R-5059
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RESOLUTION ~O. 5059
(CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA ~ONICA APPROVING AND
AUTHORIZING THE DIRECTOR OF FINANCE,
CITY CLERK, AND DIRECTOR OF ADMINISTRATIVE
SERVICES OF THE CITY OF SANTA XONICA TO
DESTROY CERTAIK CITY RECORDS UNDER THEIR
CHARGE. PURSUAKT TO SECTION 34090 OF THE
GOVER.\I~jENT CODE OF CALIFORKIA
WHEREAS, it has been determined that certain City
records under the charge of the following CIty department(s) dre
no longer required for publIC or prIvate purposes:
FDIA'iCE
CITY CLERK'S OFFICE
PERSO:\KEL
and
WHEREAS, it has been determined that destruction of the
above mentioned materials is necessary to conserve storage space,
and reduce staff time, expense and confusion in handling and in-
forming the public; and
WHEREAS, Section 34090 of the Government Code of the State
of CalIfornia authorizes the head of a City department to destroy
any City records, and documents which are over two years old
under his or her charge, without making a copy thereof, after
the same are no longer requIred, upon the approval of the CIty
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Council by resolution and the written consent of the C1ty
Attorney; and
WHEREAS, it is therefore des1rable to destroy said
records as listed in Exhibit "A" attached hereto and made a
part hereof, in storage, without making a copy thereof, which
are over two years old; and
WHEREAS, said records have been approved for destruc-
tion by the City Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. That approval and authorization is hereby
given to destroy those records described as Exhibit "A" attached
hereto and made a part hereof.
SECTION 2. That the City Clerk is authorized to allow
examination by and donation to the Department of Special Collec-
tions of the University Research Library, Univers1ty of Califor-
nia, or other historical society designated by the City Council,
any of the records described in Exhib1t "A" attached hereto and
made a part hereof, except those deemed to be confidential.
SECTION 3. That the City Clerk shall certify to the
adoption of this resolut1on, and thenceforth and thereafter the
same shall be in full force and effect.
ED AS TO, FO~: ~
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Cit}) Attorn:ey f~
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ADOPTED AND APPROVED THIS
July , 1978.
25th
DAY OF
l L~~Jv<.J
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r'1AYOR
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION WAS
DULY ADOPTED BY THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AT A REGULAR MEETING THEREOF HELD ON THE 25th
DAY OF J1)lv
COUNCIL:
J 1978 J BY THE FOLLOWING VOTE OF THE
AYES:
COUNCILMEMBERS: Bambrick, Cohen, Reed, Scott, Tr ive 5 ,
van deJ+ Steenhoven, Hayor Swink
NOES:
COUNCILMEMBERS: ~one
ABSENT:
COUNCILMEMBERS: ~one
ATTEST:
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EXHIBIT "A"
The records listed below are at least two years old and have
been approved for destructIon by the City Attorney and by
the department heads having custody of the records pursuant
to Section 34090 of the California Government Code:
Finance
Correspondence, work files, registers and computer printouts
regarding payroll administration, insurance, budgets, lnvest-
ments and water billlng including warrants, involces, and
receipts.
Cit)' Clerk
Bid proposals for provision of equipment and services to the
City.
Personnel
Management directives, job descriptions, and correspondence
to and from staff and outside agencies regarding tuitlon
reimbursement, service pin awards, personnel pollcles and
health and educational programs with charts and maps used
for training.