HA20230411
April 11, 2023 1
CITY OF SANTA MONICA
HOUSING AUTHORITY MEETING MINUTES
APRIL 11, 2023
A special meeting of the Santa Monica Housing Authority was called to order by Chair Davis at 10:30
p.m., on Tuesday, April 11, 2023, at City Council Chambers, 1685 Main Street.
Roll Call: Present: Chair Gleam Davis
Vice Chair Lana Negrete
Commissioner Phil Brock
Commissioner Oscar de la Torre
Commissioner Caroline Torosis
Commissioner Jesse Zwick
HAB Tenant Representative Elizabeth Cochran
Absent: Commissioner Christine Parra
HAB Tenant Representative Donna Brown
Also Present: Authority Secretary David White
Authority Attorney Douglas Sloan
Acting Authority Clerk Maria Dacanay
CONVENE On order of the Chair, the Housing Authority convened to a joint meeting
with the City Council and Parking Authority at 10:30 p.m., with all
members present except Councilmember Parra and Authority member
Brown.
REPORT ON MEETING
COMPENSATION
Pursuant to State law, Acting Authority Clerk Maria Dacanay announced
that Council will receive $50 compensation for meeting as the Housing
Authority.
ADDITIONAL SPEAKING
TIME FOR COMMISSION
CHAIR
Motion by Authority/Councilmember Brock, seconded by
Authority/Councilmember de la Torre, to give the Housing Commission
Chair 10 minutes to speak on item 11.C. and five minutes on 12.A. The
motion was unanimously approved by voice vote by all members, with
Authority/Councilmember Parra and Authority member Brown absent.
STAFF
ADMINISTRATIVE
ITEMS:
BUDGET
11.A. Fiscal Year 2022-23 Midyear Budget, was presented.
Recommended Action
Staff recommends that the City Council, Housing Authority and Parking
Authority:
1. Appropriate FY 2022-23 midyear revenue and expenditure budget
adjustments (Attachment A).
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Staff also recommends that the City Council:
1. Adopt Resolution No. 11519 (CCS) entitled “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING
SALARY RATES FOR THE FOLLOWING NEW OR EXISTING
CLASSIFICATIONS: BACKGROUND INVESTIGATION
OFFICER, FLEET MAINTENANCE SUPERINTENDENT,
FLEET
MAINTENANCE SUPERVISOR, GIS TECHNICIAN,
HAZARDOUS MATERIALS SPECIALIST, INFORMATION
SECURITY ANALYST, INVESTIGATIVE SPECIALIST, LEAD
TRANSIT MECHANIC, MECHANIC I, MECHANIC II, MOTOR
COACH
OPERATOR TRAINEE, SENIOR MECHANIC, SWIM
INSTRUCTOR/POOL LIFEGUARD, TRANSIT MECHANIC I,
TRANSIT MECHANIC II, TRANSIT MECHANIC
SUPERVISOR, TRANSIT VEHICLE MAINTENANCE
SUPERINTENDENT,
WASTEWATER COLLECTION WORKER III, WASTEWATER
TREATMENT PLANT OPERATOR-IN-TRAINING,
WASTEWATER TREATMENT PLANT OPERATOR I, AND
WASTEWATER TREATMENT PLANT OPERATOR II”;
2. Approve the position and classification changes (Attachment C);
3. Adopt attached Resolution No. 11520 (CCS) entitled “A
RESOLUTION OF THE CITY OF SANTA MONICA
APPROVING THE APPLICATION OF GRANT FUNDS FOR
THE SANTA MONICA CITY YARDS MODERNIZATION,
MICROGRID PROJECT”;
4. Adopt attached Resolution No. 11521 (CCS) entitled “A
RESOLUTION OF THE CITY OF SANTA MONICA
AUTHORIZING EXECUTION OF ADMINISTERING
AGENCY-STATE MASTER AGREEMENTS FOR STATE AND
FEDERAL-AID FUNDED PROJECTS”;
5. Authorize the City Manager to accept a grant award in the amount of
$51,173 from the U.S. Department of Justice (DOJ) Edward Byrne
Memorial Justice Assistance Grant (JAG) for implementation of the
JAG 2022 Project “Overtime Operations to Keep Neighborhoods
Safe” and execute all necessary documents to accept the grant and all
grant renewals;
6. Authorize the City Manager to accept a grant award in the amount of
$34,497 from the U.S. Department of Justice (DOJ) Bureau of
Justice Assistance 2022 Bulletproof Vest Partnership (BVP) Grant
to support the replacement of bulletproof vests and execute all
necessary documents to accept the grant and all grant renewals;
7. Authorize staff to amend the City’s Fiscal Policy to allow for the
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suspension of the accelerated paydown of the City’s unfunded
pension liability from FY 2022-23 to FY 2027-28 or later, pending
restoration of City services and maintenance budgets and reserves;
and,
8. Adopt a finding of no possibility of significant effect pursuant to
Section 15061(b)(3) (Common Sense Exemption) of the California
Environmental Quality Act (CEQA) Guidelines.
Questions asked and answered of staff included but was not limited to:
staffing and program plans for the Childcare Recreation Enrichment Sports
Together (CREST) program; budget and funding for the Direct Action
Response Team (DART) program; copper wire thefts from streetlights,
costs for replacement and police response; status and occurrence of the
tenant counseling services pilot-program; City and State funding for the
Lincoln Neighborhood Corridor Streetscape LiNC Project; maintenance of
the Summer Lunch Program at Virginia Avenue Park (VAP); and staffing
and a reopening date for the Police Activities League (PAL) Fitness Center.
Motion by Authority/Councilmember Torosis, seconded by
Authority/Councilmember Brock, to adopt the staff recommendation for
the City Council, Housing Authority and Parking Authority. The motion
was approved by the following roll call vote:
AYES: Authority member Cochran, Authority/Councilmembers
Zwick, Brock, Torosis, de la Torre, Vice-Chair/Mayor Pro
Tem Negrete, Chair/Mayor Davis
NOES: None
ABSENT: Authority/Councilmember Parra, Authority member Brown
Motion by Councilmember Torosis, seconded by Councilmember Brock,
to adopt the eight staff recommendations for the City Council. The motion
was approved by the following roll call vote:
AYES: Councilmembers de la Torre, Torosis, Brock, Zwick, Mayor
Pro Tem Negrete, Mayor Davis
NOES: None
ABSENT: Councilmember Parra
MINUTES 11.B. Approval of minutes for Housing Authority and Parking
Authority meetings, were presented.
Recommended Action
Staff recommends that the Parking Authority and Housing Authority
approve the minutes for the following:
1. February 8, 2022 Parking Authority meeting; and
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2. April 12, 2022 and September 13, 2022 Housing Authority
meetings.
Motion by Authority/Councilmember Torosis, seconded by
Authority/Councilmember Zwick, to approve the minutes. The motion
was approved by the following roll call vote:
AYES: Authority member Cochran, Authority/Councilmembers
Zwick, Brock, de la Torre, Torosis, Vice-Chair/Mayor Pro
Tem Negrete, Chair/Mayor Davis
NOES: None
ABSENT: Authority/Councilmember Parra, Authority member Brown
ADJOURNMENT OF
SPECIAL PARKING
AUTHORITY MEETING
On order of the Chair/Mayor, the special joint meeting with the Parking
Authority was adjourned at 10:52 p.m., and the special joint meeting of the
City Council and Housing Authority continued with all members present
except Authority/Councilmember Parra and Authority member Brown.
CLIENT ADVISORY
BOARD
11.C. Introduction and First Reading of an Ordinance Forming a
Client Advisory Board, was presented.
Recommended Action
Staff recommends that the Housing Authority Board:
1. Review and provide direction on the proposed approach for the
creation of the Client Advisory Board (CAB) to replace the current
Resident Advisory Board (RAB).
2. Extend the term of the Section 8 Resident Advisory Board (RAB)
member on the Housing Authority Board until two CAB members
are appointed (at least one a Section 8 voucher holder) by the
Housing Authority.
Staff recommends that the City Council:
1. Introduce for First Reading an Ordinance, adding Chapter 2.70 to
create the CAB.
After staff’s presentation, Housing Commission Chair Michelle Gray
spoke on behalf of the Commission with their recommendations on the
creating of the Client Advisory Board (CAB). The Commission also
submitted their recommendations in writing and submitted it through their
Staff Liaison to be included as part of the public record.
Questions asked and answered of staff included but are not limited to: if the
Housing Authority Board (HAB) can make an appointment to the vacant
seat at this meeting or if there are other options to fill the vacancy; when
staff received the Housing Commission’s written recommendations;
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whether or not the Commission recommendations align with staff’s
recommendations and Federal requirements; which recommendations must
the HAB act on at this meeting; clarification on why the Resident Advisory
Board (RAB) and Housing Commission were created and their primary
responsibilities; if staff anticipates difficulty with the Commission’s
recommendations to create a diverse Board with applicants/members who
meet certain criteria such as Housing Choice Voucher or Continuum of
Care holders, etc.; and the possibility for CAB members to elect two of the
members to the HAB vs. the HAB appointing the members.
Questions asked and answered of the Housing Commission Chair included
extending member Cochran’s terms, continuing the item, directing staff to
meet with the Commission and reporting back with revised
recommendations.
Motion by Chair Davis, seconded by Authority member Brock, to continue
the item to allow staff and the Housing Commission to review the
Commission’s recommendations and return to Council identifying the
items where they are in agreement and highlighting the areas where they
are in disagreement so that the HAB can resolve them. At the future
meeting, staff may also return with an ordinance for first reading. The
motion was approved by the following roll call vote:
AYES: Authority members de la Torre, Torosis, Brock, Zwick,
Authority Board member Cochran, Vice-Chair Negrete,
Chair Davis
NOES: None
ABSENT: Authority member Parra, Authority member Brown
Motion by Chair Davis, seconded by Authority member Brock, to approve
the second recommendation for the Housing Authority Board to extend the
term of the Section 8 Resident Advisory Board (RAB) member on the
Housing Authority Board until two CAB members are appointed (at least
one a Section 8 voucher holder) by the Housing Authority. The motion
was approved by the following roll call vote:
AYES: Authority member Cochran, Authority members Zwick,
Brock, Torosis, de la Torre, Vice-Chair Negrete, Chair Davis
NOES: None
ABSENT: Authority member Parra, Authority member Brown
MEETING
MANAGEMENT
Motion by Authority/Councilmember Brock, seconded by Chair/Mayor
Pro Tem Negrete, to continue the meeting after 11:00 p.m. and hear the
remainder of the agenda. The motion was unanimously approved by voice
vote by all members, with Authority/Councilmember Parra and Authority
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member Brown absent.
PUBLIC HEARINGS:
HOUSING AUTHORITY
12.A. Adoption of Santa Monica Housing Authority Draft Fiscal
Year 2023-24 Annual and Administrative Plans, was presented.
Recommended Action
Staff recommends that following the close of the public hearing the
Housing Authority Board:
1. Adopt the FY 2023-24 Santa Monica Housing Authority Annual Plan,
provided as Attachment A;
2. Adopt the FY 2023-24 Santa Monica Housing Authority
Administrative Plan, provided as Attachment B;
3. Adopt the New Family Self-Sufficiency Action Plan (Formerly
Chapter 18 of the Administrative Plan) as Attachment C; and
4. Authorize the Submission of the FY 2023-24 Annual and
Administrative Plans to the United States Department of Housing
and Urban Development.
5. Adopt a finding of no possibility of significant effect pursuant to
Section 15061(b)(3) (Common Sense Exemption) of the California
Environmental Quality Act (CEQA) Guidelines.
After staff’s presentation, Housing Commission Chair Michelle Gray
spoke on behalf of the Commission with their recommendations on the
approval of Santa Monica Housing Authority (SMHA) Plans. The
Commission also submitted their recommendations in writing and
submitted it through their Staff Liaison to be included as part of the public
record.
Members of the public Theresa Marasco, Andria McFerson, Harvey Eder,
and Denise Barton spoke to the recommended action.
Councilmember Torosis expressed concerns over the City’s eviction
prevention efforts and interest in follow-up information on oversight and
performance metrics.
Motion by Authority member Torosis, seconded by Chair Davis, to adopt
all five staff recommendations. The motion was approved by the
following roll call vote:
AYES: Authority member Cochran, Authority members Zwick,
Brock, Torosis, Vice-Chair Negrete, Chair Davis
NOES: None
ABSTAIN: Authority member de la Torre
ABSENT: Authority member Parra, Authority member Brown
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ADJOURNMENT: On order of the Chair, the special Housing Authority meeting was
adjourned at 12:36 a.m., with all members present except
Authority/Councilmember Parra and Authority member Brown.
ATTEST: APPROVED:
Maria Dacanay Gleam Davis
Acting Authority Clerk Chair
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