SR 04-11-2023 11A 604-001 / 911-000 / 202-002 / 506-002-03 / 701-006
City Council
Housing Authority
Parking Authority
Report
City Council Meeting: April 11, 2023
Agenda Item: 11.A
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To: Housing Authority, Parking Authority, Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Budget
Subject: Fiscal Year 2022-23 Midyear Budget
Recommended Action
Staff recommends that the City Council, Housing Authority and Parking Authority:
1. Appropriate FY 2022-23 midyear revenue and expenditure budget adjustments
(Attachment A).
Staff also recommends that the City Council:
1. Adopt a Resolution establishing new classifications and adopting salary rates for
various positions (Attachment B);
2. Approve the position and classification changes (Attachment C);
3. Adopt the attached resolution authorizing the application for approved grant
funds in the amount of $10 million from the California Arts Council for the Santa
Monica City Yards Modernization Microgrid Projects (Attachment D);
4. Adopt the attached resolution authorizing execution of agency-state Master
Agreement for State and Federal-Aid funded transportation projects with the
California Department of Transportation, in the amount of $4.8 million, for the
Lincoln Neighborhood Corridor Streetscape (LiNC) projects (Attachment E);
5. Authorize the City Manager to accept a grant award in the amount of $51,173
from the U.S. Department of Justice (DOJ) Edward Byrne Memorial Justice
Assistance Grant (JAG) for implementation of the JAG 2022 Project “Overtime
Operations to Keep Neighborhoods Safe” and execute all necessary documents
to accept the grant and all grant renewals;
6. Authorize the City Manager to accept a grant award in the amount of $34,497
from the U.S. Department of Justice (DOJ) Bureau of Justice Assistance 2022
Bulletproof Vest Partnership (BVP) Grant to support the replacement of
bulletproof vests and execute all necessary documents to accept the grant and
all grant renewals;
7. Authorize staff to amend the City’s Fiscal Policy to allow for the suspension of the
accelerated paydown of the City’s unfunded pension liability from FY 2022-23 to
FY 2027-28 or later, pending restoration of City services and maintenance
budgets and reserves; and,
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8. Adopt a finding of no possibility of significant effect pursuant to Section
15061(b)(3) (Common Sense Exemption) of the California Environmental Quality
Act (CEQA) Guidelines.
Summary
The Midyear Budget Review provides an opportunity to assess whether adopted budget
projections should be adjusted based on eight months of actual data. Adjustments in
current year projections are important as they may inform future year projections and
therefore assist staff in developing the five-year financial forecast and the budget
targets for the next biennial budget.
Actual data shows that while our economy has been recovering, indicators are still
reflecting high volatility and uncertainty in the economy, with continued inflation, interest
rate increases, labor shortages, and changes in office work, consumer and visitor
behavior. Additionally, recent bank failures have caused concerns regarding potential
weakness in the global financial system, which in some cases has already required
government intervention in the U.S. and abroad.
The City’s General Fund primarily relies on revenue streams that are indicators of local
economic activity, including sales and hotel taxes, parking revenues, and property
taxes. While General Fund revenues are growing, a sign that our local economy has
been recovering, levels are still below what they would have been had the economy not
been disrupted by the pandemic. At the same time, as reported in the FY 2023-24
through FY 2027-28 Five Year Financial Forecast presented to City Council at the 2023
Council Workshop on March 11, 2023, while the City’s economy showed a strong
recovery over the past 18 months, it is now showing signs of softening. The $21.9
million increase to budgeted FY 2022-23 General Fund revenues recommended in this
report is for the most part a one-time increase, reflecting an earlier than anticipated
recovery that will now shift to a significantly moderated recovery.
Adding to the fiscal challenge is the current condition of the General Fund reserves.
Strong reserves are necessary to cushion the delivery of services from the impact of
emergency expenditures, contingent liabilities, and economic uncertainty. Since 2020,
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the City has had to program General Fund reserves to deliver essential services during
the COVID-19 pandemic and to cover a significant portion of the $107.3 million in legal
settlement payments related to allegations of sexual abuse by former employees. The
General Fund non-restricted reserves are now 70% of what they were as of June 30,
2019. Looking ahead, the City is facing some extraordinary, one-time contingent
liabilities that further threaten reserve levels.
To summarize, it is important to keep the following conditions in mind as we adjust the
budget at midyear:
• There is still a great amount of volatility and concerns about weaknesses in the
economy;
• General Fund revenue levels, even as adjusted, are still below the levels they
were projected to have reached had the pandemic not occurred, explaining the
City’s limited ability to restore services;
• The pace of economic recovery has been earlier than anticipated (and
budgeted), but is now showing signs of softening; and
• The City’s General Fund reserves, important to maintain uninterrupted essential
service delivery and maintain financial stability, are at a reduced level while
contingent liabilities loom in the future.
For this reason, midyear expenditure changes are kept to a minimum, with a net
increase of 8.2 FTE permanent positions (7.2 FTE in the General Fund), offset by a
decrease of 4.7 as-needed FTE positions (4.27 FTE in the General Fund), primarily
focused on the expansion of youth programs, as preliminarily approved by Council at
the 2023 Council Workshop. The expenditure adjustments also include items based on
Council actions taken after the adoption of the FY 2022-23 Budget, adjustments related
to revenue-sharing payments as a result of revenue changes, corrections, and
adjustments based on new information. The table below summarizes the revenue and
expenditure budget adjustments. The complete list of adjustments is included in
Attachment A.
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Proposed Budget Adjustments
(in millions)
Fund Revenues Expenditures
Operating Capital Total
General Fund $ 21.9 $ 11.6 $ 0.2 $ 11.8
Other Funds $ 42.0 $ 4.1 $ 17.0 $ 21.1
Total All Funds $ 63.9 $ 15.7 $17.2 $ 32.9
The report also includes recommendations to adopt two resolutions for State earmarks
for the City Yards Modernization Microgrid and the Lincoln Neighborhood Corridor
Streetscape (LiNC) projects, accept two federal grants from the U.S. Department of
Justice and to authorize staff to suspend future pension fund paydown payments
starting in FY 2022-23 through FY 2027-28, or later, based on Council direction at that
time, providing the ability to reallocate those funds to restoring General Fund services
while revenues continue to recover.
Background
The FY 2022-23 Operating Budget and FY 2022-24 Biennial Capital Improvement
Budget was adopted by Council on June 28, 2022 (Attachment F). The FY 2022-23
Operating Budget was built in an environment of significant economic uncertainty and is
focused on key areas that improve service delivery for the community. The first year
(FY 2022-23) of the FY 2022- 24 Adopted Biennial Capital Improvement Program (CIP)
Budget is focused on strategic investments in maintaining and enhancing critical City
infrastructure and City facilities essential to providing services.
At the March 11, 2023 City Council Workshop, staff presented the FY 2023-24 through
FY 2027-28 Five Year Financial Forecast. The General Fund forecast, which includes
the midyear adjustments proposed in this report, reflects a positive balance of revenues
and expenditures for the next three years, with a low level of deficits in the last two
years of the forecasted period. An overview of other funds noted that the Resource,
Recycling and Recovery (RRR) Fund would achieve positive balances with the help of
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rate increases, anticipated to be brought to Council for approval in June 2023, and that
the Beach and Pier Funds would require subsidies from the General Fund during the
forecast period.
At the same meeting, Council:
• Set the organizational priorities that will guide the development and
implementation of the FY 2023-2025 biennial budget; and
• Provided direction and preliminary approval for proposed FY 2023-25 budget
items, including
o the allocation of Measure CS funds,
o the suspension of the unfunded pension liability paydown policy to allow
the reallocation of $2.5 million in the General Fund to cover service
restoration in key areas,
o approval of the organizational realignment of the Community Service
Department to align and focus the City’s work on Council priorities and
implementation of newly adopted tax measures including Measure GS.
With the exception of the priorities, which were slightly amended during the Workshop
meeting (priorities as finalized are included as Attachment G), the attached March 11,
2023 staff report provides a thorough summary of the actions that were unanimously
adopted.
Discussion
Midyear budget adjustments are made to reflect updated revenue projections, and to
facilitate continuity in key service areas, for the reasons noted below.
FY 2022-23 Midyear Revenue and Operating Expenditure Budget Adjustments
Revenue Adjustments - General Fund
Staff projects General Fund revenues to reach approximately $425.3 million in FY 2022-
23. This projection is based on actual data from July to February 2023 as well as
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anticipated changes in economic conditions and community behaviors over the
remainder of the fiscal year. These projections require adjustments to increase FY
2022-23 Revised Budget revenue targets in the General Fund by approximately $21.9
million. A summary of the significant budget changes is shown below. Attachment A lists
all revenue budget changes by department and fund.
Sales Taxes Including GSH transaction and use tax
FY 2022-23 revenues are anticipated to be $7.3 million (~10%) above budget. Much
of this is carryforward of strong FY 2021-22 results which reached and even slightly
exceeded pre-COVID levels. However, FY 2022-23 levels are only 2% more than FY
2021-22 actuals. It is important to note that the FY 2022-23 revenue increase is
accompanied by a $3.68 million expenditure increase, reflecting greater Measure
GSH contributions to the School District and affordable housing.
Utility Users Tax
FY 2022-23 estimated revenues are exceeding budget by $2.8 million (8%), mostly
due to spikes in electricity and gas costs.
Transient Occupancy Tax (TOT)
FY 2022-23 estimated revenues are $3.1 million (5%) above budget, primarily due to
the impact of Measure CS increasing TOT rates, and higher than anticipated average
room rates, partially offset by a number of rooms being off-line due to property
renovations.
Parking Facility Taxes
FY 2022-23 estimated revenues are $1.3 million (14%) greater than budget, mostly
driven by higher than anticipated revenues from private parking facilities.
Property Taxes
FY 2022-23 estimated revenues are $1.9 million (2.5%) above budget, reflecting
higher than anticipated assessed value increases.
Business License Tax
FY 2022-23 estimated revenues are approximately $1 million (3%) more than budget.
Documentary Transfer Tax
FY 2022-23 revenues are projected to be $1 million below budget and nearly $7
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million below last fiscal year as the number of transfers has declined significantly.
Parking
FY 2022-23 revenues are approximately $0.6 million less than budget primarily due to
shifts from metered parking, which reach capacity during peak hours, to parking
garages, which offer free parking for short stays; lower sales of monthly parking
permits in favor of discounted parking validations as downtown businesses close,
downsize, or offer more teleworking options; and less business activity than projected.
Fees/Charges/Other
FY 2022-23 revenues are about $2.1 million more than budget primarily reflecting a
one-time SB 90 (mandated cost) reimbursement from the State.
Investment Income
FY 2022-23 revenues on a cash basis (excluding a typical year-end adjustment made
for financial reporting purposes only) are approximately $1.1 million more than
budget, reflecting a greater than anticipated increase in interest rates.
Administrative Indirect (related to Cost Allocation Plan)
FY 2022-23 revenues are approximately $2.9 million more than budget. This reflects
an increased reimbursement to the General Fund from other funds for administrative
support services, based on a recently-updated cost allocation plan. The transactions
related to this item appear as expenditures throughout all of the non-General Funds in
Attachment A. Those expenditures are then recorded as revenue to the General
Fund.
Revenue Adjustments - Other Funds
FY 2022-23 revenue changes in the Other Funds result in an increase of approximately
$42.0 million. Significant revenue adjustments in other funds are summarized below and
detailed in Attachment A, along with all other revenue budget changes.
• Beach Fund – Decrease of $580,352, primarily from a reduction in parking
revenues due to delayed implementation of a projected rate increase pending
California Coastal Commission (CCC) approvals, partially offset by greater than
projected concession and event related revenues at the Annenberg Community
Beach House.
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• Big Blue Bus Fund - Increase of approximately $18.1 million is primarily related
to final funding allocations from LA Metro due to higher than projected sales tax
revenue and diesel sales, higher rental income related to the City’s transition
from operating a ground lease to providing property management of the
Bergamot Station property, and adjustments to reimbursement revenues for bus
purchases, bus components, and labor.
• Local Return Fund – Increase of $787,723 to align revenue based on revised
funding allocations from LA Metro due to higher than projected sales tax revenue
and diesel sales. Funds are to be used for local transportation projects.
• Miscellaneous Grants Fund – Increase of approximately $19.4 million, reflecting
funding from the State to fund the City Yards Modernization Microgrid and the
LiNC projects; receipt of one-time federal HOME Investment Partnerships –
American Rescue Plan (HOME-ARP) funding to provide eviction prevention
services including legal services, case management, behavioral health care, and
financial assistance (as approved by City Council on 9/13/22); two grant awards
from the U.S. Department of Justice to support the replacement of bulletproof
vests and overtime operations to keep neighborhoods safe; the annual award of
the Used Oil Pay Program funds for public education, events and collection
related to used oil recycling; and, other adjustments for grant funded projects
projected to be completed and reimbursed by June 2023.
• Resource Recovery and Recycling Fund - Decrease of approximately $2.1
million related to reduced collections fees resulting from a later than anticipated
implementation of rate increases. Staff presented rate change recommendations
to Council on February 28, 2023, with the new rates anticipated to be adopted by
Council in June 2023 and effective in August 2023.
• Self-Insurance, General Liability and Auto Fund - Increase of $3.1 million,
reflecting a legal settlement payment from the General Fund related to
allegations of sexual abuse by a former employee.
• Special Revenue Source Fund – Increase of approximately $6.4 million reflecting
initial payment received from Providence St. John's development agreement to
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be used for Santa Monica behavioral health initiatives, increase in transportation
impact fees due to a rebound to pre-pandemic levels of residential and
commercial development activity, partially offset by decreased revenue from the
revised allocation of annual entitlement funding from the State under the
Permanent Local Housing Allocation Program, which is used for affordable
housing production.
• Vehicle Management Fund - Increase of approximately $872,000, reflecting
increased vehicle maintenance revenue, which is paid by other City departments
and funds. This reflects increased labor costs associated with revised salary and
benefit changes based on the most recent labor agreements.
• Wastewater Fund - Decrease of approximately $572,000 from decreased sewer
service charges resulting from water use reduction as mandated by the City's
Water Conservation Ordinance.
• Water Fund - Decrease of approximately $3.4 million from decreased water sales
resulting from water use reduction as mandated by the City's Water Conservation
Ordinance.
Operating Budget - General Fund - Expenditure Adjustments
Staff proposes General Fund operating expenditure adjustments that result in an
approximate $11.6 million net increase to the General Fund budget. It is important to
note that $3.1 million of this amount represents the payment of funds set aside in
General Fund reserves to the Liability Self Insurance Fund to pay for settlement of
claims brought against the City and approximately $3.7 million is related to Measure
GSH payments to the Santa Monica Malibu Unified School District and the Affordable
Housing Trust Fund related to increased Transaction and Use Tax revenues. The
remaining $4.8 million in operating budget adjustments reflect corrections and labor
agreement impacts not included in the FY 2022-23 Adopted Budget and items that
require immediate attention to maintain service levels. While Attachment A includes
details of all expenditure adjustments, highlights are noted below.
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Budget adjustments reflecting labor agreement impacts and corrections not included in
the FY 2022-23 Adopted Budget:
• Net zero adjustment to allocate funds to all departments’ budgets based on
approved labor agreements. Funding for this adjustment was set aside in non-
departmental to be appropriated during the midyear budget.
• Appropriation of approximately $2.0 million for compensation adjustments in the
Police Department, reflecting terms in the Santa Monica Police Officers
Association (POA) Memorandum of Understanding, which requires base salaries
of POA employees be adjusted to cause the ”net pay” of the Police Officer job
classification to be the second highest in comparison local police departments.
• Appropriation of $90,635 related to the Fire Executive Management Association
item that is being considered in tonight’s consent calendar.
• Appropriation of approximately $1.7 million to correct the Police Department’s
budget for a compensation-related item that was inadvertently omitted during
budget development.
• Appropriation of $120,000, to provide tenant counseling services to assist
residents at risk of being evicted from their homes. This is a budget correction to
program funds for the second year of the two-year pilot program, as approved by
Council on January 26, 2021.
Budget adjustments for revenue-sharing payments, reflecting increased revenues:
• Appropriation of approximately $2.5 million to increase the Measure GSH
payment to the Santa Monica Malibu Unified School District from the General
Fund, reflecting increased Transaction and Use Tax (TUT) revenues.
• Appropriation of approximately $1.2 million to increase the Measure GSH
transfer to the Affordable Housing Trust Fund from the General Fund, reflecting
increased TUT revenues.
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• Reduction of approximately $105,000 to decrease the payment for parking
management services related to the parking revenue sharing agreement for
Parking Structures 7 & 8, reflecting decreased parking revenues.
Adjustments to Maintain Services
• Appropriation of approximately $92,000 and the restoration of a net 2.93
permanent full time equivalent (FTE) positions for youth programs to meet and
maintain updated staffing ratios per the City’s Child Protection protocols. This
adjustment reflects the prorated FY 2022-23 costs associated with adding 7.2
permanent Community Services Program Coordinator and Community Services
Program Specialist FTE positions, offset by the deletion of 4.27 As-Needed
FTEs. While Council preliminarily approved this item as one of the uses for the
proposed reallocation of pension pay-down funding in the next biennial budget, it
is imperative that the process to recruit the positions start as soon as possible.
Staff’s attempts to recruit temporary staff to achieve the needed ratios have been
unsuccessful in the current labor market. The lack of consistent staffing
coverage to support enrollment numbers is threatening to shut down a number of
youth-related programs. Permanent positions offer candidates a consistent
schedule, benefits and better pay, often resulting in more successful recruitments
than those for temporary positions. Staff anticipates that these position
restorations will enable the City to accomplish the following:
o Move approximately 20-30 families off waitlists at PAL and VAP,
o Maintain the Summer Lunch Program at VAP,
o Enable the VAP Teen Center to expand operations to include high school
students,
o Enable the PAL Fitness Center to reopen, and
o Provide some degree of stability for CREST operations at all but one
SMMUSD school site, which will see the elimination of CREST Club while
maintaining Enrichment.
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• Elimination of a $500,000 FY 2022-23 credit to the General Fund from the
Community Broadband (CBB) Fund. This credit, or transfer, was established
during the City’s 2020 restructure to help the General Fund recover from revenue
losses related to the pandemic. The elimination of this transfer will help ensure
that the CBB Fund has sufficient funds to address critical operational needs.
• Appropriation of approximately $444,000 to replace copper wire on City
streetlights, as a result of a recent rash of copper wire thefts.
• Appropriation of approximately $111,000 to continue contracted security services
at the Pier in support of the DART team. This appropriation will access Measure
CS funds received in FY 2022-23. At its March 11, 2023 meeting, Council
preliminarily approved ongoing funding for continuation of DART activities from
Measure CS funds. Programming of Measure CS funds, including the remainder
of the funds received in FY 2022-23, will be included in the FY 2023-25 budget
process.
Operating Budget – Other Funds - Expenditure Adjustments
Staff proposes operating expenditure adjustments that result in an approximate $4.1
million net increase in funds other than the General Fund. Attachment A details all
expenditure adjustments. Significant increases are summarized below:
• $2.3 million for various grant-funded programs appropriated in the Miscellaneous
Grants Fund.
• $2.8 million in payments to the General Fund for administrative support services
provided to non-General Fund operations (reflecting the updated Cost Allocation
Plan).
• An offsetting amount of $1.2 million, representing an increased Measure GSH
transfer (appearing as a credit) into the Housing Trust Fund from increases in
sales taxes.
• Staffing changes in the Department of Transportation (DOT) – Big Blue Bus
Fund, result in a net addition of 1.0 FTE permanent position at a net cost of
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$44,979. The changes include the addition of 1.0 FTE Principal Administrative
Analyst position, partially offset by the deletion of 1.0 Senior Transit Operations
Analyst position, which will address service restoration to pre-pandemic levels,
implementation of the Comprehensive Operational Analysis recommendations,
new Computer Aided Dispatch/Automated Vehicle Location (CAD/AVL) system
and assist with the department’s ongoing recruitment and retention efforts for
Motor Coach Operators (MCOs). DOT also proposes to add 1.0 FTE permanent
Staff Assistant III position, partially offset by the deletion of 0.5 FTE as-needed
position, to provide full time support in training, recruitment and retention of staff,
specifically Motor Coach Operators, as there is a critical national shortage
resulting in adverse impacts to service.
Operating Budget – All Funds - Staffing Adjustments
The combined midyear staffing adjustments in all funds result in a net increase of 8.2
permanent FTE positions (7.2 in the General Fund) and deletion of 4.73 as-needed FTE
positions (4.27 in the General Fund). Attachment A describes each budget change in
detail. Attachment B is a Salary Resolution detailing new classifications and salary
rates, and Attachment C details all staffing adjustments.
Capital Improvement Program (CIP) Budget Adjustments
Recommended changes to the FY 2022-23 CIP budget include a net budget increase of
approximately $17.2 million. The budget changes are detailed in Attachment A and
summarized below.
General Fund- Capital Budget
Staff recommends the use of one-time CIP budget savings for an appropriation of
$212,600 to fund the Rooftop Fall Protection and Access Retrofits project as part of the
continued implementation and compliance of the OSHA Fall Protection Plan. This
project will construct physical barriers, fall protection systems, and miscellaneous other
engineering solutions to ensure safety for all staff accessing roofs of City buildings.
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Non-General Funds- Capital Budget
Miscellaneous Grant Fund
As part of AB-179 Budget Act of 2022 legislation, the State's budget authorized two
earmarks, totaling $14.8 million, to the City of Santa Monica for the City Yards
Modernization Microgrid and the Lincoln Neighborhood Corridor Streetscape (LiNC)
projects. In addition, the State delegated the California Arts Council and the California
Department of Transportation as the pass thru agencies to distribute the two earmarks
awarded to the City. Staff recommends allocating $10 million to the City Yards
Modernization Microgrid project and approving the attached resolution required by the
California Arts Council (Attachment D). This microgrid would provide efficient, reliable,
and cost-effective energy that has a low environmental and carbon impact. It could also
store energy, allowing the City Yards and surrounding businesses to continue critical
operations in case of a major power outage. In addition, staff recommends allocating
$4.8 million to the LiNC project and approving the attached resolution required by the
California Department of Transportation (Attachment E). The LiNC project will construct
medians and bulb-outs to promote efficient vehicular travel and enhance pedestrian
safety.
Water and Wastewater Funds
Staff recommends appropriating $2.2 million in Water and Wastewater Funds for the
Water Resources Tenant Improvements at the City Yards and Roof and HVAC repairs
at the Arcadia Water Treatment Plant (AWTP). The tenant improvement project will
relocate and construct a new bulk material storage, decant area, laydown, and
equipment storage at the City Yards to support operations in the Water Resources
Division. Relocating the storage area away from the homes on the east side of the City
Yards would minimize noise and aesthetic impacts to residents. The roof and HVAC
repairs at the AWTP will prevent water leaks in the administration building, laboratory,
and control building.
Amendment of Fiscal Policy to Pay Down Unfunded Pension Liabilities over a 15 Year
Period
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Following Council’s direction at its March 11, 2023 Workshop, this report includes a
recommended action to amend the City’s Fiscal Policy to allow for the suspension of the
accelerated paydown of the City’s unfunded pension liability from FY 2022-23 to FY
2027-28 or later, pending restoration of City services and maintenance budgets and
reserves. As noted in the March 11, 2023 staff report, Council had suspended these
payments in May 2020, with a planned resumption in FY 2022-23. While paying down
unfunded liabilities at an accelerated rate is a prudent fiscal management tool,
mitigating future year interest costs, the City needs to weigh this long-term fiscal
management tool against the current state of our community services and our reserves.
An allocation of $2.5 million in General Funds could otherwise be used to restore City
services in key areas to deliver critical services and new programs that support the
City’s work in economic and community revitalization, racial equity and social diversity,
and sustainability.
Acceptance of Grant Awards
Justice Assistance Grant (JAG) 2022 - $51,173
The JAG program is a formula grant that provides funding to support a range of
program areas including law enforcement. Santa Monica has been an annual recipient
of varying amounts of Justice Department grant funds for the past twelve years. Santa
Monica Police Department plans to leverage these funds for additional overtime
operations for special details, mainly targeting analysis of crime patterns, that reduce
crime and keep neighborhoods safe. Without the JAG funds, the opportunity to respond
to unanticipated neighborhood crime and public safety concerns is reduced.
Justice Assistance 2022 Bulletproof Vest Partnership (BVP) Grant - $34,497
The US Department of Justice, Bureau of Justice Assistance awarded the Santa Monica
Police Department a two-year grant as part of the 2022 BVP grant program. This grant
would reimburse SMPD for 50 percent of the cost of approximately 70 replacement
bulletproof vests purchased under the program. Bulletproof vests are an important tool
for keeping officers safe in the field. Bulletproof vests are on a five-year replacement
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cycle because of the degradation of the Kevlar from repetitive use. These funds will
support the purchase of vests through 2024.
Environmental Review
The FY 2022-23 Midyear Budget is categorically exempt from CEQA pursuant to
Section 15061(b)(3) of the CEQA Guidelines. The Midyear Budget is covered by the
common sense exemption which states that CEQA does not apply, “where it can be
seen with certainty that there is no possibility that the activity in question may have a
significant effect on the environment.” Therefore, it can be seen with certainty that
actions would not result in adverse physical impacts on the environment, and as such,
is categorically exempt from CEQA.
Past Council Actions
Meeting Date Description
06/28/22
(Attachment F)
Adoption of the Second Year of the FY 2021-23 Biennial
Budget, Adoption of the First Year and Approval of the
Second Year of the FY 2022-24 Biennial Capital
Improvement Program Budget
03/11/23
(Attachment H)
2023 Council Workshop to Select Council Priorities and
Provide Direction on the Fiscal Year 2023-2025 Budget
Financial Impacts and Budget Actions
Recommended FY 2022-23 midyear budget adjustments result in:
• Revenues: Approximately $21.9 million increase in the General Fund and $42.0
million increases in all Other Funds, for a combined $63.9 million net increase to
the citywide revenue budget.
• Expenditures: Approximately $11.8 million increase in the General Fund and
$21.1 million decrease in all Other Funds, for a net combined $32.9 million
increase throughout the citywide expenditure budget.
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• FTEs: The combined midyear staffing adjustments in all funds result in a net
increase of 8.2 permanent FTE positions (7.2 in the General Fund) and deletion
of 4.7 as-needed FTE positions (4.3 in the General Fund).
Details of FY 2022-23 midyear adjustments are in Attachment A.
Prepared By: Oscar Santiago, Budget Manager
Approved
Forwarded to Council
Attachments:
A. Attachment A - Budget Adjustments FY 2022-23
B. Attachment B - Salary Resolution
C. Attachment C - Position and Classification Changes
D. Attachment D - Resolution for Santa Monica City Yards Modernization Microgrid
Project
E. Attachment E - Resolution re State and Federal Aid Funded Projects
F. Attachment F - June 28, 2022 Staff Report (Web Link)
G. Attachment G - Council Priorities
H. Attachment H - 2023 Council Workshop to Select Council Priorities and Provide
Direction on the Fiscal Year 2023-2025 Budget (Web Link)
I. Written Comments
J. PowerPoint Presentation
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ATTACHMENT A
Adopted Budget
Year to Date
Approved
Appropriations
Approved
Revised Budget
before Midyear
Midyear
Appropriations
Revised Budget
after Midyear
Total Operating Budget 643,177,141 25,732,745 668,909,886 15,695,695 684,605,581
Total Capital Budget 90,161,475 8,259,994 98,421,469 17,212,600 115,634,069
Citywide Budget Total 733,338,616 33,992,739 767,331,355 32,908,295 800,239,650
Fund Adopted Budget
Year to Date
Approved
Appropriations (A)
Approved
Revised Budget
before Midyear
Midyear
Appropriations
Revised Budget
after Midyear
General Fund 380,259,557 15,346,148 395,605,705 11,614,317 407,220,022
Airport Fund 9,941,159 126,163 10,067,322 264,634 10,331,956
Beach Fund 15,978,470 300,630 16,279,100 630,312 16,909,412
Big Blue Bus 79,832,890 3,988,779 83,821,669 365,490 84,187,159
Cemetery Fund 1,925,178 163,856 2,089,034 77,821 2,166,855
Citizens Option for Public Safety Fund 104,858 - 104,858 - 104,858
Clean Beaches/Ocean Parcel Tax Fund 3,528,995 - 3,528,995 8,374 3,537,369
Community Broadband Fund 2,795,742 112,510 2,908,252 (442,106) 2,466,146
Community Development Block Grants (CDBG) Fund 448,333 - 448,333 - 448,333
Gas Tax Fund 2,686,281 - 2,686,281 - 2,686,281
Housing Authority Fund 26,845,024 88,607 26,933,631 518,145 27,451,776
Local Return Fund 1,232,538 - 1,232,538 - 1,232,538
Low/Mod Income Housing Asset Fund 372,657 - 372,657 - 372,657
Miscellaneous Grants Fund 834,047 3,595,540 4,429,587 2,320,045 6,749,632
Parking Authority Fund 900 - 900 - 900
Pier Fund 3,974,588 165,594 4,140,182 625,240 4,765,422
Resource Recovery & Recycling Fund 28,849,741 850,197 29,699,938 162,171 29,862,109
Self-insurance, Bus Fund 3,466,949 - 3,466,949 - 3,466,949
Self-insurance, Comprehensive Fund 6,226,993 - 6,226,993 - 6,226,993
Self-insurance, Risk Management Administration Fund 5,558,189 44,391 5,602,580 276,452 5,879,032
Self-insurance, Workers' Compensation Fund 14,412,574 - 14,412,574 - 14,412,574
Special Revenue Source Fund (2,612,212) 100,000 (2,512,212) (1,074,615) (3,586,827)
Stormwater Management Fund 1,321,749 - 1,321,749 - 1,321,749
Tenant Ownership Rights Charter Agreement (TORCA) Fund 92,268 - 92,268 - 92,268
Vehicle Management Fund 7,681,659 203,448 7,885,107 41,809 7,926,916
Wastewater Fund 17,551,340 233,922 17,785,262 (27,139) 17,758,123
Water Fund 29,866,674 412,960 30,279,634 334,745 30,614,379
Operating Budget Total 643,177,141 25,732,745 668,909,886 15,695,695 684,605,581
Fund Adopted Budget
Year to Date
Approved
Appropriations (B)
Approved
Revised Budget
before Midyear
Midyear
Appropriations (C)
Revised Budget
after Midyear
General Fund 13,271,604 13,271,604 212,600 13,484,204
Airport Fund 12,646,868 12,646,868 12,646,868
Beach Fund 2,080,995 2,080,995 2,080,995
Big Blue Bus 7,376,550 4,077,128 11,453,678 11,453,678
Cemetery Fund 244,333 244,333 244,333
Clean Beaches/Ocean Parcel Tax Fund 800,000 800,000 800,000
Community Development Block Grants (CDBG) Fund 925,700 925,700 925,700
Gas Tax Fund 2,200,000 2,200,000 2,200,000
Housing Authority Fund 12,371 12,371 12,371
Information Technology Replacement & Services Fund 2,835,900 2,835,900 2,835,900
Local Return Fund 3,208,000 3,208,000 3,208,000
Miscellaneous Grants Fund 4,125,838 286,948 4,412,786 14,800,000 19,212,786
Pier Fund 4,738,861 4,738,861 4,738,861
Resource Recovery & Recycling Fund 4,566,586 4,566,586 4,566,586
Self-insurance, Risk Management Administration Fund 34,148 34,148 34,148
SCAQMD AB 2766 Fund 652,000 652,000 652,000
Special Revenue Source Fund 959,900 3,477,758 4,437,658 4,437,658
Vehicle Management Fund 6,292,362 6,292,362 6,292,362
Wastewater Fund 8,523,001 265,580 8,788,581 450,000 9,238,581
Water Fund 14,666,458 152,580 14,819,038 1,750,000 16,569,038
Capital Budget Total 90,161,475 8,259,994 98,421,469 17,212,600 115,634,069
Notes:
B CIP appropriations approved by Council on 7/26/22 (items 5-B and 5-C), 8/23/22 (item 5-A), 1/24/23 (item 5-B), and 2/28/23 (item 5-B and 5-E)
C Proposed CIP midyear appropriation in the General Fund will be offset by the use of one-time CIP savings.
FY 2022-23 Expenditure Budget Summary By Fund
Operating Budget Detail by Fund
Capital Budget Detail by Fund
A Operating Budget appropriations approved by Council on 6/28/22 (items 5-B and 5-I), 7/12/22 (item 5-I), 7/26/22 (items 5-F ), 8/23/22 (items 5-D and 5-P ), 8/24/22 (item
11-A ) 9/13/22 (item 5-C), 9/27/22 (item 5-B and 5-E), 11/15/22 (item 5-I), 12/13/22 (items 5-M and 5-N), 1/24/23 (items 5-B and 5-F), 2/14/23 (item 5-B), 2/28/23 (item 5-
G), 3/21/23 (item 5-A), and reappropriation of grant funding approved on 3/8/22 (item 3-E)
April 11, 2023 A-1
11.A.a
Packet Pg. 1152 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
GENERAL FUND (01)
Adjustment primarily reflects reduced plan check and zoning revenues
driven by the interim zoning ordinance and plan check streamlining
enacted to facilitate economic recovery, resulting in fewer projects
requiring permit and zoning review. The reductions are partially offset by
increased percentage rent from businesses that lease properties owned by
the City, reflecting earlier than anticipated economic recovery.(41,844)$
TOTAL COMMUNITY DEVELOPMENT REVENUE ADJUSTMENTS (41,844)$
Adjustment reflects increase in Community Recreation revenues primarily
from the restoration of Santa Monica College (SMC) classes and permit
group hours and the easing of lane capacity limits at SM Swim Center;
higher tennis participation; and a surge of field/track permit requests
beyond pre-pandemic levels.572,200$
Adjustment primarily reflects increased enrollment in City programs due to
fewer afterschool options offered by schools. The increase in program
revenue is partially offset by a reduction to budgeted revenue in the
Human Services Division for Ken Edwards Center lease payments due to
new lease terms.74,227$
TOTAL COMMUNITY SERVICES REVENUE ADJUSTMENTS 646,427$
FINANCE Adjustment primarily reflects one-time State reimbursement for SB 90
claims from prior years (2002 to 2013).2,213,972$
TOTAL FINANCE REVENUE ADJUSTMENTS 2,213,972$
FIRE Adjustment primarily reflects decreases in reimbursements from other
agencies due to fewer wildfires requiring mutual aid deployments, and to
dealyed collection of the Paramedic Advanced Life Support (ALS) Fee for
Basic Life Support (BLS) Transports by the contracted Ambulance company,
pending contract renegotiation. (460,800)$
TOTAL FIRE REVENUE ADJUSTMENTS (460,800)$
POLICE Adjustment primarily reflects one-time revenue, received this year, from
the reconciliation of prior year alarm permit and false alarm fees. The
increase is partially offset by decreased filming revenue due to fewer than
projected filming assignments.148,494$
TOTAL POLICE REVENUE ADJUSTMENTS 148,494$
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
REVENUE BUDGET ADJUSTMENTS
COMMUNITY
DEVELOPMENT
COMMUNITY SERVICES
April 11, 2023 A-2
11.A.a
Packet Pg. 1153 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
PUBLIC WORKS Adjustment primarily reflects smaller and fewer utility excavation and
wireless installation projects, due in part to wireless carriers postponing
replacement and new installations pending the availability of new C-band
wireless equipment, which was approved for phased roll out by the Federal
Communications Commission (FCC). The reduction is partially offset by
increases in EV charging fees based on anticipated usage.(504,711)$
TOTAL PUBLIC WORKS REVENUE ADJUSTMENTS (504,711)$
DEPARTMENT OF
TRANSPORTATION
Adjustment reflects lower parking revenue due to shifts from metered
parking, which reach capacity during peak hours, to parking garages, which
offer free parking for short stays; lower sales of monthly parking permits in
favor of discounted parking validations as downtown businesses close,
downsize, or offer more teleworking options; and less business activity
than projected. The decrease in revenue is partially offset by decreased
expenditures in parking management services.(683,400)$
Adjustment primarily reflects increased valet parking revenues from certain
service sector businesses resuming operations.203,869$
TOTAL DEPARTMENT OF TRANSPORTATION REVENUE ADJUSTMENTS (479,531)$
NON-DEPARTMENTAL Adjustment reflects increased reimbursement to the General Fund from
other funds for general government administrative support services
provided to all non-General Fund operations, as a result of the revised cost
allocation plan.2,854,880$
Reflects adjustments to various revenues, including sales tax, transaction
and use tax, utility users tax, hotel tax, parking facility tax, property tax,
business license, and other sources, to align budget with revised
projections based on year-to-date trends. Further detail related to tax
revenue projection and trends was included in the March 11, 2023 Council
Workshop staff report.17,494,733$
TOTAL NON-DEPARTMENTAL REVENUE ADJUSTMENTS 20,349,613$
21,871,620$
AIRPORT FUND (57)
Public Works Adjustment reflects greater than anticipated revenue from event activity
and a new agreement with Santa Monica College (SMC), partially offset by
reduced demand for aviation fuel and fewer noise abatement violations.116,000$
116,000$ TOTAL AIRPORT FUND REVENUE ADJUSTMENTS
NON-GENERAL FUNDS
TOTAL GENERAL FUND REVENUE ADJUSTMENTS
April 11, 2023 A-3
11.A.a
Packet Pg. 1154 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
BEACH FUND (11)
COMMUNITY SERVICES Adjustment reflects an increase in event rental revenue from private
events and higher concession and parking revenues at the Beach House as
a result of expanded programming.277,553$
COMMUNITY
DEVELOPMENT
Adjustment primarily reflects a reduction in parking revenues due to
setbacks in the implementation of a projected rate increase pending
California Coastal Commission (CCC) approvals, a key step in the process to
implement a rate increase.(857,905)$
(580,352)$
BIG BLUE BUS (60)
DEPARTMENT OF
TRANSPORTATION
Adjustment reflects increased revenues to align with final funding
allociations from LA Metro, anticipated receipt of reimbursement revenues
for bus purchases, and higher rental income from property management of
the Bergamot Station Arts Center.18,118,478$
18,118,478$
CITIZEN'S OPTION FOR PUBLIC SAFETY (COPS) FUND (22)
POLICE Adjustment reflects increase to align the Citizen’s Option for Public Safety
(COPS) Program funds allocation with historical actuals.20,000$
TOTAL COMMUNITY BROADBAND FUND REVENUE ADJUSTMENTS 20,000$
GAS TAX FUND (26)
PUBLIC WORKS Adjustment reflects decreased gas tax revenue based on California
Department of Finance projections, issued annually in January, which
reflects lower fuel consumption than estimated in January 2022.(202,466)$
TOTAL GAS TAX FUND REVENUE ADJUSTMENTS (202,466)$
HOUSING AUTHORITY FUND (12)
COMMUNITY SERVICES Adjustment reflects an increase primarily in higher Section 8 voucher
utilization offset by a decline in rental subsidy revenue related to the
Emergency Housing Voucher program.73,627$
73,627$
LOCAL RETURN FUND (27)
PUBLIC WORKS Adjustment reflects increased Local Return revenue based on revised
Metro funding marks.787,723$
TOTAL SCAQMD AB 2766 FUND REVENUE ADJUSTMENTS 787,723$
TOTAL BIG BLUE BUS REVENUE ADJUSTMENTS
TOTAL HOUSING AUTHORITY FUND REVENUE ADJUSTMENTS
TOTAL BEACH FUND REVENUE ADJUSTMENTS
April 11, 2023 A-4
11.A.a
Packet Pg. 1155 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
MISCELLANEOUS GRANTS FUND (20)
COMMUNITY SERVICES Adjustment reflects the receipt of one-time funding from the United States
Department of Housing and Urban Development (HUD) under the HOME
Investment Partnerships – American Rescue Plan (HOME-ARP) to provide
eviction prevention services including legal services, case management,
behavioral health care, and financial assistance, as approved by City Council
on 9/13/22.2,220,124$
POLICE Adjustment reflects grant awards from the U.S. Department of Justice for
the 2022 Bulletproof Vest Partnership Grant to support the replacement of
bulletproof vests and the 2022 Justice Assistance Grant for the "Overtime
Operations to Keep Neighborhoods Safe" program. 85,670$
PUBLIC WORKS Adjustment reflects the annual award of the Used Oil Pay Program funds
for public education, events and collection related to used oil recycling.14,251$
Adjustment reflects the receipt of funds from the State's AB-179 Budget
Act of 2022 legislation, authorizing two earmarks to the City for the City
Yards Modernization Microgrid and the Lincoln Neighborhood Corridor
Streetscape (LiNC) projects.14,800,000$
DEPARTMENT OF
TRANSPORTATION
Adjustment reflects an overall increase in reimbursement revenues relating
to various projects that are expected to be completed by the end of June
2023.2,252,117$
19,372,162$
PIER FUND (53)
COMMUNITY
DEVELOPMENT
Adjustment reflects a reduction in parking revenues due to setbacks in the
implementation of a projected rate increase pending California Coastal
Commission (CCC) approvals, a key step in the process to implement a rate
increase as well as longer than anticipated parking deck closure, offset by
more event activations and greater than projected lease revenues.72,775$
72,775$
RESOURCE RECOVERY & RECYCLING FUND (54)
PUBLIC WORKS Adjustment reflects reduced revenue from collections fees resulting from a
later than anticipated implementation of rate changes, now projected to
take effect in the fall of 2023. (2,079,232)$
TOTAL RRR FUND REVENUE ADJUSTMENTS (2,079,232)$
SELF-INSURANCE, GENERAL LIABILITY/AUTO FUND (72)
NON-DEPARTMENTAL Adjustment reflects a one-time contribution from the General Fund to the
General Liability Fund to pay for a settlement claim brought against the City.3,100,000$
3,100,000$
TOTAL MISCELLANEOUS GRANTS FUND REVENUE ADJUSTMENTS
TOTAL PIER FUND REVENUE ADJUSTMENTS
TOTAL SELF-INSURANCE, GENERAL LIABILITY/AUTO FUND REVENUE ADJUSTMENTS
April 11, 2023 A-5
11.A.a
Packet Pg. 1156 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
SPECIAL REVENUE SOURCE FUND (10)
COMMUNITY
DEVELOPMENT
Adjustment reflects the initial payment received from Providence St. John's
development agreement restricted for Santa Monica behavioral health
initiatives.5,000,000$
COMMUNITY SERVICES Adjustment reflects a decrease to align budget with the annual entitlement
funding that will received from the State under the Permanent Local
Housing Allocation Program. The funds are used for the production of
affordable housing. (136,879)$
DEPARTMENT OF
TRANSPORTATION
Adjustment reflects an increase in transportation impact fees due to a
rebound in residential and commercial development activity.1,500,000$
6,363,121$
VEHICLE MANAGEMENT FUND (70)
PUBLIC WORKS Adjustment primarily reflects increased vehicle maintenance revenue,
which is paid by other City departments and funds. This reflects increased
labor costs associated with revised salary and benefit changes as a result of
revised labor agreements.871,719$
871,719$
WASTEWATER FUND (51)
PUBLIC WORKS Adjustment primarily reflects decreased sewer service charges due to
water use reduction, as mandated by the City's Water Conservation
Ordinance. (571,737)$
(571,737)$
WATER FUND (50)
PUBLIC WORKS Adjustment primarily reflects decreased water sales due to water use
reduction mandated by the City's Water Conservation Ordinance. (3,413,084)$
TOTAL WATER FUND REVENUE ADJUSTMENTS (3,413,084)$
TOTAL NON-GENERAL FUND REVENUE ADJUSTMENTS 42,048,734$
GRAND TOTAL - ALL FUND REVENUE ADJUSTMENTS 63,920,354$
EXPENDITURE BUDGET ADJUSTMENTS
GENERAL FUND (01)
CITY COUNCIL This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.13,962$
TOTAL CITY COUNCIL EXPENDITURE ADJUSTMENTS 13,962$
TOTAL WASTEWATER FUND REVENUE ADJUSTMENTS
TOTAL VEHICLE MANAGEMENT FUND REVENUE ADJUSTMENTS
TOTAL SPECIAL REVENUE SOURCE FUND REVENUE ADJUSTMENTS
April 11, 2023 A-6
11.A.a
Packet Pg. 1157 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
CITY MANAGER This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.446,270$
This net zero adjustment reflects the transfer of 1.0 FTE Communications
and Marketing Coordinator from the Community Services Department to
the City Manager's Office.63,962$
TOTAL CITY MANAGER EXPENDITURE ADJUSTMENTS 510,232$
CITY ATTORNEY This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.
$ 542,804
Adjustment is a budget correction to program funds for the second year of
the two-year pilot program, as approved by Council on January 26, 2021.
Funds are used to provide tenant counseling services to assist residents at
risk of being evicted from their homes.
$ 120,000
TOTAL CITY ATTORNEY EXPENDITURE ADJUSTMENTS 662,804$
RECORDS & ELECTION
SERVICES
This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.91,510$
TOTAL RECORDS & ELECTION SERVICES EXPENDITURE ADJUSTMENTS 91,510$
COMMUNITY
DEVELOPMENT
This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.699,920$
Adjustment reflects additional funding to continue contracted security
services at the Pier in support of the DART team. This appropriation will
access Measure CS funds received in FY 2022-23. At its March 11, 2023
meeting, Council preliminarily approved ongoing funding for contracted
security services at the Pier from Measure CS funds.111,462$
TOTAL COMMUNITY DEVELOPMENT EXPENDITURE ADJUSTMENTS 811,382$
COMMUNITY SERVICES This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.605,888$
April 11, 2023 A-7
11.A.a
Packet Pg. 1158 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
This net zero adjustment reflects the transfer of 1.0 FTE Communications
and Marketing Coordinator to the City Manager's Office from the
Community Services Department.(63,962)$
Adjustment reflects the prorated FY 2022-23 costs associated with adding
3.75 Community Services Program Coordinator and 3.45 Community
Services Program Specialist positions, offset by the deletion of 4.27 As-
Needed FTEs required to meet the staffing ratios, per the City’s Child
Protection protocols, for youth programs. This item was preliminarily
approved as one of the uses for the proposed reallocation of pension pay-
down funding by Council at the 2023 Council Workshop on March 11, 2023. 91,642$
Adjustment reflects a reduction to the City's maintenance and utility costs
due to new lease terms with WISE and Healthy Aging, which transfers the
responsibility for all utilities and most maintenance needs to the agency.(53,000)$
TOTAL COMMUNITY SERVICES EXPENDITURE ADJUSTMENTS 580,568$
FINANCE This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.428,326$
TOTAL FINANCE EXPENDITURE ADJUSTMENTS 428,326$
FIRE This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget. $ 4,984,412
Adjustment reflects the MOU changes to the Fire Executive Management
Association, presented separately to Council on April 11, 2023. $ 90,635
TOTAL FIRE EXPENDITURE ADJUSTMENTS 5,075,047$
HUMAN RESOURCES This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.238,900$
This net zero adjustment reflects the transfer of 1.0 FTE Volunteer
Coordinator position from the Human Resources Department to the
Finance Department, Risk Management Administration division (Risk
Management Administration Fund).(119,168)$
TOTAL HUMAN RESOURCES EXPENDITURE ADJUSTMENTS 119,732$
April 11, 2023 A-8
11.A.a
Packet Pg. 1159 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
INFORMATION
SERVICES
This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget. $ 393,415
TOTAL INFORMATION SERVICES EXPENDITURE ADJUSTMENTS 393,415$
LIBRARY This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.359,658$
TOTAL LIBRARY EXPENDITURE ADJUSTMENTS 359,658$
POLICE This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.4,172,899$
Adjustment reflects compensation adjustments related to terms in the
Santa Monica Police Officers Association (POA) Memorandum of
Understanding, which requires base salaries of POA employees be adjusted
to cause the ”net pay” of the Police Officer job classification to be the
second highest in comparison local police departments.1,957,214$
Adjustment reflects a correction to the Police Department’s budget for a
compensation-related item that was inadvertently omitted during budget
development.1,682,048$
TOTAL POLICE EXPENDITURE ADJUSTMENTS 7,812,161$
PUBLIC WORKS This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.1,825,123$
Adjustment reflects the one-time costs to replace copper wire on City
streetlights, as a result of a recent rash of copper wire thefts.443,963$
TOTAL PUBLIC WORKS EXPENDITURE ADJUSTMENTS 2,269,086$
DEPARTMENT OF
TRANSPORTATION
This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget. $ 302,725
Adjustment reflects decrease in the parking revenue sharing agreement
payment for Parking Structures 7 & 8, reflecting decreased parking
revenues. $ (104,647)
TOTAL DEPARTMENT OF TRANSPORTATION EXPENDITURE ADJUSTMENTS 198,078$
April 11, 2023 A-9
11.A.a
Packet Pg. 1160 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
NON-DEPARTMENTAL This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(15,105,812)$
Adjustment reflects a payment from the General Fund to the General
Liability Fund for a legal settlement payment of a claim brought against the
City.3,100,000$
Adjustment reflects increased funding allocation to SMMUSD due to
projected increases in Transaction and Use Tax revenues.2,450,000$
Adjustment reflects increased transfer to the Special Revenue Source Fund
related to Measure GSH to be used for affordable housing, due to
projected increases in Transaction and Use Tax revenues.1,225,000$
This net zero adjustment transfers existing funds for the 1.0 FTE Volunteer
Coordinator position from the General Fund to the Risk Management
Administration Fund, where the position will now be located.119,168$
Adjustment reflects the elimination of a transfer from the Community
Broadband Fund to the General Fund. The transfer was established during
the restructure to help the General Fund recover from revenue losses
related to the pandemic. The elimination of this transfer will help ensure
that CBB has sufficient funds to address critical operational needs.500,000$
TOTAL NON-DEPARTMENTAL EXPENDITURE ADJUSTMENTS (7,711,644)$
CAPITAL IMPROVEMENT PROGRAM (CIP)
Public Works Adjustment reflects use of one-time CIP budget savings to fund the
Occupational Safety and Health Administration (OSHA)- compliant fall
protection plan which includes construction of physical barriers, installation
of fall protection systems, and miscellaneous other engineering solutions
to ensure safety for individuals required to work on rooftops. Locations
include Fire Stations 2 and 3, Ken Edwards Center (KEC), and the Public
Safety Facility (PSF).212,600$
TOTAL CAPITAL IMPROVEMENT PROGRAM EXPENDITURE ADJUSTMENTS 212,600$
TOTAL GENERAL FUND EXPENDITURE ADJUSTMENTS 11,826,917$
GENERAL FUND - EXPENDITURE OFFSETS
Use of Reserves One-time CIP budget savings to fund the Occupational Safety and Health
Administration (OSHA)- compliant fall protection plan which includes
construction of physical barriers, installation of fall protection systems, and
miscellaneous other engineering solutions to ensure safety for individuals
required to work on rooftops. Locations include Fire Stations 2 and 3, Ken
Edwards Center (KEC), and the Public Safety Facility (PSF).(212,600)$
(212,600)$
11,614,317$
TOTAL GENERAL FUND EXPENDITURE OFFSETS)
NET GENERAL FUND EXPENDITURE ADJUSTMENTS
April 11, 2023 A-10
11.A.a
Packet Pg. 1161 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
NON-GENERAL FUNDS
AIRPORT (57) FUND
Public Works This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.126,165$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.264,634$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(126,165)$
TOTAL AIRPORT FUND EXPENDITURE ADJUSTMENTS 264,634$
BEACH (11) FUND
Community
Development
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.267,312$
Community Services This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.56,418$
Adjustment reflects reduced reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.(31,260)$
Public Works This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.244,212$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.394,260$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(300,630)$
TOTAL BEACH FUND EXPENDITURE ADJUSTMENTS 630,312$
April 11, 2023 A-11
11.A.a
Packet Pg. 1162 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
BIG BLUE BUS (60)
Department of
Transportation
This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.3,919,352$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.320,511$
Adjustment reflects the addition of 1.0 FTE Principal Administrative
Analyst, partially offset by the deletion of 1.0 FTE Senior Transit Operations
Analyst to better align the position with the scope of responsibilities and
improve operational efficiencies; as well as the addition of 1.0 FTE Staff
Assistant III, partially offset by the deletion of 0.5 FTE as-needed Staff
Assistant III position to provide full time support in the area of recruitment
and retention efforts.44,979$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(3,919,352)$
TOTAL BIG BLUE BUS FUND EXPENDITURE ADJUSTMENTS 365,490$
CEMETERY (59) FUND
Public Works This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.58,128$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.77,821$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(58,128)$
TOTAL CEMETERY FUND EXPENDITURE ADJUSTMENTS 77,821$
CLEAN BEACHES & OCEAN PARCEL TAX (16) FUND
Non-Departmental Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.8,374$
TOTAL CLEAN BEACHES & OCEAN PARCEL TAX FUND EXPENDITURE ADJUSTMENTS 8,374$
April 11, 2023 A-12
11.A.a
Packet Pg. 1163 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
COMMUNITY BROADBAND (55) FUND
Information Services This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.42,390$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.57,894$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(42,390)$
Adjustment reflects the elimination of the transfer to the General Fund.
The transfer was established during the restructure to help the General
Fund recover from revenue losses related to the pandemic. The elimination
of this transfer will help ensure that CBB has sufficient funds to address
critical operational needs.(500,000)$
TOTAL COMMUNITY BROADBAND FUND EXPENDITURE ADJUSTMENTS (442,106)$
HOUSING AUTHORITY (12) FUND
This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.88,607$
Adjustment reflects an increase primarily in Section 8 voucher utilization
offset by a decline in Emergency Housing Voucher payments.518,145$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(88,607)$
TOTAL HOUSING AUTHORITY FUND EXPENDITURE ADJUSTMENTS 518,145$
MISCELLANEOUS GRANTS (20) FUND
Community Services Adjustment reflects the required appropriation of funds related to the
allocation of one-time funding from HUD under the HOME Investment
Partnerships – American Rescue Plan (HOME-ARP) to provide eviction
prevention services including legal services, case management, behavioral
health care, and financial assistance This item was approved by City Council
on 9/13/22.2,220,124$
Police Adjustment reflects the award of the 2022 Bulletproof Vest Partnership
Grant to support the replacement of bulletproof vests and the 2022 Justice
Assistance Grant for Project "Overtime Operations to Keep Neighborhoods
Safe" from the U.S. Department of Justice. 85,670$
Community Services
April 11, 2023 A-13
11.A.a
Packet Pg. 1164 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
Public Works Adjustment reflects the annual award of the Used Oil Pay Program funds
for public education, events and collection related to used oil recycling.14,251$
Capital Improvement
program
Adjustment reflects use of State funds earmarked for the City Yards
Modernization Microgrid project, which will integrate a small, localized
energy grid (microgrid) consisting of onsite renewable generation and
energy storage based at the City Yards and surrounding city properties.10,000,000$
Adjustment reflects use of State funds earmarked for the City's Lincoln
Neighborhood Corridor Streetscape (LiNC) project, which will construct
medians and bulbouts to promote efficient vehicular travel and enhance
pedestrian safety. 4,800,000$
TOTAL MISCELLANEOUS GRANTS FUND EXPENDITURE ADJUSTMENTS 17,120,045$
PIER (53) FUND
Community
Development
This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.15,733$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.499,582$
Police This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.71,805$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.9,405$
Public Works This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.36,510$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.116,253$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(124,048)$
625,240$ TOTAL PIER FUND EXPENDITURE ADJUSTMENTS
April 11, 2023 A-14
11.A.a
Packet Pg. 1165 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
RESOURCE RECOVERY AND RECYCLING (54) FUND
Public Works This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.775,819$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.162,171$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(775,819)$
TOTAL RESOURCE RECOVERY & RECYCLING FUND EXPENDITURE ADJUSTMENTS 162,171$
RISK MANAGEMENT ADMINISTRATION (75) FUND
Finance This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.44,391$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.276,452$
Net zero adjustment reflects the transfer of 1.0 FTE Volunteer Coordinator
position from the Human Resources Department (General Fund) to the
Finance Department, Risk Management Administration Division.119,168$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(44,391)$
Net zero adjustment reflects the transfer of 1.0 FTE Volunteer Coordinator
position from the Human Resources Department (General Fund) to the
Finance Department, Risk Management Administration Division.(119,168)$
TOTAL RISK MANAGEMENT - ADMIN FUND EXPENDITURE ADJUSTMENTS 276,452$
SPECIAL REVENUE SOURCE (10) FUND
Department of
Transportation
Adjustment reflects a correction to appropriate funds for the annual use of
Transportation Impact Fees for the Transportation Demand Transportation
Management Organization (TMO) agreement. While the item was
approved by Council on March 2022, funds were not encumbered at that
time; therefore a FY 2022-23 appropriation is required.
150,385$
April 11, 2023 A-15
11.A.a
Packet Pg. 1166 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
Non-Departmental Adjustment reflects increased transfer-in to the Special Revenue Source
Fund related to Measure GSH to be used for affordable housing, due to
projected increases in Transaction and Use Tax revenues.
(1,225,000)$
TOTAL SPECIAL REVENUE SOURCE FUND EXPENDITURE ADJUSTMENTS (1,074,615)$
VEHICLE MANAGEMENT (70) FUND
Public Works This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.199,635$
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.41,809$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(199,635)$
TOTAL VEHICLE MANAGEMENT FUND EXPENDITURE ADJUSTMENTS 41,809$
WASTEWATER (51) FUND
Public Works This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.210,042$
Adjustment reflects reduced reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.(27,139)$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(210,042)$
Capital Improvement
Program
Adjustment reflects costs associated with the Water Resources Tenant
Improvements at the City Yards to minimize noise and aesthetic impacts to
residents.450,000$
TOTAL WASTEWATER FUND EXPENDITURE ADJUSTMENTS 422,861$
WATER (50) FUND
Public Works This is a net zero adjustment to allocate funds to all departments’ budgets
as a result of approved labor agreements. Funding for this adjustment was
set aside in non-departmental to be appropriated during the midyear
budget.412,960$
April 11, 2023 A-16
11.A.a
Packet Pg. 1167 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT A
Fund/Department Description
FY 2022-23
Increase /
(Decrease)
DETAIL OF PROPOSED REVISIONS TO FY 2022-23 BUDGET
Adjustment reflects increased reimbursement to the General Fund for
general government administrative support services provided to all non-
General Fund operations, as a result of the revised cost allocation plan.334,745$
Non-Departmental This is a net zero adjustment, which allocates funds to all departments’
budgets as a result of approved labor agreements. Funding for this
adjustment was set aside to be appropriated during the midyear budget.(412,960)$
Capital Improvement
Program
Adjustment reflects costs associated with the Water Resources Tenant
Improvements at the City Yards to minimize noise and aesthetic impacts to
residents.1,050,000$
Adjustment reflects costs associated with Roof and HVAC repairs at the
Arcadia Water Treatment Plant (AWTP) to prevent water leaks in the
administration building, laboratory, and control building.700,000$
TOTAL WATER FUND EXPENDITURE ADJUSTMENTS 2,084,745$
21,081,378$
TOTAL GENERAL FUND REVENUE ADJUSTMENTS 21,871,620$
TOTAL NON-GENERAL FUND REVENUE ADJUSTMENTS 42,048,734$
GRAND TOTAL ALL FUNDS REVENUE ADJUSTMENTS 63,920,354$
GENERAL FUND OPERATING EXPENDITURE ADJUSTMENTS 11,614,317$
GENERAL FUND CAPITAL EXPENDITURE ADJUSTMENTS 212,600$
TOTAL GENERAL FUND EXPENDITURE ADJUSTMENTS 11,826,917$
NON-GENERAL FUND OPERATING EXPENDITURE ADJUSTMENTS 4,081,378$
NON-GENERAL FUND CAPITAL EXPENDITURE ADJUSTMENTS 17,000,000$
TOTAL NON-GENERAL FUND EXPENDITURE ADJUSTMENTS 21,081,378$
GRAND TOTAL ALL FUNDS EXPENDITURE ADJUSTMENTS 32,908,295$
(212,600)$
-$
(212,600)$
NET GENERAL FUND EXPENDITURE ADJUSTMENTS 11,614,317$
21,081,378$
32,695,695$
GENERAL FUND - CAPITAL EXPENDITURE OFFSETS (One-Time Capital Savings)
NET NON-GENERAL FUND EXPENDITURE ADJUSTMENTS
SUMMARY - REVENUE BUDGET ADJUSTMENTS
GRAND TOTAL FY 2022-23 ALL FUNDS - EXPENDITURE OFFSETS
TOTAL NON-GENERAL FUND - EXPENDITURE OFFSETS
NET NON-GENERAL FUND EXPENDITURE ADJUSTMENTS
SUMMARY - EXPENDITURE BUDGET ADJUSTMENTS
GRAND TOTAL FY 2022-23 ALL FUNDS EXPENDITURE ADJUSTMENTS, NET OF OFFSETS
April 11, 2023 A-17
11.A.a
Packet Pg. 1168 Attachment: Attachment A - Budget Adjustments FY 2022-23 [Revision 2] (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT B
1
City Council Meeting: April 11, 2023 Santa Monica, California
RESOLUTION NUMBER ________(CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING SALARY RATES FOR
THE FOLLOWING NEW OR EXISTING CLASSIFICATIONS: BACKGROUND
INVESTIGATION OFFICER, FLEET MAINTENANCE SUPERINTENDENT, FLEET
MAINTENANCE SUPERVISOR, GIS TECHNICIAN, HAZARDOUS MATERIALS
SPECIALIST, INFORMATION SECURITY ANALYST, INVESTIGATIVE SPECIALIST,
LEAD TRANSIT MECHANIC, MECHANIC I, MECHANIC II, MOTOR COACH
OPERATOR TRAINEE, SENIOR MECHANIC, SWIM INSTRUCTOR/POOL
LIFEGUARD, TRANSIT MECHANIC I, TRANSIT MECHANIC II, TRANSIT MECHANIC
SUPERVISOR, TRANSIT VEHICLE MAINTENANCE SUPERINTENDENT,
WASTEWATER COLLECTION WORKER III, WASTEWATER TREATMENT PLANT
OPERATOR-IN-TRAINING, WASTEWATER TREATMENT PLANT OPERATOR I, AND
WASTEWATER TREATMENT PLANT OPERATOR II
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The following salary levels are hereby established, effective April
23, 2023, for the indicated classifications:
Classification Salary Reason
Background Investigation Officer $48.53/hour; Step 1 Equity adjustment
Fleet Maintenance Superintendent $145,536/annual; Step 5 Equity adjustment
Fleet Maintenance Supervisor $119,772/annual; Step 5 Equity adjustment
GIS Technician $86,256/annual; Step 5 Restoration of classification
Hazardous Materials Specialist $110,892/annual; Step 5 New classification
Information Security Analyst $140,112/annual; Step 5 Equity adjustment
Investigative Specialist $48.53/hour; Step 1 Equity adjustment
Lead Transit Mechanic $104,148/annual; Step 5 Equity Adjustment
Mechanic I $87,072/annual; Step 5 Equity adjustment
Mechanic II $96,876/annual; Step 5 Equity adjustment
Motor Coach Operator Trainee $21.53/hour; Step 1 Equity adjustment
Senior Mechanic $104,148/annual; Step 5 Equity adjustment
Swim Instructor/Pool Lifeguard $21.69/hour; Step 1 Equity adjustment
Transit Mechanic I $87,072/annual; Step 5 Equity adjustment
Transit Mechanic II $96,876/annual; Step 5 Equity adjustment
Transit Mechanic Supervisor $119,772/annual; Step 5 Equity adjustment
11.A.b
Packet Pg. 1169 Attachment: Attachment B - Salary Resolution (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT B
2
Transit Vehicle Maintenance
Superintendent
$145,536/annual; Step 5 Equity adjustment
Wastewater Collection Worker III $90,228/annual; Step 5 New classification
Wastewater Treatment Plant
Operator-In-Training
$85,944/annual; Step 5 New classification
Wastewater Treatment Plant
Operator I
$98,832/annual; Step 5 Title change and equity
adjustment
Wastewater Treatment Plant
Operator II
$108,720/annual; Step 5 New classification
SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
Douglas T. Sloan
City Attorney
11.A.b
Packet Pg. 1170 Attachment: Attachment B - Salary Resolution (5534 : FY 2022-23 Midyear Budget)
POSITION AND CLASSIFICATION CHANGES
ATTACHMENT C
FUND DEPT FTE POSITION TITLE FUND DEPT FTE POSITION TITLE
01 CSD 1.0 Communications & Marketing Coordinator 01 CMO 1.0 Communications & Marketing Coordinator 1 Transfer -
01 CSD 3.8 Community Services Program Coordinator
Add 3.8
01 CSD 1.8 Community Services Program Specialist 01 CSD 5.3 Community Services Program Specialist
Add 3.5
01 Fire 1.0
Environmental & Safety Inspection
Specialist 01 Fire 1.0 Hazardous Materials Specialist
Add/Delete -
01 HR 1.0 Volunteer Coordinator 01 Finance 1.0 Volunteer Coordinator 1 Add/Delete -
01 PW 1.0 Urban Forest Coordinator 01 PW 1.0 Urban Forest Supervisor
Add/Delete -
51 PW 2.0 Wastewater Collections Worker II 51 PW 2.0 Wastewater Collections Worker III 2 Add/Delete;
reclassification -
51 PW 1.0 Wastewater Treatment Plant Operator 51 PW 1.0 Wastewater Treatment Plant Operator II 2 Add/Delete -
57 PW 1.0 Airport Maintenance Crew Leader 57 PW 1.0 Facilities Supervisor (Limited Term) 2, 3 Add/Delete -
57 PW 1.0 Maintenance Assistant 57 PW 1.0 Airport Maintenance Worker (Limited Term) 2, 3 Add/Delete -
60 DOT 1.0 Senior Transit Operations Analyst 60 DOT 1.0 Principal Administrative Analyst 2 Add/Delete -
60 DOT 1.0 Staff Assistant III 2 Add 1.0
PERMANENT EMPLOYEES TOTAL 8.2 FTE
01 CSD 4.0 CCS Leader 01 CSD 3.0 CCS Leader Add/Delete (1.0)
01 CSD 3.2 CCS Assistant Delete (3.2)
60 DOT 0.5 Staff Assistant III
Delete (0.5)
-4.7 FTE
3.5 FTEGRAND TOTAL
DELETE ADD
REASON NET FTE
CHANGE
TEMPORARY EMPLOYEES TOTAL
1 Position change has no net impact to the General Fund budget.
2 Cost of the position change will be offset by savings and/or the reallocation of budgeted funds within department budgets, resulting in a net zero impact to the budget.
3 Limited-term ending June 30, 2028.
April 11, 2023
11.A.c
Packet Pg. 1171 Attachment: Attachment C - Position and Classification Changes (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT D
1
City Council Meeting: April 11, 2023 Santa Monica, California
RESOLUTION NO. ________ (CCS)
(City Council Series)
A RESOLUTION OF THE CITY OF SANTA MONICA APPROVING THE APPLICATION
OF GRANT FUNDS FOR THE SANTA MONICA CITY YARDS MODERNIZATION
MICROGRID PROJECT
WHEREAS, the Legislature and Governor of the State of California have approved
a grant for the Santa Monica City Yards Modernization Microgrid Project; and
WHEREAS, the California Arts Council has been delegated the responsibility for
the administration of the grant project, setting up necessary procedures entitled
Designated Funding Grants Capital Outlay Procedural Guide (Procedural Guide), which
are attached hereto and incorporated herein as Exhibit A; and
WHEREAS, the California Arts Council requires a grantee to certify by resolution
the approval of an application for grant funds before submission of said application of
grant funds to the State of California; and
WHEREAS, upon award, the City of Santa Monica, as grantee, will enter into a
grant funding agreement with the State of California for the Santa Monica City Yards
Modernization Project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
11.A.d
Packet Pg. 1172 Attachment: Attachment D - Resolution for Santa Monica City Yards Modernization Microgrid Project (5534 : FY 2022-23 Midyear Budget)
ATTACHMENT D
2
SECTION 1. The City Council authorizes the City to apply for grant funding for the
Santa Monica City Yards Modernization Microgrid Project.
SECTION 2. The City Council approves the acceptance of general fund allocation
for local assistance for the Santa Monica City Yards Modernization Microgrid Project.
SECTION 3. The City certifies that the City understands the assurances and
certification in the Project Information Form.
SECTION 4. The City certifies that the City will have sufficient funds to operate
and maintain the Santa Monica City Yards Modernization Microgrid Project or will enter
into an agreement with another entity to perform said operation and maintenance.
SECTION 5. The City certifies that the City has reviewed and understands the
General Provisions contained in the Project Agreement shown in the Procedural Guide.
SECTION 6. The City authorizes the City Manager, or their designee, to conduct
all negotiations, execute and submit all documents including, but not limited to the Project
Information Form, agreements, payment requests and so on, which may be necessary
for the completion of the Santa Monica City Yards Modernization Microgrid Project.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
_______________________
DOUGLAS SLOAN
City Attorney
11.A.d
Packet Pg. 1173 Attachment: Attachment D - Resolution for Santa Monica City Yards Modernization Microgrid Project (5534 : FY 2022-23 Midyear Budget)
DESIGNATED FUNDING GRANTS
Capital Outlay
Procedural Guide
ATTACHMENT D
Exhibit A
A-1
11.A.d
Packet Pg. 1174 Attachment: Attachment D - Resolution for Santa Monica City Yards Modernization Microgrid Project (5534 : FY 2022-23 Midyear Budget)
TABLE OF CONTENTS
INTRODUCTION 3
GENERAL GRANT INFORMATION, TERMS AND REQUIREMENTS 4
PROJECT ADMINSTRATION 5
PROJECT INFORMATION PACKAGE CHECKLIST 6
WHAT TO SUBMIT- DETAILED INSTRUCTIONS 7
PROJECT INFORMATION FORM 9
PROJECT SUMMARY 10
AUTHORIZING RESOLUTION TEMPLATE 11
COST ESTIMATE FORM FOR DEVELOPMENT PROJECTS 12
PROJECT TIMELINE 13
PROPERTY DATA SHEET 14
PAYEE DATA RECORD 15
PAYMENT REQUEST INSTRUCTIONS 16
STATE AUDIT AND ACCOUNTING REQUIREMENTS 17
SAMPLE GRANT AGREEMENT 20
ATTACHMENT D
Exhibit A
A-2
11.A.d
Packet Pg. 1175 Attachment: Attachment D - Resolution for Santa Monica City Yards Modernization Microgrid Project (5534 : FY 2022-23 Midyear Budget)
3
INTRODUCTION
This procedural guide governs the administration of local assistance appropriations made
to the California Arts Council (Agency) for specified capital improvement projects.
Enclosed are items that make up a Project Information Package, a grant agreement
template, a resolution template, payment instructions and other resources. The
completed Project Information Package provides a means to define projects for grant
funding as well as to specify its authorized representative delegated to sign all documents
to be submitted to the California Arts Council.
Unless otherwise stated in the budget act, projects have until June 30, 2023 to be
completed. No funds will be disbursed until an agreement between the Agency and the
Grantee is signed by both parties.
Please submit completed Project Information Package to the Agency Grants
Administrator:
Margaret Durkin
California Arts Council
2750 Gateway Oaks Drive, Suite 300
Sacramento, CA 95833
margaret.durkin@arts.ca.gov
ATTACHMENT D
Exhibit A
A-3
11.A.d
Packet Pg. 1176 Attachment: Attachment D - Resolution for Santa Monica City Yards Modernization Microgrid Project (5534 : FY 2022-23 Midyear Budget)
4
GENERAL GRANT INFORMATION, TERMS AND REQUIREMENTS
Grant Agreement - Funds will not be disbursed until there is a fully executed agreement
between the California Arts Council (Agency) and the grantee. Expenditures made prior
to the effective date of the appropriation will not be reimbursed.
Grant Period - Agreements for funds approved by the Legislature must be executed
within the period of availability provided in the state budget. Funds must be expended
and all invoices received by June 30, 2023.
California Environmental Quality Act (CEQA) Compliance - As applicable, grantees
must identify their CEQA compliance status. Grantees must receive CEQA approval for
the proposed project prior to construction or be exempt from CEQA. Proper
documentation of CEQA compliance will be required as part of the information package.
Required Approvals - The grantee must certify that all approvals (including, but not
limited to, local permitting requirements and/or rules from local agencies) required for
the project, will be obtained.
Reporting Requirements – Grantees are required to submit a final report which must
include a Disaster Management Plan including preparedness, response, recovery for
varied types of disaster.
Financial Management and Grant Administration Requirements - It is the
responsibility of all grantees to ensure appropriate stewardship of State grant funds. Each
grantee must maintain financial management systems that provide accurate, current, and
complete disclosure of the financial activities of the grant-funded project. To meet this
requirement, grantees must maintain adequate accounting practices and procedures,
internal controls, and audit trails.
Grant Agreement and Invoicing – A single payment for the full grant amount will be
made upon approval of the contract and submission of an invoice by the Grantee.
Generally, Grantees will receive payment within 6-8 weeks of submitting a properly
completed invoice.
ATTACHMENT D
Exhibit A
A-4
11.A.d
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PROJECT ADMINSTRATION
Process after Designation of Grant Award by Legislature
1. Grantee completes and submits Project Information Package (Package) to
Agency.
2. Agency reviews Package and, if the proposed project scope meets the
legislative intent, develops a Grant Agreement with the Grantee. Agency sends
a Grant Agreement to Grantee for signature.
3. Grantee returns signed Grant Agreement to Agency.
4. Agency returns fully executed Grant Agreement to Grantee.
5. Grantee may then submit payment request for the full grant amount.
6. Grantee completes project and notifies Agency Grants Administrator.
7. Grantee completes closeout package and final report, and sends to Agency Grants
Administrator
8. The State may continue to perform audits, as frequently as annually, and for 3 years
following payment of grant funds.
Project Withdrawal
If a jurisdiction fails to submit a Project Information Package for its allocated amount or
otherwise elects not to use its allocation, the allocation will be lost to that jurisdiction.
In the event an approved project cannot be completed, and if grant funds were
released, those funds plus any accrued interest must be returned to the state within
30 days.
Changes to Approved Project
A Grantee wishing to change an approved project shall submit the proposed change in
writing to Agency for approval. Any change must be consistent with the authorizing
legislation.
Time Extensions
A Grantee wishing to request a time extension shall submit the proposed change and
its justification to Agency for approval before the end of the grant period, and report
that change in their Final Report. Any change must be consistent with the authorizing
legislation.
ATTACHMENT D
Exhibit A
A-5
11.A.d
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6
PROJECT INFORMATION PACKAGE CHECKLIST
Grantee sends a completed Project Information Package to Agency. Grantees should
keep a complete copy of the Project Information Package for future use and reference.
Provide the package in order shown in the following checklist, via email to the Agency
Grants Administrator:
Description Page #
Project Information Package Checklist (this page) Pg. 6
Project Information Form Pg. 9
Project Summary Pg. 10
Authorizing Resolution Pg. 11
Cost Estimate Pg. 12
Project Timeline Pg. 13
Property Data Sheet Pg. 14
Land Tenure/Site Control Documents N/A
Photos of the Project Site N/A
Site Plan, if applicable N/A
CEQA Compliance Documents, if applicable N/A
Payee Data Form (std. 204) Pg. 15
ATTACHMENT D
Exhibit A
A-6
11.A.d
Packet Pg. 1179 Attachment: Attachment D - Resolution for Santa Monica City Yards Modernization Microgrid Project (5534 : FY 2022-23 Midyear Budget)
7
WHAT TO SUBMIT- DETAILED INSTRUCTIONS
1. Project Information Form - Fill out as follows:
a.Grantee: The grantee is the organization that takes formal responsibility and
assumes liability for the project. All correspondence regarding the
administrative process will be sent to the day-to-day contact person listed
for the grantee.
b.Project: Provide the title of your project.
c.District Information: List the district numbers for the Congressional, State
Senate, and State Assembly districts in which the project is located.
d.CEQA Status: Indicate the environmental compliance status of your project
by checking the applicable box in this section.
e.Site Control/Land Tenure: Indicate how the Grantee will satisfy site control
by checking the applicable box.
f.Individual authorized in the Resolution must sign the certification at the
bottom of the page.
2. Project Summary - Provide a one-page overview of the project.
3. Authorizing Resolution - Provide a signed resolution from the governing
board, providing authorization to apply for the project. Follow the template
included in this guide.
4. Development Cost Estimate - identify all costs associated with the project.
Projects using in-house services must also detail the labor, materials and
equipment costs as separate line items.
5. Project Timeline - Provide the timeline for key milestones and estimated date
ranges of accomplishments.
6. Property Data Sheet - Complete the Property Data Sheet for all property/
parcels to be developed.
7. Land Tenure/Site Control Documents - Provide copies of documents
identifying current ownership information associated with each property/parcel
on which the project will take place. Documents may include recorded deeds,
tax records, and owner data sheets from county records, title reports or other
documents that verify ownership. All documents verifying ownership must have
the parcel numbers clearly indicated on the document (handwritten
acceptable).
If the project site is owned by a party other than the grantee: provide a copy of
the land tenure agreement (lease, easement, Memorandum of Understanding,
etc.) which gives the Grantee legal access, permission to construct and
maintain the project, and public access to the resultant project for the required
number of years.
ATTACHMENT D
Exhibit A
A-7
11.A.d
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If a signed agreement is not fully executed at the time of submittal, provide a letter from
each landowner identifying the property/parcel(s), and indicating that the owner is willing
to enter into a long-term agreement with the grantee to allow long-term access for
construction, maintenance and public use of project on the affected parcel(s). No funds
can be released until all agreements have been fully executed and submitted to Agency.
8. Photos - Provide a maximum of five (5) labeled color photographs of the
project site.
9. Site Plan -Plans should contain details of the property to be developed and
show where each of the features and amenities listed in the scope/cost
estimate will be located at the project site.
10. Permit Approval Status - Indicate the types of permits necessary to complete
the project.
11. CEQA Compliance - Grantees must demonstrate CEQA compliance, as
applicable. If completed, provide with package .
12. Payee Data Record - Fill in sections 2-5.
ATTACHMENT D
Exhibit A
A-8
11.A.d
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9
PROJECT INFORMATION FORM
Project Name Estimated Date of Completion: _
Grant Amount Requested: $ _
Estimated Total Project Cost: $
(State Grant and other funds and In-Kind donations)
Grantee Name (with mailing address)
Check one:
Non-Profit
Local Public Agency
State Agency
County
Project Address (or nearest cross street)
Senate Dist. Assembly Dist. US Congressional Dist.
Grantee's Representative Authorized in Resolution (Signature required at bottom of this page)
Name: Title:
Phone: Email Address:
Project Manager - Person with day to day responsibility for project (if different from authorized representative)
Name: Title:
Phone: Email Address:_
Brief Description of Project
(Summarize major activities to be funded by this Grant)
Latitude Longitude
Exempt from CEQA, pursuant to CEQA Guideline #
_
(Attach Notice of Exemption)
CEQA Approval received from another public Agency
Attach lead agency's resolution approving the project,
along with the Notice of Determination, Negative Declaration,
or Mitigated Negative Declaration, stamped by State
Clearinghouse and County Clerk's Office.
CEQA is not complete, but a completed Draft Initial Study
with Checklist is provided.
I certify that the information contained in this project application, including required attachments, is complete and accurate.
Signed:
Grantee's Authorized Representative as shown in Resolution Date
Print Name: Print Title:
ATTACHMENT D
Exhibit A
A-9
11.A.d
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PROJECT SUMMARY
With your Project Information Package, submit a one-page summary that provides a
description of the proposed project.
Grantees must comply with all current laws and regulations which apply to the Project,
including, but not limited to, legal requirements for construction contracts, building
codes, environmental laws, health and safety codes, and disabled access laws.
Grantee certifies that, prior to commencement of construction, all applicable permits and
licenses (e.g., state contractor’s license) will have been obtained.
ATTACHMENT D
Exhibit A
A-10
11.A.d
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AUTHORIZING RESOLUTION TEMPLATE
Resolution No.
RESOLUTION (GOVERNINIG BODY OF THE GRANTEE)
APPROVING THE APPLICATION FOR GRANT FUNDS FOR
_ _
(TITLE OF PROJECT)
WHEREAS, the Legislature and Governor of the State of California have approved a grant for the
project shown above; and
WHEREAS, the California Arts Council has been delegated the responsibility for the
administration of the grant project, setting up necessary procedures; and
WHEREAS, said procedures established by the California Arts Council, the Grantee to certify by
resolution the approval of application(s) before submission of said application(s) to the state; and
WHEREAS, the Grantee will enter into an agreement with the State of California for subject
project(s):
NOW, THEREFORE, BE IT RESOLVED that the _ _
(Grantee)
1.Approves the acceptance of general fund allocation for local assistance for the above
project(s); and
2.Certifies that said agency understands the assurances and certification in the Project
Information Form; and
3.Certifies that said agency will have sufficient funds to operate and maintain the project(s)
or will enter into an agreement with another entity to perform said operation and
maintenance; and
4.Certifies that said agency has reviewed and understands the General Provisions
contained in the Project Agreement shown in the Procedural Guide; and
5.Appoints the (designated position, not person occupying position)
_ as agent to conduct all negotiations, execute and submit all
documents including, but not limited to Project Information Form, agreements, payment
requests and so on, which may be necessary for the completion of the aforementioned
project(s).
Approved and adopted the _ day of 20_ ...... I, the undersigned, hereby certify that
the forgoing Resolution Number was duly adopted by the _ _ .
(Governing Body)
Following Roll Call Vote: Ayes:
Nos:
Absent: _ _
Clerk/Secretary for the Governing Board
ATTACHMENT D
Exhibit A
A-11
11.A.d
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COST ESTIMATE FORM FOR DEVELOPMENT PROJECTS
All cost elements included should be consistent with the scope, site plan and CEQA
documents. Add and delete project elements as applicable to your project.
Project Elements (SAMPLE ONLY) Total Project
Costs
General Fund
Grant
Other Funding (if
applicable)
Other Funding
(if applicable)
NON-CONSTRUCTION COSTS
Direct Project Management & Administration
Staff Time (direct costs only)
Incidental Charges Ineligible
Consultants
Subtotal – Direct Management
Planning, Design & Permitting
Staff Time (direct costs only)
Consultants
Permit Costs
Subtotal - Planning, Design & Permitting
CEQA Compliance (if applicable)
Staff Time (direct costs only)
Consultants
Subtotal – CEQA
SUB-TOTAL Non-Construction Costs
(not to exceed 25% of grant)
CONSTRUCTION COSTS
Component X (Specify)
Component Y (Specify)
Component Z (Specify)
SUB- TOTAL Construction Costs
Contingency (not to exceed 10% of grant)
PROJECT GRAND TOTAL
Category listing should be detailed and customized to fit the project. Each Funding
source, whether In-Kind or cash should have its own column. Specify In-Kind or cash in
each column heading. The General Fund Grant and Other Funding Sources should sum
the Total Project Costs column. LS = Lump Sum
ATTACHMENT D
Exhibit A
A-12
11.A.d
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PROJECT TIMELINE
Activity Description Timeline
Preliminary work on the project Month 20XX- Month 20XX
Submit CEQA documents Month 20XX
Submit final site design/plans/specifications Month 20XX - Month 20XX
Submit evidence of bond acknowledgement
sign
Month 20XX
Construction period Month 20XX- Month 20XX
Submit Project Closeout package with
Final Report to State
Month 20XX
ATTACHMENT D
Exhibit A
A-13
11.A.d
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PROPERTY DATA SHEET
Complete the Property Data Sheet listing each parcel included in the proposed project,
as well as the owner(s) of each parcel. Indicate and attach all required documents*
including any clarifying comments below. Attach additional sheets if necessary.
No Owner Name
Assessor Parcel
Number(s) Acreage
If parcel(s)
owned by
Grantee(s),
indicate type of
ownership
For all parcels, indicate
*document used to
demonstrate ownership
and attach a copy of
each document-clearly
labeled with the APN-to
this document
If parcel(s) not owned by
Grantee(s) indicate
*document verifying long-
term Permission to Develop
and maintain and attach
Entity to
perform
O&M
# of years
O&M to be
performed
F
e
e
Si
m
pl
e
E
a
s
e
m
e
nt
Oth
er
(de
scri
be)
Proof of Ownership (tax
bill, grant deed, etc.)
O&
M
Agr
ee
me
nt
L
e
a
s
e
J
P
A
Lett
er
fro
m
Ow
ner
Oth
er
(de
scri
be)
1
2
3
4
5
6
7
8
Comments:
Total Number of Parcels: Total Number of Acres: __
ATTACHMENT D
Exhibit A
A-14
11.A.d
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ATTACHMENT D
Exhibit A
A-15
11.A.d
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16
PAYMENT REQUEST INSTRUCTIONS
Before Submitting
Check that all costs are allowable.
a. Costs must be incurred within the project performance period outlined on the
grant agreement cover page and/or subsequent amendments and must align
with the cost estimate.
b. For capital projects, there is a 25% cap on non-construction funds.
c. All costs must directly relate to the grant funded project (i.e. no overhead costs
such as rent or utilities).
What to Submit
Payment Request Form filled out with original signature of authorized agent.
Payment Tracking Sheet filled in with amounts for the request.
Itemized List of Project Expenditures, Grantee Labor Cost Form, and
Equipment Cost Form (as applicable). Descriptions should clearly tie to the line
items on the payment tracking sheet, as well as the backup documentation.
Payment – Payment will be released upon approval of the contract and Grantee
payment request, for the full grant award amount.
Final Report - Final Report must be filed, along with closeout documents. This
includes:
a.Summary of Expenditures from all Project Funding Sources
b.Certification of Completion Form
c.Notice of Completion (if applicable)
d.Recorded MOUGA/Deed Restriction (if applicable)
ATTACHMENT D
Exhibit A
A-16
11.A.d
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STATE AUDIT AND ACCOUNTING REQUIREMENTS
●All projects may be subject to an audit by the State of California, Department of
Finance within three (3) years following the final payment of grant funds. If the
project is selected for an audit, the grantee will be contacted in advance. The audit
shall include all books, papers, accounts, documents, canceled checks or other
records of the grantee, as they relate to the project for which the funds were granted .
●The grantee must retain the project records for a period of three (3) years and one
(1) year following an audit. All documents must be readily available, and an
employee with knowledge of the project must be available to assist the auditor. The
Grantee must provide a copy of any document, paper, record, or the like, requested
by the auditor.
In the event of an audit, contact the Grant Administrator for questions about the
following requirements:
Accounting Requirements
Grantees must use accounting practices that:
●Provide accounting data that clearly records costs incurred on the project and
accurately reflects fiscal transactions, with the necessary controls and safeguards.
●Provide good audit trails, especially the source documents (purchase orders,
receipts, progress payments, invoices, time cards, cancelled warrants, warrant
numbers, etc.) specific to the project.
●Provides accounting data so the total cost of each individual project can be readily
determined.
Accounting Rules for Employee Services
Grantees must follow these accounting practices for employee services:
●Maintain time and attendance records as charges are incurred, identifying the
employee through a name or other tracking system, and that employee’s actual time
spent on the project.
●Time estimates for work performed on the project are not acceptable.
●Time sheets that do not identify the specific employee’s time spent on the project are
not acceptable.
●Costs of the salaries and wages must be calculated according to the grantee’s wage
and salary scales and may include employer paid benefit costs such as “workers’
compensation.”
●Overtime costs may be allowed under the grantee’s established policy, provided that
the regular work time was devoted to the same project
ATTACHMENT D
Exhibit A
A-17
11.A.d
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Documents Required for the Department of Finance Audit
Please have the following documents, files, records, and other resources available for
the Department of Finance during their audit of the grant.
Internal Controls:
1. Grantee's organization charts.
2. Written internal procedures and flowcharts for the following procedures:
a. Grantee's receipts and deposits
b. Grantee's disbursements
c. Grantee's invoice preparation
3. Audit reports covering the Grantee's internal control structure and/or
expenditures within the last two years.
Contracts:
1. Original contract between the Grantee and the State, including any
amendments.
2. All contract documents between the Grantee and any subcontractors.
3. Listing of all active or completed contracts funded by Proposition 12, 13, 40,
and 50.
Budgets:
1. Budget modification documents.
Invoices:
1. Invoices from the Grantee to the State for payments made under the grant.
2. Invoices from the subcontractors to the Grantee for payments made under the
grant.
3. All supporting documentation associated with the above invoices.
Cash Documents:
1. Receipts showing payment received from the State.
2. Deposit slips showing deposit of the payments received from the State.
3. Canceled checks or disbursement documents showing payments made to
vendors for contract disbursements.
4. Bank statements showing the deposit of the receipts and interest earned on
any monies held by the Grantee.
ATTACHMENT D
Exhibit A
A-18
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Accounting Records:
1. Ledgers showing entries for cash receipts and cash disbursements.
Travel/Per Diem:
1. Grantee travel policies.
2. Travel claims for travel costs charged to the contract organized by the
Grantee Invoice on which the travel was charged.
3. Mileage logs, if mileage for grantee employees claimed and paid with Grant
funds.
Project Files:
1. All supporting documentation maintained in the project files.
ATTACHMENT D
Exhibit A
A-19
11.A.d
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SAMPLE
CALIFORNIA ARTS COUNCIL
GRANT AGREEMENT
Grantee Name: Insert Here
Project Title: Insert Here
Agreement Number: XXXXXX-0
Authority: Bill No. AB 179, Specified Funding FY 2022-23
Program: General Fund Designated Funding Grant Projects
PROJECT DESCRIPTION
Brief Project Description
A detailed project scope and activities, project schedule and project budget are
described and attached hereto as Exhibit A.
Grant Funds are to be used to support capital asset projects/programmatic project in
accordance with the provisions contained in the Procedural Guide for Dedicated
Funding Grant Projects and this Agreement.
TERMS AND CONDITIONS OF GRANT
Special Provisions
Special Provisions, if applicable EXAMPLES ONLY: (see other Sample Special
Provisions in B&G/Procedures–Various/Preparation of Grant Agreement)
1. Insert if California Environmental Quality Act (CEQA) (including Greenhouse Gas
Emissions) has not yet been completed at time of Grant Agreement: As conditions
precedent to the State’s obligation to make any construction funding available
pursuant to this agreement, Grantee shall first provide evidence of compliance with
CEQA.
2. Insert if nonprofit: If the Grantee is a nonprofit organization and ceases to exist, all of
its rights, title and interest in the real property shall vest in the State of California.
ATTACHMENT D
Exhibit A
A-20
11.A.d
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The State may, at its discretion, identify an appropriate public or private entity to
accept the right, title and interest in the real property in lieu of the State.
3. Insert if grantee has not yet obtained land tenure/site control: As conditions
precedent to the State’s obligation to make any funding available pursuant to this
agreement, Grantee shall first provide evidence of adequate land tenure and
evidence that the project will be operated and maintained for a minimum of 25 years
satisfactory to the State for all land to be improved under this agreement.
ATTACHMENT D
Exhibit A
A-21
11.A.d
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General Provisions
A. Definitions
1. The term "Act" means Bill No. AB 179 (2022).
2. The term “Acquisition” means obtaining a fee interest or any other interest,
including easements, leases, and development rights.
3. The term “Agreement” means this Grant Agreement.
4. The term “Application Guidelines” means the Procedural Guide for General Fund
Specified Grant Projects.
5. The term “Development” means improvement, rehabilitation, restoration,
enhancement, preservation, protection and interpretation or other similar
activities.
6. The term “Fair Market Value” means the value placed upon the property as
supported by an appraisal that has been reviewed and approved by the
California Department of General Services (DGS).
7. The term “Grant” or “Grant Funds” means the money provided by the State to the
Grantee in this agreement.
8. The term “Grant Agreement” means a contractual arrangement between the
State and Grantee specifying the payment of funds by the State for the
performance of specific project objectives within a specific project performance
period by the Grantee.
9. The term “Grantee” means an applicant who has a signed agreement for grant
funds. (Grantee’s Authorized Representative signature required on Grant Agreement.)
10. The term “Interpretation” means visitor-serving amenities that communicate the
significance and value of natural, historical and cultural resources in a manner
that increases the understanding and enjoyment of these resources, or other
similar activities.
11. The term “Other Sources of Funds” means cash or in-kind contributions that are
required or used to complete the project beyond the grant funds provided by this
Agreement.
12. The term “Payment Request Form” means Invoice.
13. The term "Project" means the acquisition or development activity described in the
application as modified by Exhibit A to be accomplished with grant funds.
ATTACHMENT D
Exhibit A
A-22
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14. The term “Project Budget” means the State approved cost estimate included as
Exhibit A to this Agreement.
15. The term “Project Scope” means the description or activity for work to be
accomplished by the project.
16. The term "State" means the Secretary for California Arts Council or his/her
representatives, or other political subdivision of the State.
B. Project Execution
1. Subject to the availability of funds in the Act, the State hereby grants to the
Grantee a sum of money (Grant Funds) not to exceed the amount stated on the
signature page in consideration of and on condition that the sum be expended in
carrying out the purposes as set forth in the description of project in this
Agreement and its attachments and under the Terms and Conditions set forth in
this agreement.
2. Grantee shall furnish any and all additional funds that may be necessary to
complete the project.
3. Grantee shall complete the project in accordance with the Project Performance
Period set forth on the signature page, unless an extension has been formally
granted by the State and under the Terms and Conditions of this agreement.
Extensions may be requested in advance and will be considered by State, at its
sole discretion, in the event of circumstances beyond the control of the Grantee,
but in no event beyond June 30, 2023.
4.Grantee shall at all times ensure that project complies with the California
Environmental Quality Act (CEQA) (Public Resources Code, Division 13,
commencing with section 21000, et. seq., Cal Code Regs tit. 14, section 15000
et. seq.) and all other environmental laws, including but not limited to obtaining all
necessary permits. Grant funds will not be disbursed before the close of the
period for legal challenge under CEQA.
Grant funds for planning and document preparation may be available sooner if included
in the grant project scope (Exhibit A) and approved by the State. CEQA
compliance shall be completed within one (1) year from the Grant Agreement
start date, unless an extension is granted by the State.
Changes to the scope resulting from CEQA compliance are permitted provided the
State determines that the project continues to meet all objectives of the
General Fund Specified Grant Project and is consistent with the intent cited in
the original Application.
ATTACHMENT D
Exhibit A
A-23
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If a grantee's project is disapproved on grounds related to the California Arts
Council’s CEQA determination, the grantee shall have the option of either: (1)
reimbursing the CAC for all state-reimbursed preliminary costs (e.g., planning,
design, etc.), or (2) relinquishing any planning/design documents, including all
copies, reproductions, and variations resulting from said funding, without a
license to use or otherwise retain in any form.
5. Projects must comply with any applicable laws pertaining to prevailing wage and
labor compliance.
6. Grantee certifies that the project does and will continue to comply with all current
laws and regulations which apply to the project, including, but not limited to, legal
requirements for construction contracts, building codes, environmental laws,
health and safety codes, and disabled access laws. Grantee certifies that, prior
to commencement of construction; all applicable permits and licenses (e.g., state
contractor’s license) will have been obtained.
7. Grantee shall provide access by the State upon 24-hours’ notice to determine if
project work is in accordance with the approved project scope, including a final
inspection upon project completion.
8. Prior to the commencement of any work, Grantee agrees to submit in writing to
the State for prior approval any deviation from the original project scope per
Exhibit A and the application. Changes in project scope must continue to meet
the need cited in the original application or they will not be approved. Any
modification or alteration in the project as set forth in the application on file with
the State must be submitted to the State for approval. Any modification or
alteration in the project must also comply with all current laws and regulations,
including but not limited to CEQA.
9. Grantee shall provide for public access and/or educational features where
feasible.
10. Grantee must have (1) fee title, (2) leasehold, or (3) other interest to project lands
and demonstrate to the satisfaction of the State that the proposed project will
provide public benefits that are commensurate with the type and duration of the
interest in land. Any acquisition of project lands by Grantee following award shall
not involve eminent domain proceedings or threat of eminent domain
proceedings.
11. Grantee shall promptly provide photographs of the site during and after
implementation of project at the request of the State.
C. Project Costs
ATTACHMENT D
Exhibit A
A-24
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1.Grant funds provided to Grantee under this agreement will be disbursed in a
single payment distribution for eligible costs. Payments are made as follows, but
shall not exceed in any event the amount set forth on the signature page of this
agreement:
a.A single distribution payment of the total contract dollar amount will be
made upon approval of the contract and submission of an invoice by
the Grantee. Grantee agrees to use any Grant Funds under the terms of this
Agreement solely for the Project herein described.
b.The Grantee shall place these Funds in a separate interest-bearing account,
setting up and identifying such account prior to the release of grant
funds. Interest earned on Grant Funds shall be used on the Project, as
approved by the State. Any overpayment of Grant Funds in excess of final
project costs shall be returned to the State within sixty (60) days of
completion of the Project or the end of the Project performance period as
shown on the signature page, whichever is earlier.
2. Payment Documentation:
a. A payment request must be submitted using a completed Payment Request
Form.
b. If the payment request package is incomplete, inadequate or inaccurate, the
State will inform the Grantee and hold the payment request until all required
information is received or corrected. Any penalties imposed on the Grantee
by a contractor, or other consequence, because of delays in payment will be
paid by the Grantee and is not reimbursable under this agreement.
3. Grant funds in this award have a limited period in which they must be expended.
Grantee expenditures funded by the State must occur within the time frame of
the Project Performance Period as indicated in this agreement.
4. The State reserves the right to request reimbursement of any funds spent on the
project, even funds deemed eligible costs, if the project is not completed in
accordance with the Grant Agreement and the guidelines.
5. Except as otherwise provided herein, the Grantee shall expend grant funds in the
manner described in the Exhibit A approved by the State. The total dollars of a
category in the project budget may be increased by up to ten percent (10%)
through a reallocation of funds from another category, without approval by the
State. However, the Grantee shall notify the State in writing when any such
reallocation is made and shall identify both the item(s) being increased and those
being decreased. Any cumulative increase or decrease of more than ten percent
ATTACHMENT D
Exhibit A
A-25
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(10%) from the original budget in the amount of a category must be approved by
the State. In any event, the total amount of the grant funds may not be
increased, nor may any adjustments exceed the limits for management costs as
described in the Application Guidelines.
D. Project Administration
1. Grantee shall promptly provide project reports and/or photographs upon request
by the State. In any event Grantee shall provide the State a report showing total
final project expenditures with the final payment request and required closing
documents.
2. Grantee shall make property and facilities acquired or developed pursuant to this
agreement available for inspection upon request by the State.
3. Grantee shall use any income earned by the Grantee from use of the project to
further project purposes, or, if approved by the State, for related purposes within
the jurisdiction.
4. Grantee shall submit all documentation for project completion, including a notice
of completion as applicable within ninety (90) days of project completion, but in
no event any later than September 30, 2023.
5.This agreement may be amended by mutual agreement in writing between
Grantee and State. Any request by the Grantee for amendments must be in
writing stating the amendment request and reason for the request. The Grantee
shall make requests in a timely manner and in no event less than sixty (60) days
before the effective date of the proposed amendment.
6. Grantee must report to the State all sources of other funds for the project.
E. Project Termination
1. The State reserves the right to terminate a Grant Agreement for any reason at
any time. There are no vested rights or entitlements to funding that a Grantee
can or should rely upon, and once a notice of termination is provided to the
Applicant, only authorized and eligible work prior to that notification of termination
will be paid by the State.
2. Prior to the completion of project construction, either party may terminate this
agreement by providing the other party with thirty (30) days’ written notice of
such termination. The State may also terminate this Grant Agreement for any
reason at any time if it learns of or otherwise discovers that there is a violation of
ATTACHMENT D
Exhibit A
A-26
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any state or federal law or policy by Grantee which affects performance of this or
any other grant agreement or contract entered into with the State.
3. If the State terminates without cause the agreement prior to the end of the
Project Performance Period, the Grantee shall take all reasonable measures to
prevent further costs to the State under this agreement. The State shall be
responsible for any reasonable and non-cancelable obligations incurred by the
Grantee in the performance of the agreement prior to the date of the notice to
terminate.
4. If the Grantee fails to complete the project in accordance with this agreement, or
fails to fulfill any other obligations of this agreement prior to the termination date,
the Grantee shall be liable for immediate repayment to the State of all amounts
disbursed by the State under this agreement, plus accrued interest and any
further costs related to the project. The State may, at its sole discretion, consider
extenuating circumstances and not require repayment for work partially
completed provided that the State determines it is in the State’s best interest to
do so. This paragraph shall not be deemed to limit any other remedies available
to the State for breach of this agreement.
5. Failure by the Grantee to comply with the terms of this agreement or any other
agreement under the Act may be cause for suspension of all obligations of the
State hereunder.
6. Failure of the Grantee to comply with the terms of this agreement shall not be
cause for suspending all obligations of the State hereunder if, in the judgment of
the State, such failure was due to no fault of the Grantee. At the discretion of the
State, any amount required to settle at minimum cost any irrevocable obligations
properly incurred shall be eligible for reimbursement under this agreement.
7. Because the benefit to be derived by the State, from the full compliance by the
Grantee with the terms of this agreement, is the for the purposes as stated in the
application for the people of the State of California, and because such benefit
exceeds to an immeasurable and unascertainable extent the amount of money
furnished by the State by way of grant funds under the provisions of this
agreement, the Grantee agrees that payment by the Grantee to the State of an
amount equal to the amount of the grant funds disbursed under this agreement
by the State would be inadequate compensation to the State for any breach by
the Grantee of this agreement. The Grantee further agrees therefore, that the
appropriate remedy in the event of a breach by the Grantee of this agreement
shall be the specific performance of this agreement, unless otherwise agreed to
by the State.
F. Hold Harmless
ATTACHMENT D
Exhibit A
A-27
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1.Grantee shall waive all claims and recourses against the State, including the right
to contribution for loss or damage to persons or property arising from, growing
out of or in any way connected with or incident to this agreement, except claims
arising from the gross negligence of State, its officers, agents and employees.
2. Grantee shall indemnify, hold harmless and defend State, its officers, agents and
employees in perpetuity against any and all claims, demands, damages, costs,
expenses or liability costs arising out of the project, including development,
construction, operation or maintenance of the property described in the project
description which claims, demands or causes of action arise under Government
Code Section 895.2 or otherwise, including but not limited to items to which the
Grantee has certified, except for liability arising out of the gross negligence of
State, its officers, agents or employees. Grantee acknowledges that it is solely
responsible for compliance with items to which it has certified.
3. Grantee and State agree that in the event of judgment entered against the State
and Grantee because of the gross negligence of the State and Grantee, their
officers, agents or employees, an apportionment of liability to pay such judgment
shall be made by a court of competent jurisdiction. Neither party shall request a
jury apportionment.
G. Financial Records
1. Grantee shall maintain satisfactory financial accounts, documents and records
for the project and to make them available to the State for auditing at reasonable
times. Grantee shall also retain such financial accounts, documents and records
for three (3) years after final payment and one (1) year following an audit.
2. Grantee agrees that during regular office hours, the State and its duly authorized
representatives shall have the right to inspect and make copies of any books,
records or reports of the Grantee pertaining to this agreement or matters related
thereto. Grantee shall maintain and make available for inspection by the State
accurate records of all of its costs, disbursements and receipts with respect to its
activities under this agreement.
3. Grantee shall use applicable Generally Accepted Accounting Principles, unless
otherwise agreed to by the State.
H. Use of Facilities
1. The real property (including any portion of it or any interest in it) may not be sold
or transferred without the written approval of the State of California, acting
through the CAC or its successor, provided that such approval shall not be
unreasonably withheld as long as the purposes for which the grant was awarded
are maintained.
ATTACHMENT D
Exhibit A
A-28
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2.Grantee shall use the property for the purposes for which the grant was made
and shall make no other use or sale or other disposition of the property. This
agreement shall not prevent the transfer of the property from the Grantee to a
Public Agency, if the successor public agency assumes the obligations imposed
by this agreement.
3. If the use of the property is changed to a use that is not permitted by the
agreement, or if the property is sold or otherwise disposed of, at the State’s sole
discretion, an amount equal to (1) the amount of the Grant (2) the Fair Market
Value of the real property, or (3) the proceeds from the sale or other disposition,
whichever is greater, may be reimbursed to the State. If the property sold or
otherwise disposed of is less than the entire interest in the property funded in the
Grant, an amount equal to either the proceeds from the sale or other disposition
of the interest or the Fair Market Value of the interest sold or otherwise disposed
of, whichever is greater, shall be reimbursed to the State.
4. The Grantee shall not use or allow the use of any portion of the real property for
mitigation without the written permission of the State.
5. The Grantee shall not use or allow the use of any portion of the real property as
security for any debt.
I. Nondiscrimination
1. During the performance of this grant, grantee and its subcontractors shall not
unlawfully discriminate, harass or allow harassment, against any person because
of sex, sexual orientation, race, color, religious creed, marital status, denial of
family and medical care leave, ancestry, national origin, medical condition
(cancer/genetic characteristics), age (40 and above), disability (mental and
physical) including HIV and AIDS, denial of pregnancy disability leave or
reasonable accommodation. Grantee and subcontractors shall ensure that the
evaluation and treatment of all persons, and particularly their employees and
applicants for employment are free from such discrimination and harassment.
Grantee and its subcontractors shall comply with the provisions of the Fair
Employment and Housing Act (Gov. Code, §12900 et seq.) and the applicable
regulations promulgated thereunder (Cal. Code Regs, tit. 2, §7285.0 et seq.).
The applicable regulations of the Fair Employment and Housing Commission
implementing Government Code, §12990 (a)–(f), are incorporated into this grant
by reference and made a part hereof as if set forth in full (Cal. Code Regs, tit. 2,
§7285.0 et seq.). Grantee shall include this non-discrimination and compliance
provisions of this clause in all subcontracts to perform work under the grant.
2. The Grantee shall not discriminate against any person on the basis of residence
except to the extent that reasonable difference in admission or other fees may be
maintained on the basis of residence and pursuant to law.
ATTACHMENT D
Exhibit A
A-29
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3.The completed project and all related facilities shall be open to members of the
public generally, except as noted under the special provisions of this agreement
or under provisions of the Act.
J. Application Incorporation
The Grant Guidelines and the Application and any subsequent changes or additions to
the Application approved in writing by the State are hereby incorporated by
reference into this agreement as though set forth in full in this agreement.
K. Severability
If any provision of this agreement or the application thereof is held invalid, that invalidity
shall not affect other provisions or applications of this agreement which can be given
effect without the invalid provision or application, and to this end the provisions of
this agreement are severable.
L. Waiver
No term or provision hereof will be considered waived by either party, and no breach
excused by either party, unless such waiver or consent is in writing and signed on
behalf of the party against whom the waiver is asserted. No consent by either party
to, or waiver of, a breach by either party, whether expressed or implied, will
constitute consent to, waiver of or excuse of any other, different or subsequent
breach by either party.
M. Assignment
Except as expressly provided otherwise, this agreement is not assignable by the
Grantee either in whole or in part.
N. Disputes
If the Grantee believes that there is a dispute or grievance between Grantee and the
State arising out of or relating to this agreement, the Grantee shall first discuss and
attempt to resolve the issue informally with the Agency Grants Administrator. If the
issue cannot be resolved at this level, the Grantee shall follow the following
procedures:
1. If the issue cannot be resolved informally with the Agency Grants Administrator,
the Grantee shall submit, in writing, a grievance report together with any
evidence to the Director of the California Arts Council. The grievance report
must state the issues in the dispute, the legal authority, or other basis for the
Grantee’s position and the remedy sought. Within ten (10) working days of
receipt of the written grievance report from the Grantee, the Director shall make a
determination on the issue(s) and shall respond in writing to the Grantee
ATTACHMENT D
Exhibit A
A-30
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indicating the decision and reasons therefore. Should the Grantee disagree with
the Director’s decision, the Grantee may appeal to the Governor’s office.
2. The Grantee must submit a letter of appeal to the Governor’s office explaining
why the Director’s decision is unacceptable. The letter must include, as an
attachment, copies of the Grantee’s original grievance report, evidence originally
submitted, and response from the Director. The Grantee’s letter of appeal must
be submitted within ten (10) working days of the receipt of the Director’s written
decision. The Governor’s office or designee shall, within twenty (20) working
days of receipt of Grantee’s letter of appeal, review the issues raised and shall
render a written decision to the Grantee. The decision of the Governor’s office or
designee shall be final.
O. Audit Requirements
Grant projects are subject to audit by the State annually and for three (3) years
following the final payment of grant funds. The audit shall include all books, papers,
accounts, documents, or other records of the Grantee, as they relate to the project
for which the grant funds were granted.
Please have Grantee’s Authorized Representative sign and date below, and return in
electronic format:
___________________________________________ ____________________
Grantee’s Authorized Representative (Date)
___________________________________________ ____________________
California Arts Council, Executive Director (Date)
ATTACHMENT D
Exhibit A
A-31
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ATTACHMENT E
1
City Council Meeting: April 11, 2023 Santa Monica, California
RESOLUTION NO. ________ (CCS)
(City Council Series)
A RESOLUTION OF THE CITY OF SANTA MONICA AUTHORIZING EXECUTION OF
ADMINISTERING AGENCY-STATE MASTER AGREEMENTS FOR STATE AND
FEDERAL-AID FUNDED PROJECTS
WHEREAS, the City of Santa Monica (City) is eligible to receive Federal and/or
State funding for certain Transportation Projects through the California Department of
Transportation; and
WHEREAS, Master Agreements, Program Supplemental Agreements, Fund
Exchange Agreements and/or Fund Transfer Agreements must be executed with the
California Department of Transportation before such funds can be claimed; and
WHEREAS, the City wishes to delegate the authority to execute these
agreements and any amendments thereto to the City Manager.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. the City designates the City Manager as the person authorized to
execute all Master Agreements, Program Supplemental Agreements, Fund Exchange
Agreements and/or Fund Transfer Agreements, and any amendments thereto with the
California Department of Transportation.
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ATTACHMENT E
2
SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
_______________________
DOUGLAS SLOAN
City Attorney
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ATTACHMENT G
Council Priorities
The following are the City Council approved priorities for the next two years, which will
guide the development of the FY 2023-25 biennial budget:
Addressing Homelessness: Prevent housed Santa Monicans from becoming homeless
and increase the supply of affordable housing, address the behavioral health needs of
vulnerable individuals and advocate for regional capacity to address homelessness.
Clean & Safe Santa Monica: Create an atmosphere marked by clean and safe public
spaces and neighborhoods, including parks for recreation and leisure activities.
Cultivate Economic Recovery & Expand Community & Cultural Offerings: Cultivate
economic opportunity and recovery and invest in community and cultural amenities and
programs for all community members, focused on expanding opportunities for youth,
teens and seniors.
Racial Justice, Equity & Social Diversity: The City of Santa Monica acknowledges the
effects of generational and institutional racism and discrimination, and its consequences
that continue to impact our residents and businesses. These lessons of our history
cannot be ignored. The City is committed to advancing racial equity and social diversity
to improve the wellbeing of people who live, work, learn, play, and do business in our
City and create a community where differences in life outcomes cannot be predicted by
race, class, gender, disability or other identities. Everyone in Santa Monica must have
an opportunity to thrive.
Sustainable & Connected Community: Ensure that City policies and programs enhance
our resources, prevent and remedy harm to the natural environment and human health,
and benefit the social and economic wellbeing of the community for the sake of current
and future generations.
11.A.g
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Vernice Hankins
From:Council Mailbox
Sent:Monday, April 10, 2023 8:44 AM
To:councilmtgitems
Subject:Fw: Task Force Input to City Council April 11, 2023 Meeting
From: Early Childhood Task Force <ectaskforce@outlook.com>
Sent: Saturday, April 8, 2023 9:32 AM
To: Council Mailbox <Council.Mailbox@santamonica.gov>
Subject: Task Force Input to City Council April 11, 2023 Meeting
EXTERNAL
Dear Mayor Davis, Mayor Pro Tem Negrete, and Honorable Councilmembers:
Thank you for your leadership in setting priorities at the March 11, 2023, Special Council Meeting. We are
particularly grateful that you expanded council priorities to include and support the needs of children,
youth, and their families.
As the council reviews the midyear budget and makes adjustments based on the City's economic recovery, the
Task Force urges you to increase allocations for programs that support children and families.
Increased support for children, youth, and their families is a key facet for all five of the approved priorities.
For example:
Cultivate Economic Recovery & Expand Community & Cultural Offerings
Investing in early childhood and after school childcare is critical to the City's economic recovery. A lack of
childcare causes businesses to lose revenue due to employee absenteeism, high rates of turnover, and a
reduction in their work hours. This leaves our families more vulnerable, causes postponement of their
education or training opportunities, and causes parents to leave the workforce.
Racial Justice, Equity & Social Diversity
The Task Force believes that supporting young children and their families is essential to "create a
community where differences in life outcomes cannot be predicted by race, class, gender, disability
or other identities."
Clean & Safe Santa Monica
Law Enforcement leaders from Fight Crime: Invest in Kids have advocated for over 25 years in policies and
programs that support youth. These law enforcement leaders consistently state that the best way to see less
crime, incarceration, and homelessness is to invest in high‐quality early childhood education and support
our low‐income families in accessing childcare.
Addressing Homelessness
We also urge you to increase funding for the City's Human Services Grants Program, which provides direct
services for the city's most vulnerable residents of all ages. The agencies funded by these grants are on the
Item 11.A
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front line helping housed residents, including families with children, get the support, training, and services
they need to improve their lives and remain housed.
On behalf of the Early Childhood Task Force and Santa Monica's 4,500 children under five, we greatly
appreciate your strong support for children and families.
If you have any questions or want to discuss this in greater detail, please do not hesitate to contact us
at ectaskforce@outlook.com.
Sincerely,
The Santa Monica Early Childhood Task Force Steering Committee
McKenna Belgarde and Julie Taren
Co‐Chairs Santa Monica Early Childhood Task Force
Item 11.A
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Vernice Hankins
From:Anjuli Kronheim Katz <akronhe1@gmail.com>
Sent:Monday, April 10, 2023 3:08 PM
To:councilmtgitems; Gleam Davis; Phil Brock; Oscar de la Torre; Lana Negrete; Christine Parra; Jesse
Zwick; Caroline Torosis
Subject:Support for Early Childhood Task Force Steering Committee Recommendations
EXTERNAL
Dear Mayor Davis, Mayor Pro Tem Negrete, and Honorable Councilmembers:
I write in support of the Santa Monica Early Childhood Task Force Steering Committee's recommendations to increase
allocations for programs investing in early childhood and after school childcare. I also support increasing funding fo
the City's Human Services Grants Program, which provides direct services for the city's most vulnerable residents of all
ages ‐ including families and children.
Thank you,
Anjuli Kronheim Katz
Former Housing Commissioner
‐‐
Anjuli Kronheim Katz
Cell: 484‐213‐4811
Item 11.A
04/11/23
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1
Vernice Hankins
From:zinajosephs@aol.com
Sent:Monday, April 10, 2023 11:38 PM
To:Gleam Davis; Lana Negrete; Christine Parra; Oscar de la Torre; Phil Brock; Caroline Torosis; Jesse
Zwick; councilmtgitems
Cc:David White; Gigi Decavalles; zinajosephs@aol.com
Subject:Re: City Council Mtg. 4/11/23 - Item 11A - Fiscal Year Midyear Budget - Neighborhood organization
grants
EXTERNAL
April 10, 2022
To: Mayor Davis and City Council members
From: Zina Josephs
RE: 4/11/23 agenda item 11-A -- Neighborhood Organization Grants
I support the letter below from the Wilmont Board.
Sunset Park has about 7,000 residential addresses and another 1,000 or so business addresses.
Using the street addresses provided to us by the city, it cost us more than $9,000 last year to print and send out a
newsletter using a bulk mail permit.
FOSP could afford to make up the difference between the grant and the actual cost of the mailing, but it's really unfair to
expect Wilmont to do that when their neighborhood has so many more addresses.
Again, I support the letter below from the Wilmont Board.
*************************************************************************************************
In a message dated 4/10/2023 6:10:53 PM Pacific Standard Time, emvandenburgh@gmail.com writes:
Mayor Davis and Council Members,
The Wilshire Montana Neighborhood Coalition (Wilmont) Board of Directors asks for the following change to be
made to the Fiscal Year Midyear Budget based on equity and support of all city neighborhoods with the annual
city grant of $7,000.
We request that the annual neighborhood grant become variable. Wilshire Montana Neighborhood
Coalition (Wilmont) was given a list of over 13,000 addresses in our neighborhood via a city
Item 11.A
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process. Historically the city requested and sent our annual newsletter in recognition of the value of
neighborhood groups.
We use our grant to send out an annual newsletter to all our Wilmont residents. Wilmont is the
largest neighborhood in terms of addresses. Currently, each neighborhood gets the same $7,000
grant.
Last year we obtained multiple estimates of the price to generate 13,000 copies, labels and postage
for our annual newsletter and on average it was about $1/newsletter. The $7,000 does not cover
this. We request that Council address these differences by still providing $7,000 per neighborhood
groups that have 7,000 or less addresses and provide a $1/address for other neighborhoods that
have greater than 7,000 addresses. For Wilmont, that would be $13,000 in 2023, or an addition of
$6,000 to send newsletters out to every address in our neighborhood. Thank‐you
Thank‐you for ensuring the vitality and continued importance of the city's neighborhoods.
Board of Directors
Wilshire Montana Neighborhood Coalition (Wilmont)
Item 11.A
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Vernice Hankins
From:Tricia Crane <1triciacrane@gmail.com>
Sent:Tuesday, April 11, 2023 9:36 AM
To:councilmtgitems; Gleam Davis; Oscar de la Torre; Lana Negrete; Christine Parra; Phil Brock; Jesse
Zwick; Caroline Torosis; Gigi Decavalles; David White
Subject:Fwd: Support for Wilmont request - City Council Mtg. 4/11/23 - Item 11A - Fiscal Year Midyear
Budget
EXTERNAL
To: City Council
From: Northeast Neighbors
Re: City Council Agenda Item 11A
April 11, 2023
Dear Mayor, City Council and City Manager,
The Board of Northeast Neighbors has voted to support the request of our neighbors in Wilshire
Montana Neighborhood Association (Wilmont) to receive from the City adequate funding to continue
their good work.
We ask the Council to provide the public funds needed by Wilmont to conduct outreach and build
membership in their large and densely populated neighborhood.
Sincerely,
Tricia Crane
On behalf of the Board of Northeast Neighbors Neighborhood Association
www.neneighbors.org
Item 11.A
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Mayor Davis and Council Members,
The Wilshire Montana Neighborhood Coalition (Wilmont) Board of Directors asks for the following change to be made to
the Fiscal Year Midyear Budget based on equity and support of all city neighborhoods with the annual city grant of
$7,000.
We request that the annual neighborhood grant become variable. Wilshire Montana Neighborhood Coalition
(Wilmont) was given a list of over 13,000 addresses in our neighborhood via a city process. Historically the
city requested and sent our annual newsletter in recognition of the value of neighborhood groups.
We use our grant to send out an annual newsletter to all our Wilmont residents. Wilmont is the largest
neighborhood in terms of addresses. Currently, each neighborhood gets the same $7,000 grant.
Last year we obtained multiple estimates of the price to generate 13,000 copies, labels and postage for our
annual newsletter and on average it was about $1/newsletter. The $7,000 does not cover this. We request
that Council address these differences by still providing $7,000 per neighborhood groups that have 7,000 or
less addresses and provide a $1/address for other neighborhoods that have greater than 7,000
addresses. For Wilmont, that would be $13,000 in 2023, or an addition of $6,000 to send newsletters out to
every address in our neighborhood. Thank‐you
Thank‐you for ensuring the vitality and continued importance of the city's neighborhoods.
Board of Directors
Wilshire Montana Neighborhood Coalition (Wilmont)
Item 11.A
04/11/23
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Vernice Hankins
From:Steve Bevilacqua <emb233@yahoo.com>
Sent:Tuesday, April 11, 2023 10:48 AM
To:councilmtgitems
Subject:SUBJECT: FYE’24 BUDGET: Support Early Childhood
EXTERNAL
Dear Mayor Davis, Mayor Pro Tem Negrete, and Honorable Councilmembers:
I am writing to express my support for childcare in Santa Monica. As a parent who has sent their child to the
Growing Place, I benefited from having access to quality childcare service at the Growing Place Marine Park
Child Development Center.
The Growing Place is fantastic and deserves your continued support. We are a household with two working
parents and the Growing Place was an incredible asset and benefit to our lives when our daughter was
enrolled there.
Child care is essential for working parents who need a safe and nurturing environment for their children while
they are at work, and it plays a critical role in the development of young children.
Our City must do everything possible to support Santa Monica families and ensure its children have access to
quality early education and care. This includes investing in early childhood education and providing financial
assistance to families who need it most.
I urge the Santa Monica City Council to prioritize childcare as a critical infrastructure component of our
community. Investing in child care supports working families, promotes early childhood education, and
ensures that all children and families in our community have the opportunity to thrive.
Thank you for your attention to this important issue; keep children learning, parents earning, and communities
growing in Santa Monica!
Sincerely,
Steve Bevilacqua
310.430.9837
Item 11.A
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Packet Pg. 1215 Attachment: Written Comments [Revision 1] (5534 : FY 2022-23 Midyear Budget)
TO: SM CITY COUNCIL (councilmtgitems@santamonica.gov)
SUBJECT: FYE’24 BUDGET: Support Early Childhood
TO: Santa Monica City Council
councilmtgitems@santamonica.gov
SUBJECT: Fiscal Year 2024 Budget
Support Early Childhood Education.
Dear Mayor Davis, Mayor Pro Tem Negrete, and Honorable Council members:
I am writing to express my support for childcare in Santa Monica. As a longtime resident of Santa Monica, I benefit
from the Human Services Grant Program (HGSP) through the Growing Place Marine Park facility; I understand the
importance of providing quality childcare services to families in our city. The education system in Santa Monica
including programs like the Growing Place are a critical and important services to provide for families of our city.
As a member of a two-parent working household, we would challenged if it were not for services provided by
institutions like the Growing Place. Our county and city are becoming increasingly expensive and, in many cases,
cost prohibitive. We battle landlords that refuse to maintain their buildings all the while continues to increase
rents. We travel great distances to our places of work so that we may live in one of the best cities in Southern
California which provides wonderful public services and public education for our two daughters.
Childcare is essential for working parents who need a safe and nurturing environment for their children while they
are at work. It also plays a critical role in the development of young children, providing them with early education
and socialization opportunities that are essential for their future success.
Unfortunately, access to quality infant/toddler/preschool programs is limited due to high costs, long waiting lists,
and limited availability of licensed childcare providers. This significantly burdens working parents, especially low-
income families who struggle to make ends meet.
Our city must do everything it can to support Santa Monica families and ensure our children have access to quality
child care. This includes investing in early childhood education and providing financial assistance to families who
need it most.
I urge the Santa Monica City Council to prioritize childcare as a critical infrastructure component of our
community. Investing in childcare supports working families, promotes early education, and ensures that all
children and families in our community can thrive.
Please ensure our young children have access to early childhood education and socialization. Help our parents
maintain and keep our much-needed jobs and careers. Furthermore, help our communities grow and thrive in
Santa Monica.
Sincerely,
Zachary Hoevet
229 San Vicente Blvd, Apt H
Santa Monica, CA 90402
503-260-9202
Item 11.A
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Packet Pg. 1216 Attachment: Written Comments [Revision 1] (5534 : FY 2022-23 Midyear Budget)
1
Vernice Hankins
From:Bruce Leddy <bruce.leddy@gmail.com>
Sent:Tuesday, April 11, 2023 11:56 AM
To:councilmtgitems; Gleam Davis; David White
Cc:emvandenburgh@gmail.com; Nancy Coleman
Subject:City Council Mtg 4-11-23 – ITEM 11A
EXTERNAL
To: City Council
From: NOMA
Re: City Council Agenda Item 11A
April 11, 2023
Dear Mayor, City Council and City Manager -
The Executive Board of NOMA (North of Montana Association) fully supports our neighboring
organization, the Wilshire Montana Neighborhood Association (Wilmont), and their request to receive
proportional funding from the City for resident outreach.
The strength of all neighborhood organizations depends on active participation by residents, and
Wilmont's higher population means their outreach through mailings is more expensive. We request
that you grant their request for additional funding to continue their good work which benefits their
residents and the City.
Sincerely,
Bruce Leddy
On behalf of the Board of the North of Montana Association
Mayor Davis and Council Members,
The Wilshire Montana Neighborhood Coalition (Wilmont) Board of Directors asks for the following change to be
made to the Fiscal Year Midyear Budget based on equity and support of all city neighborhoods with the annual
city grant of $7,000.
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Packet Pg. 1217 Attachment: Written Comments [Revision 1] (5534 : FY 2022-23 Midyear Budget)
2
We request that the annual neighborhood grant become variable. Wilshire Montana Neighborhood
Coalition (Wilmont) was given a list of over 13,000 addresses in our neighborhood via a city
process. Historically the city requested and sent our annual newsletter in recognition of the value of
neighborhood groups.
We use our grant to send out an annual newsletter to all our Wilmont residents. Wilmont is the
largest neighborhood in terms of addresses. Currently, each neighborhood gets the same
$7,000 grant.
Last year we obtained multiple estimates of the price to generate 13,000 copies, labels and postage for
our annual newsletter and on average it was about $1/newsletter. The $7,000 does not cover
this. We request that Council address these differences by still providing $7,000 per
neighborhood groups that have 7,000 or less addresses and provide a $1/address for
other neighborhoods that have greater than 7,000 addresses. For Wilmont, that would be
$13,000 in 2023, or an addition of $6,000 to send newsletters out to every address in our
neighborhood. Thank-you
Thank-you for ensuring the vitality and continued importance of the city's neighborhoods.
Board of Directors
Wilshire Montana Neighborhood Coalition (Wilmont)
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Packet Pg. 1218 Attachment: Written Comments [Revision 1] (5534 : FY 2022-23 Midyear Budget)
From:Asa Greenberg
To:councilmtgitems
Subject:FYE’24 BUDGET: Support Early Childhood
Date:Tuesday, April 11, 2023 1:04:03 PM
EXTERNAL
Dear Mayor Davis, Mayor Pro Tem Negrete, and Honorable Councilmembers:
I am writing to express my support for childcare in Santa Monica. As a Santa Monica parent, resident, and member
of the City's workforce, I benefited from having access to quality childcare service at the Growing Place Marine
Park Child Development Center.
Child care is essential for working parents who need a safe and nurturing environment for their children while they
are at work, and it plays a critical role in the learning and development of young children.
As a dual-working family/working parent whose child attended the program several years ago, I experienced
firsthand the program's benefits, including extended hours for childcare. Few options if any in the area provide
childcare in a wonderful environment for parents who need coverage throughout the working day. As my wife and I
both work full-time, Growing Place Marine Park's extended hours (with early drop-off and late pickup available
every day) were indispensable, enabling both of us to continue working in our demanding jobs without having to
curtail our work schedules or make costly arrangements for at home care during the working day.
Our City must do everything possible to support Santa Monica families and ensure its children have access to high
quality early education and care. This includes investing in early childhood education and providing financial
assistance to families who need it most.
I urge the Santa Monica City Council to prioritize childcare as a critical infrastructure component of our community.
Investing in child care supports working families, promotes early childhood education, and ensures that all children
and families in our community have the opportunity to thrive.
Thank you for your attention to this important issue; keep children learning, parents earning, and communities
growing in Santa Monica!
Sincerely,
Asa Greenberg
--
-
Asa Greenberg
Kilogram Entertainment
Item 11.A
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Packet Pg. 1219 Attachment: Written Comments [Revision 1] (5534 : FY 2022-23 Midyear Budget)
From:Kemper Donovan
To:councilmtgitems
Subject:FYE’24 BUDGET: Support Early Childhood
Date:Tuesday, April 11, 2023 2:27:28 PM
EXTERNAL
Dear Mayor Davis, Mayor Pro Tem Negrete, and Honorable Councilmembers:
I am expressing my support for Growing Place Marine Park to continue to receive City
funding through the Human Services Grant Program; to sustain its programming to
young children and families in our City. As a resident of Santa Monica and a working
parent, I order the City to sustain this program.
High-quality early childhood education and care supports the City’s priorities:
Cultivate Economic Recovery - childcare is essential to working families, so we can
continue our jobs/careers and participate in our local economy
Equity and Social Diversity - women who must re-enter the workforce after childbirth
need access to infant care
Sustainable and Connected Community - child development centers enhance the
well-being of families and benefit the social and economic well-being of the
community
For six years now, my husband and I have benefited from the excellent childcare and
pedagogy consistently practiced by this wonderful program for the benefit of our two
daughters. This is exactly the sort of program that deserves public funding.
The benefits are endless for children and parents who attend this twenty-three-year
established family resource.
Please, invest in early childhood education and provide financial assistance to families who
need it most; this will ensure all Santa Monica children and families have the opportunity to
thrive!
Thank you for your attention to this important issue.
Sincerely,
Kemper Donovan
Item 11.A
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Packet Pg. 1220 Attachment: Written Comments [Revision 1] (5534 : FY 2022-23 Midyear Budget)
Item 11.A
04/11/23
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Packet Pg. 1221 Attachment: Written Comments [Revision 1] (5534 : FY 2022-23 Midyear Budget)
From:Megan Kelly
To:councilmtgitems
Subject:FYE’24 BUDGET: Support Early Childhood
Date:Tuesday, April 11, 2023 2:40:30 PM
EXTERNAL
Dear Mayor Davis, Mayor Pro Tem Negrete, and Honorable Councilmembers:
I am expressing my support for Growing Place Marine Park to continue to receive City
funding through the Human Services Grant Program; to sustain its programming to young
children and families in our City. As a resident of Santa Monica and a working parent, I urge
the City to sustain this program.
High-quality early childhood education and care supports the City’s priorities:
Cultivate Economic Recovery - childcare is essential to working families, so we can
continue our jobs/careers and participate in our local economy
Equity and Social Diversity - women who must re-enter the workforce after childbirth
need access to infant care
Sustainable and Connected Community - child development centers enhance the well-
being of families and benefit the social and economic well-being of the community
The benefits are endless for children and parents who attend this twenty-three-year established
family resource.
Please, invest in early childhood education and provide financial assistance to families who
need it most; this will ensure all Santa Monica children and families have the opportunity to
thrive!
I also urge you to support you to increase allocations for programs that support children and
families.
Thank you for your attention to this important issue.
Sincerely,
Megan Kelly
Item 11.A
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Packet Pg. 1222 Attachment: Written Comments [Revision 1] (5534 : FY 2022-23 Midyear Budget)
City Council –April 11, 2023
FY 2022-23 Midyear Budget
11.A.j
Packet Pg. 1223 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
June 2022
•FY 2022-23 Budget Adoption and Public Hearing
March 11 Retreat
•Staff presents 5 Year Forecast for all funds, state of operations
•Council affirms & adopts priorities for FY 2023-25Biennial Budget
April 11
•Council adopts FY
2022-23 midyear budget adjustments
May 23
•Proposed FY 2023-25Budget Published
•Presented to City Council –Study Sessions for feedback
June 27
•FY 2023-25 Budget Public Hearing and Adoption
The City’s Biennial Budget Timeline 11.A.j
Packet Pg. 1224 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
General Fund -FY 2022-23 Midyear Revenue Adjustments
FY 2022-23 Adopted
Budget
Midyear Adjustments FY 2022-23
Revised Budget
$403.4 million $21.9 million $425.3 million
Earlier Recovery (~$15M)
•~$7M Sales and TUT Tax
•~$3M Transient Occupancy
(Hotel) Tax
•~$1M Parking Facility Tax
•$1M Business License Tax
•~$2M Fees/Charges/Other
Updated Data (~$7M)
•~$3M Utility Users Tax
•~$2M Property Tax
•-$1.0M Documentary Transfer
Tax
•~$3M Administrative Indirect
11.A.j
Packet Pg. 1225 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
General Fund FY 2022-23 Midyear Revenue Uses:
4
Revenue Sharing
Obligations
(Primarily Measure
GSH)
$3.5 million
Items to maintain
services
$1.1
Corrections and
Impacts of Labor
Agreements
$3.8 million
Payment of
settlement of claims
brought against the
City
$3.1
Enables us to keep
funds in Reserves
for future working
capital
$10.3 million
~$21.9 million in Revenues
11.A.j
Packet Pg. 1226 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
General Fund -Operating Budget FY 2022-23 Midyear Expenditure Adjustments ~ $11.6 million
~$3.5 million
Adjustments for revenue-
sharing payments and based
on new information
•GSH payment to SMMUSD ($2.5M)
•GSH transfer to Affordable Housing
Trust Fund ($1.2M)
•Reductions based on parking revenue
sharing and lease agreement ($.2M)
~$1.1 million
Require immediate attention to
maintain services
•Increase capacity of youth programs,
net +7.2 permanent FTEs and –4.3 as-
needed FTEs ($.09M)
•Eliminate transfer from CBB Fund
($.5M)
•Funding for copper wire thefts
($.44M)
•Funding for security services at Pier
($.11M)
11.A.j
Packet Pg. 1227 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
General Fund -Operating Budget FY 2022-23 Midyear Expenditure Adjustments ~ $11.6 million
~$3.9 million
Labor agreements and
corrections not included in
adopted budget
•POA MOU
•FEMA MOU
•Correction Police Dept. budget
•Correction for tenant counseling
services funding
•Net zero adjustment allocating funds
for approved labor agreements
$3.1 million
Liability Self Insurance Fund
•Payment for settlement of claims
brought against the City
11.A.j
Packet Pg. 1228 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
Revenues ~$42M
•Funding Allocations, Grants & DA
•BBB $18.1M and Local Return $.8M
•Miscellaneous Grants $19.4M
•DA & Impact Fees $6.4M
•Water Use Reduction ($4M)
•Pending rate changes
•RRR collection fees ($2.1M)
•Beach parking rates ($0.6M)
•Interfund Contributions $4M
Expenditures ~$4M
•Miscellaneous Grants $2.3M
•BBB .5FTE and $.05M
•Housing Trust Fund $.5M
•Administrative Indirect (all) $2.8M
•Special Revenue and Community
Broadband -$1.6M
Other Funds Operating Budget FY 2022-23 Midyear Revenue and Expenditure Adjustments
11.A.j
Packet Pg. 1229 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
FY 2022-23 Midyear CIP Budget Adjustments
General Fund
+$212,600 for Rooftop Fall Protection and Access
Retrofits –funded with one-time CIP budget
savings
Other Funds
Miscellaneous Grants
$10M City Yards Modernization Microgrid Project
$4.8M Lincoln Neighborhood Corridor Streetscape
(LiNC) Project
Wastewater Fund
$0.45M Water Resources Tenant Improvements at
City Yards
Water Fund
$1.1M Water Resources Tenant Improvements at City
Yards
$0.7M Roof and HVAC Repairs at Arcadia Water
Treatment Plant
$17.0 million net increase
11.A.j
Packet Pg. 1230 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
Other Business
•Adopt Resolution to apply for grant funds from the California Arts Council
•Adopt Resolution authorizing execution of Master Agreement for State and Federal-Aid
funded transportation projects with the California Department of Transportation
•Authorization to accept a grant award from the U.S. Department of Justice (DOJ)
Edward Byrne Memorial Justice Assistance Grant (JAG)
•Authorization to accept a grant award from the U.S. Department of Justice (DOJ)
Bureau of Justice Assistance 2022 Bulletproof Vest Partnership (BVP) Grant
•Authorization to amend the City’s Fiscal Policy to allow for the suspension of the
accelerated paydown of the City’s unfunded pension liability from FY 2022-23 to FY
2027-28 or later
11.A.j
Packet Pg. 1231 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
Progress on FY 2023-25 Biennial Budget
March 11, 2023 Council
Retreat
•Financial Overview
•Adoption of Priorities
AddressingHomelessness Clean & SafeSanta Monica
Cultivate Economic Recovery & Expand Community &Cultural Amenities
Racial Justice,Equity &
Social Diversity
Sustainable &Connected
Community
11.A.j
Packet Pg. 1232 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
Progress on FY 2023-25 Biennial Budget
March 11, 2023 Council Retreat
•Preliminary direction on FY 2023-25 Biennial Budget allocations
Measure CS Fund Allocation
Reallocation of $2.5M
Organizational Realignment
11.A.j
Packet Pg. 1233 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
Allocation of Measure CS funds
•Expand Homeless Liaison Program in PD
•Expand homeless multidisciplinary outreach team beyond
Downtown & Beach
•24/7 intakes at SAMOSHEL interim housing
•Continue Clean & Safe programs in Police,Public Works, Code
Enforcement, Parking
•Short term rental enforcement
•Homelessness Strategic Plan
Implementing Priorities: FY 2023-25 11.A.j
Packet Pg. 1234 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
Resource Reallocation for Restorations $2.5M GF
•Support public, free, art and cultural programming and events through the Art of Recovery
program
•Further restore Library hours and services
•Increase capacity of youth programs
•Continue funding Playground Club
•Establish RRR low-income reduced rate program
•Create Small Business Tenant Improvement Fund
•Restore Planning and Economic Development staffing to support economic development
Diversity, Equity and Inclusion Fund
•Designate 2% earnings from Out of Home Wayfinding agreement w/Big Outdoor
•Approximately $100,000-$250,000 per year starting in FY 2025-2026
Implementing Priorities: FY 2023-25 11.A.j
Packet Pg. 1235 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
May 12, 2023
•Budget Document published
May 23, 2023
•Council Budget Study Session
June 27, 2023
•Council Budget Adoption
Progress on FY 2023-25 Biennial Budget 11.A.j
Packet Pg. 1236 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)
Recommended Actions
•Approve midyear budget adjustments and position and classification changes
•Adopt resolutions:
Establishing new classifications and adopting salary rates for various positions
Authorizing the application for approved grant funds from the California Arts Council for the Santa Monica City
Yards Modernization Microgrid Projects
Authorizing execution of agency-state Master Agreement for State and Federal-Aid funded transportation
projects with the California Department of Transportation, for the Lincoln Neighborhood Corridor Streetscape
(LiNC) projects
•Authorize staff to:
Accept a grant award from the U.S. Department of Justice (DOJ) Edward Byrne Memorial Justice Assistance
Grant (JAG) for implementation of the JAG 2022 Project “Overtime Operations to Keep Neighborhoods Safe”
and execute all necessary documents to accept the grant and all grant renewals
Accept a grant award from the U.S. Department of Justice (DOJ) Bureau of Justice Assistance 2022 Bulletproof
Vest Partnership (BVP) Grant to support the replacement of bulletproof vests and execute all necessary
documents to accept the grant and all grant renewals;
Amend the City’s Fiscal Policy to allow for the suspension of the accelerated paydown of the City’s unfunded
pension liability from FY 2022-23 to FY 2027-28 or later, pending restoration of City services and maintenance
budgets and reserves; and,
•Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3) (Common Sense Exemption) of
the California Environmental Quality Act (CEQA) Guidelines.
11.A.j
Packet Pg. 1237 Attachment: PowerPoint Presentation (5534 : FY 2022-23 Midyear Budget)