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SR 02-27-2024 11A Housing Authority Report City Council Meeting: February 27, 2024 Agenda Item: 11.A 1 of 1 To: Housing Authority From: Nikima Newsome, Interim City Clerk, Records and Election Services Department Subject: Approval of Minutes for Housing Authority Meetings Recommended Action Staff recommends that the Housing Authority approve the minutes of the April 11, 2023, April 25, 2023, and June 27, 2023 meetings. Prepared By: Maria Dacanay, Acting Assistant City Clerk Approved Forwarded to Council Attachments: A. April 11, 2023 Housing Authority Minutes B. April 25, 2023 Housing Authority Minutes C. June 27, 2023 Housing Authority Minutes 11.A Packet Pg. 214 April 11, 2023 1 (NOT APPROVED) CITY OF SANTA MONICA HOUSING AUTHORITY MEETING MINUTES APRIL 11, 2023 A special meeting of the Santa Monica Housing Authority was called to order by Chair Davis at 10:30 p.m., on Tuesday, April 11, 2023, at City Council Chambers, 1685 Main Street. Roll Call: Present: Chair Gleam Davis Vice Chair Lana Negrete Commissioner Phil Brock Commissioner Oscar de la Torre Commissioner Caroline Torosis Commissioner Jesse Zwick HAB Tenant Representative Elizabeth Cochran Absent: Commissioner Christine Parra HAB Tenant Representative Donna Brown Also Present: Authority Secretary David White Authority Attorney Douglas Sloan Acting Authority Clerk Maria Dacanay CONVENE On order of the Chair, the Housing Authority convened to a joint meeting with the City Council and Parking Authority at 10:30 p.m., with all members present except Councilmember Parra and Authority member Brown. REPORT ON MEETING COMPENSATION Pursuant to State law, Acting Authority Clerk Maria Dacanay announced that Council will receive $50 compensation for meeting as the Housing Authority. ADDITIONAL SPEAKING TIME FOR COMMISSION CHAIR Motion by Authority/Councilmember Brock, seconded by Authority/Councilmember de la Torre, to give the Housing Commission Chair 10 minutes to speak on item 11.C. and five minutes on 12.A. The motion was unanimously approved by voice vote by all members, with Authority/Councilmember Parra and Authority member Brown absent. STAFF ADMINISTRATIVE ITEMS: BUDGET 11.A. Fiscal Year 2022-23 Midyear Budget, was presented. Recommended Action Staff recommends that the City Council, Housing Authority and Parking Authority: 11.A.a Packet Pg. 215 Attachment: April 11, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) April 11, 2023 2 1. Appropriate FY 2022-23 midyear revenue and expenditure budget adjustments (Attachment A). Staff also recommends that the City Council: 1. Adopt Resolution No. 11519 (CCS) entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING SALARY RATES FOR THE FOLLOWING NEW OR EXISTING CLASSIFICATIONS: BACKGROUND INVESTIGATION OFFICER, FLEET MAINTENANCE SUPERINTENDENT, FLEET MAINTENANCE SUPERVISOR, GIS TECHNICIAN, HAZARDOUS MATERIALS SPECIALIST, INFORMATION SECURITY ANALYST, INVESTIGATIVE SPECIALIST, LEAD TRANSIT MECHANIC, MECHANIC I, MECHANIC II, MOTOR COACH OPERATOR TRAINEE, SENIOR MECHANIC, SWIM INSTRUCTOR/POOL LIFEGUARD, TRANSIT MECHANIC I, TRANSIT MECHANIC II, TRANSIT MECHANIC SUPERVISOR, TRANSIT VEHICLE MAINTENANCE SUPERINTENDENT, WASTEWATER COLLECTION WORKER III, WASTEWATER TREATMENT PLANT OPERATOR-IN-TRAINING, WASTEWATER TREATMENT PLANT OPERATOR I, AND WASTEWATER TREATMENT PLANT OPERATOR II”; 2. Approve the position and classification changes (Attachment C); 3. Adopt attached Resolution No. 11520 (CCS) entitled “A RESOLUTION OF THE CITY OF SANTA MONICA APPROVING THE APPLICATION OF GRANT FUNDS FOR THE SANTA MONICA CITY YARDS MODERNIZATION, MICROGRID PROJECT”; 4. Adopt attached Resolution No. 11521 (CCS) entitled “A RESOLUTION OF THE CITY OF SANTA MONICA AUTHORIZING EXECUTION OF ADMINISTERING AGENCY-STATE MASTER AGREEMENTS FOR STATE AND FEDERAL-AID FUNDED PROJECTS”; 5. Authorize the City Manager to accept a grant award in the amount of $51,173 from the U.S. Department of Justice (DOJ) Edward Byrne Memorial Justice Assistance Grant (JAG) for implementation of the JAG 2022 Project “Overtime Operations to Keep Neighborhoods Safe” and execute all necessary documents to accept the grant and all grant renewals; 6. Authorize the City Manager to accept a grant award in the amount of $34,497 from the U.S. Department of Justice (DOJ) Bureau of Justice Assistance 2022 Bulletproof Vest Partnership (BVP) Grant to support the replacement of bulletproof vests and execute all 11.A.a Packet Pg. 216 Attachment: April 11, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) April 11, 2023 3 necessary documents to accept the grant and all grant renewals; 7. Authorize staff to amend the City’s Fiscal Policy to allow for the suspension of the accelerated paydown of the City’s unfunded pension liability from FY 2022-23 to FY 2027-28 or later, pending restoration of City services and maintenance budgets and reserves; and, 8. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines. Questions asked and answered of staff included but was not limited to: staffing and program plans for the Childcare Recreation Enrichment Sports Together (CREST) program; budget and funding for the Direct Action Response Team (DART) program; copper wire thefts from streetlights, costs for replacement and police response; status and occurrence of the tenant counseling services pilot-program; City and State funding for the Lincoln Neighborhood Corridor Streetscape LiNC Project; maintenance of the Summer Lunch Program at Virginia Avenue Park (VAP); and staffing and a reopening date for the Police Activities League (PAL) Fitness Center. Motion by Authority/Councilmember Torosis, seconded by Authority/Councilmember Brock, to adopt the staff recommendation for the City Council, Housing Authority and Parking Authority. The motion was approved by the following roll call vote: AYES: Authority member Cochran, Authority/Councilmembers Zwick, Brock, Torosis, de la Torre, Vice-Chair/Mayor Pro Tem Negrete, Chair/Mayor Davis NOES: None ABSENT: Authority/Councilmember Parra, Authority member Brown Motion by Councilmember Torosis, seconded by Councilmember Brock, to adopt the eight staff recommendations for the City Council. The motion was approved by the following roll call vote: AYES: Councilmembers de la Torre, Torosis, Brock, Zwick, Mayor Pro Tem Negrete, Mayor Davis NOES: None ABSENT: Councilmember Parra MINUTES 11.B. Approval of minutes for Housing Authority and Parking Authority meetings, were presented. Recommended Action Staff recommends that the Parking Authority and Housing Authority 11.A.a Packet Pg. 217 Attachment: April 11, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) April 11, 2023 4 approve the minutes for the following: 1. February 8, 2022 Parking Authority meeting; and 2. April 12, 2022 and September 13, 2022 Housing Authority meetings. Motion by Authority/Councilmember Torosis, seconded by Authority/Councilmember Zwick, to approve the minutes. The motion was approved by the following roll call vote: AYES: Authority member Cochran, Authority/Councilmembers Zwick, Brock, de la Torre, Torosis, Vice-Chair/Mayor Pro Tem Negrete, Chair/Mayor Davis NOES: None ABSENT: Authority/Councilmember Parra, Authority member Brown ADJOURNMENT OF SPECIAL PARKING AUTHORITY MEETING On order of the Chair/Mayor, the special joint meeting with the Parking Authority was adjourned at 10:52 p.m., and the special joint meeting of the City Council and Housing Authority continued with all members present except Authority/Councilmember Parra and Authority member Brown. CLIENT ADVISORY BOARD 11.C. Introduction and First Reading of an Ordinance Forming a Client Advisory Board, was presented. Recommended Action Staff recommends that the Housing Authority Board: 1. Review and provide direction on the proposed approach for the creation of the Client Advisory Board (CAB) to replace the current Resident Advisory Board (RAB). 2. Extend the term of the Section 8 Resident Advisory Board (RAB) member on the Housing Authority Board until two CAB members are appointed (at least one a Section 8 voucher holder) by the Housing Authority. Staff recommends that the City Council: 1. Introduce for First Reading an Ordinance, adding Chapter 2.70 to create the CAB. After staff’s presentation, Housing Commission Chair Michelle Gray spoke on behalf of the Commission with their recommendations on the creating of the Client Advisory Board (CAB). The Commission also submitted their recommendations in writing and submitted it through their Staff Liaison to be included as part of the public record. Questions asked and answered of staff included but are not limited to: if the Housing Authority Board (HAB) can make an appointment to the vacant seat at this meeting or if there are other options to fill the vacancy; when 11.A.a Packet Pg. 218 Attachment: April 11, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) April 11, 2023 5 staff received the Housing Commission’s written recommendations; whether or not the Commission recommendations align with staff’s recommendations and Federal requirements; which recommendations must the HAB act on at this meeting; clarification on why the Resident Advisory Board (RAB) and Housing Commission were created and their primary responsibilities; if staff anticipates difficulty with the Commission’s recommendations to create a diverse Board with applicants/members who meet certain criteria such as Housing Choice Voucher or Continuum of Care holders, etc.; and the possibility for CAB members to elect two of the members to the HAB vs. the HAB appointing the members. Questions asked and answered of the Housing Commission Chair included extending member Cochran’s terms, continuing the item, directing staff to meet with the Commission and reporting back with revised recommendations. Motion by Chair Davis, seconded by Authority member Brock, to continue the item to allow staff and the Housing Commission to review the Commission’s recommendations and return to Council identifying the items where they are in agreement and highlighting the areas where they are in disagreement so that the HAB can resolve them. At the future meeting, staff may also return with an ordinance for first reading. The motion was approved by the following roll call vote: AYES: Authority members de la Torre, Torosis, Brock, Zwick, Authority Board member Cochran, Vice-Chair Negrete, Chair Davis NOES: None ABSENT: Authority member Parra, Authority member Brown Motion by Chair Davis, seconded by Authority member Brock, to approve the second recommendation for the Housing Authority Board to extend the term of the Section 8 Resident Advisory Board (RAB) member on the Housing Authority Board until two CAB members are appointed (at least one a Section 8 voucher holder) by the Housing Authority. The motion was approved by the following roll call vote: AYES: Authority member Cochran, Authority members Zwick, Brock, Torosis, de la Torre, Vice-Chair Negrete, Chair Davis NOES: None ABSENT: Authority member Parra, Authority member Brown MEETING MANAGEMENT Motion by Authority/Councilmember Brock, seconded by Chair/Mayor Pro Tem Negrete, to continue the meeting after 11:00 p.m. and hear the remainder of the agenda. The motion was unanimously approved by voice 11.A.a Packet Pg. 219 Attachment: April 11, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) April 11, 2023 6 vote by all members, with Authority/Councilmember Parra and Authority member Brown absent. PUBLIC HEARINGS: HOUSING AUTHORITY 12.A. Adoption of Santa Monica Housing Authority Draft Fiscal Year 2023-24 Annual and Administrative Plans, was presented. Recommended Action Staff recommends that following the close of the public hearing the Housing Authority Board: 1. Adopt the FY 2023-24 Santa Monica Housing Authority Annual Plan, provided as Attachment A; 2. Adopt the FY 2023-24 Santa Monica Housing Authority Administrative Plan, provided as Attachment B; 3. Adopt the New Family Self-Sufficiency Action Plan (Formerly Chapter 18 of the Administrative Plan) as Attachment C; and 4. Authorize the Submission of the FY 2023-24 Annual and Administrative Plans to the United States Department of Housing and Urban Development. 5. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines. After staff’s presentation, Housing Commission Chair Michelle Gray spoke on behalf of the Commission with their recommendations on the approval of Santa Monica Housing Authority (SMHA) Plans. The Commission also submitted their recommendations in writing and submitted it through their Staff Liaison to be included as part of the public record. Members of the public Theresa Marasco, Andria McFerson, Harvey Eder, and Denise Barton spoke to the recommended action. Councilmember Torosis expressed concerns over the City’s eviction prevention efforts and interest in follow-up information on oversight and performance metrics. Motion by Authority member Torosis, seconded by Chair Davis, to adopt all five staff recommendations. The motion was approved by the following roll call vote: AYES: Authority member Cochran, Authority members Zwick, Brock, Torosis, Vice-Chair Negrete, Chair Davis NOES: None ABSTAIN: Authority member de la Torre ABSENT: Authority member Parra, Authority member Brown 11.A.a Packet Pg. 220 Attachment: April 11, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) April 11, 2023 7 ADJOURNMENT: On order of the Chair, the special Housing Authority meeting was adjourned at 12:36 a.m., with all members present except Authority/Councilmember Parra and Authority member Brown. ATTEST: APPROVED: Maria Dacanay Gleam Davis Acting Authority Clerk Chair 11.A.a Packet Pg. 221 Attachment: April 11, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) April 25, 2023 1 (NOT APPROVED) CITY OF SANTA MONICA HOUSING AUTHORITY MEETING MINUTES APRIL 25, 2023 A special meeting of the Santa Monica Housing Authority was called to order by Chair Davis at 5:32 p.m., on Tuesday, April 25, 2023, at City Council Chambers, 1685 Main Street. Roll Call: Present: Chair Gleam Davis Commissioner Phil Brock Commissioner Oscar de la Torre Commissioner Christine Parra Commissioner Caroline Torosis Commissioner Jesse Zwick HAB Tenant Representative Elizabeth Cochran Absent: Vice Chair Lana Negrete HAB Tenant Representative Donna Brown Also Present: Authority Secretary David White Authority Attorney Douglas Sloan Authority Clerk Denise Anderson-Warren CONVENE On order of the Chair, the Housing Authority convened to a joint meeting with the City Council at 5:53 p.m., with Housing Authority Board member Cochran joining the dais and Vice Chair Negrete and Authority member Brown absent. REPORT ON MEETING COMPENSATION Pursuant to State law, Authority Clerk Denise Anderson-Warren announced that the members will receive $50 compensation for meeting as the Housing Authority during Closed Sessions. CLOSED SESSIONS 3.H. Conferences with Legal Counsel - Existing Litigation - Gov. Code Section 54956.9(d)(1): 1144 12th Street, LP v. City of Santa Monica, LASC Case No. 22STCP03496 The City Attorney advised this matter was heard with no reportable action taken. The City Attorney reported out two matters from the April 11, 2023, meeting that settled: Conference with Legal Counsel – Existing Litigation – Government 11.A.b Packet Pg. 222 Attachment: April 25, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) April 25, 2023 2 Code Section 54956.9(d)(1): Zachary Thomas Hoevet v. City of Santa Monica; LASC Case No. 21STCV30547 The City Attorney reported approval of Settlement No. 11389 (CCS) in the amount of $122,500. The motion was approved by a 7-0 vote, with Commissioner/Councilmember Negrete and Authority member Brown absent. Conference with Legal Counsel – Existing Litigation – Government Code Section 54956.9(d)(1): Mavis Soloway v. City of Santa Monica, et al.; LASC Case No. 20STCV47478 The City Attorney reported approval of Settlement No. 11390 (CCS) in the amount of $800,000. The motion was approved by a 7-0 vote, with Commissioner/Councilmember Negrete and Authority member Brown absent. ADJOURNMENT: On order of the Chair, the special Housing Authority meeting was adjourned at 8:03 p.m. ATTEST: APPROVED: Denise Anderson-Warren Gleam Davis Authority Clerk Chair 11.A.b Packet Pg. 223 Attachment: April 25, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) June 27, 2023 1 (NOT APPROVED) CITY OF SANTA MONICA HOUSING AUTHORITY MEETING MINUTES JUNE 27, 2023 A special meeting of the Santa Monica Housing Authority was called to order by Chair Davis at 7:34 p.m., on Tuesday, June 27, 2023, at City Council Chambers, 1685 Main Street, Santa Monica, CA, and Gran Via de les Corts Catalanes, 605 08007 Barcelona Spain. Roll Call: Present: Chair Gleam Davis Vice Chair Lana Negrete Commissioner Phil Brock Commissioner Oscar De La Torre (via telephone) Commissioner Christine Parra Commissioner Caroline Torosis Commissioner Jesse Zwick Also Present: Authority Secretary David White Authority Attorney Douglas Sloan Authority Clerk Denise Anderson-Warren REPORT ON MEETING COMPENSATION Pursuant to State law, Authority City Clerk Denise Anderson-Warren announced that Council will receive $50 for meeting as the Housing Authority. CONVENE On order of the Chair, the Housing Authority convened to a joint meeting with the City Council and Parking Authority at 7:34 p.m., with all members present. PUBLIC HEARINGS: BUDGET 12.A. Adoption of the First Year and Approval of the Second Year of the FY 2023-25 Biennial Budget Adoption, was presented. Recommended Action Staff recommends that the City Council, Housing Authority and Parking Authority: 1. Adopt Resolution No. 11533 (CCS) entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ADOPTING THE FIRST YEAR (FISCAL YEAR 2023-24) AND APPROVING THE SECOND YEAR (FISCAL YEAR 2024-25) OF THE FISCAL YEAR 2023-25 BIENNIAL BUDGET AND ADOPTING ITS CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2023-24, Attachment A, as 11.A.c Packet Pg. 224 Attachment: June 27, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) June 27, 2023 2 amended by Final Changes described in this report; 2. Adopt Resolution No. 98 (HAS) entitled: “A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA ADOPTING THE FIRST YEAR (FISCAL YEAR 2023-24) AND APPROVING THE SECOND YEAR (FISCAL YEAR 2024-25) OF THE FISCAL YEAR 2023-25 BIENNIAL BUDGET AND ADOPTING ITS CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2023-24” at Attachment B, as amended by Final Changes described in this report; and 3. Adopt Resolution No. 263 (PAS) entitled: “A RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA ADOPTING THE FIRST YEAR (FISCAL YEAR 2023-24) AND APPROVING THE SECOND YEAR (FISCAL YEAR 2024-25) OF THE FISCAL YEAR 2023-25 BIENNIAL BUDGET AND ADOPTING ITS CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2023-24” at Attachment C, as amended by Final Changes described in this report. Staff also recommends that the City Council: 4. Adopt Resolution No. 11534 (CCS) entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING SALARY RATES FOR THE FOLLOWING NEW OR EXISTING CLASSIFICATIONS: ADMINISTRATIVE AIDE, ADMINISTRATIVE INTERN, ADMINISTRATIVE INTERN II, ASSISTANT DIRECTOR OF HOUSING AND HUMAN SERVICES, COMMUNITY & CULTURAL SERVICES ASSISTANT, COMMUNITY SERVICES PROGRAM COORDINATOR, CROSSING GUARD, DIRECTOR OF HOUSING AND HUMAN SERVICES, DIRECTOR OF RECREATION AND ARTS, ENTERPRISE ARCHITECT AND DIGITAL DEVELOPMENT MANAGER, FACILITIES ATTENDANT, FIRE EQUIPMENT SPECIALIST, FIRE FACILITIES AND MAINTENANCE COORDINATOR, HUMAN SERVICES MANAGER, JUNIOR POOL LIFEGUARD, LABORER TRAINEE, LIBRARY PAGE, MARKETING MANAGER, MOTOR COACH CLEANER SUPERVISOR, POLICE CADET, POLICE CHIEF, PRODUCTION ASSISTANT, PUBLIC SAFETY DISPATCH ADMINISTRATOR, PUBLIC SAFETY DISPATCH SUPERVISOR, PUBLIC SAFETY DISPATCHER, PUBLIC SERVICES OFFICER, RECYCLING ASSISTANT, SENIOR HOUSING SPECIALIST, STUDENT WORKER, TRADES INTERN, VIDEO INTERN, VIDEO STUDENT INTERN, 11.A.c Packet Pg. 225 Attachment: June 27, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) June 27, 2023 3 VIDEO TECHNICIAN I, AND VIDEO TECHNICIAN II” (Attachment D) and approve the position and classification changes (Attachment E); 5. Adopt Resolution No. 11535 (CCS) entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA REVISING THE CITY'S MASTER FEE SCHEDULE TO ESTABLISH AND REVISE CERTAIN PERMIT AND USER FEES AND CHARGES IN THE COMMUNITY DEVELOPMENT, RECREATION AND ARTS, AND HOUSING AND HUMAN SERVICES DEPARTMENTS; DEPARTMENT OF TRANSPORTATION; FINANCE, LIBRARY, POLICE, AND PUBLIC WORKS DEPARTMENTS; AND RECORDS AND ELECTIONS SERVICES” (Attachment F); 6. Adopt Resolution No. 11536 (CCS) entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA SETTING FORTH THE ADMINISTRATIVE CITATION SCHEDULE OF FINES FOR CERTAIN VIOLATIONS OF THE SANTA MONICA MUNICIPAL CODE, SETTING CIVIL PENALTIES FOR PARKING VIOLATIONS AND FOR THE LATE PAYMENT OF PENALTIES, SETTING FINES FOR POLICE AND FIRE DEPARTMENT RESPONSES TO EXCESSIVE FALSE ALARMS, AND SETTING FINES FOR THE SANTA MONICA PUBLIC LIBRARY” (Attachment G); 7. Adopt Resolution No. 11537 (CCS) entitled: “A Resolution Of The City Council Of The City Of Santa Monica Establishing Parking Rates And Permit Fees For All City Parking Facilities And Resources”(Attachment H); 8. Adopt Resolution No. 11538 (CCS) entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING THE RUNOFF REDUCTION FEE FOR FISCAL YEARS 2023/24 THROUGH 2027/28 IN ACCORDANCE WITH SECTION 7.10.090(U) OF THE URBAN RUNOFF POLLUTION ORDINANCE” (Attachment I); 9. Adopt Resolution No. 11539 (CCS) entitled: “RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING THE GANN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2023-24” (Attachment J); 10. Adopt Resolution No. 11532 (CCS) entitled: “A Resolution Of The City Council Of The City Of Santa Monica Adopting Project For Fiscal Year 2023-24 Funded By SB 1: The Road Repair And Accountability Act Of 2017” (Attachment K); 11. Authorize the City Manager to accept a grant award in the amount of $1,500,000 from the U.S. Department of Health and Human Services Substance Abuse and Mental Health Services Administration (SAMHSA) to support the behavioral health needs 11.A.c Packet Pg. 226 Attachment: June 27, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) June 27, 2023 4 of vulnerable residents and people experiencing homelessness, and to execute all necessary documents to accept the grant and all grant renewals; 12. Authorize the City Manager to accept a grant award in the amount of $1,500,000 from the California Department of Health Care Services (DHCS) to support the behavioral health needs of vulnerable residents and people experiencing homelessness, and to execute all necessary documents to accept the grant and all grant renewals; 13. Authorize the City Manager to accept a grant award in the amount of $373,125 from the Westside Cities Council of Governments (WSCCOG) to advance Los Angeles County Homeless Initiatives and execute all necessary documents to accept the grant and all grant renewals; 14. Authorize the City Manager to accept a grant award in the amount of $4,447,586 from the U.S. Department of Housing and Urban Development’s Continuum of Care Grant Program to serve the homeless and disabled populations with housing subsidies and execute all necessary documents to accept the grant and all grant renewals; 15. Authorize the City Manager to negotiate and execute Agreement No. 11424 (CCS) with Salvation Army to support the City’s 311 Outreach efforts and provide street team assistance to the Homeless Liaison Program. This award is made as an exception to the competitive bidding process pursuant to SMMC Section 2.24.250 (i) and is for a term of 2 years at a total amount not-to-exceed $446,250, with future year funding contingent on Council budget approval; 16. Authorize the City Manager to negotiate and execute Memorandum of Understanding No. 11425 (CCS) with the Santa Monica-Malibu Unified School District for two years with three one-year options to renew that will provide $500,000 annually to the School District, not to exceed $2,500,000 total over a five year period, for the operation of the Playground Club Program; 17. Award RFP# 350 to Berry Dunn McNeil & Parker, LLC (BerryDunn) and authorize the City Manager to negotiate and execute Agreement No. 11426 (CCS) with BerryDunn for strategic planning services to develop a Homelessness Strategic Plan in an amount not to exceed $200,000, including a 25% contingency, for one year, with one additional one-year renewal option in the amount of $200,000, including a 25% contingency, on the same terms and conditions for a total amount not to exceed $400,000 over a two-year period, with future year funding contingent on Council budget approval; 18. Provide direction to staff on allocation of discretionary funds 11.A.c Packet Pg. 227 Attachment: June 27, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) June 27, 2023 5 (Attachment L); and 19. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines. Members of the public Derek Devermont, Dr. Anna Rogers, Denise Barton, Lucky Basseri, and Janet McLaughlin spoke to the recommended action. Questions asked and answered of staff included: what is the Homeless strategic plan going to look like and include; is the intention of the strategic plan to make a dent in homelessness; is the position being recommended being fully funded through transportation, or is some of it coming from the general fund; the Reed Park dog park, is that being funded through this budget; what is the kiosk project; for the opioid settlement, are there any requirements on how that money is used; what will the additional multi-disciplinary teams be doing; is Barry Dunn going to evaluate the efficacy of the different efforts the city has going on now; can Barry Dunn build off of Moss Adams audit to propose tangible, clear metrics for us to track as a community beyond just the number of folks that are housed and unhoused to tell the story of who is homeless in our community and how we’re potentially making an impact in the homeless crowd; what is the go-live date for the two new departments; without the funding from the City Manager’s Office, how are we planning on renegotiating our MOU with LA28; is that Admin position also assisting with getting grant funding partnerships for LA28; how is the Art of recovery supporting Economic recovery in the city; are the Urban pollution mitigation fee a new fee, and is that being phased in over the next several years; is this fee being increased every year for the next five years; why was this fee singled out for increase; how were the SB9 fee and ARB fees devised; what does the SB9 fee cover; can the survey be expedited, does it really need to take another year to complete it, since an audit has already been completed; what is the projected cost to reopen the Miles Playhouse; are there any ideas on how the Montana Library could reopen for a few hours a week to hold community meetings within this budget; is there a way to reallocate money within the budget to add an additional officer to the street team to provide better coverage addressing the homeless crisis; what else can be done to improve the safety in the city; what can be explained to residence the highlights in this budget as it relates to equity, diversity and inclusion; what is the approach to assess what other cities are doing regarding homelessness regionally; is it true that we do not ask individuals what city they come from as part of the homeless count; what would need to happen to get a more point-in-time demographics on homelessness; what can residents expect from the Salvation Army to address and provide outreach for homelessness; are grant funding conditions about reporting, metrics and 11.A.c Packet Pg. 228 Attachment: June 27, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) June 27, 2023 6 outcomes being included in the current contracts with grantees; who is responsible for paying for the new parking meter removal fees, and who pays to have the meters put back in; who pays for the news stand removals; how were the parklet fine fees devised; what is the workplace development plan; how many full time positions are being added to the budget this year; does the request for a drone include an operator in that request; and, what does the technology grant being submitted to the state entail. Considerable discussion ensued on topics including, but not limited to: expanding the hours at Montana Library three times a month to allow community groups to meet; citywide security is a huge concern whether or not the Police department has adequate funding; concerns about end of the line safety on the Metro, and bigger concern about the transition from the Sheriff to using Metro internal security on Metro; and, the Public Safety Reform and Oversight Committee proposal of additional funding to provide Brazilian Jiu Jitsu training for officers. Motion by Authority/Councilmember Torosis, seconded by Authority/Councilmember Zwick, to adopt a Resolution of the City Council, Housing Authority, and Parking Authority of the City of Santa Monica adopting the first year and approving the second year of the FY 2023-25 Biennial Budget and adopting the second year of the FY 2022-24 Biennial Capital Improvement Program Budget at Attachment A, Attachment B, and Attachment C, as amended by Final Changes described in this report. Authority/Councilmember Brock proposed an amendment to fund the $1,300 to keep the Montana Library open for the neighborhood groups for three meetings a month in total. That money would be transferred from the Council’s discretionary fund. The City Manager reported that the Library will absorb this cost in their budget. The amendment was withdrawn. Authority/Councilmember Brock proposed a friendly amendment to allocate more money to the Police Department in the amount of $500,000 for tech or officers to improve overall public safety throughout the city. After hearing from the Chief, the amendment was withdrawn. Chair/Mayor Davis proposed a friendly amendment since the Police department is applying for large grant dollars for technology policing, to instead move the $85,000 that was given to the Police Department for technology to now be used to provide funding to the Animal Shelter for animal care attendants. The amendment was considered friendly by the maker and seconder. Authority/Councilmember de la Torre proposed an additional friendly 11.A.c Packet Pg. 229 Attachment: June 27, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) June 27, 2023 7 amendment to dedicate $20,000 of the $85,000 to provide Brazilian Jiu Jitsu training for officers, and the remaining $65,000 would go to the Animal Shelters. The amendment was not considered friendly by the maker. The motion, with amendments was approved by the following vote: AYES: Authority/Councilmembers de la Torre, Torosis, Brock, Parra, Zwick, Chair/Mayor Pro Tem Negrete, Chair/Mayor Davis NOES: None ABSENT: None Motion by Mayor Pro Tem Negrete, seconded by Councilmember Brock, to adopt the staff recommendations 4 through 17 and 19, reading resolutions by title only and waiving further reading thereof. Councilmember de la Torre proposed a friendly amendment to recommendation 17, the Homeless Strategic Plan to give direction to staff when they engage with the Barry Dunn Group that they look at ways to leverage municipal funds and partnerships to expand regional services ensuring other cities and jurisdictions do more to lessen the burden on the City of Santa Monica. The amendment was considered friendly by the maker and seconder. The motion, with an amendment was approved by the following vote: AYES: Councilmembers Zwick, Parra, Brock, Torosis, de la Torre, Mayor Pro Tem Negrete, Mayor Davis NOES: None ABSENT: None Motion by Councilmember Torosis, seconded by Mayor Pro Tem Negrete, to provide direction to staff on allocation of discretionary funds to include allocating funds for FY 2023/24 in the amount of $29,000 to BIDS Main Street Merchants, Montana Merchants and the Pico Improvement Organization and $15,000 to the Ocean Park Association for the 4th of July Parade. The motion, with amendments was approved by the following vote: AYES: Councilmembers de la Torre, Torosis, Brock, Parra, Zwick, Mayor Pro Tem Negrete, Mayor Davis NOES: None ABSENT: None 11.A.c Packet Pg. 230 Attachment: June 27, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min)) June 27, 2023 8 ADJOURNMENT: On order of the Chair, the special Housing Authority meeting was adjourned at 10:27 p.m. ATTEST: APPROVED: Denise Anderson-Warren Gleam Davis Authority Clerk Chair 11.A.c Packet Pg. 231 Attachment: June 27, 2023 Housing Authority Minutes [Revision 1] (5464 : HA Minutes (1 min))