SR 07-25-2023 5B
City Council
Report
City Council Meeting: July 25, 2023
Agenda Item: 5.B
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To: Mayor and City Council
From: Edward F King, Director, Department of Transportation, Transit Operations
Subject: Approval of First Modification to Agreement with Becnel Uniforms for Motor
Coach Operators Uniforms
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section
15061(b)(3) (Common Sense Exemption) of the California Environmental Quality
Act (CEQA) Guidelines.
2. Authorize the City Manager to negotiate and execute a first modification to
agreement #10734 in an amount not to exceed $95,000 with Becnel Uniforms for
the provision of Motor Coach Operators (MCOs) uniforms for the Department of
Transportation. This will result in an amended agreement with a new total
amount not to exceed $776,000, with the original five-year term of the agreement
remaining unchanged.
Summary
At the August 23rd, 2022 meeting, City Council approved a Memorandum of
Understanding (MOU) between the City and SMART-TD, the bargaining unit that
represents the Department of Transportation’s Motor Coach Operators (MCOs). This
agreement directs the City to provide uniform supplies and related services to each
MCO currently employed through a voucher system with Becnel Uniforms. Due to rising
inflation costs in this sector, contract purchasing authority will be exhausted before the
end of the contract term. To provide sufficient funding for MCOs to utilize their vouchers,
staff recommends modifying the existing five-year agreement with Becnel Uniforms to
increase the total amount by $95,000 for a new total not-to-exceed amount of $776,000.
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Discussion
In order to ensure the Department of Transportation’s MCOs dress uniformly to present
a professional image to the public it serves, the City and the MCOs’ bargaining unit
SMART-TD agreed to a voucher system for new uniforms and uniform related services.
This annual voucher must be used to purchase uniform supplies including but not
limited to shirts, pants, sweaters, shoes, jackets, and belts. These vendors generally
provide alteration services at the time of the initial purchase, as well as embroidery and
installation of City patches and emblems reflecting safe driving awards. Using this
voucher system provides MCOs the discretion in the type and quantity of items
purchased based on their own individual requirements and uniform needs.
Consistent with inflation across many sectors, the City’s uniform providers have had to
increase prices due to rising material costs. This increase resulted in the contract
authority being exhausted prior to the end of the contract term. This contract
modification will provide an additional $95,000 to cover the voucher liability through the
end of the contract term. City staff is currently conducting a competitive procurement
for this service and will have a new agreement in place prior to contract #10734
expiration term of September 2023.
Environmental Review
The award agreement is categorically exempt from CEQA pursuant to Section
15061(b)(3) of the CEQA Guidelines. The award agreement is covered by the
commonsense exemption which states that CEQA does not apply, “where it can be
seen with certainty that there is no possibility that the activity in question may have a
significant effect on the environment.” The agreement will provide the City with MCO
uniforms and related services. Therefore, it can be seen with certainty that the proposed
agreement would not result in adverse physical impacts on the environment, and as
such, is categorically exempt from CEQA.
Past Council Actions
Meeting Date Description
08/14/2018 Award Contract to Provide Motor Coach Operators Uniforms
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Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Big Blue Bus Fund to
increase the amount of its contract #10734 with Becnel Uniforms for MCO uniforms and
related services. Future year funding is contingent on Council budget approval.
Contract Modification Request
Agreement #
Current Authorized
Amount
FY 2023-24
Modified Request
Amount
Dept # Total Revised
Contract Amount
10734 $681,000 $95,000 60600013.523380 $776,000
Prepared By: Peter Seller, Senior Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. Oaks Initiative Notice Becnel 052223
B. #10734 MCO Uniforms Becnel
C. City Council Meeting 8/14/2018 Agenda Item 3.I (Weblink)
5.B
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5.B.a
Packet Pg. 963 Attachment: Oaks Initiative Notice Becnel 052223 (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 964 Attachment: Oaks Initiative Notice Becnel 052223 (5802 : 1st Contract Modification - BBB Uniform Vendors)
5.B.b
Packet Pg. 965 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 966 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 967 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 968 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 969 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 970 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 971 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 972 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 973 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 974 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 975 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 976 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 977 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 978 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 979 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 980 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 981 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 982 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 983 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 984 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 985 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)
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Packet Pg. 986 Attachment: #10734 MCO Uniforms Becnel (5802 : 1st Contract Modification - BBB Uniform Vendors)