SR 08-22-2023 5B
City Council
Report
City Council Meeting: August 22, 2023
Agenda Item: 5.B
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To: Mayor and City Council
From: David White, City Manager, City Manager's Office
Subject: Affirmation and Update of Los Angeles 2024 Summer Olympics and
Paralympics Games Guarantee Letters to LA28
Recommended Action
Staff recommends the Council:
1. Adopt a finding of Statutory Exemption pursuant to Section 15272 (Olympic
Games) of the California Environmental Quality Act (CEQA) Guidelines;
2. Authorize the City Manager to submit a Venue Guarantee Letter (Attachment A)
to LA28 for use of Santa Monica State Beach for Beach Volleyball during the
2028 Summer Olympics; and
3. Authorize the City Manager to submit a City Guarantee Letter (Attachment B) to
LA28 for use of Santa Monica State Beach for Beach Volleyball during the 2028
Summer Olympics.
Summary
On September 13, 2016, the Santa Monica City Council approved the Venue and City
Guarantee letters for the LA 2024 Summer Olympics and Paralympics (Attachments C
and D). These letters served as an official commitment by the City to host the Olympic
sport of beach volleyball, and outlined general guarantees related to the use of City
facilities, infrastructure support, and an initial estimate of beach and parking lot rental
costs. Council’s approval of these letters demonstrated Santa Monica's readiness and
commitment to supporting the LA 2024 Summer Olympics and Paralympics bid.
Exactly one year after Council’s approval of the guarantee letters, the International
Olympic Committee (IOC) awarded the 2028 Summer Olympics and Paralympics to the
City of Los Angeles, now known as LA28. To align with this new timeline, it is necessary
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to update the guarantee letters to reflect the transition from LA 2024 to LA28, reiterate
the City of Santa Monica’s support for Los Angeles as the host city, and confirm Santa
Monica’s commitment to hosting the Olympic sport of beach volleyball as a venue city.
Following Council’s approval of the updated guarantee letters, staff would begin
negotiating the Venue City Games Agreement, which would include more detailed terms
and conditions. The draft agreement terms would first be vetted through a community
outreach process in collaboration with LA28, and then brought to Council for approval in
early 2024.
Once Council has approved the Venue City Games Agreement, staff would then begin
negotiating the Enhanced City Master Agreement, which would include all terms and
conditions, financial obligations, and detailed commitments for municipal services.
Discussion
On September 13, 2016, the Council approved the Venue Guarantee Letters for the LA
2024 Summer Olympics bid. Los Angeles was one of four cities bidding to host the 2024
Olympic and Paralympic Games. The LA 2024 Exploratory Committee (LA 2024) sought
conceptual approval and agreement to minimum terms for the venue use, which was
anticipated to form the basis of the Venue Use Agreement if Los Angeles won the 2024
Games.
Prior to the Council’s approval of the LA 2024 guarantee letters in 2016, staff conducted
community outreach in partnership with the LA 2024 Communications Team and
provided presentations to beach residents, Planning Commission, Recreation and Parks
Commission, Pier Corporation Board, Santa Monica Pier Lessees Association, and the
State Department of Parks and Recreation.
On September 13, 2017, the IOC awarded the 2028 Summer O lympic and Paralympic
Games to Los Angeles, while simultaneously awarding the 2024 Games to Paris,
France. Now that LA 2024 has transitioned to LA28, it is necessary to update the Venue
and City Guarantee letters accordingly. The Venue Guarantee establishe s the minimum
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terms, including the exclusive use period, rental fee, and reimbursement for the loss of
parking revenue. The City Guarantee letter includes commitments by the City to not
stage major events during the Games, protect the marketing rights of t he Los Angeles
Organizing Committee for the Olympic and Paralympic Games (OCOG), provide basic
public services, comply with local laws, and collaborate with the United States
Department of Homeland Security on public safety efforts.
The proposed beach volleyball venue on Santa Monica State Beach is the only Olympic
sport that will be hosted in Santa Monica. The concept plan includes a temporary
12,000-seat stadium on the sand north of the Santa Monica Pier, warm-up and practice
courts, and operational and broadcast components in Beach Lot 1 North (Attachment
E). The plan also outlines security measures, transportation solutions, and construction
schedules. In 2016, the rental fee for the venue was estimated to be approximately $3.7
million, based on established formulas and current rates, the rental fee would be
updated to 2028 market rates. The preliminary construction plan would phase the
closure of Beach Lot 1 North and the beach area as follows:
• April and May 2028: Approximately 400 spaces in Beach Lot 1 North would be
occupied.
• June 2028: 800 spaces in Beach Lot 1 North would be occupied as well as
the beach construction area.
• July 14 – 30, 2028: LA28 Summer Olympic Games
• July and August 2028 (dates TBD): Entire Beach Lot 1 North and beach
venue area would be fenced.
• August 2028 (dates TBD): tear down; approximately 800 parking spaces
would be occupied in Beach Lot 1 North.
The closure of Beach Lot 1 North and reduced parking capacity during the Games
would have significant impacts. Alternative parking and transportation options, as well
as a communication plan for residents and visitors, would be developed during the
negotiation of the Venue Use Agreement.
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Environmental Analysis
Conceptual approval for the Olympic Games is statutorily exempt from CEQA pursuant
to Section 15272 of the State CEQA Guidelines, which states that “CEQA does not
apply to activities or approvals necessary to the bidding for, hosting or staffing of, and
funding or carrying out of Olympic Games under the authority of the International
Olympic Committee, except for the construction of facilities necessary for such Olympic
Games.” The construction of the temporary stadium on the beach would be subject to
further review to determine the level of environmental clearance necessary.
Past Council Action
Meeting Date Description
09/13/2016
(Attachment F)
Approval of City and Venue Guarantee Letters for the Los Angeles
2024 Summer Olympics and Paralympics Bid
Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action. Staff will return to Council in the future with specific budget
actions upon approval of the Venue City Games and Enhanced City Master
Agreements.
Prepared By: Melissa Spagnuolo, Community Partnerships Manager
Approved
Forwarded to Council
Attachments:
A. Venue Guarantee Letter LA28 (draft)
B. City Guarantee Letter LA28 (draft)
C. Venue Use Guarantee Letter LA 2024
D. City Guarantee Letters LA 2024
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E. Aerial View of Proposed Venue Site
F. City Council Staff Report - September 13, 2016 (Web Link)
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[________] [_], 2023
International Olympic Committee
Chateau de Vidy
1007 Lausanne
Switzerland
Attention: Thomas Bach, President
Los Angeles Organizing Committee for the
Olympic and Paralympic Games 2028
10900 Wilshire Blvd., Suite 700
Los Angeles, CA 90024
Attention: Casey Wasserman, Chairperson
Re: Venue Guarantee – 2028 Olympic and Paralympic Games
Dear President Bach and Mr. Wasserman:
On behalf of the City of Santa Monica (the “City”), as the owner of a certain Venue (as defined in the
Guarantee described below) within the City, we are pleased to reiterate our complete support for the City
of Los Angeles’ election as host of the 2028 Olympic and Paralympic Games (the “2028 Games”). The
City remains honored that the Venue is to host certain 2028 Games events and hereby confirms that the
attached guarantee letter dated September 14, 2016 re: Venue Use Guarantee – Los Angeles 2024 (G2.20 /
Stage 2 Candidature Questionnaire Olympic Games 2024) (the “Guarantee”) previously provided by the
City in relation to the 2024 Olympic and Paralympic Games candidature process continues to apply, mutatis
mutandis, in the context of the 2028 Games, with relevant dates adjusted to comparative dates for the 2028
Games.
The City looks forward to partnering on what we are confident will be a tremendously successful Games.
Thank you.
Sincerely,
The City of Santa Monica
By: ________________________
[NAME]
[TITLE]
City of Santa Monica
ATTACHMENT A5.B.a
Packet Pg. 25 Attachment: Venue Guarantee Letter LA28 (draft) [Revision 1] (5783 : Affirmation of LA 2024 Agreements for LA28)
[________] [_], 2023
International Olympic Committee
Chateau de Vidy
1007 Lausanne
Switzerland
Attention: Thomas Bach, President
Los Angeles Organizing Committee for the
Olympic and Paralympic Games 2028 (“LA28”)
10900 Wilshire Blvd., Suite 700
Los Angeles, CA 90024
Attention: Casey Wasserman, Chairperson
Re: City Guarantee – 2028 Olympic and Paralympic Games
Dear President Bach and Mr. Wasserman:
On behalf of the City of Santa Monica (the “City”), we are pleased to reiterate our complete support for the
City of Los Angeles’ election as host of the 2028 Olympic and Paralympic Games (the “2028 Games”).
The City remains honored to participate in the 2028 Games as a venue city and hereby confirms the attached
guarantee letters dated February 1, 2016 re: Candidature Questionnaire Olympic Games 2024 – Stage 1
(G1.2 and 1.3) and September 14, 2016 re: Stage 2 (G2.2, 2.3, 2.11, 2.13, 2.25, 2.31 and 2.32) previously
provided by the City in relation to the 2024 Olympic and Paralympic Games candidature process continues
to apply, mutatis mutandis, in the context of the 2028 Games.
Notwithstanding the foregoing, State and City laws regarding street vending have been revised since signing
the guarantee letters referenced above; however, the City will work in good faith with LA28 to ensure that
appropriate legislation is in place in the City to regulate unauthorized street trading and will reference the
appropriate legislation in the Venue City Games Agreement.
The City looks forward to continuing to work with the City of Los Angeles as the 2028 Games approach.
The return of the Olympic and Paralympic Games to the United States in 2028 will be a watershed event in
our nation’s history, and we look forward to partnering on what we are confident will be a tremendously
successful Games. Thank you.
Sincerely,
The City of Santa Monica
By: ________________________
[NAME]
[TITLE]
City of Santa Monica
Attachment B5.B.b
Packet Pg. 26 Attachment: City Guarantee Letter LA28 (draft) [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
ATTACHMENT C5.B.c
Packet Pg. 27 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 28 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 29 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 30 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 31 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 32 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 33 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 34 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 35 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 36 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 37 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 38 Attachment: Venue Use Guarantee Letter LA 2024 [Revision 2] (5783 : Affirmation of LA 2024 Agreements for LA28)
ATTACHMENT D5.B.d
Packet Pg. 39 Attachment: City Guarantee Letters LA 2024 [Revision 1] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 40 Attachment: City Guarantee Letters LA 2024 [Revision 1] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 41 Attachment: City Guarantee Letters LA 2024 [Revision 1] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 42 Attachment: City Guarantee Letters LA 2024 [Revision 1] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 43 Attachment: City Guarantee Letters LA 2024 [Revision 1] (5783 : Affirmation of LA 2024 Agreements for LA28)
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Packet Pg. 44 Attachment: City Guarantee Letters LA 2024 [Revision 1] (5783 : Affirmation of LA 2024 Agreements for LA28)
ATTACHMENT E
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Packet Pg. 45 Attachment: Aerial View of Proposed Venue Site [Revision 1] (5783 : Affirmation of LA 2024 Agreements for LA28)