SR 04-11-2023 11B
Housing Authority
Parking Authority
Report
City Council Meeting: April 11, 2023
Agenda Item: 11.B
1 of 1
To: Housing Authority, Parking Authority
From: Denise Anderson Warren, City Clerk, Records and Election Services
Department
Subject: Approval of minutes for Housing Authority and Parking Authority meetings
Recommended Action
Staff recommends that the Parking Authority and Housing Authority approve the
minutes for the following:
1. February 8, 2022 Parking Authority meeting; and
2. April 12, 2022 and September 13, 2022 Housing Authority meetings.
Prepared By: Maria Dacanay, Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. February 8, 2022 Parking Authority minutes
B. April 12, 2022 Housing Authority minutes
C. September 13, 2022 Housing Authority minutes
11.B
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February 8, 2022 1
(NOT APPROVED)
CITY OF SANTA MONICA
PARKING AUTHORITY MEETING MINUTES
FEBRUARY 8, 2022
A special meeting of the Santa Monica Parking Authority was called to order by Chair Himmelrich
at 10:02 p.m., on Tuesday, February 8, 2022, via teleconference pursuant to Assembly Bill No.
361 signed by, Governor Gavin Newsome at City Council Chambers, 1685 Main Street.
Roll Call: Present: Chair Sue Himmelrich
Chair Pro Tem Kristin McCowan
Agency Member Phil Brock
Agency Member Gleam Davis
Agency Member Lana Negrete
Agency Member Oscar de la Torre
Agency Member Christine Parra
Also Present: Executive Director David White
Interim Agency Attorney Joseph Lawrence
Agency Secretary Denise Anderson-Warren
CONVENE On order of the Chair, the Parking Authority convened to a joint meeting
with the City Council and the Parking Authority at 10:02 p.m., with all
members present.
REPORT ON MEETING
COMPENSATION
Pursuant to State law, Agency Secretary Denise Anderson-Warren
announced that the members will receive $50 for meeting as the Parking
Authority.
STAFF
ADMINISTRATIVE
ITEMS:
FY 2021-22 MIDYEAR
BUDGET
8.A. Financial Status Update and FY 2021-22 Midyear Budget and
Adoption of Resolutions, was presented.
Recommended Action
Staff recommends that the City Council, Housing Authority and Parking
Authority:
1. Appropriate FY 2021-22 midyear revenue and expenditure budget
adjustments and approve corresponding adjustments to the FY
2022-23 budget plan (Attachment A);
Staff also recommends that the City Council:
1. Receive the FY 2021-22 through FY 2027-28 Five Year Financial
Forecast;
2. Direct staff to set aside $11 million in unprogrammed revenue to
11.B.a
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February 8, 2022 2
Assigned General Fund Reserves;
3. Adopt Resolution No. 11400 (CCS) entitled “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING
SALARY RATES FOR THE FOLLOWING NEW OR
EXISTING CLASSIFICATIONS: ADMINISTRATIVE AIDE,
ADMINISTRATIVE INTERN, ADMINISTRATIVE INTERN
II, BUSINESS LICENSE SUPERVISOR, CROSSING GUARD,
EQUITY AND INCLUSION MANAGER, FACILITIES
ATTENDANT, LABORER TRAINEE, LIBRARY LITERACY
PROGRAM ASSISTANT, LIBRARY PAGE, PRINCIPAL
BUDGET ANALYST, PRINCIPAL BUYER, PRINCIPAL
PROCUREMENT ANALYST, POLICE CADET,
PRODUCTION ASSISTANT, SAFETY AND TRAINING
SUPERVISOR, VIDEO INTERN, VIDEO TECHNICIAN I,
AND VIDEO TECHNICIAN II” (Attachment B) and approve the
position and classification changes (Attachment C);
4. Adopt Resolution No. 11401 (CCS) entitled “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
SETTING FORTH THE ADMINISTRATIVE CITATION
SCHEDULE OF FINES FOR CERTAIN VIOLATIONS OF THE
SANTA MONICA MUNICIPAL CODE, SETTING CIVIL
PENALTIES FOR PARKING VIOLATIONS AND FOR THE
LATE PAYMENT OF PENALTIES, SETTING FINES FOR
POLICE AND FIRE DEPARTMENT RESPONSES TO
EXCESSIVE FALSE ALARMS, AND SETTING FINES FOR
THE SANTA MONICA PUBLIC LIBRARY” (Attachment D);
5. Direct staff to proceed with research and analysis on various
potential tax revenue measures;
6. Authorize the City Manager to negotiate and execute a second
modification to agreement #10929 with Moss Adams LLP, a
Washington-based company, for internal auditing services for the
City Manager’s Office. The modification would increase the third
year amount by $240,000 for a new amended total not to exceed
$931,000, with future year funding contingent on Council budget
approval, to complete a homeless services delivery audit and the
Human Services Grants Program grantee monitoring; and
7. Approve a relocation allowance up to $25,000 for the Police
Chief, effective retroactively to October 18, 2021.
Members of the public Denise Barton and Zina Josephs, spoke to the
recommended action.
Questions asked and answered of staff included: is it correct that the
funding for the Pier Task Force is not included in this mid-year budget;
11.B.a
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February 8, 2022 3
can it be confirmed that those positions being filled are being filled with
previous employees as part of the COVID layoffs; when does the 2-year
retention deadline expire, and will previous employees be able to fill
some of these positions; are we looking at federal funding to help some of
the transportation initiatives and staffing; does Transportation have the
staffing to take advantage of the Dept. of Transportation grants and
funding, for example vision zero; is there any time when Council will be
able to have a discussion about the Civic Auditorium, given the proposed
CIP projects; is this taking into consideration things that have come up
recently, like the Pier Task Force; was the small business liaison
considered with the permit specialist position; why the increase now in
HR and how does it encourage employee retention, and are these
positions for recruitment; what would it cost to bring in an outside
recruiter instead of hiring full-time employees; how much would it take
to open Fairview Library a few days a week; how is the Ocean Park
library drop off program working; what is the average transient
occupancy tax (TOT) for neighboring cities; is there a point when
visitors start to decline due to the high TOT rate; what’s the average
parking fees for local areas and are we at the top of the scale; what is the
business license modernization; will we go back to paying PERS the way
we were before COVID; by adding the staff for Workers Comp, is it
actually saving the city money; and, why is it necessary to add the
Executive staff person in the City Attorney’s Office.
Considerable discussion ensued on topics including, but not limited to:
concerns about the services that directly impact residents; would like to
wait to hire staffing in the City Attorney until the new City Attorney is
hired; we need more traffic and community officers and more public
safety officers in the parks and streets; for all of the proposed taxes, can
all of the neighboring cities be included and shared in the polling
analysis; neighborhood funding and the newsletter should be included in
the mid-year budget; frame the budget discussion by reflecting where we
were before budget and where we would like to move forward with
efficiencies; as part of the addition to the Police budget, include there is a
need to support small businesses with safety and cleanliness; maybe
coordinate city services to support small businesses; a good strategy to
leverage city staff to receive grants; good that the city is looking into
diversity and equity in procurement for underserved businesses;
potentially increase the position in Finance that is being proposed;
support a vendor cart coordinator for a future budget consideration;
anything to support youth, seniors, and disabled in the city is a benefit,
especially after COVID; microgrant programs should be incorporated in
an upcoming budget.
Motion by Mayor/Chair Pro Tem McCowan, seconded by
11.B.a
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February 8, 2022 4
Council/Authority Member Negrete, to adopt the staff recommendation
to Appropriate FY 2021-22 midyear revenue and expenditure budget
adjustments and approve corresponding adjustments to the FY 2022 -23
budget plan. The motion was approved by the following vote:
AYES: Council/Authority Members de la Torre, Brock, Negrete,
Davis, Parra, Mayor/Chair Pro Tem McCowan, Mayor/Chair
Himmelrich
NOES: None
ABSENT None
Motion by Councilmember Negrete, seconded by Councilmember Davis,
to receive the FY 2021-22 through FY 2027-28 Five Year Financial
Forecast; and, to direct staff to set aside $11 million in unprogrammed
revenue to Assigned General Fund Reserves. The motion was approved
by the following vote:
AYES: Councilmembers Parra, Davis, Negrete, Brock, de la Torre,
Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: None
Motion by Councilmember Negrete, seconded by Councilmember Davis,
to adopt Resolution No. 11400 (CCS) establishing new classifications
and adopting salary rates for various positions (Attachment B) and
approve the position and classification changes (Attachment C). The
motion was approved by the following vote:
AYES: Councilmembers de la Torre, Brock, Negrete, Davis, Parra,
Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: None
Motion by Councilmember de la Torre, seconded by Councilmember
Brock, to adopt Resolution No. 11401 (CCS) of the City Council of the
City of Santa Monica revising the City’s master fine schedule for certain
violations of the Santa Monica Municipal Code, eliminate overdue fines
for adult cardholder accounts for the Santa Monica Public Library and to
establish new non-standard fines for violations of the Second Shared
Mobility Pilot Program Administrative Regulations. The motion was
approved by the following vote:
AYES: Councilmembers Parra, Davis, Negrete, Brock, de la Torre,
Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
11.B.a
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February 8, 2022 5
ABSENT: None
Motion by Councilmember Parra, seconded by Councilmember Negrete,
to direct staff to proceed with research and analysis on various potential
tax revenue measures. The motion was approved by the following vote:
AYES: Councilmembers de la Torre, Brock, Negrete, Davis, Parra,
Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: None
Motion by Councilmember Negrete, seconded by Mayor Himmelrich, to
authorize the City Manager to negotiate and execute a second
modification to agreement #10929 with Moss Adams LLP, a
Washington-based company, for internal auditing services for the City
Manager’s Office. The modification would increase the third-year
amount by $240,000 for a new amended total not to exceed $931,000,
with future year funding contingent on Council budget approval, to
complete a homeless services delivery audit and the Human Services
Grants Program grantee monitoring. The motion was approved by the
following vote:
AYES: Councilmembers Parra, Davis, Negrete, Brock, de la Torre,
Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: None
Motion by Mayor Himmelrich, seconded by Councilmember Negrete, to
approve a relocation allowance up to $25,000 for the Police Chief,
effective retroactively to October 18, 2021. The motion was approved by
the following vote:
AYES: Councilmembers de la Torre, Brock, Negrete, Davis, Parra,
Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: None
MINUTES 8.B Approval of minutes for Housing and Parking Authority
meetings, was presented.
Recommended Action
Staff recommends that the:
1. Housing Authority approve the minutes of the October 26, 2021
and November 23, 2021 meetings; and
2. Parking Authority approve the minutes of the October 26, 2021
11.B.a
Packet Pg. 1243 Attachment: February 8, 2022 Parking Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min))
February 8, 2022 6
meeting.
There was no public comment for this item.
Motion by Authority Member Davis, seconded by Authority Member
Negrete, to approve the minutes. The motion was approved by the
following vote:
AYES: Authority Members Parra, Davis, Negrete, Brock, de la
Torre,
Chair Pro Tem McCowan, Chair Himmelrich
NOES: None
ABSENT: None
ADJOURNMENT: On order of the Chair, the Parking Authority meeting was adjourned at
12:25 a.m.
ATTEST: APPROVED:
Denise Anderson-Warren Sue Himmelrich
Agency Secretary Chair
11.B.a
Packet Pg. 1244 Attachment: February 8, 2022 Parking Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min))
April 12, 2022 1
(NOT APPROVED)
CITY OF SANTA MONICA
HOUSING AUTHORITY MEETING MINUTES
APRIL 12, 2022
A special meeting of the Santa Monica Housing Authority was called to order by Chair Himmelrich at
8:33 p.m., on Tuesday, April 12, 2022, at City Council Chambers, 1685 Main Street.
Roll Call: Present: Chair Sue Himmelrich
Vice Chair Kristin McCowan
Commissioner Phil Brock
Commissioner Gleam Davis
Commissioner Oscar De La Torre
Commissioner Christine Parra
HAB Tenant Representative Elizabeth Cochran
Absent: Commissioner Lana Negrete
HAB Tenant Representative Donna Brown
Also Present: Authority Secretary David White
Authority Attorney Douglas Sloan
Authority Clerk Denise Anderson-Warren
CONVENE On order of the Chair, the Housing Authority convened to a joint meeting
with the City Council at 8:33 p.m., with Commissioner Negrete and
Housing Authority member Brown absent.
REPORT ON MEETING
COMPENSATION
Pursuant to State law, Authority Clerk Anderson-Warren announced that
members will receive $50 compensation for meeting as the Housing
Authority.
CONSENT CALENDAR:
There being a Consent Calendar for each the City Council and the Housing
Authority, on order of the Mayor, and with the consensus of the
Councilmembers, the Council convened to a joint meeting with the
Housing Authority at 8:33 p.m., and the two Consent Calendars were heard
concurrently.
All items were considered and approved in one motion unless removed by a
Councilmember for discussion.
Members of the public Ann Thanawalla (time donated by Kim B.), Denise
Barton, Theresa Marasco commented on various Consent Calendar items.
11.B.b
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April 12, 2022 2
MINUTES
At the request of Authority/Councilmember Brock, Items 3.C, 3.E. and 3.I.
were removed from the Consent Calendar.
Motion by Authority/Councilmember Davis, seconded by
Authority/Councilmember de la Torre, to approve the Consent Calendar
except for Items 3.C, 3.E. and 3.I, reading resolutions by title only and
waiving further reading thereof.
3.J. Minutes for Housing Authority meeting, was presented.
Recommended Action
Staff recommends that the Housing Authority approve the minutes of the
February 8, 2022 meeting.
The motion was approved by the following vote:
AYES: Authority/Councilmembers Parra, Davis, Brock, de la Torre,
Chair/Mayor Pro Tem McCowan, Chair/Mayor Himmelrich,
Housing Authority Member Elizabeth Cochran
NOES: None
ABSENT: Authority/Councilmember Negrete, Housing Authority
Member Donna Brown
HOUSING AUTHORITY
ANNUAL PLAN
3.I. Adoption of Fiscal Year 2022-2023 Santa Monica Public
Housing Authority Annual Plan, was presented.
Recommended Action
Staff recommends that the Housing Authority Board:
1. Adopt the FY2022-2023 Santa Monica Housing Authority Annual
Plan, provided as Attachment A.
2. Authorize the submission of the FY2021-2023 Annual Plan to the
United States Department of Housing and Urban Development.
This item was pulled by Authority/Councilmember Brock to ask questions.
Questions asked and answered of staff, included: if there is a way to
respond to questions raised by the public and get this item approved
without a delaying approval of this item; is there a deadline for when the
Administrative Plan needs to be filed; what is the penalty if the Plan is not
submitted on time; is there a way to incorporate residence concerns to the
Administrative Plan tonight; do other cities have a way to engage the
residents, without being in a public setting; is it true that other cities have
public meetings of their Resident Advisory Boards (RAB); and, do we have
to make funds available to members of the public, or is that private.
11.B.b
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Motion by Authority/Councilmember Brock, seconded by
Authority/Councilmember de la Torre, to table this item until a full
discussion can be had with the public regarding the Resident Advisory
Board.
Authority/Councilmember Brock, withdrew his motion.
Motion by Authority/Councilmember Brock, seconded by Mayor/Chair
Himmelrich, to approve the recommendation, and direct staff to return
within 45 days with a discussion of options on ways to improve the
Resident Advisory Board (RAB) process, and that staff provide additional
guidance and support to the RAB member.
The motion was approved by the following vote:
AYES: Authority/Councilmembers Parra, Davis, Brock, de la
Torre, Housing Authority Board member Cochran,
Mayor/Chair Pro Tem McCowan, Mayor/Chair Himmelrich
NOES: None
ABSENT: Authority/Councilmember Negrete, Housing Authority
Member Donna Brown
ADJOURNMENT: On order of the Chair, the special Housing Authority meeting was
adjourned at 9:20 p.m., with Commissioner Negrete and Housing Authority
member Brown absent
ATTEST: APPROVED:
Denise Anderson-Warren Sue Himmelrich
Authority Clerk Chair
11.B.b
Packet Pg. 1247 Attachment: April 12, 2022 Housing Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min))
September 13, 2022 1
(NOT APPROVED)
CITY OF SANTA MONICA
HOUSING AUTHORITY MEETING MINUTES
SEPTEMBER 13, 2022
A special meeting of the Santa Monica Housing Authority was called to order by Chair Himmelrich at
8:14 p.m., on Tuesday, September 13, 2022, at City Council Chambers, 1685 Main Street.
Roll Call: Present: Chair Sue Himmelrich
Vice Chair Kristin McCowan
Commissioner Phil Brock
Commissioner Gleam Davis
Commissioner Lana Negrete
Commissioner Oscar De La Torre
Commissioner Christine Parra
Absent: HAB Tenant Representative Donna Brown
HAB Tenant Representative Elizabeth Cochran
Also Present: Authority Secretary David White
Authority Attorney Douglas Sloan
Authority Clerk Denise Anderson-Warren
CONVENE On order of the Chair, the Housing Authority convened to a joint meeting
with the City Council at 8:14 p.m., with Housing Authority Board members
Brown and Cochran absent.
REPORT ON MEETING
COMPENSATION
Pursuant to State law, Authority Clerk Anderson-Warren announced that
the members will receive $50 compensation for meeting as the Housing
Authority.
STUDY SESSION:
RESIDENT ADVISORY
BOARD
7.A. Section 8 Resident Advisory Board Approaches, was presented.
Recommended Action
Staff recommends that the Housing Authority Board review and comment
on the current and alternative approaches to achieving Resident Advisory
Board input on the Santa Monica Housing Authority Plans and direct the
City Manager to return to City Council following the November 2022
election with actions necessary to implement direction received from City
Council or further discussion regarding the alternatives presented, as
warranted.
Questions asked and answered of staff included: how is the city in
11.B.c
Packet Pg. 1248 Attachment: September 13, 2022 Housing Authority minutes [Revision 2] (5709 : HA & PA Minutes (1 min))
September 13, 2022 2
compliance with Housing Urban Development (HUD) with regard to the
Resident Advisory Board (RAB) regulations; is there an estimate of the
value of housing vouchers that most Santa Monicans receive, and how
many participants are there; does the money for the vouchers comes from
the Federal Government; is it correct that the City Council is the body
responsible for the Administering the City’s voucher program, and would
be liable, if something were to go wrong with it; is it expected for people on
the RAB to be able to understand the over 700 pages of regulations that
apply to the various housing programs; is it safe to say we meet the
minimum HUD requirements for a RAB; is there a reason the city doesn’t
host an annual RAB meeting to receive feedback; has staff had a robust
discussion about how to get more participation from RAB members; do all
cities run their Section 8, HUD programs through their city’s
Administrative staff, and how do most cities run their programs; is there a
way to change this system, and look at other cities to see if there is a more
efficient way to run this system; is it accurate that 66 members attended the
last Housing Commission meeting regarding RAB; how are the RAB
meeting notices communicated with the residents, is it done in other
languages; is the basic function of a RAB to provide feedback on the
Housing Plan; is there a way to have the functioning Administrative body,
and have the RAB serve as a communication body to provide input on
various Housing Plans; would the Client Advisory Board (CAB) be subject
to the Brown Act; would the communications of the CAB be subject to the
Public Records Act; how would the CAB members be selected; is there any
Federal guidance on how a RAB would be selected; how do we ensure that
the selection process meets all of the diversity and inclusive requirements;
and, does the city have $68,000 for Administrative cost to form a RAB that
is funded by HUD.
Members of the public Denise Barton, Deborah Lynch, David Morris, Olga
Zurawska (time donated by John Alle), Theresa Marasco, Michael Louis,
Ann Thanawalla, and Denise McGranahan commented on the
recommended action.
Considerable discussion ensued on topics including, but not limited to: let
the RAB be self-determined; the Council needs to create the guidelines to
select a RAB that meets the HUD guidelines; the Council is responsible for
the Administration of the funds the city receives from the Federal
government; that the CAB is an Advisory body; the CAB needs to be a
Brown Act body; how will the Public Records Act apply; and, decide how
many people and how they will be selected.
Motion by Councilmember Brock, seconded by Councilmember de la
Torre, to give direction to the City Manager to return as soon as possible
and support the Housing Commission’s recommendations and direct them
11.B.c
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September 13, 2022 3
to schedule the very first meeting of the CAB, and include all legal
descriptions, including Brown Act, etc., in this direction. And further,
staff should come back and analyze what was said tonight and try and come
back with their best representations. Maybe comeback mid to late
October with recommendations that Council can look at to have a more
substantial conversation.
The City Manager provided clarification that the October date may be too
short of a time period and recommended changing the timeline to “as soon
as possible.” The amendment to the direction was accepted by the maker
and seconder.
The motion was unanimously approved by voice vote by all
Council/Authority members present, , with Housing Authority Board
members Brown and Cochran absent.
ADJOURNMENT: On order of the Chair, the special Housing Authority meeting was
adjourned at 10:24 p.m.
ATTEST: APPROVED:
Denise Anderson-Warren Sue Himmelrich
Authority Clerk Chair
11.B.c
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