SR 04-11-2023 5A 205-003 / 502-002-04
City Council
Report
City Council Meeting: April 11, 2023
Agenda Item: 5.A
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Engineering and Street
Services
Rick Valte, Public Works Director, Public Works Department
Subject: Award Construction Contract for Cloverfield Boulevard Recycled Water Main
Installation Project
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Statutory Exemption pursuant to Section 21080.21 of the
California Environmental Quality Act (CEQA);
2. Award Bid #SP2667 to Blois Construction Inc., for the construction of Cloverfield
Boulevard Recycled Water Main Installation Project for the Public Works
Department;
3. Authorize the City Manager to negotiate and execute an agreement with Blois
Construction Inc, in an amount not to exceed $2,063,022 (including a $269,090
contingency); and
4. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority;
5. Authorize budget changes as outlined in the Financial Impacts & Budget Actions
section of this report.
Summary
The Cloverfield Boulevard Recycled Water Main Installation Project (Project) would
expand the City’s existing recycled water distribution system by approximately 2,150
linear feet. The Project would support the City of Santa Monica’s goal of reducing its
reliance on imported water supplies by distributing recycled water from the Sustainable
Water Infrastructure Project (SWIP) through the recycled water distribution network to
both public and private users for irrigation and dual plumbed uses (e.g., toilet flushing)
to reduce potable water demand. This Project would convey recycled water to the future
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Providence Saint John development on Santa Monica Boulevard to minimize its potable
water footprint. Future developments would also have access to recycled water. Staff
recommends Blois Construction Inc., to provide construction services for the Project, in
an amount not to exceed $2,063,022 (including a $269,090 contingency).
Discussion
The recently constructed Sustainable Water Infrastructure Project (SWIP), which
consists of a new advanced water treatment facility and an upgraded Santa Monica
Urban Runoff Recycling Facility, is able to produce up to 1.5 million gallons per day of
advanced treated recycled water, which reduces the City’s reliance on imported water.
SWIP’s advanced treated recycled water meets all regulatory requirements for non-
potable uses (e.g., irrigation and toilet flushing) and groundwater recharge. The City’s
current recycled water distribution system consists of approximately 26 miles of pipe
ranging in diameter from 4 to 12 inches. Expansion of the recycled water distribution
system would enable the City to distribute more recycled water than it has in the past to
dual-plumbed buildings and private irrigation systems. This expansion would help the
City continue its efforts to offset potable water usage and reduce reliance on imported
water supplies.
Vendor Selection
Bidder Recommendation
Best Bidder Blois Construction Inc.
Evaluation Criteria Price; the ability, capacity, and skill of the bidder to perform the
services; the capacity of the bidder to perform the contract within
the time specified; the sufficiency of the bidder’s financial
resources; the reputation and experience of the bidder.
Municipal Code SMMC 2.24.180
Submittals Received
Blois Construction Inc. $1,793,932.00
Colich and Sons, LP $1,981,000.00
Palp, Inc. $1,981.450.00
Geronimo Concrete $2,732,009.50
Bid Data
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Bid Posted Posted On Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
01/12/2023 City's Online
Bidding Site
Santa Monica
Daily Press
31 02/06/2023
Best Bidder Justification
Staff recommends Blois Construction, Inc., as the best and lowest bidder based on the
price, previous project experience, and completion of past water main projects for the
Cities of Santa Monica, Los Angeles, Santa Clarita, Camarillo, Thousand Oaks, and
Culver City. The recommended bidder has demonstrated the ability to perform quality
work on pipeline and engineering projects.
Public Outreach
Construction is expected to begin in fall 2023 and be completed within six months. Prior
to and during construction, City staff and the contractor would distribute notifications to
residents and adjacent properties detailing the project scope, construction schedule,
and potential impacts. Periodic updates would be provided, as necessary. Social media
would be utilized to notify the public about general construction updates.
Environmental Assessment
The recycled water main installation is statutorily exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 21080.21 which exempts any
project of less than one mile in length within the public street or right of way for the
installation of a new pipeline or the maintenance, repair, restoration, replacement, or
removal of an existing pipeline. The recycled water main would be less than one pipe
and would occur within the existing public right of way, and therefore, is statutorily
exempt from CEQA.
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Water and Wastewater
Funds to award a contract with Blois Construction Inc., to provide construction services
for the Cloverfield Boulevard Recycled Water Main Installation Project. Award of the
agreement would require additional appropriations from the Water Fund balance in the
amount of $82,097 and $1.6 million from Water Bonds previously issued.
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FY 2022-23 CIP Budget Changes
Additional Appropriation of Funds Requested
Account Number Amount
C5004870.689000 $82,097
C5004870.689740 $1,600,000
Contract Request
Request Amount FY 2022-23 CIP Account # Total Contract Amount
$1,600,000.00 C5004870.689740 $1,600,000.00
$341,989.00 C5004870.689000 $341,989.00
$63,178.00 C5004870.689520 $63,178.00
$57,855.00 C5104870.689000 $57,855.00
Total $2,063,022.00
Prepared By: Tom Shahbazi, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Blois Oaks Initiative
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5.A.a
Packet Pg. 294 Attachment: Blois Oaks Initiative (5445 : Construction Contract - SP2667 Cloverfield Blvd Recycled Water Main Project)
5.A.a
Packet Pg. 295 Attachment: Blois Oaks Initiative (5445 : Construction Contract - SP2667 Cloverfield Blvd Recycled Water Main Project)