SR 12-19-2023 5I
City Council
Report
City Council Meeting: December 19, 2023
Agenda Item: 5.I
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Water Resources
Subject: Approval of Change Order to Purchase Order for Xylem Flygt Pumps for the
Moss Avenue Pump Station
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15302 of the
California Environmental Quality Act (CEQA) Guidelines.
2. Authorize the Procurement Manager to issue a change order to purchase order
#22300940 in the amount of $30,000 with Xylem Water Solutions USA, Inc for
the purchase of two (2) Flygt pumps for the Public Works Department. This
would result in a revised purchase order total not to exceed $330,000, with future
year funding contingent on Council budget approval.
Summary
The City of Santa Monica’s Water Resources Division within the Public Works
Department provides water and wastewater services to over 93,000 residents and 2,700
commercial customers. On average, the City’s wastewater infrastructure collects and
disposes of 14 million gallons of wastewater per day and majority of the wastewater is
conveyed to the City of Los Angeles’ Hyperion Treatment Plant for treatment and final
disposal. The Moss Avenue Pump Station (MAPS), a critical part of wastewater
infrastructure in the City, is located adjacent to the Santa Monica Pier and uses four
wastewater pumps to convey the City’s wastewater to the Hyperion Treatment Plant
located in El Segundo. The current wastewater pumps at MAPS are obsolete and
continue to experience service malfunctions and outages that put the city at risk of a
major sewer overflow event. Two replacement pumps were ordered, but due to supply
chain issues, delivery was delayed and a temporary rental pump was required to ensure
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wastewater continues to be conveyed to the Hyperion Treatment Plant and prevent
sewer overflows. The cost to rent the temporary pump while waiting for the two
permanent replacement pumps to arrive resulted in an increase in overall project cost
that was not originally anticipated. Staff recommends the City Council approve a
modification for the purchase order with Xylem Water Solutions USA, Inc (Xylem) for the
temporary rental pump cost. The equipment replacement and rental costs for MAPS are
reimbursed by the City of Los Angeles as it is part of the City of Los Angeles Bureau of
Sanitation’s amalgamated system.
Discussion
The City of Santa Monica’s wastewater travels approximately nine miles south along the
coast and requires sewer lift stations along the way to convey it to the City of Los
Angeles’ Hyperion Treatment Plant located in El Segundo. The MAPS is a partnership
between the City of Los Angeles and the City, where the City is responsible for
operating the wastewater pump station and the City of Los Angeles reimburses the City
for operation and maintenance costs, including equipment replacement. The four pumps
currently in service at the MAPS are obsolete and have required significant
maintenance and repair due to clogs and corrosion caused by the harsh environmental
elements in the coastal environment. To improve operational reliability at the MAPS, the
wastewater pumps at MAPS will be replaced with Xylem’s proprietary NT 3356 pump,
which uses a patented N impeller to minimize clogging by materials such as rags, baby
wipes, and debris that typically plug conventional wastewater pumps. The Xylem NT
3356 pump also provides superior corrosion resistance over the existing pumps. To
ensure reliable service at MAPS while waiting for the new permanent pumps to arrive,
the Water Resources Division has been renting an emergency standby pump and
generator for extended durations as two out of the four existing pumps have
experienced prolonged service outages and supply chain impacts have delayed the
delivery of the two new replacement pumps.
Staff recommends the City Council approve a modification for the purchase order with
Xylem Water Solutions USA, Inc (Xylem) for the temporary rental pump cost. The
equipment replacement and rental costs for MAPS are reimbursed by the City of Los
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Angeles as it is part of the City of Los Angeles Bureau of Sanitation’s amalgamated
system.
Environmental Review
The replacement of wastewater pumps and use of temporary pumps at MAPS is
categorically exempt pursuant to Section 15302 (Replacement and Reconstruction) of
the California Environmental Quality Act (CEQA) Guidelines. Section 15302 exempts
Class 2 projects which “consists of replacement or reconstruction of existing structures
and facilities where the new structure will be located on the same site as the structure
replaced and will have substantially the same purpose and capacity as the structure
replaced”. The new wastewater pumps, and use of temporary pumps until the new
wastewater pumps are delivered, would replace existing wastewater pumps with
essentially the same purpose and capacity, and therefore, the wastewater replacement
pumps are categorically exempt from CEQA pursuant to Section 15302 of the CEQA
Guidelines.
Meeting Date Description
04/25/23
(Attachment A)
Authorization of purchase order with Xylem Water Solutions USA
for the purchase of two (2) Flygt pumps for MAPS.
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Wastewater Fund to
increase the amount of Purchase Order 22300940 with Xylem Water Solutions USA, Inc
for temporary rental pump costs.
Purchase Order Modification Request
Purchase
Order #
Current
Authorized
Amount
FY 2023-24
Modified Request
Amount
Dept Account #
Total Revised
Contract
Amount
22300940 $300,000 $30,000 51500001.529420 $330,000
Future year funding is contingent on Council budget approval.
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Prepared By: Thomas Poon, Senior Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. April 25, 2023 Staff Report (Web Link)
B. Oaks Initiative Form - Xylem
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5.I.b
Packet Pg. 328 Attachment: Oaks Initiative Form - Xylem [Revision 1] (6131 : Approval of Change Order to Purchase Order for Xylem Flygt Pumps for MAPS)