P-NO NUMBER 5
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J~" CITY OF SANTA MONICA
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i INTER-DEPARTMENT MEMO c: /J /
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~DA TE: June l7~ J.947. - '~
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City-councU. \
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FROM: City Manager. . ,.J/.l -r r
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SUBJECT: Motorcycle Racing at stadium Park. ~-
Yr. ~ovd m.a~r~ of C~ymer l(ot.o'rs.",has offered to pa.y the CitY'
ten per cent of gross revenues including the automobile parking concession
at stadium Park, with a minimum guarantee of $300.00 per n1glit'-fortlle-P'Ui'-'
pose of conduct.ing motorcyCle races on Tuesday evenings o~for a. period.
of a.pprorlmately twenty weeks. It is estimated that the total revenue which
may be derived from this event will be approximately $10,000.00.
It is JIr1 recollDD.enda.tion that an agreement be prepared protecting
the City's interest accepting this proposal.
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RANDALL M. DORTON,
mlD/emc City Manager.
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RECEIPT ACKNOWLEDGED
Write It---Don't Say It .._-_.~-~-------_.__...._----------_....~----~...-_._-_._---_.._._-_.---_._-.._--~--..
DATE:
." =~andal1 00rtcn - - June 1 n lS47
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'ie ree.lize thHt tl18re trai.lers in ' , --, ~. however,
t:.re ':.!.le ........-r-<:l,.-. -, "'Y'n.
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none of these areloca~3d on the 'Jor tior.. of the trc.c=: that we '.lse,
c.nd we would i 11. no V"/ a:,r irlterfere '\71 t:'l -c::..e:r. ?nd '\'!culd ')',3 'willing
to allow free !;d:::is sian to thcs e residi!l"" l.::l t119 tr~tilers.
-,~!
I am enclosing an c.rticl e 1.Yflicl1 appeared in t;.~e ITa tional
:~otorcycle l:agaz ine last year 1"eza1"diDS rf?~ c '1 n~; at Santa ::onica.
_ :an::'" ;;ro:m ine~"l t pe o~)le a ttended r!eel~ly, includin~ Gover~or ~arren
who ViaS there twice. .:is children V12re there 8.1:-:'..08 t 8"181"] ni;,;h t
,-=!~~ ~._' ',"",-" their v~cation ~)eriod ::.!..: San t.s.. ..or:.i ca.
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:0 0.1::0 operate Lit1coln ~-E',1":-: St8.ji1.J";~1 or: 2ridny :'i=:;hts j.D
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Los ~~~':~31es. CD..r events are c,:)r~dllc -ced . . - c 1& s s nanner
lE a "'ll:.:;n
ana ~o~.::tJl:r ~''i itl~ t':1 e 1 """7 L1ev": ry 1"8 S:::'8 ct.
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',-~;-""I\1O" .., :rcur ~.".0S t P l'"lo~-~inen t citizens 8, tt:mCted these weekly
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events. "}e l-l2."'~S ' ' t for continued racin~, and I
naa sany req~es S
~'lOD e ~r01...1. '\7i 11 ."'-' ""0. t~l is m.a tter your I'c:vora'ole cons ider8. tion.
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.:e 1"efel' y 0',1 to the for~er of fie ials at 3enta. anics. and
,:130 ,:r. -:.":~lli te, S90rts '.c:'.l tor, SA.;.:'.'P, C-':'1 lGA Clf~LC-CI(, ',fL'10 was
one of ,,1..1.1'" erlthusiQstic n~~}or ters cmcl ',-rho s 8e~~~ed to t~link it
'/!8.2 2. f :_ne S~) C ~ t -:_ n~; -"'::>-;"1' OY"l1- for ., Qi ty.
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~~a~l:i~~ y~~ far . .., , . -
701.7.1" c cns J.CL era 'C ~:...C li.., - el:l
Sincerel:;r :~ours,
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Publishers of DistributOl'S and
BOOKSPERTA1NING CL.YME.R MOTORS Jobbers of
to c..... ... CLYMER-LITE
AUTOMOBILES Pistons and Rings
MOTORCYCLES Telephone FEderal 6410 Crash Helmets
and Mell-O- Tone Mufflers
- MOTOR RACING '2125W t P" St l A I 6 C I"f Motorcycle Specialties
- es ICO . - os "ge es , a I .
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June 10, 1947
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Mr. Randall Dorton
City ~anager, City Hall
~anta i.lonica, Calif.
Dear i.lr. Dor tori :
Sinc e the adminis tra tion in Santa .:onica has
changed, I trust by this time that you are in a position
to consider our application for the use of the I,lunicipal
Stadium for short track ~otorcycle racing,:the same as
we successfully conducted there last year.
For your information, we paid (ne City of Santa
Iilonica approxL"Ilately $5,000 for the rental of' the Stadium
last SQ~er, and TIe desire to suonit the same proposition
to ~TOU far your consideration this year.
fie offer :?250. 00 ::>er night for the use of the
Stadill.'n. 'lie aSSll'11e all expen,ies and give the City 7;S
of the money received fro~ concessions. As TIe did last
J-ear, we will fully inde":nify the C i t7 fron: any damaGes
th~t ~i6ht result. For your info~ation, ~e did not
hCeve a single claL: at any ti:ne filed v:itl1 cur i~surance
Gompany last year.
The racins is thoroughly enjoyed by people in the
bay area, and accordinG to sjorts reporters and other old -
tim.ers in the Santa IIonica Dis trict, our '9rogram. "Jvas the
most successful ever held at the Stadium.
The program s tarts at 8 :15 and is over "::;ro'TIp tl:,,{ at
10:00, and there is ac~~ally 21 illinutes of racing, as . our
races consist. of 4 laps only, w~ich is about 3/4 of a ~ile.
We use the baseball dia~ond and nake the necessary prepar-
a tion f or the use of the tracl: each Tuesday night. i:Je also
leave the track se that it can be used for baseball the fol-
lowing night if desired.
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Publishers of Distributors and
800KSP~TAINING C.....LYMER MOTOR.S Jobbers of
. .. . . . CLYMER.L1TE
AUTOMOBILES Pistons and Rings
MOTORCYCLES Telephone FEderal 6410 Crash Helmets
and Mell-O.Tone Mufflers
MOTOR RACING MI' I'
;; 2125 West Pico St. -Los Angeles 6, Calif. otorcyceSpeaatles
!--1rs. :::ad~h,unIY
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June 11, 1947
/O~ ~ IAe fr"5f /'Crec1'iJlJ; /trt f;(je'~/ 1M!) ;' fr.~ &/J f;;~t-rd,~
and 'fXlrei"""'Dfe., il(.ell/;/JJ a....cI ~~ n p;;r-,c:> :'j ~ ~ /'nIn;m~ &.] i.riU'i} 11 /66 oJ- !ro f4,.,:;f!
1'.K 'P d 11;\' D t 71 1.#'0 ~ ~
'.~::' ~.~n a ..,. or on 1!J '~...J /. A/J-I
'...11 t'TT "iana""er . . .~~~-.yf}
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~i t"T Hall _, .1. )
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~ant;a "onlca,;'va l.... '
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.uear l,~r. Dorton: ~~ ~.
After talkil~ with you yesterday afternoon
I s topped by I.:unic ipal Stadiu"!l 2cnd found that for
our use the Stadiu"!l is in even better condition than
'when I visited there a few weeks ago.
.
The trailers on the south side have been ~laced
in a straibht row with a Dire fence &nd the trailers
on the 1'lest side are in l~ne so that it would rr.ake it
very easy for us to operate. I understand that the
trallers were arranGed in t his manner so tha t baseball
could je Jlayed and that ca~es are played every niGht
or two.
;men you GO out you will notice that the track
we use is still laid out, and we supnly at our own exnense
a wood safety wall around the outside of the track.
:=r. Sox Kuhlxneyer, c[l.rctaker of the park emd 'ii/ho
was there las t year nhen 1,'Ie operated our races s ta ted that
he felt \Ie could ODerate .che same 8.S last year so far as
the track is 8cncerned. 3e stated, of course, t~at ~e had
nothin~ to do witn the 3rantins of permission, but he
would be clad to cooperate shruld arrancements be made.
-'-DC identally, l';r. Euhlme;rer 1.V9.S very coopera ti ve las t year"
\;7~en VTe '.-'I er' e c~' eJ~8. t I', n '~:~ 8. t ~,~~1 eSt 8.(1 i 1)1::.
Sincerely .""ours,
D.-".'R C /
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AGREEMENT
t..~
THIS Agreement entered into this v - day of
~{'{7and between the City ot Santa IloDica, a mmJ.,.
cip cor ration, hereinafter referred to as CITY, and
International Motorcycle Association, a co-partnership here-
inafter referred to as ASSOCIATION.
In consideration of their mutual covenants the p~
ties hereto agree as follows:
1. City does hereby lease to Association the Santa
Monica Stadium which is located upon that certain real pro-
perty hereinafter referred to as premises in the City of Santa
Monica, County of IDs Angeles, State of California, and p~
tlcularly described as follows:
Bounded on the Northeast by Sixteenth Street;
Southeast by Blook llAIl and Block 1 or Erken-
brecher Syndicate and Flfteenth Street; South-
west by Fourteenth Street; Northwest by Southern
Pacific Right of Way; being approximately 7.81
acres of Ranoho San Vicente y Santa Monlca,
for the sole purpose of conducting motorcyole raoes, between
the hours of 7:00 o'clock p.m. and 10:30 o'clock p.m. on each
Tuesdaydurlng the period beginning July 8, 194? and ending
Ootober 14, 1947. Such races shall be held at such time un-
le8s oancelled for the reaSODS set forth in Section 2 of this
agreement.
2. The Association Shall pay City for the use of
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the premises leased herein for each Tuesday on which motor-
cycle raoes are held in said stadium ten per cent of the gross
reoeipts, less federal tax, from all ticket sales; ten per
cent of the gross receipts from the operation of the auto
park on said premises and ten per oent of the gross receipts
from the operation of all ooncessions on said premises. In
n6 event shall the amount paid to City be less than $300.00
for each night on which suoh races are conducted. Said
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min1mum rental of $300.00 shall be paid in advanoe on eaoh Tues-
day dur1ng the term of th1s Agreement. In the event the Asso-
ciation pays said minimum rental and subsequently thereto 1s
required to oancel the holding of a motoroyole raoe on the nlght
for which said rental was paid beoause of Inclement weather,
Clty shall refund said minimum rental to the Association; or
In the event suoh race 1s canoelled for suoh reason prior to the
payment of said minimum rental said m1nimum rental need not be
paid. If such race be canoelled for any reason other than spe-
c1fled hereln the said minimum rental shall be paid unless
walved by the City Manager of the Clty of Santa Monica.
3. The Association shall maintain the sod, turf,
land and structures 1n every part of said premlses in as good
condition as the same Is at the time of the exeoutlon of thls
Agreement. SUch ma1ntenanoe shall be at the expense of the
Association. Provided, however, that Association shall have
the right to remove a portion of the .sod as may be designated
by the Director of Public Works of the City of that portlon
of the premises whlch said Director designates shall be used
for a track. \Uthin twenty days from the date of termination
of this agreement, Associatlon shall replaoe the sod so that
the stadium shall be In the same condition as it was prior to
the removal of such sod.
4. Association shall have the right to erect po~
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table bleachers or grandstands as may be required and shall
provide a wooden sat'ety wall around the outside of the track
sufflcient to protect the spectators. .Any suoh grandstands or
bleachers ereoted and the ereotion of such sat'ety wall shall be
at the expense of the Assooiatlon as shall the removal thereof.
Any structures ereoted on said premises by Associa-
tion whioh in any manner would interfere with the use of said
premises for softball games or baseball games shall be removed
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by Association by 2:00 p.m. of the day following the holding of
any motorcycle race. All other structures erected by Association
may remain; however, such remaining structures shall be removed
within twenty days from the date of termination of thls Agree-
ment.
5. Association shall clean up the premises and put
them in a clean condition by 2:00 p.m. of the day following
the day on which any event is held hereunder.
6. Upon the execution of this Agreement Associa-
tion shall furnish to City a cash bond in the amount of
$1,000.00, suoh bond shall be conditioned to guarantee faithful
performance of all terms and conditions of thls Agreement. In
the event Assoolation fails to remove any structures erected
on the premises or to leave the premises in as good condition
as they are at the time of execution of this Agreement or to
clean up said premises atter each event, City may do or cause
suoh things to be done and subtract the cost thereof from the
cash bond. Upon the terminatlon of this Agreement and the per-
formance of all conditions by Assooiation to the satlsfaction
of City the oash bond, les8 any deductions therefrom as pro-
vided for hereln, shall be returned to Assooiation.
7. Assooiation at ltsown expense shall prOVide ade-
quate polioing, tlcket takers, ushers and other personnel ne-
cessary to insure adequate proteotlon and service to the publio
on eaoh night such races are held. ~
8. It is agreed by Association that they will abide
by all ordinances, laws, rules and regulations of any govern-
mental agencies governing the use of the premises which are
now in force or whlch may hereinafter be enaoted. In the event
of any law, rule or regulation whioh prevents the use of said
premises for the purposes named herein, this Agreement may be
terminated by either party.
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9. Association agrees that they will not assign any
right granted hereunder nor sublet the whole or any part of
said premises without first obtaining the written consent ot
Oi ty so to do.
10. Associat10n agrees to hold C1 ty harmless trOll
any liability of whatsoever kind or oharacter arising during
or resulting from the exercise of the rights granted hereunder.
Association shall furnish satisfactory evidenoe of an insuranoe
policy covering said liability and protect1ng City; said policy
shall name as Assured the City of Santa Monica, 1ts OityCoun-
Cll, officers, agents, servants and/or employees, while acting
as such, which said policy shall be in the amount of $50,000.00
r for injury to or death of anyone person aris1ng out of anyone
accident and 1n the amount of $100,000.00 for injury to or death
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of more than one person arising out,of anyone accident, and
in the amount of $5,000.00 tor injury or damage to any property
arising out of anyone accident. -
11. It 1s understood by Association that said pre-
mlses are used at other t111es by other organizations and Asso-
ciation egrees that they will at no time use said premises in
such a manner 80 that the same might not 'be used by other organi-
zations at other tL.e8 than those granted to Association herein.
12. It is agreed that Oity shall not be oalled upon
to make any repairs of any nature whatsoever to said premises
nor shall Oi ty 'be requir-ed to prepare said ,relll1ses for the ~
exercise ot the rights granted hereunder and that any necessary
repairs or preparat10ns shall be made by Association at their
sole cost and expense.
13. It is further egreed that th1s.Agreem.n~ may be
oanoelled and terminated by Oity giving a 21-day notice in
writing to Assooiation of its intention so to terminate. For
the purpose of this Agreement, any notice may be served upon
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Association by addressing a registered letter, postage prepaid
to International Motorcycle Assooiation, 2125 West Pico street,
Los Angeles, Californ1a.
IN WITNESS WHEREOF, the parties hereto have oaused
this Agreement to be executed the day and year first above
written.
CITY OF BANTA MONICA, a municipal
corporation,
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ATTEST: /(~~~~-
By
~ II VllIvwtVJwJ City Manager
Deputy/City Clerk
By
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,:' ~. ~pproved as toJorm this :..:",.,,~;
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-7--- _CITY ATTOR'.CY
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