l-10NICA ESTABLISHING WAGES, HOURS AND OTIIER
TERHS AND CONDITIONS OF EMPLOYMENT FOR VARIOUS
CLASSES OF POSITIONS.
THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE
AS FOLLm.;s:
SECTION 1. Definitions and Explanations
The following words and phrases are defined and shall mean
and be construed as hereinafter set forth unless it shall be
apparent from the context that a different meaning is intended.
,
(a) Allocated: The term Irallocated" means officially placed
in a given class and assigned the class title for the
class.
(b) Class: The term "class" means a group of positions
whe=e the duties are substantially similar in respect
to the authority, responsibility and character of duties
required to be performed, so that the same standard
class title may be used with clarity to designate each
position allocated to the class; so that the same require-
ments a~ to education, experience, capacity, knowledge,
proficiency, ability and other qualifications should
be required of the incumbents; and so that the same
schedule of compensation can be made to apply with equity
under the same, or substantially the same, employment
conditions.
Cc) Class Title: The term "class titlel1 means the designation
given under this resolution to a class~ to each position
allocated to the class and to the incumbent of each such
position.
Cd) Position: The term "position" means any specific office,
emplo}~ent or job, legally established, whether occupied
or vacant, calling for the performance of certain duties
and the carrying of certain authority and responsibilities
by one individual, either in a full-time or part-time
capacity.
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(1) Line Item Position: The term "line-item po_sition"
means a position which is (a) specifically itemized
in the budget; (b) permanent in nature and not less
than twenty (20) hours per week; (c) paid on a
monthly basis or portion thereof; (d) eligible to
accumulate fringe benefits in proportion to the
percentage of the full-time forty (40) hour work
week; and (e) is to be filled under the provisions
of the merit system, i.e., appointment from an
eligible list.
(2) Lump-Sum Position: The term "lump-sum position"
means a position which is (a) not specifioally
itemized in the budget but authorized under Hlump-
sum" accounts; (b) either full-time for periods of
short duration, or a continuing position not exceed-
ing nineteen (19) hours per week; (c) paid on a
straight hourly rate basis for all hours worked;
(d) not eligible to accumulate fringe benefits; and
(e) to be filled from eligible lists when possible
but which may be filled, in the discretion of the
Personnel Director, with qualified applicants not
on eligible lists since such positions cannot acquire
civil service status.
(3) Exceptions to the above definitions shall be the
full-time continuing positions in the operating
and maintenance divisions of the Transportation
Department, which positions shall be considered
line-item positions and accrue all benefits of
line-item incumbents although such positions shall
be paid on an hourly rate basis. Further exceptions
to said definitions may be authorized by the City
Manager.
(e) Permanent Employees: The term "permanent employee" means:
(1) A person who is legally an incumbent of a line-item
position, full or part-time; or
(2) A former legal incumbent of a line-item position
on authorized leave of absence from a regularly
budgeted position which position is held for him
pending his return.
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(f) Date of Entrance Anniversary: The term "date of entrance
anniversary" means the date which recurs annually after
the date of entry into a position in the classified
service of the City of Santa Monica, either by original
employment, re-employment or promotion.
(g) Satisfactory Service: The term "satisfactory service"
means the attainment of not less than an "improvement
needed" on the performance report irmnediately preceding
the employee's date of entrance annniversary.
(h) Hours of Work: The full time work week shall be defined
as forty (40) hours except for positions in the Fire
Suppression Service, for which the full time work week
shall be fifty-six (56) hours.
(1) Incumbents of line-item positions employed in a work
week less than that defined as the full time work
week shall be compensated in that proportion of
the compensation for full time employment as the
number of hours budgeted for that position bears
to the full time work week; incumbents of line-item
positions employed in a work week greater than that
defined herein shall be compensated for hours in
excess of the full time work week on the basis of
and in accordance with the provisions of Section 8
hereof relating to overtime.
(2) For the purpose of accumulating fringe benefits,
incumbents working less than the full time work
week shall accrue on the appropriate proportion
of the full time work week; incumbents who work
in excess of the full time work week shall accrue
fringe benefits on the basis of the forty (40) hour
work week; i.e., no greater fringe benefits shall
accrue because of hours worked in excess of the
full time work week.
SECTION 2. Compensation Plan
The compensation of employees of the City of Santa Monica not
covered by memoranda of understanding shall be as set forth
in the following arrangement of class titles and pay steps.
Salaries for employees in line-item positions shall be on a
monthly rate, paid on a biweekly equivalent basis. In lieu
of the biweekly equivalent of a monthly rate, the City Manager
may fix the compensation of any position at an hourly rate.
In positions for which the work week is forty (40) hours the
hourly rate shall be determined by dividing the biweekly rate
by 80. Salary steps A through D for each job classification
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listed below shall mean and be established to bear the follow-
ing percentage relationships to salary step E computed to the
nearest dollar:
Step A - 81% of Step E
Step B - 85% of Step E
Step C - 90% of Step E
Step D - 95% of Step E
Step A is payable during first 6 months of service.
Step B is payable during second 6 months of service.
Step C is payable during second year of service.
Step D is payable during third year of service.
Step E is payable after third year of service.
Asst. City Attorney
ABC D E
$1446 1537 1627 1718 1808
1979 2103 2227 2350 2474
Admin. Asst.
*Dept. Admin. Asst.
1110 1180 1249 1319 1388
Deputy City Att. I
1066 1132 1198 1265 1332
1483 1576 1669 1761 1854
655 696 737 778 819
Deputy City Att. II
*Intermediate Clerk
Legal Secretary
895 951 1007 1063 1119
Legal Secretary Trainee
674 716 758 800 842
Personnel Analyst
1234 1312 1389 1465 1543
Pers. Spec. Trainee
876 931 986 1040 1095
Secretary to City Mgr.
768 816 864 912 960
949 1008 1067 1127 1186
*Secretary
*Senior Secretary
854 907 960 1014 1067
*Stenographer
674 716 758 800 842
* Refers to positions in offices of City Manager~ City
Attorney and Personnel only.
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The following job classifications will be compensated on
an hourly basis as follows:
Student Worker $2.30 - 2.43 **
Recreation Aide 2.74 - 3.35 ***
Recreation Leader 3.55 - 4.40 ***
Recreation Specialist 3.47 - 5.29 ***
Lifeguard Pool 3.27 - 4.04 ***
Chief Pool Lifeguard 3. 75 - 4.66 ***
Crossing Guard 3.10 *
Event Attendant 2.65 .J..
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Illustrator 2.90 - 5.79 **
Library Page 2.37 - 2.52 **
Municipal Intern 3.31 *
Police Cadet 3.61 *
* Flat Rate
** Two Step Range
*** Bottom and top step of 5 step range
An employee's progression from one step to another where
applicable is determined by the department head.
The hourly rate for as-needed employee's, if other than a
flat rate, shall be established at Step B of the Compensation
Schedule. Such employees shall not be eligible for any
other step unless specifically authorized by the City Manager
as provided in section 4f.
Reimbursement for the use of an employee's personal car and
in accordance with existing administrative policy shall be
at the rate of l7~ per mile. A car allowance will be provided
for employees required to use their cars on a continuing basis
subject to the approval of the City Manager.
SECTION 3. Benefits
(a) The City Manager may extend the number of vacation days
certain employees may accrue.
(b) Whenever any of the following dates, namely the 22nd
day of February (Washington's Birthday) the 30th day
of May (Memorial Day) and the 11th day of November
(Veteran's Day) are declared to be a holiday by this
salary resolution or a memorandum of understanding said
holiday shall be observed as follows:
Washington's Birthday
Memorial Day
Veteran f s Day
the 3rd Monday in February
- the last Monday in May
- the 4th Monday in October
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(c) Accumulation of sick leave shall be limited to
130 days except for that which was recorded to the
credit of an employee as of July 1, 1970, which may
be retained until used or until separation from the
city service. The City shall pay each employee the
difference between actual sick leave days taken during
the fiscal year (July I through June 30) and the
value of six days sick leave on the last payroll check
for the fiscal year. Such payment shall be prorated
only for employees taking service retirement during
the fiscal year or for new employees on the payroll
as of June 30 of any fiscal year. Upon written notice
received at least thirty (30) days prior to the comple-
tion to any contract year, employees covered by this
resolution receiving sick leave may elect to waive
payment for sick leave as described above and in lieu
of said payment apply such sick leave to their total
accrued balance subject to the above outlined limitations.
(d) Employees of the City of Santa Monica who are in the
unclassified service of the City shall have the same
rights as to leaves of absence, vacations and sick
leave as are established by rules and regulations
for the employees in the classified service, provided
that this section shall apply only to line-item positions.
(e) Overtime
Except as otherwise specifically provided in this sub-
section, overtime shall be defined as hours worked by
incumbents of line-item positions in excess of eight
(8) hours in one day or forty (40) hours in one week,
provided that such hours of work have had the prior
authorization of the Department Head or his delegated
representative. Department Heads are under no conditions
eligible for overtime.
All authorized overtime, except as hereinafter provided,
shall be compensated for by cash payment based upon one
and one-half (l~) times the hourly rate equivalent of
the incumbent's monthly salary computed to the nearest
one-tenth of an hour, except that a Department Head may
grant compensatory time off at the rate of one and one-
half (l~) hours off for such overtime provided that such
compensatory time off can be granted within the same
payroll period.
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Overtime in excess of 8 hours per day or 40 hours per
week on a regular scheduled and continuing basis shall
be compensated for by cash payment based upon the hourly
rate equivalent of the incumbentfs monthly salary com-
puted to the nearest one-tenth of an hour except that
time in excess of eight (8) hours in anyone day unless
this is part of the regular work day, or time in excess
of forty-eight (48) hours in one calendar week shall be
compensated for by cash payment based upon one and one-
half (l~) times the hourly rate equivalent of the monthly
salary, or by compensatory time off at time and one-half.
Call-back overtime shall be defined as return-to-work
time after an employee has completed his regular shift
and shall be handled as follows: a minimum of two (2)
hours shall be credited for reporting. Payment for
such overtime shall be as provided in subsection (2).
Notwithstanding anything in this resolution to the
contrary, Motor Coach Operators shall be compensated
as provided in their Memorandum of Understanding.
No overtime credit for incumbents of line-item positions
shall be allowed for periods less than one-half (~) hour,
except as provided in subsection (3) and (4) of this
section.
(f) Jury Duty
Any employee or officer of the City, when duly called
on any jury and when unable to be excused therefrom,
shall be compensated for the time required to be spent
under the jurisdiction of the court by an amount equal
to the difference between the pay he receives as a juror
and his regular daily rate received from the City.
(g) Military Leave of Absence
All employees of the City, other than part-time, as-needed
or temporary, shall be entitled to the benefits of this
section, provided thaL they have been in the employ of the
C~ty for one (1) year immediately preceding their call to
active duty.
Whenever any employee of the City goes on active duty with
the Armed Forces of the United States or with the National
or State Guard and thereby is required to obtain a leave of
absence from his employment, he shall be entitled during
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such leave of absence, but for not more than thirty (30)
days thereof, to receive full pay from the City without
any offset for any payor allowances received for such
active duty during such thirty (30) day period. Such leave
of absence will not be deducted from the employee's
regular vacation.
SECTION 4. Limitations
(a) The rate of pay of an employee rece~v~ng, on the day
preceding the effective date of this resolution, less
than the amount prescribed for his class and length of
service as provided herein, shall be increased to the
amount prescribed for his class and length of service
on the payroll drawn for the pay period immediately
following the effective date of this resolution.
(b) '{hen a personnel action, i.e.: demotion due to layoff or
reclassification, results in the lowering of the incumbent
employee's salary range, the incumbent employee's salary
may be Y-rated. Y-rated shall mean the maintenance of the
incumbent employee's salary rate at the level effective
the day preceding the effective date of the personnel
action placing the employee in a lower salary range. The
employee's salary shall remain at such level until the
salary range of the new classification equals or exceeds
the Y-rate salary.
(c) In the event that the rate of pay being received by an
employee being promoted is equal to or greater than the
entrance salary of the new position, his salary shall be
increased to the next higher rate to that attained in the
former position. In the event the promotion is to a super-
visory position, the employee promoted shall receive not
less than the next higher rate above the highest rate being
paid to the subordinates. The employee will be credited,
for pay purposes only, with the term of service in the new
class equal to the term of service specified in the appropriate
step for the rate which he receives under the provisions of
this rule.
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(d) The date of entrance for employees with broken service
shall be considered as that date on which the last
unbroken service was effective.
(e) Except as provided in subsection (f) hereof) no increase
in salary shall be granted to any employee failing to
render satisfactory service as defined in Section 1 of
this resolution) nor to any employee who has not completed
the required term of satisfactory service prescribed by
Civil Service Rules. In determining whether the required
term of satisfactory service has been completed) time in a
layoff status or in a leave without pay status in excess
of one month shall not be counted.
(f) Notwithstanding anything contained in this resolution to
the contrary, the City Manager, in exceptional cases)
based upon specific appraisal of the importance and
difficulty of the work and the experience and ability of the
person to be employed) or the incumbent, may authorize
entrance salaries higher than the minimum) and special
increases above the amount prescribed in the salary schedule
for the class and length of service of the incumbent, in
no event, however, to exceed the rate set forth as the
~aximum rate for that class. The employee or incumbent
will be credited for pay purposes only with amount of
service equal to the term of service specified in the
step and for the rate which he receives under the provisions
of this rule.
SECTION 5. Salary Resolution
Any conflicts between this Salary Resolution as amended and
existing Memorandum of Understanding shall be construed in
favor of the Memorandum of Understanding. If any federal or
state legislation and/or any rules and regulations implementing
such legislation changes the terms or conditions of this Salary
Resolution such legislation and/or rules and regulations super-
cede this Salary Resolution and shall be substituted
in their entirety for those terms and conditions of the Salary
Resolution dealing with the same matters.
The wages, hours of work and other terms and conditions of employ-
ment for employees not covered by Hemoranda of Understanding,
including those wages, hours of work and other terms and conditions
of employment in existence immediately prior to this resolution
although not specifically referred to by this resolution, shall
constitute the wages, hours of work and other terms and conditions
of employment for all such employees not covered by Memoranda of
Understanding.
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SECTION 6.
The adoption of this resolution hereby rescinds Resolution
3750 and its several amendments.
ADOPTED AND APPROVED this
24th
day of
June
,
1975.
71~~ T~
Mayor
.
ATTEST:
/~
t C_i(J' Cletk
I hereby certify that the foregoing resolution was
duly adopted by the City Council of the City of Santa Monica at
a regular meeting thereof, held on the
24th
day of
June
, 1975, by the following vote of the Council.
NOES:
Councilmembers: Judson, Reed, Swink,
van den Steenhoven, Trives
Councilmembers: None
AYES:
ABSENT:
ABSTA IN:
APPROVED AS TO FORM:
Councilmembers: Cohen
Councilmembers: McCloskey
City Attorney
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