SR 03-14-2023 5H
City Council
Report
City Council Meeting: March 14, 2023
Agenda Item: 5.H
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Architecture Services
Subject: Award Bids for 3200 Airport Ave Renovation Hazmat Abatement and Adopt a
Finding of Categorical Exemption Under Sections 15301, 15302, and 15308
of the California Environmental Quality Act Guidelines
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2660 to Unlimited Environmental, Inc. for 3200 Airport Avenue
hazardous material abatement services for the Public Works Department;
2. Authorize the City Manager to negotiate and execute an agreement with
Unlimited Environmental, Inc., in an amount not to exceed $229,702 (including a
$38,284 contingency);
3. Award Bid #SP2660 to Unlimited Environmental, Inc. for on-call hazardous
material abatement services for the Public Works Department;
4. Authorize the City Manager to negotiate and execute agreements with Unlimited
Environmental, Inc., in an amount not to exceed $1,500,000 for three years, with
two-additional one-year renewal options in the amount of $500,000, on the same
terms and conditions for a total amount not to exceed $2,500,000 over a five-
year period, with future year funding contingent on Council budget approval.
5. Award Bid #SP2660 to Castlerock Environmental, Inc. for on-call hazardous
material abatement services for the Public Works Department;
6. Authorize the City Manager to negotiate and execute agreements with Castlerock
Environmental, Inc., in an amount not to exceed $1,500,000 for three years, with
two-additional one-year renewal options in the amount of $500,000, on the same
terms and conditions for a total amount not to exceed $2,500,000 over a five-
year period, with future year funding contingent on Council budget approval.
7. Adopt a finding of Categorical Exemption pursuant to Sections 15301 (Existing
Facilities), 15302 (Replacement/Reconstruction), and 15308 (Actions for
Protection of the Environment) of the California Environmental Quality Act
(CEQA) Guidelines.
Summary
The Santa Monica Airport seeks to renovate the 3200 Airport Avenue building to comply
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with current code regulations, address deferred maintenance issues, minimize ongoing
maintenance costs, and maximize the building’s revenue potential. To properly and
safely dispose of material generated from areas of demolition during the renovation, a
certified hazardous material abatement contractor must be utilized. In addition, the City
has identified a need to establish on-call agreements for hazardous material abatement
services for similar Public Works projects Citywide. Therefore, Staff recommends
awarding hazardous material abatement services for 3200 Airport Avenue to Unlimited
Environmental, Inc. and hazardous material abatement on-call services to Unlimited
Environmental, Inc and Castlerock Environment, Inc.
Discussion
Built between 1940 and 1947, the 3200 Airport Avenue building was constructed with
materials that would no longer be utilized by today’s standards. In preparation for the
3200 Airport Avenue Renovation project, certain sections of the building will need to be
abated and monitored for proper disposal. For this process, South Coast Air Quality
Management District (SCAQMD) requires the use of a certified hazardous material
abatement contractor.
Staff recommends awarding hazardous material abatement services for 3200 Airport
Avenue to Unlimited Environmental, Inc. and hazardous material abatement on-call
services to Unlimited Environmental, Inc. and Castlerock Environmental, Inc. This
selection is based on their proposed experience, quality of the teams, and cost of the
proposed services.
Recommendations
Selection Criteria
Evaluation Criteria
The training, credentials and experience of the firms; the
Recommended Vendors (Hazardous Material Abatement)
Unlimited
Environmental, Inc.
Castlerock
Environmental, Inc.
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demonstrated competence, ability, capacity and skill of the
person or firm to perform the contract or provide the service
promptly, within the time specified, and without delay; the
capacity of the person or firm to perform the contract or provide
the service promptly, within the time specified, and without delay;
the sufficiency of the person’s or firm’s financial and other
resources; and the character, integrity, reputation and judgment
of the person or firm; the ability of the person or firm to provide
such future service as may be needed; and the price which the
person or firm proposes to charge, including the price being fair,
reasonable and competitive. The City shall have absolute
discretion in determining the applicability and weight of the
criteria listed above.
The city is not required to select the proposal with the lowest
price.
Municipal Code SMMC 2.24.180
RFQual Data
Date
Posted Posted On
Advertised In
(City Charter &
SMMC)
Vendors
Downloaded
Submittals
Received
Date
Publicly
Opened
10/28/2022
City's
Online
Bidding Site
Santa Monica
Daily Press 21 2 10/11/2022
Justification to Short-List
Both firms have demonstrated competence, capacity, and the skill in performing
hazardous material abatement. In addition, both firms have provided competitive pricing
to the city. Based on these criteria, these vendors are recommended as the best
qualified firms. Although the 3200 Airport Avenue Renovation abatement scope will be
awarded to Unlimited Environmental, Inc., staff recommends awarding on-call
agreements to both firms to address future City abatement needs. Multiple agreements
will allow City staff to perform a competitive procurement process to award future
projects.
Environmental Review
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The project is categorically exempt from CEQA pursuant to Section 15301, Section
15302, and Section 15308 of the CEQA Guidelines. Section 15301 exempts Class 1
(Existing Facilities) projects from CEQA, which include the operation, repair,
maintenance, permitting, leasing, licensing, or minor alteration of existing public or
private structures, facilities, mechanical equipment, or topographical features, involving
negligible or no expansion of existing or former use. Section 15302 exempts Class 2
(Replacement or Reconstruction) projects which include the replacement or
reconstruction of existing structures and facilities where the new structure will be
located in the same site as the structure replaced and will have substantially the same
purpose and capacity as the structure replaced. Section 15308 exempts actions taken
by regulatory agencies for protection of the environment (Class 8). The project would
renovate and conduct hazardous materials abatement for the existing city facility at
3200 Airport Avenue, and therefore, it has determined that the project is categorically
exempt pursuant to Section 15301, Section 15302, and Section 15308 of the CEQA
Guidelines. Furthermore, staff has determined that none of the exceptions to
Categorical Exemptions set forth in the CEQA Guidelines, section 15300.2 apply to this
project.
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Airport and various Funds to
award agreements to Unlimited Environmental, Inc. and Castlerock Environmental, Inc.
for hazardous material abatement. Future year funding is contingent on Council budget
approval.
Contract Request
Vendor
FY 2022-23
Request Amount
Future Years
Request Amount
Various
Departments/CIP
Account #
Total Contract(s)
Unlimited
Environmental, Inc.
$229,702 $0 C5704690.689000 $229,702
Unlimited
Environmental, Inc.
$1,500,000 $1,000,000 Various $2,500,000
Castlerock
Environmental, Inc.
$1,500,000 $1,000,000 Various $2,500,000
$3,229,702 $2,000,000 Total $5,229,702
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Prepared By: Phillip Ticun, CIP Project Manager
Approved
Forwarded to Council
Attachments:
A. Oaks_Initiative_Disclosure_Form_Unlimited
B. Oaks_Initiative_Disclosure_Form_Castlerock
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CITY OF SANTA MONICA
OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles
and maintains certain information. That information includes the name of any person or persons
who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an
individual person, the information includes the name of every person who is: (a) trustee, (b)
director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-month
period;
3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12-
month period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month
period;
5. Land use variance, special use permit, or other exception to an established land use plan,
where the decision has a value in excess of $25,000;
6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12-month
period; or
7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12-month
period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: ____________________________Title: __________________________
Signature: ______________________________________ Date: ________________
Email: ____________________________________ Phone: ____________________
FOR CITY USE ONLY:
Bid/PO/Contract # ____________________________ Permit #
___________________________
Unlimited Environmental, Inc.
W. Scott Lange
Jill Hunt-Dupleich
W. Scott Lange
Jill Hunt-Dupleich Executive Vice President
10/6/2022
jill@ueiteam.com (562) 981-6600
5.H.a
Packet Pg. 414 Attachment: Oaks_Initiative_Disclosure_Form_Unlimited (5593 : 3200 Airport Ave Renovation Hazmat Abatement)
5.H.bPacket Pg. 415Attachment: Oaks_Initiative_Disclosure_Form_Castlerock [Revision 1] (5593 : 3200 Airport Ave Renovation Hazmat Abatement)