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1 November 28, 2023
CITY OF SANTA MONICA
CITY COUNCIL MINUTES
NOVEMBER 28, 2023
A regular meeting of the Santa Monica City Council was called to order by Mayor Davis at 5:30 p.m., on
Tuesday, November 28, 2023, at City Council Chambers, 1685 Main Street, Santa Monica, CA.
Roll Call: Present: Mayor Gleam Davis
Mayor Pro Tem Lana Negrete
Councilmember Phil Brock
Councilmember Oscar de la Torre
Councilmember Christine Parra
Councilmember Caroline Torosis (arrived at 5:42 p.m.)
Councilmember Jesse Zwick (arrived at 5:34 p.m.)
Also Present: City Manager David White
City Attorney Douglas Sloan
City Clerk Denise Anderson-Warren
CONVENE/PLEDGE
On order of the Mayor, the City Council convened at 5:30 p.m., with all
members present except Councilmembers Zwick and Torosis. Mayor Pro
Tem Negrete led the assemblage in the Pledge of Allegiance.
GENERAL PUBLIC
INPUT:
Councilmember Zwick
arrived at 5:34 p.m.
Councilmember Torosis
arrived at 5:42 p.m.
Members of the public Burr Leonard, Jerry Rubin, Denise Barton, Bryan
Bishop, Rhea Devlugt, Anthony, Sara Lee, Harvey Eder and Johnathan
Foster commented on various local issues.
PUBLIC INPUT FOR
CLOSED SESSION,
SPECIAL AGENDA
ITEMS AND CONSENT
CALENDAR ONLY:
There were no members of the public present to comment on closed session
items.
There were no members of the public present to comment on special
agenda items.
Members of the public Denise Barton and Harvey Eder commented on
consent calendar items.
PROCLAMATIONS/
COMMENDATIONS,
SPECIAL AGENDA
ITEMS
3.A. Commendation: Samohi Viking Marching Band, was presented.
3.B. City Manager Report, was presented.
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AGENDA
MANAGEMENT
Motion by Mayor Davis, seconded by Councilmember Brock, to hear the
student speakers on 16.C. before closed session. The motion was
unanimously approved by voice vote, with all members present.
CLOSED SESSIONS
On order of the Mayor, the City Council recessed at 6:15 p.m., to consider
closed sessions and returned at 7:45 p.m., with all members present, to
report the following:
4.A. Conference with legal counsel - existing litigation - Gov. Code
§54956.9(d)(1): Dennis Lettenmeier v. City of Santa Monica et al.;
LASC Case No. 23SMCV01287
The City Attorney advised this matter was heard with no reportable action
taken.
4.B. Consider appointment of unrepresented employee -
Government Code §54957(b); City negotiator: Mayor; Unrepresented
employee: City Clerk/Interim City Clerk; conference with labor
negotiator - Gov. Code §54957.6; City negotiator: Mayor;
Unrepresented employee: City Clerk/Interim City Clerk.
The City Mayor announced that the Council is appointing Assistant City
Clerk Nikima Newsome as the Interim City Clerk, effective December 28,
2023 at salary step 3.
REPORT ON COUNCIL
TRAVEL
Councilmember Brock attended the National League of Cities conference
in Atlanta, GA a week ago, where he sat on the Public Safety and anti-
crime committee and the Council on Families education and youth, where
he stressed the need for National Mental health help on our streets.
REPORT ON MEETING
COMPENSATION
Pursuant to State law, City Clerk Denise Anderson-Warren announced that
Council will receive no compensation for meeting as the Public Financing
Authority.
CONSENT CALENDAR: There being a Consent Calendar for Council and the Public Financing
Authority, the Mayor, with the consensus of the Councilmembers,
convened to a joint meeting at 7:51 p.m., and the two Consent Calendars
were heard concurrently, with all Agency/Councilmembers present.
All items were considered and approved in one motion unless removed by a
Councilmember for discussion.
At the request of Councilmember Torosis, Item 5.F. was removed from the
Consent Calendar.
Motion by Authority/Councilmember Brock, seconded by
Authority/Councilmember Zwick, to approve the Consent Calendar except
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for Item 5.F., reading resolutions by title only and waiving further reading
thereof. The motion was approved by the following vote:
AYES: Authority/Councilmembers de la Torre, Torosis, Brock, Parra,
Zwick, Vice Chair/Mayor Pro Tem Negrete,
Chair/Mayor Davis
NOES: None
ABSENT: None
AIRPORT RUNWAY
MAINTENANCE
5.A. Award Bid and Contract to Vellutini Corporation for
Replacement and Maintenance of Airport Runway Lighting and
Controls, was approved.
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Sections
15301 (Existing Facilities), and 15302
(Replacement/Reconstruction) of the California Environmental
Quality Act (CEQA) Guidelines.
2. Award Bid #SP2496 to Vellutini Corporation (dba Royal Electric)
for the replacement and maintenance of Airport runway lighting and
controls for the Public Works Department.
3. Authorize the City Manager to negotiate and execute Contract No.
11507 (CCS) with Vellutini Corporation, in an amount not to exceed
$647,758, including a $58,887 contingency, for the construction of
the new lighting system.
4. Authorize the Director of Public Works to issue any necessary
change orders to complete additional work within contract authority.
5. Authorize the City Manager to negotiate and execute Agreement No.
11508 (CCS) with Vellutini Corporation, in an amount not to exceed
$150,000 for three years, with two additional one-year renewal
options in the amount of $100,000, to maintain and repair runway
lighting and controls, on the same terms and conditions, for a total
amount not to exceed $250,000 over a five-year period, with future
year funding contingent on Council budget approval.
WATER AND
WASTEWATER
CONSULTING SERVICES
5.B. Award Professional Services Contract No. 11509 (CCS) to
Enterprise Automation for SCADA Integration & On-Call Response
and Modification of CT #10613 (CCS) with Vertech for SCADA
Integration Transition, was approved.
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301
(Replacement or Reconstruction) of the California Environmental
Quality Act (CEQA) Guidelines.
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2. Award RFP #369 to Enterprise Automation, a California-based
company, as the primary consultant to provide professional services
for Supervisory Control And Data Acquisition (SCADA) System
Integration and On-Call Support
3. Authorize the City Manager to negotiate and execute Agreement No.
11509 (CCS) with Enterprise Automation in an amount not to exceed
$2,404,700 (including a 10% contingency) over a five-year period
with future year funding contingent on Council budget approval.
4. Authorize the City Manager to negotiate and execute a fifth
modification to Agreement No. 10613 (CCS) in the amount of
$240,600 with Vertech for SCADA integration transitional support
services for the City’s water and wastewater infrastructure SCADA
system. This would result in a ten-year amended agreement with a
new total amount not to exceed $1,000,000, with future year funding
contingent on Council budget approval.
FENCING AND GATE
ACCESS CONTROLS
5.C. Award Bid to Burkhardt Custom for Provision and Installation
of Fencing and Gate Access Controls, was approved.
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15303
of the California Environmental Quality Act (CEQA) Guidelines.
2. Award Bid #4462 to Burkhardt Custom for the provision and
installation of fencing and access controls for the Public Works
Department.
3. Authorize the City Manager to negotiate and execute Agreement No.
11510 (CCS) with Burkhart Custom, for an amount not to exceed
$480,000 over a five-year period, with future year funding contingent
on Council budget approval.
ADMINISTRATIVE
CITATION PROCESSING
SERVICES
5.D. Approval of Professional Services Agreement No. 11511 (CCS)
with Data Ticket for Administrative Citation Processing Services was
approved.
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to
Section 15061(b)(3)(Common Sense Exemption) of the California
Environmental Quality Act (CEQA) Guidelines.
2. Award RFP #370 to Data Ticket, Inc. for administrative citation
processing services for the Community Development Department.
3. Authorize the City Manager to negotiate and execute Agreement No.
11511 (CCS) with Data Ticket, Inc., in an amount not to exceed
$214,000 over a five-year period with future year funding contingent
on Council budget approval.
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LASERFICHE CLOUD
SERVICES
5.E. Approval of Contract Modification for Self-Hosted Service and
Migration to Laserfiche Cloud Services, was approved.
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a third
modification to Agreement No. 9789 (CCS) in the amount of
$156,037 with Compulink Management Center, Inc. dba Laserfiche
for continued electronic document management and self-hosted
services for the Police Department. This will result in a 5-year
amended agreement with a new total amount not to exceed $518,251,
with future year funding contingent on Council budget approval; and
2. Authorize the City Manager to negotiate and execute new (Software
as a Service) SaaS Agreement No. 11512 (CCS) with Compulink
Management Center, Inc. dba Laserfiche for continued electronic
document management and cloud migration services for the Records
& Election Services (City Clerk) and Community Development
Departments. This recommended agreement is made as an exception
to the competitive bidding process pursuant to Section 2.24.250 (g)
and is for a 10-year agreement with a total amount not to exceed
$839,000 with future year funding contingent on Council budget
approval; and
3. Adopt a finding of no possibility of significant effect pursuant to
Section 15061(b)(3) (Common Sense Exemption) of the California
Environmental Quality Act (CEQA) Guidelines.
WATER TREATMENT
FACILITY SUPPLIES
5.G. Award Purchase Orders to Univar (Primary) and Brenntag
Pacific, Inc. (Secondary) for Hydrogen Peroxide and to Hill Brothers
Chemical Co. for Liquid Calcium Chloride, was approved.
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of categorical exemption pursuant to Section 15301
(Existing Facilities) of the California Environmental Quality Act
(CEQA) Guidelines.
2. Award Bid #4465 to Univar Solutions USA Inc (Univar) as the
primary vendor for the purchase of hydrogen peroxide and to
Brenntag Pacific, Inc. (Brenntag) as the secondary vendor for the
purchase of hydrogen peroxide and to Hill Brothers Chemical Co. for
the purchase of liquid calcium chloride for the Public Works
Department.
3. Authorize the Procurement Manager to issue a purchase order with
Univar for hydrogen peroxide for a total amount not to exceed
$1,200,000 over a five-year period, with future year funding
contingent on Council budget approval.
4. Authorize the Procurement Manager to issue a purchase order with
Brenntag as the secondary vendor for hydrogen peroxide for a total
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amount not to exceed $1,400,000 over a five-year period, with future
year funding contingent on Council budget approval.
5. Authorize the Procurement Manager to issue a purchase order with
Hill Brothers Chemical Co. (Hill Brothers) for liquid calcium
chloride for a total amount not to exceed $350,000 over a five-year
period, with future year funding contingent on Council budget
approval.
CITY COUNCIL
MEETING CALENDAR
5.H. Resolution No. 11563(CCS) entitled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING
THE 2024 CITY COUNCIL MEETING CALENDAR”, was adopted.
Recommended Action
Staff recommends that the City Council:
1. Adopt the attached resolution establishing the 2024 Council regular
meeting calendar; and
2. Adopt a finding of no possibility of significant effect pursuant to
Section 15061(b)(3) (Common Sense Exemption) of the California
Environmental Quality Act (CEQA) Guidelines.
MINUTES 5.I. Minutes for City Council - Regular Meeting - Aug 22, 2023 5:30
PM, were approved.
MINUTES 5.J. Minutes for City Council – Special Meeting – Nov 13, 2023 6:00
PM, were approved.
MINUTES 5.K. Minutes for City Council – Regular Meeting – Nov 14, 2023
5:30 PM, were approved.
MINUTES 5.L. Minutes for Public Financing Authority meetings, were
approved.
Recommended Action
Staff recommends that the Public Financing Authority approve the minutes
for March 23, 2021, and July 13, 2021 meetings.
ADJOURNMENT OF
SPECIAL MEETING
On the order of the Chair/Mayor, the Special meeting of the Public
Financing Authority was adjourned at 7:54 p.m. and reconvened the
Regular meeting of the City Council.
ELECTRIC VEHICLE
CHARGERS
5.F. Award Contract to GreenWealth for the Installation,
Operation, and Maintenance of Designated Public Electric Vehicle
Chargers, was presented.
Recommended Action
Staff recommends that the City Council:
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1. Adopt a finding of categorical exemption pursuant to Section 15301
(Existing Facilities), Section 15302 (Replacement/Reconstruction),
and Section 15303 (New Construction of Small Structures) of the
California Environmental Quality Act (CEQA) Guidelines.
2. Award RFP #372 to GreenWealth Energy Solutions, Inc. for the
installation, operation, and maintenance of designated public Electric
Vehicle (EV) chargers for the Public Works Department.
3. Authorize the City Manager to negotiate and execute Agreement No.
11513 (CCS) with GreenWealth Energy Solutions, Inc. for five years
with three two-year renewal options at no cost to the City.
This item was pulled by Councilmember Torosis to request a summary of
the staff report from staff.
Questions asked and answered of staff included: do we have an idea of how
much revenue is going to come back to the city that we don’t currently
receive annually; does GreenWealth work with any union workers; would
there be an opportunity to work with GreenWealth to encourage them to
use electricians and workers who are union; are we planning to continue to
outsource our EV program or is there a plan to eventually bring this in-
house; are we keeping ChargePoint or are we eliminating them entirely;
with GreenWealth will residents now be charged a higher rate; how much
was the city paying for EV charging last year; who will report on EV
charge and use, will it come from the vendor or the city; how many
chargers are there throughout the city currently; is there any liability to the
city after the 5-year contract that the city will have to take over
responsibility for these chargers; and, is there a maximum fee the city puts
on GreenWealth that they can charge the user.
Motion by Councilmember Parra, seconded by Councilmember Torosis, to
approve the recommended action. The motion was approved by the
following vote:
AYES: Councilmembers de la Torre, Torosis, Brock, Parra, Zwick,
Mayor Pro Tem Negrete, Mayor Davis
NOES: None
ABSENT: None
PUBLIC INPUT ON
REMAINING AGENDA
ITEMS:
Members of the public Oscar de la Torre Jr., Raden Madley, Maia Baker
and Alicia Lewis commented on Item 16.C.
COUNCILMEMBER
DISCUSSION ITEMS:
HUMAN SERVICES
COMMISSION
16.A. Request of the Human Services Commission to declare a
Commissioner's seat vacant due to absenteeism and lack of
communication from the incumbent, was presented.
Motion by Mayor Davis, seconded by Mayor Pro Tem Negrete, to accept the
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resignation with regret.
The motion was approved by a unanimous voice vote, with all members
present.
DISCRETIONARY FUNDS 16.B. Request of Councilmember Torosis, Councilmember Zwick,
and Mayor Davis to allocate $10,000 of Council discretionary funds for
the Girl Central, Rockstar Kids, and Peace Camp community
programs operated by local multi faith nonprofit Church in Ocean
Park (CIOP). These programs seek to empower youth, particularly
girls, children with disabilities, and economically disadvantaged youth,
through a variety of programs that promote education, community
building and leadership skills, was presented.
Motion by Councilmember de la Torre, seconded by Councilmember
Torosis, to approve the recommended action. The motion was approved by
the following vote:
AYES: Councilmembers de la Torre, Torosis, Brock, Parra, Zwick,
Mayor Pro Tem Negrete, Mayor Davis
NOES: None
ABSENT: None
DISCRETIONARY FUNDS
Councilmember de la Torre
excused at 8:24 p.m.
16.C. Request of Mayor Pro Tem Negrete and Councilmembers
Brock and Parra that the City Council allocate $5,000 of their
Discretionary Funds to the Samohi Co-Ed Wrestling Team, a 501(c)(3).
The funding will be used to offset costs related to transportation,
tournament fees, lodging for out-of-town tournaments and equipment,
thereby allowing all students on the team to participate in all activities
for the season, was presented.
Councilmember de la Torre recused himself to avoid a potential conflict of
interest because his son is the Captain of the Co-Ed wrestling team.
Motion by Mayor Pro Tem Negrete, seconded by Councilmember Parra, to
approve the recommended action. The motion was approved by the
following vote:
AYES: Councilmembers Zwick, Parra, Brock, Torosis,
Mayor Pro Tem Negrete, Mayor Davis
NOES: None
ABSENT: Councilmember de la Torre
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ADJOURNMENT On order of the Mayor, the City Council meeting adjourned at 8:32 p.m. in
memory of Frank Morales and Seiji Inatsugu.
ATTEST: APPROVED:
Denise Anderson-Warren Gleam Davis
City Clerk Mayor
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