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SR 04-11-2023 11B Housing Authority Parking Authority Report City Council Meeting: April 11, 2023 Agenda Item: 11.B 1 of 1 To: Housing Authority, Parking Authority From: Denise Anderson Warren, City Clerk, Records and Election Services Department Subject: Approval of minutes for Housing Authority and Parking Authority meetings Recommended Action Staff recommends that the Parking Authority and Housing Authority approve the minutes for the following: 1. February 8, 2022 Parking Authority meeting; and 2. April 12, 2022 and September 13, 2022 Housing Authority meetings. Prepared By: Maria Dacanay, Administrative Analyst Approved Forwarded to Council Attachments: A. February 8, 2022 Parking Authority minutes B. April 12, 2022 Housing Authority minutes C. September 13, 2022 Housing Authority minutes 11.B Packet Pg. 1238 February 8, 2022 1 (NOT APPROVED) CITY OF SANTA MONICA PARKING AUTHORITY MEETING MINUTES FEBRUARY 8, 2022 A special meeting of the Santa Monica Parking Authority was called to order by Chair Himmelrich at 10:02 p.m., on Tuesday, February 8, 2022, via teleconference pursuant to Assembly Bill No. 361 signed by, Governor Gavin Newsome at City Council Chambers, 1685 Main Street. Roll Call: Present: Chair Sue Himmelrich Chair Pro Tem Kristin McCowan Agency Member Phil Brock Agency Member Gleam Davis Agency Member Lana Negrete Agency Member Oscar de la Torre Agency Member Christine Parra Also Present: Executive Director David White Interim Agency Attorney Joseph Lawrence Agency Secretary Denise Anderson-Warren CONVENE On order of the Chair, the Parking Authority convened to a joint meeting with the City Council and the Parking Authority at 10:02 p.m., with all members present. REPORT ON MEETING COMPENSATION Pursuant to State law, Agency Secretary Denise Anderson-Warren announced that the members will receive $50 for meeting as the Parking Authority. STAFF ADMINISTRATIVE ITEMS: FY 2021-22 MIDYEAR BUDGET 8.A. Financial Status Update and FY 2021-22 Midyear Budget and Adoption of Resolutions, was presented. Recommended Action Staff recommends that the City Council, Housing Authority and Parking Authority: 1. Appropriate FY 2021-22 midyear revenue and expenditure budget adjustments and approve corresponding adjustments to the FY 2022-23 budget plan (Attachment A); Staff also recommends that the City Council: 1. Receive the FY 2021-22 through FY 2027-28 Five Year Financial Forecast; 2. Direct staff to set aside $11 million in unprogrammed revenue to 11.B.a Packet Pg. 1239 Attachment: February 8, 2022 Parking Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min)) February 8, 2022 2 Assigned General Fund Reserves; 3. Adopt Resolution No. 11400 (CCS) entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING SALARY RATES FOR THE FOLLOWING NEW OR EXISTING CLASSIFICATIONS: ADMINISTRATIVE AIDE, ADMINISTRATIVE INTERN, ADMINISTRATIVE INTERN II, BUSINESS LICENSE SUPERVISOR, CROSSING GUARD, EQUITY AND INCLUSION MANAGER, FACILITIES ATTENDANT, LABORER TRAINEE, LIBRARY LITERACY PROGRAM ASSISTANT, LIBRARY PAGE, PRINCIPAL BUDGET ANALYST, PRINCIPAL BUYER, PRINCIPAL PROCUREMENT ANALYST, POLICE CADET, PRODUCTION ASSISTANT, SAFETY AND TRAINING SUPERVISOR, VIDEO INTERN, VIDEO TECHNICIAN I, AND VIDEO TECHNICIAN II” (Attachment B) and approve the position and classification changes (Attachment C); 4. Adopt Resolution No. 11401 (CCS) entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA SETTING FORTH THE ADMINISTRATIVE CITATION SCHEDULE OF FINES FOR CERTAIN VIOLATIONS OF THE SANTA MONICA MUNICIPAL CODE, SETTING CIVIL PENALTIES FOR PARKING VIOLATIONS AND FOR THE LATE PAYMENT OF PENALTIES, SETTING FINES FOR POLICE AND FIRE DEPARTMENT RESPONSES TO EXCESSIVE FALSE ALARMS, AND SETTING FINES FOR THE SANTA MONICA PUBLIC LIBRARY” (Attachment D); 5. Direct staff to proceed with research and analysis on various potential tax revenue measures; 6. Authorize the City Manager to negotiate and execute a second modification to agreement #10929 with Moss Adams LLP, a Washington-based company, for internal auditing services for the City Manager’s Office. The modification would increase the third year amount by $240,000 for a new amended total not to exceed $931,000, with future year funding contingent on Council budget approval, to complete a homeless services delivery audit and the Human Services Grants Program grantee monitoring; and 7. Approve a relocation allowance up to $25,000 for the Police Chief, effective retroactively to October 18, 2021. Members of the public Denise Barton and Zina Josephs, spoke to the recommended action. Questions asked and answered of staff included: is it correct that the funding for the Pier Task Force is not included in this mid-year budget; 11.B.a Packet Pg. 1240 Attachment: February 8, 2022 Parking Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min)) February 8, 2022 3 can it be confirmed that those positions being filled are being filled with previous employees as part of the COVID layoffs; when does the 2-year retention deadline expire, and will previous employees be able to fill some of these positions; are we looking at federal funding to help some of the transportation initiatives and staffing; does Transportation have the staffing to take advantage of the Dept. of Transportation grants and funding, for example vision zero; is there any time when Council will be able to have a discussion about the Civic Auditorium, given the proposed CIP projects; is this taking into consideration things that have come up recently, like the Pier Task Force; was the small business liaison considered with the permit specialist position; why the increase now in HR and how does it encourage employee retention, and are these positions for recruitment; what would it cost to bring in an outside recruiter instead of hiring full-time employees; how much would it take to open Fairview Library a few days a week; how is the Ocean Park library drop off program working; what is the average transient occupancy tax (TOT) for neighboring cities; is there a point when visitors start to decline due to the high TOT rate; what’s the average parking fees for local areas and are we at the top of the scale; what is the business license modernization; will we go back to paying PERS the way we were before COVID; by adding the staff for Workers Comp, is it actually saving the city money; and, why is it necessary to add the Executive staff person in the City Attorney’s Office. Considerable discussion ensued on topics including, but not limited to: concerns about the services that directly impact residents; would like to wait to hire staffing in the City Attorney until the new City Attorney is hired; we need more traffic and community officers and more public safety officers in the parks and streets; for all of the proposed taxes, can all of the neighboring cities be included and shared in the polling analysis; neighborhood funding and the newsletter should be included in the mid-year budget; frame the budget discussion by reflecting where we were before budget and where we would like to move forward with efficiencies; as part of the addition to the Police budget, include there is a need to support small businesses with safety and cleanliness; maybe coordinate city services to support small businesses; a good strategy to leverage city staff to receive grants; good that the city is looking into diversity and equity in procurement for underserved businesses; potentially increase the position in Finance that is being proposed; support a vendor cart coordinator for a future budget consideration; anything to support youth, seniors, and disabled in the city is a benefit, especially after COVID; microgrant programs should be incorporated in an upcoming budget. Motion by Mayor/Chair Pro Tem McCowan, seconded by 11.B.a Packet Pg. 1241 Attachment: February 8, 2022 Parking Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min)) February 8, 2022 4 Council/Authority Member Negrete, to adopt the staff recommendation to Appropriate FY 2021-22 midyear revenue and expenditure budget adjustments and approve corresponding adjustments to the FY 2022 -23 budget plan. The motion was approved by the following vote: AYES: Council/Authority Members de la Torre, Brock, Negrete, Davis, Parra, Mayor/Chair Pro Tem McCowan, Mayor/Chair Himmelrich NOES: None ABSENT None Motion by Councilmember Negrete, seconded by Councilmember Davis, to receive the FY 2021-22 through FY 2027-28 Five Year Financial Forecast; and, to direct staff to set aside $11 million in unprogrammed revenue to Assigned General Fund Reserves. The motion was approved by the following vote: AYES: Councilmembers Parra, Davis, Negrete, Brock, de la Torre, Mayor Pro Tem McCowan, Mayor Himmelrich NOES: None ABSENT: None Motion by Councilmember Negrete, seconded by Councilmember Davis, to adopt Resolution No. 11400 (CCS) establishing new classifications and adopting salary rates for various positions (Attachment B) and approve the position and classification changes (Attachment C). The motion was approved by the following vote: AYES: Councilmembers de la Torre, Brock, Negrete, Davis, Parra, Mayor Pro Tem McCowan, Mayor Himmelrich NOES: None ABSENT: None Motion by Councilmember de la Torre, seconded by Councilmember Brock, to adopt Resolution No. 11401 (CCS) of the City Council of the City of Santa Monica revising the City’s master fine schedule for certain violations of the Santa Monica Municipal Code, eliminate overdue fines for adult cardholder accounts for the Santa Monica Public Library and to establish new non-standard fines for violations of the Second Shared Mobility Pilot Program Administrative Regulations. The motion was approved by the following vote: AYES: Councilmembers Parra, Davis, Negrete, Brock, de la Torre, Mayor Pro Tem McCowan, Mayor Himmelrich NOES: None 11.B.a Packet Pg. 1242 Attachment: February 8, 2022 Parking Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min)) February 8, 2022 5 ABSENT: None Motion by Councilmember Parra, seconded by Councilmember Negrete, to direct staff to proceed with research and analysis on various potential tax revenue measures. The motion was approved by the following vote: AYES: Councilmembers de la Torre, Brock, Negrete, Davis, Parra, Mayor Pro Tem McCowan, Mayor Himmelrich NOES: None ABSENT: None Motion by Councilmember Negrete, seconded by Mayor Himmelrich, to authorize the City Manager to negotiate and execute a second modification to agreement #10929 with Moss Adams LLP, a Washington-based company, for internal auditing services for the City Manager’s Office. The modification would increase the third-year amount by $240,000 for a new amended total not to exceed $931,000, with future year funding contingent on Council budget approval, to complete a homeless services delivery audit and the Human Services Grants Program grantee monitoring. The motion was approved by the following vote: AYES: Councilmembers Parra, Davis, Negrete, Brock, de la Torre, Mayor Pro Tem McCowan, Mayor Himmelrich NOES: None ABSENT: None Motion by Mayor Himmelrich, seconded by Councilmember Negrete, to approve a relocation allowance up to $25,000 for the Police Chief, effective retroactively to October 18, 2021. The motion was approved by the following vote: AYES: Councilmembers de la Torre, Brock, Negrete, Davis, Parra, Mayor Pro Tem McCowan, Mayor Himmelrich NOES: None ABSENT: None MINUTES 8.B Approval of minutes for Housing and Parking Authority meetings, was presented. Recommended Action Staff recommends that the: 1. Housing Authority approve the minutes of the October 26, 2021 and November 23, 2021 meetings; and 2. Parking Authority approve the minutes of the October 26, 2021 11.B.a Packet Pg. 1243 Attachment: February 8, 2022 Parking Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min)) February 8, 2022 6 meeting. There was no public comment for this item. Motion by Authority Member Davis, seconded by Authority Member Negrete, to approve the minutes. The motion was approved by the following vote: AYES: Authority Members Parra, Davis, Negrete, Brock, de la Torre, Chair Pro Tem McCowan, Chair Himmelrich NOES: None ABSENT: None ADJOURNMENT: On order of the Chair, the Parking Authority meeting was adjourned at 12:25 a.m. ATTEST: APPROVED: Denise Anderson-Warren Sue Himmelrich Agency Secretary Chair 11.B.a Packet Pg. 1244 Attachment: February 8, 2022 Parking Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min)) April 12, 2022 1 (NOT APPROVED) CITY OF SANTA MONICA HOUSING AUTHORITY MEETING MINUTES APRIL 12, 2022 A special meeting of the Santa Monica Housing Authority was called to order by Chair Himmelrich at 8:33 p.m., on Tuesday, April 12, 2022, at City Council Chambers, 1685 Main Street. Roll Call: Present: Chair Sue Himmelrich Vice Chair Kristin McCowan Commissioner Phil Brock Commissioner Gleam Davis Commissioner Oscar De La Torre Commissioner Christine Parra HAB Tenant Representative Elizabeth Cochran Absent: Commissioner Lana Negrete HAB Tenant Representative Donna Brown Also Present: Authority Secretary David White Authority Attorney Douglas Sloan Authority Clerk Denise Anderson-Warren CONVENE On order of the Chair, the Housing Authority convened to a joint meeting with the City Council at 8:33 p.m., with Commissioner Negrete and Housing Authority member Brown absent. REPORT ON MEETING COMPENSATION Pursuant to State law, Authority Clerk Anderson-Warren announced that members will receive $50 compensation for meeting as the Housing Authority. CONSENT CALENDAR: There being a Consent Calendar for each the City Council and the Housing Authority, on order of the Mayor, and with the consensus of the Councilmembers, the Council convened to a joint meeting with the Housing Authority at 8:33 p.m., and the two Consent Calendars were heard concurrently. All items were considered and approved in one motion unless removed by a Councilmember for discussion. Members of the public Ann Thanawalla (time donated by Kim B.), Denise Barton, Theresa Marasco commented on various Consent Calendar items. 11.B.b Packet Pg. 1245 Attachment: April 12, 2022 Housing Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min)) April 12, 2022 2 MINUTES At the request of Authority/Councilmember Brock, Items 3.C, 3.E. and 3.I. were removed from the Consent Calendar. Motion by Authority/Councilmember Davis, seconded by Authority/Councilmember de la Torre, to approve the Consent Calendar except for Items 3.C, 3.E. and 3.I, reading resolutions by title only and waiving further reading thereof. 3.J. Minutes for Housing Authority meeting, was presented. Recommended Action Staff recommends that the Housing Authority approve the minutes of the February 8, 2022 meeting. The motion was approved by the following vote: AYES: Authority/Councilmembers Parra, Davis, Brock, de la Torre, Chair/Mayor Pro Tem McCowan, Chair/Mayor Himmelrich, Housing Authority Member Elizabeth Cochran NOES: None ABSENT: Authority/Councilmember Negrete, Housing Authority Member Donna Brown HOUSING AUTHORITY ANNUAL PLAN 3.I. Adoption of Fiscal Year 2022-2023 Santa Monica Public Housing Authority Annual Plan, was presented. Recommended Action Staff recommends that the Housing Authority Board: 1. Adopt the FY2022-2023 Santa Monica Housing Authority Annual Plan, provided as Attachment A. 2. Authorize the submission of the FY2021-2023 Annual Plan to the United States Department of Housing and Urban Development. This item was pulled by Authority/Councilmember Brock to ask questions. Questions asked and answered of staff, included: if there is a way to respond to questions raised by the public and get this item approved without a delaying approval of this item; is there a deadline for when the Administrative Plan needs to be filed; what is the penalty if the Plan is not submitted on time; is there a way to incorporate residence concerns to the Administrative Plan tonight; do other cities have a way to engage the residents, without being in a public setting; is it true that other cities have public meetings of their Resident Advisory Boards (RAB); and, do we have to make funds available to members of the public, or is that private. 11.B.b Packet Pg. 1246 Attachment: April 12, 2022 Housing Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min)) April 12, 2022 3 Motion by Authority/Councilmember Brock, seconded by Authority/Councilmember de la Torre, to table this item until a full discussion can be had with the public regarding the Resident Advisory Board. Authority/Councilmember Brock, withdrew his motion. Motion by Authority/Councilmember Brock, seconded by Mayor/Chair Himmelrich, to approve the recommendation, and direct staff to return within 45 days with a discussion of options on ways to improve the Resident Advisory Board (RAB) process, and that staff provide additional guidance and support to the RAB member. The motion was approved by the following vote: AYES: Authority/Councilmembers Parra, Davis, Brock, de la Torre, Housing Authority Board member Cochran, Mayor/Chair Pro Tem McCowan, Mayor/Chair Himmelrich NOES: None ABSENT: Authority/Councilmember Negrete, Housing Authority Member Donna Brown ADJOURNMENT: On order of the Chair, the special Housing Authority meeting was adjourned at 9:20 p.m., with Commissioner Negrete and Housing Authority member Brown absent ATTEST: APPROVED: Denise Anderson-Warren Sue Himmelrich Authority Clerk Chair 11.B.b Packet Pg. 1247 Attachment: April 12, 2022 Housing Authority minutes [Revision 1] (5709 : HA & PA Minutes (1 min)) September 13, 2022 1 (NOT APPROVED) CITY OF SANTA MONICA HOUSING AUTHORITY MEETING MINUTES SEPTEMBER 13, 2022 A special meeting of the Santa Monica Housing Authority was called to order by Chair Himmelrich at 8:14 p.m., on Tuesday, September 13, 2022, at City Council Chambers, 1685 Main Street. Roll Call: Present: Chair Sue Himmelrich Vice Chair Kristin McCowan Commissioner Phil Brock Commissioner Gleam Davis Commissioner Lana Negrete Commissioner Oscar De La Torre Commissioner Christine Parra Absent: HAB Tenant Representative Donna Brown HAB Tenant Representative Elizabeth Cochran Also Present: Authority Secretary David White Authority Attorney Douglas Sloan Authority Clerk Denise Anderson-Warren CONVENE On order of the Chair, the Housing Authority convened to a joint meeting with the City Council at 8:14 p.m., with Housing Authority Board members Brown and Cochran absent. REPORT ON MEETING COMPENSATION Pursuant to State law, Authority Clerk Anderson-Warren announced that the members will receive $50 compensation for meeting as the Housing Authority. STUDY SESSION: RESIDENT ADVISORY BOARD 7.A. Section 8 Resident Advisory Board Approaches, was presented. Recommended Action Staff recommends that the Housing Authority Board review and comment on the current and alternative approaches to achieving Resident Advisory Board input on the Santa Monica Housing Authority Plans and direct the City Manager to return to City Council following the November 2022 election with actions necessary to implement direction received from City Council or further discussion regarding the alternatives presented, as warranted. Questions asked and answered of staff included: how is the city in 11.B.c Packet Pg. 1248 Attachment: September 13, 2022 Housing Authority minutes [Revision 2] (5709 : HA & PA Minutes (1 min)) September 13, 2022 2 compliance with Housing Urban Development (HUD) with regard to the Resident Advisory Board (RAB) regulations; is there an estimate of the value of housing vouchers that most Santa Monicans receive, and how many participants are there; does the money for the vouchers comes from the Federal Government; is it correct that the City Council is the body responsible for the Administering the City’s voucher program, and would be liable, if something were to go wrong with it; is it expected for people on the RAB to be able to understand the over 700 pages of regulations that apply to the various housing programs; is it safe to say we meet the minimum HUD requirements for a RAB; is there a reason the city doesn’t host an annual RAB meeting to receive feedback; has staff had a robust discussion about how to get more participation from RAB members; do all cities run their Section 8, HUD programs through their city’s Administrative staff, and how do most cities run their programs; is there a way to change this system, and look at other cities to see if there is a more efficient way to run this system; is it accurate that 66 members attended the last Housing Commission meeting regarding RAB; how are the RAB meeting notices communicated with the residents, is it done in other languages; is the basic function of a RAB to provide feedback on the Housing Plan; is there a way to have the functioning Administrative body, and have the RAB serve as a communication body to provide input on various Housing Plans; would the Client Advisory Board (CAB) be subject to the Brown Act; would the communications of the CAB be subject to the Public Records Act; how would the CAB members be selected; is there any Federal guidance on how a RAB would be selected; how do we ensure that the selection process meets all of the diversity and inclusive requirements; and, does the city have $68,000 for Administrative cost to form a RAB that is funded by HUD. Members of the public Denise Barton, Deborah Lynch, David Morris, Olga Zurawska (time donated by John Alle), Theresa Marasco, Michael Louis, Ann Thanawalla, and Denise McGranahan commented on the recommended action. Considerable discussion ensued on topics including, but not limited to: let the RAB be self-determined; the Council needs to create the guidelines to select a RAB that meets the HUD guidelines; the Council is responsible for the Administration of the funds the city receives from the Federal government; that the CAB is an Advisory body; the CAB needs to be a Brown Act body; how will the Public Records Act apply; and, decide how many people and how they will be selected. Motion by Councilmember Brock, seconded by Councilmember de la Torre, to give direction to the City Manager to return as soon as possible and support the Housing Commission’s recommendations and direct them 11.B.c Packet Pg. 1249 Attachment: September 13, 2022 Housing Authority minutes [Revision 2] (5709 : HA & PA Minutes (1 min)) September 13, 2022 3 to schedule the very first meeting of the CAB, and include all legal descriptions, including Brown Act, etc., in this direction. And further, staff should come back and analyze what was said tonight and try and come back with their best representations. Maybe comeback mid to late October with recommendations that Council can look at to have a more substantial conversation. The City Manager provided clarification that the October date may be too short of a time period and recommended changing the timeline to “as soon as possible.” The amendment to the direction was accepted by the maker and seconder. The motion was unanimously approved by voice vote by all Council/Authority members present, , with Housing Authority Board members Brown and Cochran absent. ADJOURNMENT: On order of the Chair, the special Housing Authority meeting was adjourned at 10:24 p.m. ATTEST: APPROVED: Denise Anderson-Warren Sue Himmelrich Authority Clerk Chair 11.B.c Packet Pg. 1250 Attachment: September 13, 2022 Housing Authority minutes [Revision 2] (5709 : HA & PA Minutes (1 min))