R-4663
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RESOLUTION NO.
4663 (CCS)
(Clty Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE
PURCHASE OF CERTAIN CARPETING ON THE OPEN
MARKET AND WAIVING THE CALL FOR BIDS
WHEREAS, the Offlce of the City Attorney lS scheduled to
relocate
to new offices on the thlrd floor of the City Hall
on August 1, 1975: and,
WHEREAS, the Offices of the Department of Communlty
Development is scheduled to occupy the present offices of the
Clty Attorney on the same date; and,
WHEREAS, there 1S presently no carpeting on the
th1rd floor~ and,
WHEREAS, 1t 1S deslrable for nOlse abatement to
install carpetlng on said third floor; and,
WHEREAS, the thlrd floor is presently undergoing
structural modification in ant1clpatlon of August 1, 1975~ and,
WHEREAS, suff1clent funds for carpet1ng for the
third floor offices of the Clty Attorney are presently budgeted~
and,
WHEREAS, to further advertise for b1ds would be to
no avall and would cause unnecessary expense and delay and
result in the disruption of the functions of the Offlce of the
City Attorney after August 1, 1975.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
SANTA MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. That the Clty of Santa Monica has need
of carpeting for the Office of the Clty Attorney on the thlrd
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floor of C~ty Hall.
SECTION 2. That to further advertlse for blds for
sa1d carpeting would be to no avall and would cause unnecessary
expense and delay and result ~n the d~srupt~on of the funct~ons
of the Office of the City Attorney after August I, 1975.
SECTION 3. The Clty Manager is author1zed to purchase
on the open flarket, wlthout further advertising for blds, said
carpetlng.
SECTION 4. The Clty Clerk shall certify to the
adoption of thls resolution and thenceforth and thereafter the
same shall be in full force and effect.
ADOPTED and APPROVED thlS 22ndday of
July
1975.
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Mayor
ATTE&.T:
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C"i ty 1 efk'
I hereby certify that the foregoing resolutlon was
duly adopted by the Clty Counc11 of the C1ty of Santa Monlca at a
regular meeting thereof, held on the 22nd day of
July
1975, by the follow1ng vote of the Council:
NOES:
Councilmen: Cohen, McCloskey, Reed, Swink,
van den Steenhoven, Trives
Councllmen: None
AYES:
ABSENT:
Counc11men: Judson
//7 ,/
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Clty ~erk
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APPROVED AS TO FORM:
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v C1. ty At'torney
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SIS~S 7.9.75 CA
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Santa Monica, Cal~forn1a
July 9, 1975
TO: Mayor and City Cauncll
FROM: Clty Attorney
SUBJECT: Resolut1on Walvlng Call for Bids for Carpeting for
Certaln Parts of City Hall - Third Floor
INTRODUCTION:
This report transm1ts the attached resolutlon walVlng
call for bids for carpetlng for the thlrd floor to be used in
connectlon wlth renovatlon5 presently belng made prlor to
occupancy of the area by the Offlce of the City Attorney.
Such carpetlng 18 available for purchase in a total amount of
$3,142.43, includlng tax, paddlng and labor. The funds are
aval1able In Account No. 776-650, the special fund for refurblsh-
lng of the th1rd floor of City Hall pursuant to the relocat1on
of the C1ty Attorney's Offlce ($3,200.00 budgeted for thlS
purpose during 1975-76.)
BACKGROUND:
The Office of Environmental Services (formally
Communlty Development) 15 scheduled to relocate to the present
offices of the Clty Attorney on August 1, 1975. The Offices
of the Clty Attorney wlll concurrently relocate to the third
floor of the Clty Hall. In order to provide necessary worklng
space and to allow for optimum utl1ization of the thlrd floor
area, lt has been redeslgned and restructured to accomodate
the staff of the City Attorney. Pursuant to the general
refurbishlng of the third floor area, it will be necessary to
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provide carpeting as a no~se baffle as well as for overall
appearance. The above mentioned amount has been budgeted for
such purposes.
In response to a request for quotat~on with regard
to such carpeting, quotations were received from three companies
capable of performing in this area.
These quotes were: HIRSCH FLOOR COVERING: $3,381.40;
TOWNE CARPETS: $3,279.38; EDDIE EGAN & ASSOCIATES: $3,142.43.
The use of formal competit~ve biddlng w~ll not permit
installation of the carpeting by August 1, 1975. It ~s
preferable to have the carpeting 1nstalled prior to the t1me
that the offlce furnlture is moved In to avoid confusion,
disrupt1on, noise and attendant problems. The low bid appears
to be a good b~d and includes the costs of padding, labor,
and tax. This cost computes to $10.95 per yard lnsta11ed.
ALTERNATIVE SOLUTIONS:
Not applicable.
RECOMJlf.tENDATION:
It ~s respectfully recommended that the City Council
adopt the attached resolution walving the call for bids and
authorizlng the purchase to be made from EDDIE EGAN & ASSOCIATES,
who submitted the lowest quotat~on for such carpeting.
PREPARED BY:
RICH~RD L. KNICKERBOCKER
C~ty Attorney
S~1.UEL I. STREICHr1AN
Assistant City Attorney
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