SR 08-22-2023 5D
City Council
Report
City Council Meeting: August 22, 2023
Agenda Item: 5.D
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Architecture Services
Subject: Approval to enter into an agreement with SMC to pay for Memorial Park
design services and approve the Design-Build RFB
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Statutory Exemption pursuant to Section 15262, Feasibility and
Planning Studies, of the California Environmental Quality Act (CEQA) Guidelines;
2. Direct staff to proceed with a Request for Bids for design and pre-construction
services of phases 1 and 2 of the Master Plan, as described herein;
3. Authorize the City Manager to negotiate and execute a Payment Agreement to
accept an amount not to exceed $2,750,000 with Santa Monica College (SMC)
for preparation of the environmental impact analysis, geotechnical engineering,
and design and pre-construction services of phase 1 of the Master Plan of the
Memorial Park Redevelopment and Expansion Project, as described herein;
4. Authorize the City Manager to negotiate and execute a reinstatement and fifth
modification of agreement #9910 (CCS) in a reduced contract amount not to
exceed $149,000 (including 10% contingency) with WSP USA Environment &
Infrastructure, Inc. (formerly Wood Environmental & Infrastructure Solutions
Incorporated and AMEC Foster Wheeler Environment & Infrastructure, Inc.) for
environmental consulting services in compliance with CEQA . This will result in a
2-year extension for an 11-year amended agreement with a new total amount not
to exceed $149,000, with future year funding contingent on Council budget
approval;
5. Authorize budget changes as outlined in the Financial Impacts and Budget
Actions section of this report.
Summary
The City of Santa Monica’s Memorial Park Redevelopment and Expansion Project
(Project) would combine the existing 10.3-acre Memorial Park with the former Fisher
Lumber site (a City-owned, 2.9-acre property adjacent to the existing park) into a 13.2-
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acre newly renovated and expanded community park that meets the increasing de mand
for recreational activities. The combined site is bound by Colorado Avenue to the north,
16th Street to the east, Olympic Boulevard to the south, and 14th Street to the west.
The Project would integrate components of the Pedestrian Action Plan and Bicycle
Action Plan and require the relocation of the City’s Public Landscape Division (PLD). An
extensive community outreach process guided the development of a Master Plan layout
and park program for the future renovation and expansion of Memorial Park that would
include additional diamond sports fields and other highly desired community amenities.
A subsequent community outreach effort identified potential relocation sites for PLD.
Staff will return to City Council with options for the relocation of PLD at a future meeting.
Staff recommends the Council provide direction to staff to proceed with a Request for
Bids (RFB) for professional design and pre-construction services for phases 1 and 2, as
described herein; authorize the City Manager to negotiate a pa yment agreement with
Santa Monica College (SMC) that would facilitate a funding contribution in an amount
not to exceed $2,750,000 for the preparation of the environmental impact analysis,
geotechnical engineering, and design and pre-construction services of phase 1 of the
Master Plan, as described herein, of the proposed renovated and expanded facilities at
Memorial Park; and authorize the reinstatement of and fifth modification to WSP’s
existing contract not to exceed a reduced contract amount of $149,000 (including 10%
contingency) to provide environmental impact analysis of the proposed Master Plan
consistent with the California Environmental Quality Act (CEQA) and prepar e CEQA
compliant documentation for the project. This modification will result in a 2-year
extension of the contract term resulting in an 11-year amended agreement with a new
total amount not to exceed $149,000, with future year funding contingent on Council
budget approval.
Background
The City of Santa Monica parks system includes 32 parks encompassing more than 130
acres. Memorial Park was established in the 1950s and is geographically located in the
center of the City. It is important to the overall park system, serving as the primary park
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for baseball and softball, offering a space fo r pickleball and tennis, and being the home
of the City’s only public gymnasium and skate park.
The Project would combine the existing 10.3-acre Memorial Park with the former Fisher
Lumber site (a City-owned, 2.9-acre property adjacent to the existing park) into a 13.2-
acre newly renovated and expanded community park that meets the increasing demand
for recreational activities. An extensive community outreach process guided the
development of a Master Plan layout and park program with an estimated cost of $100-
$116 million, for the future renovation and expansion of Memorial Park that would
include additional diamond sports fields and other highly desired community amenities.
In 2019, following Master Plan approval, staff coordinated with SMC and the Santa
Monica Malibu Unified School District (SMMUSD) to develop the original phase 1 of the
project at an estimated cost of $30 million, with proposed funding of $20 million from
SMC Measure V funds, and $5 million each from SMMUSD Measure SMS bonds and
City of Santa Monica Capital Improvement Program (CIP) budget funds, conditioned on
programmed joint use of the completed facilities. The City moved forward with a design -
build contract award in February 2020, but never executed the design-build contract
when the project was suspended later that year due to the COVID-19 pandemic.
Staff returned to Council in fall 2022 for a study session to consider next steps for the
Memorial Park Expansion Project. Staff presented a reduced scope of work for phase 1
in consideration of limited funding and increased construction costs. Of the previously
identified $30 million, only the $20 million dedicated to park redevelopment from the
SMC bond measure remained available. Council directed staff to proceed with the
proposed revised scope and to return with next steps, to reengage SMC and SMMUSD
in negotiations for potential fiscal and use agreements, and to present a recommended
alternate site for the temporary relocation of the PLD operations yard.
Environmental Contract
Council authorized a contract with WSP (formerly Wood Environmental and
Infrastructure Solutions Inc. and AMEC Environment & Infrastructure, Inc.) in May 2014
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in the amount not to exceed $378,000 for environmental consulting services related to
the Memorial Park Neighborhood Plan. Services related to the Memorial Park
Redevelopment and Expansion were not included in the original scope of work and
were added by Council approval of a fourth modification to the agreement in the amount
of $149,000 (including 10% contingency) resulting in a total contract amount of
$527,000 in October 2019. Due to the COVID-19 pandemic the Memorial Park
Redevelopment and Expansion Project was suspended and the agreement for
environmental consulting services expired on June 30, 2023. Staff recommends
reinstating the agreement with WSP for the previously approved scope of work and
contract amount for the Memorial Park Redevelopment and Expansion Project,
excluding the scope related to the Memorial Park Neighborhood Plan, with a 2-year
extension resulting in an 11-year total contract term and contract amount of $149,000
(including a 10% contingency).
Discussion
Memorial Park is the City of Santa Monica’s primary public park for hosting diamond
sports activities. Youth baseball, youth fast pitch softball, high school baseball, and
adult softball leagues use the fields at Memorial Park. The park also houses the only
public gymnasium and skate park in Santa Monica.
The existing park includes six baseball/softball fields – four of which have limited
playability due to overlapping outfields, a skate park, four tennis courts striped for
pickleball, a children’s play area, on-site surface parking, restrooms, a small concession
building, an off-leash dog run and three City-owned and operated community buildings.
The existing buildings house the Santa Monica Police Activities League (PAL),
community meeting rooms, staff offices, a small fitness gym and the Memorial Park
gymnasium.
Along the park’s northern boundary sits the former Fisher Lumbe r site, which currently
houses the City’s Public Landscape Division offices, vehicles, and equipment. Options
for the relocation of PLD will be presented at a future Council meeting.
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The feasibility study and Master Planning process included an examination of existing
conditions and park program elements and the completion of an extensive community
outreach process. The result is a single, cohesive Master Plan layout that would
address long-standing issues at Memorial Park, including but not limited to inadequate
field functionality, restrictive perimeter and edge conditions, poor connections to the
surrounding neighborhood, and misused restrooms and other amenities. The existing
condition and approved Master Plan are shown below in Figure 1.
Figure 1. Existing Memorial Park and Approved Master Plan Layout
The Master Plan always envisioned a phased approach that would be implemented
over time as funding was available. The original phase 1, with a project budget of $30
million, is shown below in Figure 2 and was originally conceived as the northern half of
the park, including four synthetic turf baseball/softball combination fields, a temporary
natural turf practice field, the covered parking lot, elevated pickleball/tennis courts, the
Community Hub building, and the playground.
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With a reduced project budget of $20 million and significant increases in construction
costs since 2019, phase 1 of the Project now includes construction of fields 1 -2, the
covered parking lot, and the elevated pickleball/tennis courts. Mobility and streetscape
improvements on 14th Street and Colorado Avenue will be included to the extent the
budget allows.
Figure 2. Original Phase 1/Current Phase 2 and Reduced Phase 1 of Memorial Park Master Plan Layout
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The reduced scope of phase 1 aligns with the objectives that were outlined in the
development of the feasibility study and Master Plan layout for an expanded and
redeveloped park and, in September 2022, Council directed staff to proceed with the
revised phase 1 scope. The remaining scope of the original phase 1, including fields 3-
4, the temporary natural turf practice field, the Community Hub building, and the
playground are included in phase 2 of the Project.
Funding Agreements
Currently, the only project funds available may be up to $20 million dedicated to park
redevelopment from the SMC bond Measure V that have been preserved for this park
expansion since the project was suspended by the City as a result of the COVID-19
pandemic in early 2020. With Council authorization from September 2022, staff has
reengaged in and is actively negotiating Fiscal and Use Agreements with SMC and
SMMUSD for capital improvement construction costs and their associated programmed
joint uses for implementation of phases 1 and 2.
In order to advance the project while negotiations for construction funding are ongoing,
staff recommends that Council authorize the City Manager to negotiate a Payment
Agreement with SMC that would facilitate a funding contribution in an amount not to
exceed $2,750,000 for the design and pre-construction services of phase 1 of the
Master Plan, including Environmental Analysis and Geotechnical Engineering, of the
proposed renovated and expanded facilities at Memorial Park. In addition, staff
recommends appropriation of available Park and Recreation Impact Fee resources for
the design of phase 2 improvements.
Advancing the design of both phases 1 and 2 of the Project now will enable the City to
proceed with construction of phase 1 with the remainder of the available $20 million
from the SMC bond measure or phases 1 and 2 if the SMMUSD contribution has been
negotiated, enabling implementation of both phases concurrently.
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Next Steps
If directed to proceed, staff will issue a Request for Bids for a two-phase design-build
agreement to provide design and pre-construction services for phases 1 and 2 of the
Master Plan and enter into a Payment Agreement with SMC for the design and pre -
construction services of phase 1. The first phase of the design agreement will be
concept design (up to 30%) for the Master Plan (phases 1 and 2) and pre-construction
services for phase 1. Upon completion of the environmental analysis, any required
mitigation, if any, will be incorporated into the second phase of design for the Master
Plan and for construction of phase 1 of the Master Plan. Staff will return to Council by
January 2024 for approval to negotiate an agreement with the selected design -build
team.
Environmental Review
Upon authorization to reinstate, negotiate, and execute a fifth modification to agreement
#9910, Staff would work with WSP to preparate the environmental impact analysis in
compliance with CEQA. The payment agreement with SMC would allow the City to
solicit bids for design of the Memorial Park Redevelopment and Expansion project but
under state law, final design cannot begin until CEQA is completed. Council is being
asked to enter into the recommended payment agreement with SMC and contract for
design services, prior to CEQA completion. This action would allow for the init ial design
of the project to commence and is statutorily exempt from CEQA pursuant to Section
15262 (Feasibility and Planning Studies) of the CEQA Guidelines . In compliance with
Section 15004 of CEQA Guidelines, final design and approval of the project wou ld not
begin until CEQA completion, and as such, the City would not be bound to a specific
action, nor would it prohibit the City from considering any feasible mitigation measures
and alternatives as required by the CEQA process. It is anticipated that CEQA
documentation for the project will be presented to Council in Winter 2023, prior to
commencement of final design.
Geotechnical Engineering
If directed to proceed with the Payment Agreement with SMC, staff will issue a separate
RFP for Geotechnical Engineering services upon execution of the Payment Agreement.
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Past Council Actions
Meeting Date Description
01/23/18 (Attachment A) Award of Design Agreement for the Memorial Park
Feasibility Study and Master Plan
10/15/19 (Attachment B) Memorial Park Redevelopment and Expansion Master
Plan Review
02/11/20 (Attachment C) Design-Build Contract for Memorial Park Expansion
09/27/22 (Attachment D) Memorial Park Expansion Study Session
Financial Impacts and Budget Actions
Staff seeks authority to authorize the City Manager to negotiate and execute a Payment
Agreement with SMC that would facilitate a funding contribution in an amount not to
exceed $2,750,000 for the design and pre-construction services of phase 1 of the
Master Plan, including Environmental Analysis and Geotechnical Engineering, of the
proposed renovated and expanded facilities at Memorial Park and approve a portion of
that funding from the General Fund to reinstate and modify agreement #9910 in the
amount of $149,000 with WSP for environmental impact analysis services.
Award of this contract requires the following budget changes:
FY 2023-24 CIP Budget Changes
Establish Revenue Budget Appropriate Funds
Account Number Amount Account Number Amount
01500010.409380 $2,750,000 C0107060.689000 $2,750,000
Total $2,750,000 Total $2,750,000
Agreement Modification Request
Agreement #
Current
Authorized
Amount
FY 2023-24 Budget
Modified Request
Amount
CIP Account #
Total Revised
Contract
Amount
9910 $0 $149,000 C0107060.689000 $149,000
Future year funding is contingent on Council budget approval.
In addition, staff recommends appropriation of available Park and Recreation Impact
Fee resources for the design of phase 2 improvements.
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FY 2023-24 Budget Changes
Release Funds Appropriate Funds
Account Number Amount Account Number Amount
10.370334 – Park Impact Fee $500,000 C1007060.689000 $500,000
Prepared By: Amelia Feichtner, Capital Program Manager
Approved
Forwarded to Council
Attachments:
A. Staff Report 1/23/2018: Award of Design Agreement for the Memorial Park
Feasibility Study and Master Plan
B. Staff Report 10/15/2019: Memorial Park Redevelopment and Expansion Master
Plan Review
C. Staff Report 2/11/2020: Design-Build Contract for Memorial Park Expansion
D. Staff Report 9/27/2022: Memorial Park Expansion Study Session
E. Oaks Initiative Form - WSP USA Environment & Infrastructure, Inc.
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City Council
Report
City Council Meeting: January 23, 2018
Agenda Item: 3.H
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Award of Design Agreement for the Memorial Park Feasibility Study and
Master Plan
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2509 to AHBE Landscape Architects, a California-based company,
for the feasibility study and master plan design of the Memorial Park Redevelopme nt
and Expansion Project; and
2. Authorize the City Manager to negotiate and execute an agreement with AHBE
Landscape Architects, in an amount not to exceed $326,706 (including a 10%
contingency).
Executive Summary
The Memorial Park Redevelopment and Expansion Project would combine the existing
10.3-acre Memorial Park with an adjoining City-owned 2.9-acre site to the north into a
newly renovated and expanded community park. The recommended feasibility study
and master plan would examine existing conditions and park program elements, and
propose a single cohesive park program and layout with a focus on sports fields,
particularly baseball and softball. Staff recommends entering into an agreement with
AHBE Landscape Architects to provide feasibility study and master plan design services
for an amount not to exceed $326,706 (includes a 10% contingency). Staff will return to
Council in fall 2018 to present the preferred master plan option for final approval.
Background
Santa Monica’s Parks and Recreation Master Plan, adopted in 1997, (Attachment A)
stated that it was necessary to consider redefining the role of Memorial Park to better
serve the community. Staff recommended the development of a Memorial Park Master
Plan as part of the 1997 Recreation and Parks Master Plan (Attachment B). However,
the City did not take control of the Fisher Lumber site until 2005 , and in lieu of a viable
5.D.a
Packet Pg. 105 Attachment: Staff Report 1/23/2018: Award of Design Agreement for the Memorial Park Feasibility Study and Master Plan (5824 : Contract w
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alternate site, the Fisher Lumber site has since housed the City’s Colorado Yards and
Public Landscape Division’s equipment and staff. A Memorial Park Master Plan has not
yet been developed.
In October 2004, Council adopted resolution 9987 (CCS) approving a negative
declaration and authorizing the City Manager to negotiate and execute a purchase of
sale agreement for the property located at 1601 14th Street, at the time occupied by
Fisher Lumber. The acquisition would preserve the possibility of expanding Memorial
Park, although no project to expand Memorial Park was contemplated at that time
(Attachment C).
On March 22, 2016, Council adopted the recommendation of the Recreation and Parks
Commission and staff and formally selected the City’s highest priority park projects to
be included in the Los Angeles Countywide Parks Needs Assessment Report
(Attachment D). The Recreation and Parks Commission’s Recommendations included
the expansion of Memorial Park to include the former Fisher Lumber Site as a priority
project to be included in the Countywide Needs Assessment Report.
Today, Memorial Park is Santa Monica’s primary public park for diamond sports,
including little league baseball, Santa Monica High School softball and baseball teams,
and adult league softball and baseball. The park also houses the only public gymnasium
in Santa Monica.
Funding for preliminary planning and design for the Memorial Park Expansion Project
was included in in the 2016-2018 Capital Improvements Program Adopted Biennial
Budget. Funding options for construction will need to be explored and identified pending
the completion of the Master Plan.
Discussion
The Memorial Park Redevelopment and Expansion Project consists of two adjacent
land parcels. Parcel 1 is the existing 10.3-acre Memorial Park site. Parcel 2 is the
adjoining 2.9-acre former Fisher Lumber site to the north of the existing park. The two
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Packet Pg. 106 Attachment: Staff Report 1/23/2018: Award of Design Agreement for the Memorial Park Feasibility Study and Master Plan (5824 : Contract w
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adjoining parcels are bound by Colorado Boulevard to the northwest, 16th Street to the
northeast, Olympic Boulevard to the southeast and 14th Street to the southwest.
Parcel 1 includes six baseball/softball fields, a skate park, four tennis courts, gated
children’s play structures, on-site parking, restrooms, a dog run area and three City-
owned and operated community buildings. The existing buildings house the Santa
Monica Police Activities League (P.A.L.), the community fitness room, staff offices and
the Memorial Park gymnasium. Along the proposed project’s Northwest boundary sits
Parcel 2, the former Fisher Lumber site, which currently houses the City’s Public
Landscape Division offices, covered storage areas and vehicle and equipment storage
lots. The City is considering relocating the Public Landscape Division offices to a site at
the Santa Monica Airport.
The core objective of this feasibility study and master planning process is to complete
site analysis, define the project program requirements and study options to arrive at a
conceptual master plan. The master plan is intended to inform the design and phased
construction of the Memorial Park Redevelopment and Expansion Project.
Vendor/Consultant Selection
On August 22, 2017, the City issued a Request for Proposals (RFP) to provide
feasibility study and master plan design services for the 13 -acre Memorial Park
Redevelopment and Expansion Project. The RFP was posted on the City’s on -line
bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code Section 2.24.075(a) provisions. A
total of 120 vendors downloaded the RFP. Ten proposals were received and publicly
opened on September 28, 2017. Responses to the RFP were reviewed by a selection
panel of staff from the Public Works, Planning and Community Development (PCD) and
Community and Cultural Services (CCS) departments. The 10 firms that submitted
proposals are listed below:
AHBE Landscape Architects
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Packet Pg. 107 Attachment: Staff Report 1/23/2018: Award of Design Agreement for the Memorial Park Feasibility Study and Master Plan (5824 : Contract w
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Brightview
Design Workshop
Koning Eizenberg
KSA Design Studio
MIG
Studio-MLA
Rios Clementi Hale Studios
RJM Design Group
SWA Landscape Architects
Evaluation was based on the following selection criteria: fees, previous work experience
on similar projects, track record performing public sector work, hourly rates for services,
demonstrated understanding project scope, work approach, community outreach,
project team qualifications and proposed schedule. Staff then interviewed two
shortlisted firms, AHBE Landscape Architects and SWA Landscape Architects, for
interview. Based on the above criteria and criteria in SMMC 2.24.073, staff recommends
AHBE Landscape Architects as the best qualified firm to provide feasibility study and
master plan design services for the Memorial Park Redevelopment and Expansion
Project. AHBE Landscape Architects provided a clear fee structure, exhibited a full
understanding of the project scope, and has completed projects of similar size and
scope. In addition, the project team displayed good composition with required skills, and
has experience working with governmental agencies and conducting community
outreach. Staff contacted references that had previously worked with AHBE and all
highly recommend the firm.
Next Steps
Pending Council approval, staff expects to b egin design work in March 2018. Staff
would return to Council in October 2018 to present a preferred design option and to
solicit Council’s comments and recommendations. The selected design would be further
developed, and staff would return to Council in January 2019 for approval of the Final
Master Plan document.
5.D.a
Packet Pg. 108 Attachment: Staff Report 1/23/2018: Award of Design Agreement for the Memorial Park Feasibility Study and Master Plan (5824 : Contract w
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Financial Impacts and Budget Actions
The agreement to be awarded to AHBE Landscape Architects is for an amount not to
exceed $326,706. Funds are available in the FY 2017-18 Capital Improvement Program
budget in account C019154.589000.
Prepared By: Danny Welch, Architectural Associate
Approved
Forwarded to Council
Attachments:
A. Parks and Recreation Master Plan - 1997
B. July 1, 1997 Staff Report
C. October 12, 2004 Staff Report
D. March 22, 2016 Staff Report
E. AHBE Oaks Form
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Packet Pg. 109 Attachment: Staff Report 1/23/2018: Award of Design Agreement for the Memorial Park Feasibility Study and Master Plan (5824 : Contract w
City Council
Report
City Council Meeting: October 15, 2019
Agenda Item: 8.A
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To: Mayor and City Council
From: Susan Cline, Acting Assistant City Manager, Public Works, Architecture
Services
Karen Ginsberg, Director, Community Services Department
Subject: Review of Master Plan layout and park program for renovation and expansion
of Memorial Park
Recommended Action
Staff recommends that the City Council:
1. Review and comment on the master plan layout and programmatic concepts for
the Memorial Park Redevelopment and Expansion Project;
2. Direct staff to proceed with Request for Proposals for design and pre-
construction services of phases 1 and 2 of the master plan ;
3. Authorize the City Manager to negotiate and execute a fourth modification to
agreement #9910 (PCD) in the amount of $149,000 (including 10% contingency)
with Wood Environmental & Infrastructure Solutions Incorporated, a California-
based company, for preparation of the Environmental Impact Analysis for a total
contract amount not to exceed $527,000;
4. Authorize the City Manager to negotiate Fiscal and Use Agreements with Santa
Monica College (SMC) and Santa Monica-Malibu Unified School District
(SMMUSD) for capital improvement costs for Phase I implementation.
Executive Summary
The Santa Monica parks system includes 32 parks encompassing more than 130 acres.
Within this parks system there are small neighborhood parks such as Ozone Park and
Euclid Park and larger community parks such as Clover, Virginia Avenue and Memorial
Parks. Each of these parks feature amenities that together form a rich range of
opportunities for various types of sports, play experiences, gardening, picnicking,
walking and relaxing. Memorial Park, which was established in the 1950’s and
geographically located in the center of the City, is important to the overall park system
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Packet Pg. 110 Attachment: Staff Report 10/15/2019: Memorial Park Redevelopment and Expansion Master Plan Review (5824 : Contract w SMC for Memorial
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as it serves as the primary park for baseball and softball as well as being the home for
the City’s only public gymnasium, skate park and more of a home for pickleball. The
Memorial Park Redevelopment and Expansion Project would combine Memorial Park
and the adjacent, 2.9-acre City-owned former Fisher Lumber site into a 13-acre newly
renovated and expanded community park to meet an increasing demand for
recreational activities. The project would also integrate components of the Pedestrian
Action Plan and Bicycle Action Plan. An extensive community outreach process guided
the development of a master plan layout and park program for the future renovation and
expansion of Memorial Park that would include additional diamond sports fields and
other highly-desired community amenities.
Staff recommends the Council review and provide direction to staff related to the
proposed master plan and park program; provide direction to staff to proceed with a
Request for Proposals (RFP) for professional design and pre-construction services for
phases 1 and 2 of the master plan; authorize a modification to Wood Environmental and
Infrastructure Solution Inc.’s (Wood) existing contract to provide environmental impact
analysis of the proposed master plan consistent with the California Environmental
Quality Act (CEQA) and to add preparation of CEQA compliant documentation to the
existing Scope of Work; and authorize the City Manager to negotiate agreements with
both Santa Monica College and the Santa Monica-Malibu Unified School District that
would facilitate funding contributions for the implementation of Phase 1 of the master
plan and shared use of the proposed renovated and expanded facilities at Memorial
Park.
Background
The Memorial Park Redevelopment and Expansion Project would combine the existing
10.3-acre Memorial Park with the former Fisher Lumber site – a City-owned, 2.9-acre
property adjacent to the existing park – into a newly renovated and expanded
community park. The combined site is bound by Colorado Avenue to the north, 16th
Street to the east, Olympic Boulevard to the south and 14th Street to the west.
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Packet Pg. 111 Attachment: Staff Report 10/15/2019: Memorial Park Redevelopment and Expansion Master Plan Review (5824 : Contract w SMC for Memorial
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The need to expand and redefine the role of Memorial Park was established in Santa
Monica’s 1997 Parks and Recreation Master Plan. The City purchased the Fisher
Lumber site in 2004 with the intention of expanding Memorial Park. The City took
occupancy of the site in 2005 and has since used the property to house Public Works
staff and equipment.
The Council adopted the recommendation of the Recreation and Parks Commission in
March 2016 and formally selected the City’s highest priority park projects – including the
expansion of Memorial Park – to be incorporated into the Los Angeles Countywide
Parks Needs Assessment Report. After a competitive procurement process, Council
awarded an agreement to AHBE Landscape Architects in January 2018 to provide
professional design services for the development of a feasibility study and master plan
layout for an expanded and redeveloped park that would meet the following objectives -:
• Maximize opportunities for fields with a focus on diamond sports;
• Consider community programs such as the gymnasium, Santa Monica Police
Activities League (PAL), and fitness facilities;
• Integrate appropriate buffering along busy vehicular corridors;
• Integrate the City’s Bicycle and Pedestrian Action Plans; and
• Consider the park’s relationship to the surrounding neighborhood and City
context.
Environmental Consulting Services
Council authorized a contract with Wood Environmental and Infrastructure Solution Inc.
(formerly AMEC Environment & Infrastructure, Inc.) in May 2014 for environmental
consulting services related to the Memorial Park Neighborhood Plan. Services related to
the Memorial Park Redevelopment and Expansion were not included in the scope of
work at that time as a timeline for advancing the project had not been determined.
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Packet Pg. 112 Attachment: Staff Report 10/15/2019: Memorial Park Redevelopment and Expansion Master Plan Review (5824 : Contract w SMC for Memorial
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Past Council Actions
07/01/97 (Attachment A) Adopted Santa Monica Parks and Recreation Master Plan
05/27/14 (Attachment B) Awarded $378,000 agreement with AMEC Environment &
Infrastructure for environmental impact analysis services
03/22/16 (Attachment C) Directed staff to include Memorial Park in Los Angeles
Countywide Parks Needs Assessment Report
01/23/18 (Attachment D) Awarded agreement with AHBE Landscape Architects for
feasibility study and master plan design services
Discussion
Memorial Park is Santa Monica’s primary public park for hosting diamond sports
activities. Youth baseball, youth fast pitch softball, high school baseball, and adult
softball leagues use the fields at Memorial Park. The park also houses the only public
gymnasium and skate park in Santa Monica.
The existing park includes six baseball/softball fields – four of which have limited
playability due to overlapping outfields, a skate park, four tennis courts striped for
pickleball, a small children’s play area, on-site surface parking, restrooms, a small
concession building, an off-leash dog run and three City-owned and operated
community buildings. The existing buildings house the Santa Monica Police Activities
League (PAL), community meeting rooms, staff offices, a small fitness gym and the
Memorial Park gymnasium.
Along the park’s northern boundary sits the former Fisher Lumber site, which currently
houses the City’s Public Landscape Division offices, vehicles and equipment. The City
is in the process of relocating the Division to a non-aviation site at Santa Monica Airport.
The feasibility study and master planning process included an examination of existing
conditions and park program elements and the completion of an extensive community
outreach process. The result is a single, cohesive master plan layout that would
address long-standing issues at Memorial Park, including but not limited to inadequate
field functionality, restrictive perimeter and edge conditions, poor connections to the
surrounding neighborhood, and misused restrooms and other amenities. The master
plan would also inform the design and phased implementation of the project.
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Figure 1: Memorial Park and former Fisher Lumber site
Community Outreach Process
An extensive community outreach process informed the development of the master plan
layout. Park users and stakeholders engaged in this process through focus groups,
online surveys, and community workshops. Public input guided the master planning
effort and resulted in a layout and program that is responsive to community aspirations
and Council direction.
The outreach process commenced with a series of focus group discussions in April and
May 2018 that engaged skate park users, gymnasium users, field permit holders, the
Field Sports Advisory Committee (FSAC), Police Activities League (PAL) Youth
Leadership Council, PAL Board of Directors, Santa Monica College staff, and
interdepartmental teams of City staff. The focus group discussions included
approximately 95 attendees in total and provided an initial opportunity for user groups to
share thoughts on the existing park and ideas for its expansion and redevelopment.
Community Workshop 1 was held on May 23, 2018 at the Memorial Park gymnasium
and was attended by over 155 park users, residents, and other stakeholders who
shared their aspirations and program requests for the master plan. The design team
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provided a brief presentation summarizing initial observations and findings and led small
group discussions. The public input received at Community Workshop 1 validated many
of the things the design team heard from the focus groups.
The City also conducted an online survey from April through June 2018 to solicit input
from park users, stakeholders, and the community at-large. The survey was open for
approximately 40 days and received 608 responses. Key findings from the survey
included the following:
• Greater than 70% of respondents live in the zip code areas immediately adjacent
to the park;
• 73% of respondents drive to the park;
• 77% of respondents visit the park a least once a week or more;
• Sports activities at the park are most popular although 40% of respondents
indicated the facilities need updating;
• Respondents indicated safety concerns related to the existing restrooms and the
edges of the park (61% and 28% of respondents, respectively); and
• Parking is the primary challenge for 54% of respondents when visiting the park.
Community input received through the survey and all other modes of engagement was
aggregated and used to inform the development of three conceptual layouts that were
presented to the public along with the survey results at Community Workshop 2 on
August 13, 2018 at the Civic Auditorium’s East Wing. More than 170 attendees provided
feedback through facilitated table discussions. An overview of each of the three
conceptual layouts presented is provided below.
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Option 1 included:
• Six diamond sports fields: four synthetic turf combo fields located along Colorado
Avenue and two renovated natural turf youth baseball fields in their existing
location;
• A central community hub with children’s play area, park restrooms, concessions,
and sports/park storage;
• A new Community Recreation Center within the footprint of the existing buildings
at 14th Street and Olympic Boulevard;
• Renovation of The Cove skate park without an expansion of the space;
• Four on-grade tennis courts striped for pickleball located adjacent to 16th Street;
• An expanded surface parking lot along 14th Street; and
• A new dog park located along Colorado Avenue between the two combo fields.
Figure 2: Conceptual Layout Option 1
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Option 2 included:
• Six diamond sports fields: two synthetic turf combination fields at the corner of
14th Street and Colorado, two synthetic turf combo fields along 16th Street, and
two renovated natural turf youth baseball fields in their existing location;
• A central community hub with children’s play area, park restrooms, concessions,
sports/park storage, and a small dog run;
• A new Community Recreation Center on the corner of 16th Street and Colorado
Avenue with four tennis courts striped for pickleball on the roof;
• Renovation and expansion of The Cove skate park; and
• A new surface parking lot at the corner of 14th Street and Olympic Boulevard that
did not increase the on-site parking capacity.
Figure 3: Conceptual Layout Option 2
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Option 3 included:
• Six diamond sports fields: four synthetic turf combo fields located along Colorado
Avenue and two renovated natural turf youth baseball fields in their e xisting
location;
• The new Community Recreation Center along 16th Street with integrated
concessions, sports/park storage, and park restrooms;
• A children’s play area located in the center of the park;
• Renovation and expansion of The Cove skate park; and
• A new dog park on the corner of 14th Street and Olympic Boulevard;
• Four elevated tennis courts striped for pickleball over an expanded surface
parking lot along 14th Street.
Figure 4: Conceptual Layout Option 3
All three options included a community walking loop with exercise stations and planted
landscape areas within the park and around its perimeter. All three conceptual layouts
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were presented at Community Workshop 2 with an area depicted for the Sustainable
Water Infrastructure Project (SWIP) tank. This provision has since been abandoned with
the relocation of the tank to the Civic Center parking lot.
Throughout the event, workshop participants made repeated requests for more fields –
in addition to what was shown in any of the three layout options. Attendees also voiced
support for the following elements:
• A new community recreation center within the footprint of the existing buildings at
14th Street and Olympic Boulevard;
• A central community hub with children’s play area, concessions, restrooms and
storage;
• Elevated tennis courts striped for pickleball over an expanded surface parking lot;
• Expansion of The Cove skate park; and
• A community walking loop with exercise stations.
Following Community Workshop 2, the design team revisited the conceptual layouts in
an effort to incorporate additional field space. The team held a working session with
leadership from field permit groups, representatives from FSAC and from the
Recreation and Parks Commission. Attendees collaborated on optimal field dimensions,
field quantity and layout, and desired field amenities. The working session resulted in a
layout that incorporates an additional field dedicated to youth fast pitch softball.
Although a new, larger dog park was included in each of the three conceptual la yout
options presented at Community Workshop 2, it was later eliminated due to space
constraints that resulted from community prioritization of other program elements.
Subsequently, a third community outreach package was released in June 2019 to share
the culmination of the design team’s efforts up to that point. Conceptual plans,
renderings and program element diagrams were posted to the project’s webpage for
public review and comment. Additionally, an information booth was set up at Memorial
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Park on June 1, 2019 to display the materials, and City staff was on hand to answer
questions and gather community feedback.
Materials that were shared with the public at each step of the community outreach
process are included in Attachment E.
Proposed Master Plan
The proposed master plan was informed by the input gathered through the extensive
community outreach process as well as the Council’s directive to focus on meeting the
needs of diamond sports at the site. The layout reflects the inclusion of many and var ied
park program elements within fixed site constraints and the large spatial requirements of
programs such as sports fields and other amenities highly-desired by the community,
including parking, tennis/pickleball courts, and a community recreation center. To
achieve these objectives, the park’s footprint would be expanded into portions of 16 th
Street and Colorado Avenue. The proposed master plan is shown below, followed by
detailed information on each major component of the design.
Figure 5: Proposed Conceptual Master Plan Layout
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Sports Fields
The proposed master plan establishes seven diamond sports fields at Memorial Park
which will provide for an additional field from what exists today and will allow for greater
flexibility, including the ability to play simultaneous games on Fields 1 – 4, something
the existing fields cannot currently accommodate.
• Combo Fields: Fields 1 - 4, referred to as the combination (or combo) fields,
would utilize synthetic turf to create adaptable play space for baseball and
softball groups of all ages. They are designed for flexibility; each combo field
could accommodate a single regulation high school baseball game, adult softball
game or collegiate softball game. Additionally, each combo field can be divided
with temporary fencing to accommodate two youth baseball or two youth fast
pitch softball games played simultaneously. Each field would feature covered
dugouts, shaded spectator seating, and LED sports lighting. A batting cage for
shared use sits adjacent to the combo fields. Amenities such as pitchers’
bullpens and additional batting cages will be considered in the design phase.
The use of synthetic turf, portable pitching mounds, and adjustable bases would provide
flexibility in field usage and also reduce maintenance intensity by eliminating the need to
irrigate, fertilize, mow and aerate the fields. The fields would be striped for play and
require no chalking, allow for year-round play without extended maintenance downtime,
and would be ready for use immediately following rainfall or other inclement weather,
whereas natural turf can take several days to dry after a heavy rain event. Furthermore,
significant synthetic turf system innovations have advanced in recent years with
products available that are composed of recycled materials and use locally-harvested
organic fill materials that do not pose health concerns and reduce the heat island effect.
A large percentage of the materials used in synthetic turf systems can be recycled for
reuse at the end of the systems lifespan
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Figure 6: Combo Field
• Youth Baseball Showcase Fields: Fields 5 and 6 would be natural grass with
skinned infield baselines sized specifically for Little League baseball. These
showcase fields would feature the amenities of a first-class facility, including
covered dugouts, batting cages, electronic score boards, shaded spectator
seating, and LED field lighting.
• Youth Fast Pitch Softball Showcase Field: Field 7 would be natural grass with
skinned infield baselines sized specifically for youth fast pitch softball. This
showcase field would also feature the amenities of a first-class facility, including
covered dugouts, batting cages, an electronic score board, shade covered
spectator seating, and LED field lighting.
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Figure 7: Showcase Fields
The Cove Skate Park
An expansion to the existing skate park would provide an opportunity to update the
park’s existing elements and add other modern skateboarding and BMX features as well
as other amenities, such as shade for spectators.
Community Hub
The community hub would be centrally located within the park and include a children’s
play area, restrooms, concessions, storage for field permit groups and park
maintenance equipment, and a small office for field monitor staff. The playground would
be universally accessible and feature ample integrated shade. The location of the
community hub relative to the diamond sport fields, tennis/pickleball courts, The Cove
skate park, and parking lot would make it the active center of the park.
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Figure 8: Community Hub Area
Community Fitness Trail
The community fitness trail would be a dedicated ½ mile walking loop with a series of
interspersed or grouped exercise stations. The path would travel the park’s perimeter
along 14th Street, 16th Street, and Colorado Avenue, then traverse the park’s interior
and connect to the centrally-located Community Hub.
Tennis/Pickleball Courts
Four tennis courts striped for pickleball would be elevated over the new on-site surface
parking lot and include stairs and an elevator. The courts would feature LED sports
lighting, wide perimeter clearance spaces, and dedicated equipment storage
immediately adjacent to the play area.
Parking
The covered parking lot would increase parking inventory by 49 spaces for a total of 12 8
spaces to be used exclusively by park patrons and would include a safe and convenient
passenger loading zone and turnaround area. The parking lot’s central location would
make it easily accessible from all areas of the park. The footprint of Memorial Par k
would be expanded into portions of 16th Street and Colorado Avenue, resulting in a
reduction of 37 metered street parking spaces adjacent to the park.
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Figure 9: Surface Parking and Rooftop Tennis Courts
Mobility and Streetscape Improvements
For those who prefer to walk or bike to Memorial Park, the proposed master plan
includes 4’-wide planted areas that would provide a buffer between generous 8’-wide
perimeter sidewalks and field activity within the park. Street trees and parkway planters
would create a sense of comfort for pedestrians walking along the street and a shared
use bike path completely separated from the street along the Colorado Avenue park
frontage (Class I bike path), would allow for future connections to the Exposition
Corridor Bike Path.
Figure 10: Park Entrance at Colorado Avenue
Community Recreation Center (CRC)
The CRC would integrate the functions of the existing gymnasium, PAL building,
community rooms, and staff offices into one facility. Contemplated as a two story,
50,000 square foot building, it would be designed to create a strong connection to the
park and feature a flexible floor plan to allow for a broad array of recreational and
community programs and services, a larger gymnasium, and increased storage space.
Phasing and Cost Estimates
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The master plan envisions a phased approach that would be implemented over time as
funding is available. Phase 1 is shown below and would include four synthetic turf
baseball/softball fields, a temporary natural turf practice field, co vered parking lot,
tennis/pickleball courts, and the Community Hub. This phase is estimated to cost
approximately $25 – 30 million in capital costs and involve roughly 18 – 24 months of
construction that would be staged to minimize disruptions to existing park usage. Due to
funding limitations, perimeter streetscape improvements would be included in Phase 2.
If perimeter streetscape improvements were to be added to Phase 1, they would
increase the capital cost by approximately $4 million.
Figure 11: Construction Phase 1
Phase 2 would include two natural turf youth baseball fields, the natural turf youth fast
pitch softball field, community walking loop with exercise stations, expansion of The
Cove skate park, and perimeter streetscape improvements, including street trees,
parkway planters, landscaped area buffers, and the Class I shared use bike path along
Colorado Avenue. This phase would cost approximately $15 – 18 million in capital costs
and involve roughly 12 – 18 months of construction that would be staged to minimize
disruptions to existing park use.
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Figure 12: Construction Phase 2
Phase 3 would include construction of the CRC to replace the existing buildings at the
southwest corner of the site. It is estimated to cost approximately $60 – 68 million in
capital costs and involve roughly 24 – 30 months of construction.
Figure 13: Construction Phase 3
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Advisory Body Reviews
Field Sports Advisory Committee
The proposed conceptual master plan was presented at the June 6, 2019 FSAC
meeting. Following public comment and discussion among committee members, FSAC
voted to formally support transmittal of the proposed master plan to the Recreation and
Parks Commission.
Recreation and Parks Commission
On July 18, 2019, the Recreation and Parks Commission reviewed and provided input
on the conceptual master plan layout and programmatic concepts. The Commission
also received public input and written comments (Attachment F).
Several off-leash dog run users spoke during public input to advocate for keeping a dog
run in the expanded park. Speakers noted that dog parks do not exist in Santa Monica
north of the I-10 freeway. They also spoke positively about the smaller size of the
existing off-leash dog run at Memorial Park and its decomposed granite surface.
Speakers noted that the space is unique – compared to other dog park’s in the city –
and desirable for that reason.
Field users also spoke during public input to express support for the additional fields
shown in the master plan, and specifically the synthetic turf combo fields. Speakers
expressed concern regarding orientation of the fields and how sun aspects may affect
players’ vision. They also requested additional amenities including warm-up areas and
score booths.
The Boys & Girls Club of Santa Monica submitted written comments to the Commission
prior to the meeting, expressing the Club's interest in building and operating a new main
branch facility at Memorial Park. Representatives from the Club spoke during public
input to reaffirm their interest, share drawings from a preliminary feasibility study
conducted by architectural firm Moore Ruble Yudell, and request that the Commission
recommend inclusion of a facility for the Club in the master plan. Commissioners
acknowledged the Club's input and written comments, noted that the proposal should be
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explored, and determined that the Commission was not in a position to recommend
inclusion of a new main branch as part of the master plan. Since the meeting, city staff
have met with representatives of the Boys & Girls Club to discuss their proposal in
further detail and to discuss additional opportunities for collaboration between the Boys
& Girls Club and city programs at PAL and Virginia Avenue Park. Staff have also
spoken with key members of the PAL Board of Directors to encourage them to meet
with their counterparts at the Boys & Girls Club to explore possible partnerships over
the long term while not pre-judging the outcome of these discussions and staff have
learned that an initial meeting has been held with representatives of the two boards.
The Recreation and Parks Commission voted unanimously to support the proposed
Memorial Park Master Plan layout and programmatic concepts with recommendations
for further consideration during the design and implementation phase. The Commission
recommended that the project team consider:
• Incorporating a premier California Interscholastic Federation (CIF) baseball field;
• Keeping an off-leash dog run at the park;
• Analyzing the parking loss impacts on 16th Street;
• Inclusion of elements such as bullpens, warm up areas, dugouts, seating, public
address systems, and score booths at all fields;
• Clustering the proposed outdoor fitness equipment in groupings;
• Analyzing the tree canopy, relocating existing trees, and planting new trees
where possible;
• Incorporating shade for the playground;
• Examining aspects of sun and shade affecting players’ vision in determining
positioning of the fields;
• Conducting further analysis of natural turf vs. synthetic turf; and
• Starting design and construction of phase one at the earliest possible date.
Urban Forest Task Force
On July 24, 2019, staff presented an overview of the Memorial Park Master Plan to the
Urban Forest Task Force. Members expressed informal support of the plan and agreed
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to a future review of the preliminary tree species palette for the expanded park by the
Task Force's Species Subcommittee.
Next Steps
If directed to proceed, staff will issue a Request for Proposals to provide design and
pre-construction services of phases 1 and 2 of the master plan. Staff will return to
Council by January 2020 for approval to negotiate an agreement with the selected
design build team. Approximately $4.7M has been identified in the CIP Budget for
design and pre construction services for this project.
Design
In response to feedback received from the advisory bodies and the community, several
elements of the project will be worked through in design of each phase, including, but
not limited to:
• Detailed layouts of diamond sport fields to support maximum playability (sun
aspects, field dimensions, and amenities for players and spectators);
• Location and details for an off-leash dog run within the renovated and expanded
park;
• Parking capacity on-site and along the street;
• Location(s) for grouping the outdoor fitness equipment;
• Selection of tree species, canopy cover analysis, and a tree protection plan;
• Selection of playground equipment and shade provisions;
• Construction staging and schedule to limit impacts on existing park usage; and
• Definition of projects Low Impact Development (LID), energy code, solar code,
water neutrality, zero waste, and water efficiency strategies.
Operations and Maintenance
Staff anticipates there may be increased operations and maintenance costs associated
with expanding Memorial Park, dependent upon the final design of the project.
Estimates related to initial upfront costs, such as purchasing new equipment, and
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ongoing park maintenance would be determined once the project’s design is further
developed.
Funding Agreements
In 2016, Santa Monica voters passed Measure V, a Santa Monica College bond
measure that included $20 million in funding for construction of Phase 1 of the Memorial
Park Expansion Project. Staff is also working with Santa Monica-Malibu Unified School
District to identify additional construction funding for Phase 1 of the project from
Measure SMS bonds. It is anticipated that the contributions of College and District
funding will be conditioned upon allowing programmed joint uses of completed Memorial
Park facilities. Authorization is requested from the Council to enable the City Manager to
negotiate these agreements. Staff will also pursue other possible funding, including
grant opportunities, to supplement construction/implementation costs.
Analysis of Environmental Impacts
Upon authorization to negotiate and execute a fourth modification to agreement #9910,
City Planning Staff would work with Wood Environmental & Infrastructure Solutions
Incorporated in preparation of the Environmental Impact Analysis. The completed
analysis will be presented to the City Council for certification prior to approving full
design and construction of Phase 1 of the Memorial Park Expansion Project
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the General Fund to increase the amount
of agreement with Wood Environmental and Infrastructure Solutions Inc. to provide
environmental impact analysis of the proposed master plan consistent with the
California Environmental Quality Act (CEQA) and to add preparation of CEQA compliant
documentation to the existing Scope of Work; and authorize the City Manager to
negotiate agreements with both Santa Monica College and the Santa Monica -Malibu
Unified School District for funding contributions to facilitate implementation of Phase 1
of the master plan and shared use of the proposed renovated and expanded facilities at
Memorial Park.
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Agreement Modification Request
Agreement #
Current Authorized
Amount
Modified Request
Amount
FY 2019-20
CIP Account #
Total Revised
Contract Amount
#9910 $378,000 $149,000 C0107060.689000 $527,000
Future year funding is contingent on Council budget approval.
Prepared By: Danny Welch, Architect
Approved
Forwarded to Council
Attachments:
A. July 1, 1997 Staff Report
B. May 27, 2014 Staff Report (Web Link)
C. March 22, 2016 Staff Report (Web Link)
D. January 23, 2018 Staff Report (Web Link)
E. Memorial Park Master Plan Website (Web Link)
F. Rec & Parks Commission Written Comments
G. Wood Environment & Infrastructure Solutions, Inc. Oaks Initiative Disclosure
Form
H. Written Comments
I. PowerPoint Presentation
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City Council
Report
City Council Meeting: February 11, 2020
Agenda Item: 3.F
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Award Bid and enter into a Design-Build Contract with W.E. O'Neil
Corporation for Memorial Park Redevelopment and Expansion Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2509 to W.E. O’Neil Corporation for the Memorial Park
Redevelopment and Expansion Project;
2. Authorize the City Manager to negotiate and execute a contract with W.E. O’Neil
Corporation, in an amount not to exceed $2,070,000 (including a $100,000
contingency) for design services. This agreement would be the first of two
phases in the design-build delivery method, with the final construction phase
being contingent upon future Council approval;
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority; and
4. Authorize budget changes as outlined in the Financial Impacts and Budget
Actions section of this report.
Summary
Memorial Park was established in the 1950s and is geographically located in the center
of the City. The 10.3 acre park is adjacent to an Expo Light Rail Station and as part of
the overall system of City parks serves as the primary park for baseball and softball, is
the home for the City’s only public gymnasium and skate park, and a primary location
for pickleball. It is also an important resource for the anticipated addition of housing in
the neighborhood in the future. The City conducted an extensive community planning
process for the Memorial Park Master Plan which coincided with the citywide Parks and
Recreation Master Plan.
On October 15, 2019, City Council reviewed the Memorial Park Redevelopment and
Expansion Master Plan that was the product of that community engagement process
and directed staff to seek proposals for the design and preconstruction services of
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phases 1 and 2 of the park redevelopment and expansion. In addition, Council
authorized staff to negotiate Fiscal and Use Agreements with Santa Monica College
(SMC) and Santa Monica-Malibu Unified School District (SMMUSD). If successfully
negotiated, the fiscal agreements with SMC and SMMUSD would fund the bulk of the
costs for construction of phase 1 of the Master Plan. The ability to proceed with
construction of phase 1 is therefore contingent upon the City’s ability to reach final
agreement with SMC and SMMUSD.
Staff recommends awarding a design-build contract for design services to W.E. O’Neil
in an amount not to exceed $2,070,000 for the Memorial Park Redevelopment and
Expansion Project.
Discussion
Memorial Park is Santa Monica’s primary public park for hosting diamond sports
activities. Youth baseball, youth fast-pitch softball, high school baseball, and adult
softball leagues all use the fields at Memorial Park. The park also houses the only
public gymnasium and skate park in Santa Monica. The existing park includes six
baseball/softball fields (four of which have limited playability due to overlapping
outfields), a skate park, four tennis courts striped for pickleball, a small children’s play
area, on-site surface parking, restrooms, a small concessions building, an off-leash dog
run, and three City-owned and operated community buildings. The existing buildings
house the Santa Monica Police Activities League, community meeting rooms, staff
offices, a small fitness gym, and the Memorial Park gymnasium.
The Memorial Park Redevelopment and Expansion Project would combine the existing
10.3-acre Memorial Park with the former Fisher Lumber site – a City-owned, 2.9-acre
property adjacent to the existing park – into a newly renovated and expanded
community park serving the entire city as well as future nearby residents. The combined
site would be bound by Colorado Avenue to the north, 16th Street to the east, Olympic
Boulevard to the south and 14th Street to the west.
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On October 15, 2019, the Council directed staff to proceed with a Request for Bids
(RFB) for a design-build team to provide design and preconstruction services for phase
1 of the master plan and limited design and preconstruction services for phase 2
through schematic design. Council also provided staff with a list of additional items for
design consideration that should be analyzed (Attachment A). Staff would return to
Council at the completion of the schematic design in the summer of 2020 with a design
update and a feasibility study on the additional considerations requested by the Council.
Past Council Actions
07/01/97 (Attachment B) Adopted Santa Monica Parks and Recreation Master Plan
01/23/18 (Attachment C) Awarded agreement with AHBE Landscape Architects for
feasibility study and master plan design services for the
Memorial Park Redevelopment and Expansion Project
10/15/19 (Attachment D) Directed staff to proceed with Request for Bids for design
and pre-construction services for phase 1 and design and
pre-construction services for phase 2 through schematic
design
Vendor Selection
Bidder Recommendation
Best Bidder W.E. O’Neil
Evaluation Criteria
Price; quality of services offered; ability, capacity and skill of
the bidder to perform the services; capacity of the bidder to
perform the contract and provide the service promptly, within
the time specified, and without delay or interference; the
sufficiency of the bidder’s financial resources; the character,
integrity, reputation, judgment, training, experience and
efficiency of the bidder; and demonstrated team cohesiveness.
The City shall have absolute discretion in determining the
applicability and weight of the criteria listed above.
The City is not required to select the bid with the lowest price.
Municipal Code SMMC 2.24.180
Submittals Received
Bidders Name Design GMP
Price
Construction
Markup
Estimated
Construction
Cost
Estimated
Markup Price
Total Project
Pricing
Bernard’s Builders $2,760,471 5% $23,675,000 $1,183,750 $27,619,221
Byrom-Davey, Inc. $1,926,750 10% $23,675,000 $2,367,500 $27,969,250
Telacu Construction
Mgmt $1,806,050 4% $23,675,000 $947,000 $26,428,050
W.E. O’Neil $1,969,023 2.95% $23,675,000 $698,413 $26,342,436
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Bid Data
Date Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
11/13/2019 City's Online
Bidding Site
Santa Monica Daily Press 128 12/23/2019
Best Bidder Justification
The selected team scored high on all areas of evaluation and demonstrated quality of
design, technical and management services offered, team cohesiveness as proven by
working relationships and previous successful mutual projects, and character, integrity
and reputation. The Design GMP and construction mark-up fee percentage were
evaluated using an estimated construction cost of $23,675,000. Using these criteria, the
recommended vendor submitted a bid estimated at $26,342,436, the lowest estimated
bid. Based on these aforementioned evaluation criteria, W.E. O’Neil, the lowest bidder,
is recommended as the best bidder.
Proposed Design-Build Project Team
Contractor W.E. O’Neil Construction Co. of California
Landscape Architecture Studio.MLA
Architecture & Signage Gensler
Sports Field Consultant Millennium Sports Technologies
Structural Engineering Englekirk Structural Engineers
Mech./Elect./Pluming & Sustainability Buro Happold Engineering
Civil Engineering KPFF Consulting Engineers
Code Review Howe Engineers
Lighting Design HLB
Parking Study Walker Consultants
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the General Fund and Special Revenue
Source Fund to award a contract with W.E. O’Neil Construction to provide design-build
services for the Memorial Park Redevelopment and Expansion Project.
Approximately $1.81 million in funds are currently available in the FY 2019 -20 Capital
Improvement Program budget. To ensure the project continues moving forward, local
funds in the amount of $260,000 in Parks and Recreation Development Impact Fee
Funds have been identified for appropriation.
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Award of this contract requires the following budget changes:
FY 2019-20 CIP Budget Changes
Funding Source Appropriate Funds
Account Number Amount Account Number Amount
10.370334 $260,000 C1007060.689000 $260,000
Total $260,000 Total $260,000
With Council authorization from October 2019, staff is actively negotiating Fiscal and
Use Agreements with Santa Monica College (SMC) and Santa Monica-Malibu Unified
School District (SMMUSD) for capital improvement construction costs for phase 1
implementation. Staff anticipates bringing the proposed agreements back to the Council
in the spring of 2020. The ability to proceed with construction of phase I after completed
design would be contingent upon the City’s ability to reach agreement s with SMC and
SMMUSD regarding their respective reimbursement contributions, and the Council’s
approval of a guaranteed maximum price proposed by the selected design -builder.
Future year funding would also be contingent on Council budget approval.
Prepared By: Danny Welch, Architect
Approved
Forwarded to Council
Attachments:
A. Memorial Park Additional Considerations
Contract Request
Request Amount
FY 2019-20 Budget
CIP Account # Total Contract Amount
$1,810,000 C0107060.689000 $1,810,000
$260,000 C1007060.689000 $260,000
Total $2,070,000
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B. July 1, 1997 Staff Report
C. January 23, 2018 Staff Report (Web Link)
D. October 15, 2019 Staff Report (Web Link)
E. WE ONeil Oaks Initiative Disclosure
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City Council
Report
City Council Meeting: September 27, 2022
Agenda Item: 7.A
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Architecture Services
Subject: Memorial Park Expansion
Recommended Action
Staff recommends that the City Council:
1. Review and comment on restarting the Memorial Park Redevelopment and
Expansion Project with a reduced initial phase that is still in line with the
approved master plan;
2. Provide direction to staff to reengage Santa Monica College (SMC) and Santa
Monica-Malibu Unified School District (SMMUSD) in negotiations for potential
fiscal and use agreements; and
3. Direct staff to study possible temporary relocation sites for the Public Landscape
Division’s operation yard and return with a recommended alternative.
Summary
The City of Santa Monica parks system includes 32 parks encompassing more than 130
acres. Memorial Park was established in the 1950’s and is geographically located in the
center of the City. It is important to the overall park system, serving as the primary park
for baseball and softball, offering a space for pickleball and tennis and being the home
of the City’s only public gymnasium and skate park.
The Memorial Park Redevelopment and Expansion Project (Project) would combine the
existing 10.3-acre Memorial Park with the former Fisher Lumber site – a City-owned,
2.9-acre property adjacent to the existing park – into a 13.2-acre newly renovated and
expanded community park that meets the increasing demand for recreational activities.
The combined site is bound by Colorado Avenue to the north, 16th Street to the east,
Olympic Boulevard to the south, and 14th Street to the west. The Project would
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integrate components of the Pedestrian Action Plan and Bicycle Action Plan and require
the relocation of the City’s Public Landscape Division (PLD). An extensive community
outreach process guided the development of a master plan layout and park program for
the future renovation and expansion of Memorial Park that would include additional
diamond sports fields and other highly desired community amenities. A subsequent
community outreach effort identified potential relocation sites for PLD. Due to the
COVID-19 pandemic both the Memorial Park Redevelopment and Expansion Project
and the PLD relocation effort were suspended. With reduced funding available and
significant increases in construction costs over the past two and a half years, Project
implementation today would require segmenting the Project into smaller phases than
originally planned.
Staff recommends the Council review and provide direction to staff on the Memorial
Park Redevelopment and Expansion Project with a reduced initial phase that is in line
with the approved master plan; provide direction to staff to reengage Santa Monica
College (SMC) and Santa Monica-Malibu Unified School District (SMMUSD) in
negotiations for potential fiscal and use agreements; and direct staff to study possible
temporary relocation sites for the PLD’s operation yard and return with a recommended
alternative that includes costs and timeframes.
Background
The need to expand and redefine the role of Memorial Park was established in Santa
Monica’s 1997 Parks and Recreation Master Plan (Attachment A). The City purchased
the Fisher Lumber site in 2004 with the intention of expanding Memorial Park. The City
took occupancy of the site in 2005 and has since used the property to house the PLD
staff, materials and equipment.
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Figure 1: Site Map
In March 2016, the Council adopted and formally selected the expansion of Memorial
Park as one of the City’s highest priority park projects and incorporated it into the Los
Angeles Countywide Parks Needs Assessment Report (Attachment B). After a
competitive procurement process, Council awarded an agreement to AHBE Landscape
Architects in January 2018 to provide professional design services for the development
of a feasibility study and master plan layout for an expanded and redeveloped park that
would meet the following objectives:
• Maximize opportunities for fields with a focus on diamond sports;
• Consider community programs such as the gymnasium, Santa Monica Police
Activities League (PAL), and fitness facilities;
• Integrate appropriate buffering along busy vehicular corridors;
• Integrate the City’s Bicycle and Pedestrian Action Plans; and
• Consider the park’s relationship to the surrounding neighborhood and City
context.
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On October 15, 2019, City Council reviewed the Memorial Park Redevelopment and
Expansion Master Plan that was the product of a community engagement process and
directed staff to seek proposals for the design and preconstruction services of phases 1
and 2 of the park redevelopment and expansion. In addition, Council authorized staff to
negotiate Fiscal and Use Agreements with SMC and SMMUSD.
On February 11, 2020, City Council awarded a design-build agreement to W.E. O’Neil
Corporation to begin design of the Project, but before the contract could be fully
executed, the COVID-19 pandemic emerged, and the project was suspended.
Public Landscape Relocation
The City’s PLD has been operating out of the former Fisher Lumber site adjacent to
Memorial Park since being relocated from the airport in 2005. From this location, the city
Park Maintenance and Urban Forestry crews care for the landscaping and irrigation in
28 parks and nearly 300 medians and public open spaces throughout the city and
maintain over 35,000 public trees. The site hosts over 40 city employees, contains staff
locker rooms and offices, repair shops, bulk material and equipment storage, as well as
parking for staff and their work vehicles. The site also accommodates a limited number
of parking spaces for the City’s contracted land care and urban forest contractors.
As part of the original effort to expand Memorial Park in 2019, staff explored a variety of
relocation sites including the City Yards, and other publicly owned property at the Santa
Monica Airport (SMO). Public Works ultimately selected an underutilized maintenance
hangar on the airport property as a temporary location (5-10 years) for the PLD
operations until a permanent location could be identified that would adequately meet the
space and logistical needs of this critical work unit. Concerns from local residents about
the proximity of municipal operations to a residential neighborhood led staff to conduct a
broader citywide evaluation of alternative sites. In early 2020 staff developed and
implemented a public outreach process to identify and assess additional sites that could
be well suited to house PLD staff, equipment and materials storage. Assessment criteria
included availability of land over twenty-five thousand square feet (PLD’s land size
requirements are actually closer to fifty thousand square feet), functionality for PLD
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operations to access all parts of Santa Monica efficiently and effectively, neighborhood
impacts, and development costs and timeline, among others.
Staff, along with a community advisory working group, analyzed the feasibility of 42
potential sites over twenty-five thousand square feet throughout the city before
narrowing it down to four final scenarios that met the balance of the criteria as shown in
Figures 2 and 3 below. All four final sites were on the Santa Monica Airport campus,
including the original site that had been identified previously. No other public or private
parcels in Santa Monica were identified despite rigorous analysis and vetting by the
community advisory working group. Each Airport alternative required the undertaking of
the design/development process (2-3 years) as well as several million dollars in
development costs for facilities. In addition, siting PLD at SMO would require significant
land lease expenditures (the City is required to pay fair market value to the Airport Fund
for use of airport land) between $250,000 - $500,000 annually. Before those final
options could be presented to Council, the COVID-19 pandemic arrived, and all
additional work was cancelled. The final report is included here as Attachment G.
Figure 2: Map of All Parcels Greater than 25K Square Feet in City of Santa Monica
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Figure 3: Map of Four Final Relocation Scenarios and Original Relocation Site at SMO
If directed to proceed with Memorial Park redevelopment, a critical first step is to
accommodate the needs of the City’s PLD on a separate parcel. Without an operational
base of sufficient size and location, the City’s 28 parks, 300 medians and public open
spaces, and urban forest of over 35,000 public canopy trees cannot be adequately
maintained to the City’s standard of care.
Discussion
Restarting the Memorial Park Redevelopment and Expansion Project comes with
several challenges that would need to be addressed for the project to move forward:
• A revised project budget and funding schedule needs to be established;
• The project scope needs to be revised to accommodate the new budget and
available funding; and
• A temporary location (5-10 years) for the PLD operations must be selected until a
permanent location that adequately meets the space and logistical needs of this
critical work unit can be identified.
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Funding
In 2016, Santa Monica voters passed Measure V, a Santa Monica College bond
measure that included up to $20 million in funding for construction of Phase 1 of the
Memorial Park Redevelopment and Expansion Project. Upon approval of the master
plan in 2019, staff also began working with SMMUSD to potentially identify additional
construction funding with a goal of approximately $5 million for the project from Measure
SMS bonds. The contributions of College and District funding were conditioned upon
programmed joint uses of the completed Memorial Park facilities. These funds, along
with approximately $5 million in City Capital Improvement Project (CIP) funding, made
up the previous project budget of $30 million for the design and construction of phase 1
and the schematic design of phase 2. The total cost estimate to complete design and
construction of all three phases of the Project was $100 – $116 million in capital costs in
2019. In addition, the estimate to relocate PLD in 2020 was between $1.4 - $3 million in
capital costs for facility development and would require significant land lease
expenditures between $250,000 - $500,000 annually depending on final location
selection.
Currently, the only project funds available may be up to $20 million dedicated to park
redevelopment from the SMC bond measure that have been preserved for this park
expansion since the project was suspended by the City as a result of the pandemic.
Staff would need to engage in new negotiations with SMC and SMMUSD on potential
fiscal and use agreement terms. No funding is currently available for PLD relocation and
staff would return with funding requests based on a recommended location.
Scope
The feasibility study and master planning process included an examination of existing
conditions and park program elements, and the completion of an extensive community
outreach process. The result is a single, cohesive master plan layout that addresses
long-standing issues at Memorial Park, including but not limited to inadequate field
functionality, restrictive perimeter and edge conditions, poor connections to the
surrounding neighborhood, and misused restrooms and other amenities. The existing
condition and approved master plan are shown below in Figure 4.
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Figure 4: Existing Memorial Park and Approved Memorial Park Master Plan Layout
The master plan always envisioned a phased approach that would be implemented over
time as funding was available. Phase 1 is shown below in Figure 5 and was originally
conceived as the northern half of the park, including four synthetic turf baseball/softball
combination fields, a temporary natural turf practice field, the covered parking lot,
pickleball/tennis courts, the Community Hub building, and the playground.
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Figure 5: Approved Phase 1 and Anticipated Reduced Phase 1 of Memorial Park Master Plan Layout
In order to begin implementation of the master plan now, it would be necessary to
segment the Project into additional smaller phases. With a reduced project budget and
the significant increases in construction costs over the past two and a half years, staff
now estimate phase 1 of the Project could include construction of fields 1-2, the covered
parking lot, and the pickleball/tennis courts. Mobility and streetscape improvements on
14th Street and Colorado Avenue would be included to the extent the budget allows.
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The reduced scope of the proposed phase 1 aligns with the objectives that were
outlined in the development of the feasibility study and master plan layout for an
expanded and redeveloped park. However, due to funding limitations, the remaining
scope of the original phase 1, including fields 3-4, the temporary natural turf practice
field, the Community Hub building, and the playground would now be included in phase
2. This would leave the park without a playground until phase 2 was complete.
The balance of Memorial Park would be maintained in its current condition and the
remaining land of the former Fisher Lumber site would be used temporarily as a dog run
and park maintenance material storage until funding is identified to begin phase 2.
The proposed expansion would convert an additional two acres of the northern parcel
(formerly the Fisher Lumber site) into public park land to allow for the development of
the reduced phase 1 that would include:
Sports Fields
Fields 1-2, referred to as a combination (or combo) field, would utilize synthetic turf to
create adaptable play space for baseball and softball groups of all ages. It is designed
for flexibility. The combo field could accommodate a single regulation high school
baseball game, adult softball game or collegiate softball game. Additionally, the field
could be divided with temporary fencing to accommodate two youth baseball, or two
youth fast pitch softball games played simultaneously. The field would feature covered
dugouts, shaded spectator seating, and LED sports lighting. A batting cage for shared
use sits adjacent to the combo field. Amenities such as pitchers’ bullpens and additional
batting cages would be considered in the design phase and in coordination with the
fiscal and use agreements with SMC and SMMUSD.
Pickleball/Tennis Courts
Sixteen pickleball courts with overlapping striping for four tennis courts would be
elevated over the new on-site surface parking lot and would include stairs and an
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elevator. The courts would feature LED sports lighting, wide perimeter clearance
spaces, and dedicated equipment storage immediately adjacent to the play area.
Parking
The covered parking lot would increase parking inventory to be used exclusively by park
patrons and would include a safe and convenient passenger loading zone and
turnaround area. The parking lot’s central location would make it easily accessible from
all areas of the park.
Mobility and Streetscape Improvements
Mobility and streetscape improvements on 14th Street and Colorado Avenue would be
included to the extent the budget allows. The proposed master plan includes 4’-wide
planted areas that would provide a buffer between generous 8’-wide perimeter
sidewalks and field activity within the park. Street trees and parkway planters would
create a sense of comfort for pedestrians walking along the street and a shared use
bike path completely separated from the street along the Colorado Avenue park
frontage (Class I bike path) would allow for future connection to the Exposition Corridor
Bike Path.
Public Landscape Relocation
If directed to proceed, staff would restart the study of possible temporary relocation sites
for PLD’s operation yard and return to discuss findings and outline a potential
recommendation that includes costs and timeframes. At this time no additional new
sites at the scale required to host PLD are known and some of the previous alternatives
may no longer be viable as other plans have moved forward in the past two and a half
years.
Next Steps
If directed to proceed, staff would restart the Memorial Park Expansion Project with a
reduced initial phase that is in line with the approved master plan, reengage SMC and
SMMUSD in negotiations for potential fiscal and use agreements, and study possible
temporary relocation sites, including associated costs, for the PLD’s operation yard.
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Staff would return to Council by April 2023 for approval to proceed with Request for Bid
for design and pre-construction services of the reduced phase 1 of the Memorial Park
Expansion Project, enter into fiscal and use agreements with the SMC and SMMUSD,
and begin planning the relocation of the PLD’s operation yard subject to a Council-
approved location and budget.
If directed to do so, the relocation of the PLD’s operation yard would be submitted to
City Council for approval as part of the CIP exception-based budget in 2023. If
prioritized and approved, staff anticipates the design, construction, and relocation would
be completed by the end of 2024.
If approved to bid the reduced phase 1 of the Memorial Park Expansion Project in April
2023, and contingent on available CIP funding and the schedule outlined above for the
relocation of the PLD, it is anticipated that bidding, design, and permitting of the
reduced phase 1 would be completed by Spring of 2025 and construction would be
completed in 2026.
Past Council Actions
Meeting Date Description
07/01/97 (attachment A) Adopt Santa Monica Parks and Recreation Master Plan
03/22/16 (attachment B) Selection of Priority Park Projects for Inclusion in the Los
Angeles Countywide Comprehensive Parks & Recreation
Needs Assessment Report
01/23/18 (attachment C) Award of Design Agreement for the Memorial Park
Feasibility Study and Master Plan
10/15/19 (attachment D) Review of Master Plan layout and park program for
renovation and expansion of Memorial Park
02/11/20 (attachment E) Award Bid and enter into a Design-Build Contract with
W.E. O'Neil Corporation for Memorial Park
Redevelopment and Expansion Project
05/05/20 (attachment F) Santa Monica: A Plan for Our Future - City Restructuring
and Associated Modifications to the Fiscal Year 2020-21
Budget Resulting from Economic Impacts of COVID-19
Pandemic
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Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action. However, no City funds are currently available to restart the
Memorial Park Redevelopment and Expansion Project or to relocate PLD and these
projects were not included in the City’s 5-year CIP projection. Currently the only project
funds available for the park redevelopment and expansion may be up to $20 million
from the SMC bond measure. Staff would return with a recommended location and
funding request for the relocation of PLD. Any City financial contribution to these
projects would require additional revenue recovery or reprioritization of projects.
Prepared By: Amelia Feichtner, Senior Architect
Approved
Forwarded to Council
Attachments:
A. July 1, 1997 Staff Report
B. March 22, 2016 Staff Report (Web Link)
C. January 23, 2018 Staff Report (Web Link)
D. October 15, 2019 Staff Report (Web Link)
E. February 11, 2020 Staff Report (Web Link)
F. May 05, 2020 Staff Report (Web Link)
G. Public Landscape Division Relocation Analysis Summary
H. ADD-TO: RPC Letter to Council re Memorial Park SMC
I. Written Comment
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Packet Pg. 151 Attachment: Staff Report 9/27/2022: Memorial Park Expansion Study Session (5824 : Contract w SMC for Memorial Park Design)
CITY OF SANTA MONICA
OAKS INITI ATIVE NOTICE
NOTICE TO APPLICANTS, BIDDERS, PROPOSERS
AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS,
OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica’s voters adopted a City Charter amendment commonly known as
the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and
information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s
text from the City Clerk.
This information is required by City Charter Article XXII—Taxpayer Protection. It
prohibits a public off icial from receiving, and a person or entity from conferring, specified
personal benef its or campaign advantages from a person or entity after the official votes,
or otherwise takes official action, to award a “public benefit” to that person or entity. The
prohibition applies within and outside of the geographical boundaries of Santa Monica.
All persons or entities applying or receiving public benefits from the City of Santa
Monica shall provide the names of trustees, directors, partners, and officers, and names
of persons with more than a 10% equity, participation or revenue interest. An exception
exists f or persons serving in those capacities as volunteers, without compensation, for
organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the
Internal Revenue Code. However, this exception does not apply if the organization is a
political committee or controls political committees. Examples of a “public benefit” include
public contracts to provide goods or services worth more than $25,000 or a land use
approval worth more than $25,000 over a 12-month period.
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an
entity, rather than an individual person, the information includes the name of every person
who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent
interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks
Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This
inf ormation must be updated and supplied every 12 months.
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Packet Pg. 152 Attachment: Oaks Initiative Form - WSP USA Environment & Infrastructure, Inc. (5824 : Contract w SMC for Memorial Park Design)
CITY OF SANTA MONICA
OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a “public benefit.” If the “public benefit” is sought by
an entity, rather than an individual person, the information includes the name of every
person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1.Personal services contracts in excess of $25,000 over any 12-month period;
2.Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-
month period;
3.Purchase, sale or lease of real property to or from the City in excess of $25,000
over a 12- month period;
4.Non-competitive franchise awards with gross revenue of $50,000 or more in any
12-month period;
5.Land use variance, special use permit, or other exception to an established land
use plan, where the decision has a value in excess of $25,000;
6.Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12-
month period; or
7.Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12-
month period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: ____________________________Title: __________________________
Signature: ______________________________________ Date: ________________
Email: ____________________________________ Phone: ____________________
FOR CITY USE ONLY:
Bid/PO/Contract # ____________________________ Permit # ___________________________
5.D.e
Packet Pg. 153 Attachment: Oaks Initiative Form - WSP USA Environment & Infrastructure, Inc. (5824 : Contract w SMC for Memorial Park Design)
5.D.e
Packet Pg. 154 Attachment: Oaks Initiative Form - WSP USA Environment & Infrastructure, Inc. (5824 : Contract w SMC for Memorial Park Design)
CITY OF SANTA MONICA
OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a “public benefit.” If the “public benefit” is sought by
an entity, rather than an individual person, the information includes the name of every
person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-
month period;
3. Purchase, sale or lease of real property to or from the City in excess of $25,000
over a 12- month period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any
12-month period;
5. Land use variance, special use permit, or other exception to an established land
use plan, where the decision has a value in excess of $25,000;
6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12-
month period; or
7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12-
month period.
Name(s) of persons or entities receiving public benefit:
ABC Corporation
Name(s) of trustees, directors, partners, and officers:
Name(s) of trustees, directors, partners, and officers of the ABC Corporation
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Name(s) of persons with more than a 10% equity, participation, or revenue interest
in ABC Corporation
Prepared by: ____________________________Title: __________________________
Signature: ______________________________________ Date: ________________
Email: ____________________________________ Phone: ____________________
FOR CITY USE ONLY:
Bid/PO/Contract # ____________________________ Permit # ___________________________
5.D.e
Packet Pg. 155 Attachment: Oaks Initiative Form - WSP USA Environment & Infrastructure, Inc. (5824 : Contract w SMC for Memorial Park Design)