SR 07-25-2023 5A
City Council
Report
City Council Meeting: July 25, 2023
Agenda Item: 5.A
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Architecture Services
Subject: Award Construction Contract for the 2800 Airport Avenue Renovation Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing
Facilities), of the California Environmental Quality Act (CEQA) Guidelines.
2. Award Bid #SP2686 to Olympos Construction, Inc., for construction services for
the 2800 Airport Avenue Building Renovation Project for the Public Works
Department.
3. Authorize the City Manager to negotiate and execute a contract with Olympos
Construction, Inc., in an amount not to exceed $3,312,100 (including a $301,100
contingency).
4. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
5.A
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Summary
The Santa Monica Airport seeks to renovate the building at 2800 Airport Avenue, a
permanent concrete structure. This project would upgrade the structure to comply with
current code regulations, address deferred maintenance issues, minimize ongoing
maintenance costs, provide additional office spaces, and maximize the buildings’
revenue potential. If approved, staff anticipates construction would commence as soon
as fall of 2023 and be completed in spring of 2024. Staff recommends awarding the
construction services to Olympos Construction, Inc., to renovate and structurally retrofit
the building and prepare the buildings for new tenants, including the Ruskin Theater
currently at 3000 Airport Avenue.
Discussion
The concrete structure was originally constructed in 1953 as an armory for the
Organized Reserve Corps. It is a 22,000 sq. ft. single story (with basement) concrete
structure, with wood infill walls and roof. This building was occupied by Santa Monica
College (SMC) until April of 2023. The proposed building improvements have led to
lease negotiations with the Ruskin Theater for one third of the building and the east side
courtyard for an upgraded theater and office facility. The remainder of the building will
be made available for lease as office space.
This project would upgrade all areas of the building to be able to rent spaces for the
best lease rates.
Vendor Selection
Bidder Recommendation
Best Bidder Olympos Construction, Inc.
Evaluation
Criteria
Experience/Technical Competence, Ability to Meet Work
Plan/Timelines, Quality Control, Cost Control,
Stability/References, and Value Add/Breadth of Service.
Municipal Code SMMC 2.24.180
Submittals Received
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Swinerton Builders $3,136,181 Olympos Construction, Inc. $3,011,000
Bid Data- Phase 1 – Request For Qualifications
Date
Posted
Posted On Advertised In (City
Charter & SMMC)
Vendors
Downloaded
Submittals
Received
Date Publicly
Opened
03/01/23 City's Online
Bidding Site
Santa Monica Daily
Press
87 2 03/20/2023
Bid Data- Phase 2 – Request for Bids
Date Posted
Posted On
Vendors
Downloaded
Date Publicly
Opened
05/08/2023 City's Online Bidding Site 2 06/05/2023
Best Bidder Justification
Olympos Construction, Inc., provided the lowest bid and have provided quality
services while working within specified timelines. Based on these criteria and the
criteria listed in SMMC 2.24.180, staff recommend Olympos Construction, Inc., as the
lowest and best bidder.
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Environmental Review
The project is categorically exempt from CEQA pursuant to Section 15301 and Section
15302 of the CEQA Guidelines. Section 15301 exempts Class 1 (Existing Facilities)
projects from CEQA, which include the operation, repair, maintenance, permitting,
leasing, licensing, or minor alteration of existing public or private structures, facilities,
mechanical equipment, or topographical features, involving negligible or no expansion
of existing or former use. The project would renovate the existing city facility at 2800
Airport Avenue, and therefore, it has been determined that the project would fall within
the Class 1 categorical exemption. Furthermore, staff has determined that none of the
exceptions to Categorical Exemptions set forth in the CEQA Guidelines, section
15300.2 apply to this project.
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Airport Fund to award a
contract to Olympos Construction, Inc., for construction services.
Contract Request
FY 2023-24 Budget
Request Amount
CIP Account # Total Contract Amount
$3,312,100 C5704690.689000 $3,312,100
5.A
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Prepared By: Alex Parry, Senior Architect
Approved
Forwarded to Council
Attachments:
A. Oaks Initiative Form - Olympos Construction, Inc.
B. Written Comments
5.A
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5.A.a
Packet Pg. 956 Attachment: Oaks Initiative Form - Olympos Construction, Inc. (5740 : Contract Renovation 2800 Airport Ave)
5.A.a
Packet Pg. 957 Attachment: Oaks Initiative Form - Olympos Construction, Inc. (5740 : Contract Renovation 2800 Airport Ave)
From:Eve Lopez
To:councilmtgitems
Subject:Item 5a
Date:Tuesday, July 25, 2023 11:48:25 AM
Attachments:Agenda Item 5a (2800 Airport Ave).pdf
EXTERNAL
Thank you.
ITEM 5.A.
JULY 25, 2023
ITEM 5.A.
JULY 25, 2023
5.A.b
Packet Pg. 958 Attachment: Written Comments (5740 : Contract Renovation 2800 Airport Ave)
Agenda item 5a (2800 Airport Avenue)
3200 Airport Avenue - Photos taken July 1, 2023
ITEM 5.A.
JULY 25, 2023
ITEM 5.A.
JULY 25, 2023
5.A.b
Packet Pg. 959 Attachment: Written Comments (5740 : Contract Renovation 2800 Airport Ave)