SR 01-23-2024 5A
City Council
Report
City Council Meeting: January 23, 2024
Agenda Item: 5.A
1 of 5
To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Engineering and Street
Services
Rick Valte, Public Works Director, Public Works Department
Subject: Award Bid SP2593-1 to Access Pacific, Inc. for Construction of Olympic Blvd
Improvements
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Sections 15301 and
15311 of the California Environmental Quality Act (CEQA) Guidelines and
Section 21080.25 of CEQA.
2. Award Bid #2593-1 to Access Pacific Inc. for construction services for the
Olympic Boulevard Improvements Project for the Public Works Department.
3. Authorize the City Manager to negotiate and execute a contract with Access
Pacific, Inc. in an amount not to exceed $3,006,830 (including a 15%
contingency).
4. Authorize the Director of Public Works to issue any necessary change orders
to complete additional work within contract authority.
Summary
The Olympic Boulevard Improvements Project (Project) would create a sidewalk along
the north side of Olympic Boulevard between Stewart Street and 26th Street and install
pedestrian amenities to improve pedestrian safety and access to the Metro E Line 26th
Street/Bergamot Station. The project would improve linkages to public transportation,
facilitate walking, and support a safer and barrier-free network where no sidewalk
currently exists today. The project would also install pedestrian-oriented street lighting,
implement drainage improvements, and install landscaping upgrades along the north
side of Olympic Boulevard. Staff recommends Access Pacific, Inc. for the construction
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services in an amount not to exceed $3,006,830 (including a 15% contingency). The
Project would be funded by Sustainable Transportation Planning (STPL-Federal Funds),
Proposition C, and Measure R Local Return funds.
Discussion
The Project was identified as a priority project in the Bergamot Area Plan adopted in
2013 (Attachment A) and the Pedestrian Action Plan adopted in 2016 (Attachment B).
The Project is located in a former industrial area with wide roadways and insufficient
pedestrian and bicycle infrastructure. Adjacent to the Metro EXPO light rail station, this
segment of Olympic Boulevard is in need of upgrades to improve the pedestrian
experience, including an Americans with Disabilities Act (ADA) compliant sidewalk,
curb, gutter, drainage improvements, and pedestrian oriented lighting. Additionally, the
removal of the right turn slip island and modification of traffic signals at Olympic
Boulevard and 26th Street would improve the pedestrian crossing experience across a
high-volume segment of Olympic Boulevard.
On June 14, 2016, the Council adopted the FY 2016-18 Capital Improvement Program
(CIP) budget and authorized funds of $2,800,000 for the design and construction of this
project, and adjacent Stewart Street and Pennsylvania Avenue improvements.
On December 12, 2017, City Council awarded a contract to KOA Corporation for the
design of the Project. (Attachment C)
On June 12, 2018, Council adopted the FY 2018-20 CIP budget and authorized
additional funds of $208,093 for the design and construction of this project, and
adjacent Stewart Street and Pennsylvania Avenue improvements.
On February 25, 2020, the City Council awarded a contract to Sully-Miller Contracting
Company for the construction services of the Project. (Attachment D). However, the
contract was not executed due to a financial uncertainty and subsequent City
restructuring associated with the COVID-19 Pandemic. The Project was originally
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programmed to be funded by the General Fund, Special Revenue Fund, and Local
Return Fund.
On September 7, 2023, the project was re-advertised for bids and received three bids
on October 26, 2023.
Contractor Selection
Bidder Recommendation
Municipal Code SMMC 2.24.180
Evaluation Criteria Price, previous experience, ability to deliver, quality of
product, and compliance with City specifications.
Best and Lowest Bidder Access Pacific, Inc.
Bid Data
Bid
Posting
Bid Posted
On
Bid Advertised
in (City Charter)
# of Vendors
Downloaded
# of
Submittals
Date
Publicly
Opened
9/07/2023 City’s Online
Bidding Site
Santa Monica
Daily Press
96 3 10/26/2023
Submittals Received
Access Pacific, Inc. $2,614,635
Palp Inc., dba Excel Paving Company $2,898,700
Hardy and Harper, Inc. $3,800,000
Best Bidder Justification
Staff recommends Access Pacific, Inc., the lowest bidder, as the best bidder based on
bid price and completion of past projects for the City of Santa Monica, including the
North Beach Bike Trail Improvements and Pedestrian Improvements at Four Schools
projects. Access Pacific, Inc., is also currently constructing the 4th Street Enhancement
Phase II project for the City of Santa Monica. Access Pacific, Inc. has also completed
ADA sidewalk improvements and bikeway access improvements on two projects for the
Los Angeles County Department of Public Works.
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Past Council Actions
Meeting date Description
9/10/2013 (Attachment A) Bergamot Area Plan
2/23/2016 (Attachment B) Pedestrian Action Plan
12/12/2017 (Attachment C) Awarded Design Agreement to KOA Corporation for
Olympic Boulevard Improvements Project
2/25/2020 (Attachment D) Awarded Construction Contract to Sully-Miller
Contracting Company for Olympic Boulevard
Improvements Project
Public Outreach
Construction is estimated to begin in May 2024 and last for approximately 12 months.
Prior to and during construction, City staff and the contractor would distribute
notifications to adjacent properties detailing the project scope, construction schedule,
and potential impacts. Periodic updates would be provided, as necessary. Social media
would be utilized to notify the public about general construction updates.
Environmental Review
The Project is exempt from CEQA pursuant to Sections 15301 and 15311 of the CEQA
Guidelines and Section 21080.25 of CEQA. Section 15301 (Class 1 – Existing Facilities)
exempts projects that consists of the operation, repair, maintenance, permitting, leasing,
licensing, or minor alteration of existing public or private structures, facilities,
mechanical equipment, or topographical features, involving negligible or no expansion
of existing or former use. Section 15311 (Class 11 – Accessory Structures) exempts
the construction, or replacement of minor structures accessory to (appurtenant to)
existing commercial, industrial, or institutional facilities, including but not limited
to seasonal or temporary use items in generally the same locations from time to time in
publicly owned parks, stadiums, or other facilities designed for public use. Additionally,
Section 21080.25 of CEQA states that CEQA does not apply to pedestrian and bicycle
facilities that improve safety, access, or mobility, including new facilities, within the
public right-of-way. This project would modify existing traffic signals, upgrade curb
extensions, install drainage and landscape improvements, and make upgrades to the
streetlighting. The project would not expand or materially change existing City streets or
infrastructure. Furthermore, none of the six of seven exceptions to Categorical
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Exemptions set forth in the CEQA Guidelines, Section 15300.2, apply to this exemption.
Therefore, the Project is exempt pursuant to Section 15301 and Section 15311 of the
CEQA Guidelines, and Section 21080.25 of CEQA.
Financial Impacts and Budget Actions
Staff seeks authority to approve available Capital Improvement Program funding from
the Special Revenue, Miscellaneous Grant, and Local Return Funds to award a contract
with Access Pacific Inc., for construction services for the Olympic Boulevard
Improvements Project.
Prepared By: Tom Shahbazi, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Bergamot Area Plan
B. Pedestrian Action Plan
C. Contract Approval for Design Services - December 12, 2017 Council Meeting
D. Initial Contract Approval for Construction - February 25, 2020 Council Meeting
E. Oaks Initiative Form - Access Pacific
Contract Request
Request Amount CIP Account # Total Contract Amount
$553,000 C1008400.689000 $553,000
$1,903,000 C2008400.689000 $1,903,000
$550,830 C2704600.689120 $550,830
Total (including 15% contingency) $3,006,830
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City Council
Report
City Council Meeting: December 12, 2017
Agenda Item: 3.E
1 of 6
To:Mayor and City Council
From:David Martin, Director, Transportation Planning
Subject: Contract Approval for Design Services for Olympic Boulevard Sidewalk and
Pedestrian Improvements
Recommended Action
Staff recommends that the City Council:
1.Award RFP #134 to KOA Corporation, a California based company, to provide
engineering and design services for the Olympic Boulevard Improvements
Project.
2.Authorize the City Manager to negotiate and execute a professional services
agreement with KOA Corporation in an amount not to exceed $200,000
(including a 15% contingency).
Executive Summary
To promote pedestrian safety and access to the Expo 26th Street/Bergamot Station, the
Olympic Boulevard Improvements Project would create a sidewalk along the north side
of Olympic Boulevard between 26th and Stewart Streets and install pedestrian
amenities. Because the project site is located across from the Expo 26th
Street/Bergamot Station, the Project would improve linkages to the station, facilitate
walking, and support a safer and barrier-free network where no sidewalk currently
exists. It is for this reason the project is identified as a priority project in the Pedestrian
Action Plan adopted in 2016 and the Bergamot Area Plan adopted in 2013. Staff
recommends KOA Corporation (KOA), a planning and engineering consultant, to
provide the design services for the Project in an amount not to exceed $200,000
(including a 15% contingency).
Background
The City began planning for the arrival of Expo light rail nearly a decade ago when
updating the General Plan Land Use & Circulation Element (LUCE). Adopted in 2010,
following a six-year community engagement process, the LUCE puts forth a land use,
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Packet Pg. 127 Attachment: Contract Approval for Design Services - December 12, 2017 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc. for
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urban design, and transportation vision for the city that both establishes new districts
comprised of mixed residential and commercial land uses and creates a multi-modal
transportation system that provides safer access and mobility options for all. Building on
LUCE recommendations, and with community input, the 2013 Bergamot Area Plan
identified land use, design, and preliminary streetscape recommendations for Olympic
Boulevard; and the 2016 Pedestrian Action Plan identified Olympic Boulevard sidewalk
gap closure as a priority project.
In 2016, Council budgeted Capital Improvement Project (CIP) Funds of $2,800,000 for
the design and construction of this project, and adjacent Stewart Street and
Pennsylvania Avenue improvements, in the Fiscal Year 2016-2018 CIP Budget.
Discussion
The Project area is located within formerly industrial lands with wide roadways and
insufficient pedestrian and bicycle infrastructure. Now adjacent to an Expo light rail
station, the Project is needed to address the missing sidewalk, associated pedestrian
amenities, and changing needs and uses for the Project area. This Project will create a
new pathway along the north side of Olympic Boulevard between 26th and Stewart
Streets (see Figure 1). Improvements include:
New ADA-compliant sidewalk or shared use path.
Addition of a curb adjacent to the new sidewalk.
Pedestrian-oriented lighting to enhance visibility, increase safety, and
accommodate increased pedestrian volumes.
Pedestrian and/or bicyclist amenities, such as benches, shade structures, bike
racks, and trash containers, as needed.
As part of a concurrent process, the City will also be advancing the design of the
Stewart Street and Pennsylvania Avenue Improvements Project that is adjacent to the
project area. The Stewart Street and Pennsylvania Avenue Improvements Project,
funded through local and federal funds, will improve the crosswalk and curb ramps at
the north leg of the Stewart Street/Olympic Boulevard intersection; create a protected
5.A.c
Packet Pg. 128 Attachment: Contract Approval for Design Services - December 12, 2017 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc. for
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bikeway along Stewart Street; reconfigure the intersection of
Olympic/Nebraska/Stewart; and create sidewalks on Pennsylvania Avenue. Due to the
Stewart Street and Pennsylvania Avenue Project’s federal funding component and
related procedural requirements, the Project will be developed in coordination with this
adjacent effort, but will advance on a separate timeline.
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Packet Pg. 129 Attachment: Contract Approval for Design Services - December 12, 2017 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc. for
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Vendor/Consultant Selection
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Packet Pg. 130 Attachment: Contract Approval for Design Services - December 12, 2017 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc. for
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On September 19, 2017, the City issued a Request for Proposals (RFP) to obtain
design services for the Olympic Boulevard Improvements Project. The RFP was posted
on the City’s on-line bidding site, and notices were advertised in the Santa Monica Daily
Press in accordance with the City Charter and Municipal Code provisions. 88 vendors
downloaded the RFP request. Seven proposals were received on October 19, 2017.
Following a review of submittal requirements, six proposals were accepted and one
proposal was rejected due to a lack of contractor registration with the California
Department of Industrial Relations (Labor Code Section 1725.5). The remaining six
proposals were evaluated to determine the best qualified person or firm based on the
criteria outlined in the RFP, which included project understanding & approach,
experience/technical competence, ability to meet work plan/timelines, cost of
services/cost control, value added/breadth of service, and references.
On November 6, 2017, the Evaluation Team comprised of staff from Planning and
Community Development and Public Works recommended KOA to provide the design
services for this project based on its team composition and experience with similar
projects in the Cities of Claremont, Hawaiian Gardens, and Temple City; project
approach and understanding; and competitive cost proposal. KOA also demonstrated its
commitment to deliver the project to the City on schedule and within budget. Based on
these criteria, KOA is recommended as the best qualified firm.
Next Steps
KOA would initiate background research and data collection; conduct required survey
work; and identify design alternatives to be considered. Following the public outreach
process, KOA would develop and deliver a City approved, community supported, and
technically vetted final design and construction documents. Staff anticipates 6 months
for the design phase of the project with public outreach beginning spring 2018 and
construction beginning winter 2018-2019.
Financial Impacts and Budget Actions
The professional services agreement to be awarded to KOA is for an amount not to
exceed $200,000 (including a 15% contingency). Funds are available in the FY 2017-18
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Packet Pg. 131 Attachment: Contract Approval for Design Services - December 12, 2017 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc. for
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Capital Improvement Program budget in the following accounts:
Account Description FY 17/18
C209141.589300 TDA Article III $146,500
M010152.589000 General Funds $53,500
Total $200,000
Prepared By:Linda Cogswell, Associate Planner
Approved Forwarded to Council
Attachments:
A.2017 OAKS INITIATIVE FORM_KOA
5.A.c
Packet Pg. 132 Attachment: Contract Approval for Design Services - December 12, 2017 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc. for
City Council
Report
City Council Meeting: February 25, 2020
Agenda Item:
1 of 4
To: Mayor and City Council
From: Susan Cline, Director, Public Works, Engineering and Street Services
Susan Cline, Director, Public Works Department
Subject: Award Construction Contract for Olympic Boulevard Improvements Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #2593 to Sully-Miller Contracting Company for construction services
for the Olympic Boulevard Improvements Project for the Public Works
Department;
2. Authorize the City Manager to negotiate and execute a contract with Sully-Miller
Contracting Company in an amount not to exceed $1,613,910 (including a 15%
contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Summary
To improve safety and the pedestrian experience, staff seeks to construct sidewalks,
install pedestrian-oriented street lighting, implement drainage improvements, and install
landscaping upgrades along the north side of Olympic Boulevard between Stewart and
26th streets. The Olympic Boulevard Improvements Project would also enhance
pedestrian safety at the Olympic Boulevard/26th Street intersection by removing the
dedicated right turn lane from Olympic Boulevard onto northbound 26th Street,
extending the existing median island into the crosswalk, and constructing a 10-foot wide
pedestrian refuge area (Attachment A). These improvements would provide two options
for pedestrians crossing Olympic Boulevard; they could cross during one greenlight
phase; or they could cross in two phases, which would especially benefit those with
mobility concerns. Overall, the project would help the City achieve its Mobility and
Access Framework Priority by improving linkages to the Expo Line 26th
Street/Bergamot Station, encouraging walking, and implementing a pedestrian network
where no sidewalk currently exists. Staff recommends Sully-Miller Contracting Company
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Packet Pg. 133 Attachment: Initial Contract Approval for Construction - February 25, 2020 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc.
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for construction services in an amount not to exceed $1,613,910 (including a 15%
contingency). This funding for this project comes from our local share of County transit
tax revenue, developer fees and the City’s General Fund.
Discussion
The Olympic Boulevard Improvements Project was identified as a priority project in the
Pedestrian Action Plan adopted in 2016 and the Bergamot Area Plan adopted in 2013.
The project is located in a former industrial area with wide roadways and insufficient
pedestrian and bicycle infrastructure. Now adjacent to an Expo light rail station, this
segment of Olympic Boulevard is in need of the upgrades to improve the pedestrian
experience, including an ADA-compliant sidewalk; curb, gutter, and drainage
improvements; and pedestrian-oriented lighting. Additionally, the removal of the right
turn slip island and modification of traffic signals at Olympic Boulevard and 26th Street
would improve the pedestrian crossing experience across a high-volume segment of
Olympic Boulevard.
On June 14, 2016, the Council adopted FY 2016-18 Capital Improvement Program
(CIP) budget and authorized funds of $2,800,000 for the design and construction of this
project, and adjacent Stewart Street and Pennsylvania Avenue improvements. On June
12, 2018, the Council adopted FY 2018-20 Capital Improvement Program (CIP) budget
and authorized additional funds of $208,093 for the design and construction of this
project, and adjacent Stewart Street and Pennsylvania Avenue improvements.
Construction management and inspection services for the project would be provided by
City staff. Public outreach during construction would be provided by the City’s
construction management and inspection team.
Past Council Actions
December 12, 2017
(Attachment B)
Awarded Design Services Agreement to KOA Corporation for
Olympic Boulevard Improvements Project
5.A.d
Packet Pg. 134 Attachment: Initial Contract Approval for Construction - February 25, 2020 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc.
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Vendor Selection
Bid Data
Bid
Posting
Date
Bid Posted
On
Bid Advertised
In (City Charter
& Municipal
Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened 11/14/2019 City's Online
Bidding Site
Santa Monica
Daily Press
74 3 12/12/2019
Submittals Received
Palp Inc. $1,578,390
Sully-Miller Contracting Company $1,403,400
Sialic Contractors $1,687,160
Vendor Selection Recommendation
Municipal Code SMMC 2.24.180
Evaluation Criteria
(include all that apply)
Price, previous experience, ability to deliver, quality of
product, and compliance with City specifications
Best and Lowest Bidder Sully-Miller Contracting Company
Best Bidder Justification
Sully-Miller Contracting Company was selected based on their bid price, references,
demonstrated quality of work on past projects, and experience with similar projects for
the Los Angeles County Public Works Department, Caltrans, City of Santa Monica and
several other cities in Southern California.
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the General Fund, Special Revenue
Source Fund, and the Local Return Fund to award a contract with Sully-Miller
Contracting Company for construction services for the Olympic Boulevard
Improvements Project.
Contract Request
Request Amount FY 2019-20 Budget
CIP Account #
Total Contract Amount
$841,950 C1006450.689000 $841,950
$208,093 C2706450.689130 $208,093
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Packet Pg. 135 Attachment: Initial Contract Approval for Construction - February 25, 2020 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc.
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$563,867 C0106450.689000 $563,867
Total $1,613,910
Prepared By: Tom Shahbazi, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Figure1_Project Area Map
B. December 12, 2017 Staff Report
C. Sully-Miller Contracting Company Oaks Initiative Disclosure Form
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Packet Pg. 136 Attachment: Initial Contract Approval for Construction - February 25, 2020 Council Meeting (5825 : Award Bid SP2593-1 to Access Pacific, Inc.
CITY OF SANTA MONICA OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains
certain information. That information includes the name of any person or persons who is seeking a “public
benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes
the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;
3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month
period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;
5. Land use variance, special use permit, or other exception to an established land use plan, where the
decision has a value in excess of $25,000;
6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or
7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: Title:
Signature: Date:
Email: Phone:
FOR CITY USE ONLY:
Bid/PO/Contract # Permit #
Access Pacific, Inc.
Tomas Torres- Director, President, Secretary, & Treasure of Access Pacific, Inc.
Tomas Torres, President
Tomas Torres President
estimating@accesspacificinc.com (626) 792-0616
10/11/2023
5.A.e
Packet Pg. 137 Attachment: Oaks Initiative Form - Access Pacific (5825 : Award Bid SP2593-1 to Access Pacific, Inc. for Construction of Olympic Blvd