SR 03-14-2023 5E
City Council
Report
City Council Meeting: March 14, 2023
Agenda Item: 5.E
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Engineering and Street
Services
Subject: Adoption of a Resolution to Enter into an Updated Freeway Maintenance
Agreement and Negotiate a Delegated Maintenance Agreement with Caltrans
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of Categorical Exemption (Class 1 Existing Facilities) pursuant to
Section 15301 of the California Environmental Quality Act (CEQA) Guidelines
2. Adopt the attached Resolution authorizing the City Manager to enter into a new
updated Freeway Maintenance Agreement with the California Department of
Transportation (Caltrans).
3. Authorize the City Manager to negotiate and execute a Delegated Maintenance
Agreement with Caltrans to obtain reimbursement for maintenance work
performed by the City on State routes within City boundaries.
Summary
The City and Caltrans have relied on a Freeway Maintenance Agreement (FMA)
executed in 1966 to assign maintenance responsibilities associated with state highway
routes running through the City. Features such as lighting, signage, roadway markings,
and bicycle lane delineators have changed over the last 50 years and the FMA needs to
be updated with a new agreement that reflects the changes. During this time, Lincoln
Boulevard was relinquished to the City. To ensure both the City and Caltrans clearly
understand areas of responsibility, staff recommends that City Council adopt the
attached resolution (Attachment A) authorizing the City Manager to enter into a new
maintenance agreement (Attachment B) with Caltrans.
5.E
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Discussion
The Federal-Aid Highway Act passed in 1956 provided the framework and funding for
the United States interstate system we know today. Throughout the U.S., interstate
construction involved the relocation and reconfiguration of smaller highways and local
streets, and required coordination and agreements between state transportation
agencies and local agencies. In Santa Monica, the construction of Interstate 10 (I-10)
was completed around 1965 and added another major roadway in addition to the
existing smaller State Route 1 (SR-1). SR-1 at that time consisted of Lincoln Boulevard
and Pacific Coast Highway, as the only state-controlled roadways in Santa Monica.
In 1966, the City and state entered into a Freeway Maintenance Agreement (FMA)
which identified areas of responsibilities concerning the then recently reconfigured local
streets, I-10, and SR-1. An updated agreement was executed in 1976 primarily to
include the then recently constructed 5th Street off-ramp. The State subsequently
relinquished part of SR-1, Lincoln Boulevard from I-10 to Dewey Street in 2012. In 1968,
the City and State executed an agreement for the City to obtain reimbursement from the
State when the City performed maintenance work on State routes.
The 1966 agreement clearly identifies maintenance responsibilities for both the City and
Caltrans. However, it is only specific to the following: vehicular overcrossings,
pedestrian overcrossings, roadway sections, and pedestrian undercrossings. The 1966
agreement does not specifically address bicycle paths, walls, or columns. In 2020, City
staff commenced an application for a Caltrans encroachment permit to construct the
Michigan Avenue/20th Street Bike Lane Project. Caltrans requested that the City update
the agreement and execute a new FMA. Caltrans stated that because the existing FMA
did not specifically address bicycle lanes within state rights-of-ways, that the City would
need to either enter into a new FMA or a project-specific agreement. Since both
agreements would take the same amount of time and effort, entering into a new FMA
was the approach selected because it negates the need for project specific agreements
for future City projects. The new agreement would address items in the old agreement
plus the newer features mentioned above. A comparison of the 1966 agreement and
new agreement is provided in Table 1.
Table 1. Summary Comparison of 1966 Freeway Maintenance Agreement & Proposed Agreement
Item 1966 Freeway Proposed Freeway
5.E
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Maintenance Agreement Maintenance Agreement
Vehicular Overcrossings
(bridges over I-10 such as
Main Street, Lincoln
Boulevard, 11th Street, etc.)
State maintains structure,
City maintains top layer of
asphalt concrete (if
installed)
No change
Pedestrian Overcrossings
(located across Pacific
Coast Highway)
City maintains structure in
its entirety
Caltrans maintains
structure in its entirety
Vehicular Undercrossings State maintains structure,
City maintains pavement
underneath
No change
Pedestrian Undercrossings State maintains structure,
City maintains pathway
No change
Landscaped Areas City and State to maintain
per exhibit delineating
areas of responsibility
No change
Walls & Columns
(applicable mostly at the
Stewart Street
undercrossing where there
are murals and on Pico
Blvd. where there is artwork
on columns and bridge)
Not addressed State maintains structure,
City maintains paint,
performs graffiti removal
Interchange Operation Not addressed State maintains efficient
operation of interchanges
and ramps
Bicycle Paths
(those constructed by the
City)
Not addressed City maintains bike paths
on overcrossings
Past Council Actions
Meeting Date Description
07/26/1966
(Attachment C)
Resolution No. 3464 approving original agreement for
maintenance of State freeways in the City of Santa Monica
4/16/1968
(Attachment D)
Resolution No. 3723 of the City of Santa Monica Council
approving agreement for maintenance of State highways in
the City of Santa Monica (reimbursement agreement)
8/10/1976
(Attachment E)
Resolution No. 4784 of the City of Santa Monica Council
approving a revised freeway agreement with the State of
California which adds the Fifth Street off-ramp
Environmental Review
The project is categorically exempt from CEQA pursuant to Section 15301 of the CEQA
Guidelines. Section 15301 exempts Class 1 (Existing Facilities) projects from CEQA,
5.E
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which include the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public or private structures, facilities, mechanical equipment, or
topographical features, involving negligible or no expansion of existing or former use.
The maintenance agreement would address maintenance responsibilities of existing
transportation infrastructure, and therefore, it has determined that the project is
categorically exempt pursuant to Section 15301 of the CEQA Guidelines. Furthermore,
staff has determined that none of the exceptions to Categorical Exemptions set forth in
the CEQA Guidelines, section 15300.2 apply to this project.
Financial Impacts and Budget Actions
There are no financial impacts as result of this agreement. Staff would negotiate and
execute a Delegated Maintenance Agreement with the State. Such agreement would
allow the City to obtain future reimbursements from the State for the actual cost of all
routine maintenance work on State routes.
Prepared By: Curtis Castle, Principal Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Resolution to Enter into FMA
B. Proposed Freeway Maintenance Agreement
C. Resolution No. 3464 Approving Original Agreement for Maintenance of State
freeways in the City of Santa Monica
D. Resolution No. 3723 of the City of Santa Monica Council Approving Agreement
for Maintenance of State highways in the City of Santa Monica (reimbursement
agreement)
E. Resolution No. 4784 of the City of Santa Monica Council Approving a Revised
Freeway Agreement with the State of California
F. PowerPoint Presentation
5.E
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RESOLUTION NUMBER ____________(CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AUTHORIZING THE CITY MANAGER TO ENTER INTO A FREEWAY
MAINTENANCE AGREEMENT WITH THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORATION (CALTRANS)
WHEREAS, on August 10, 1976, a Freeway Agreement was executed
between CITY and STATE, wherein the PARTIES consented to certain
adjustments of the local street and road system required for the development of
that portion of STATE Highway Route (SRs) 001 and 010 within the jurisdictional
limits of the CITY of Santa Monica as a highway/freeway; and
WHEREAS, there is an existing Freeway Maintenance Agreement between
the CITY and STATE dated July 26, 1966; and
WHEREAS, on May 17, 1968, an Agreement for Maintenance of the State
Highway in the City of Santa Monica, referred to by the STATE as a Delegated
Maintenance Agreement, was executed between the CITY and STATE. CITY and
STATE are working on updating this Delegated Maintenance Agreement; and
WHEREAS, on June 4, 2012 the State relinquished to the City Lincoln
Boulevard from Dewey Street to Route 10; and
WHEREAS, the CITY and STATE mutually desire to identify and update the
maintenance responsibilities for existing improvements to separation structures
and landscaped areas lying within those modified freeway limits;
5.E.a
Packet Pg. 217 Attachment: Resolution to Enter into FMA [Revision 1] (5571 : Adopt Resolution for New Caltrans Maintenance Agreements)
Page 2 of 3
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct findings of the Santa
Monica City Council.
SECTION 2. This Freeway Maintenance Agreement identifies
maintenance responsibilities of the CITY and STATE.
SECTION 3. The City shall maintain areas and features identified in the
updated Freeway Maintenance Agreement.
SECTION 4. The City Manager, or his or her designee, is authorized to
enter into the updated Freeway Maintenance Agreement.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution,
and thenceforth the same shall be in full force and effect.
APPROVED AS TO FORM:
_______________________
DOUGLAS T. SLOAN
CITY ATTORNEY
5.E.a
Packet Pg. 218 Attachment: Resolution to Enter into FMA [Revision 1] (5571 : Adopt Resolution for New Caltrans Maintenance Agreements)
FMA with Santa Monica, Routes 1 and 10, Citywide
1
FREEWAY MAINTENANCE
AGREEMENT
WITH
CITY OF SANTA MONICA
THIS AGREEMENT is made effective this ______ day of ____________, 20__, by and between
the State of California, acting by and through the Department of Transportation, hereinafter
referred to as “STATE” and the CITY of Santa Monica; hereinafter referred to as “CITY” and
collectively referred to as “PARTIES.”.
SECTION I
RECITALS
1. WHEREAS, on August 10, 1976, a Freeway Agreement was executed between CITY and
STATE, wherein the PARTIES consented to certain adjustments of the local street and road
system required for the development of that portion of STATE Highway Route (SRs) 001 and
010 within the jurisdictional limits of the CITY as a highway/freeway; and,
2. WHEREAS, the PARTIES hereto mutually desire to identify and update the maintenance
responsibilities for improvements to separation structures and landscaped areas lying within
those modified freeway limits; and,
3. There is an existing Freeway Maintenance Agreement with the CITY dated July 26, 1966.
this agreement supersedes in its entirety the existing Freeway Maintenance Agreement with
CITY, dated July 26, 1966; and,
4. WHEREAS, on May 17, 1968, an Agreement for Maintenance of the State Highway in the
City of Santa Monica, referred to by the STATE as a Delegated Maintenance Agreement,
was executed between the CITY and STATE. CITY and STATE are working on updating
this Delegated Maintenance Agreement; and,
5. WHEREAS, on June 4, 2012 the State relinquished to the City Lincoln Boulevard from
Dewey Street to Route 10.
NOW THEREFORE IT IS AGREED:
SECTION II
AGREEMENT
1. PARTIES agree this Agreement shall supersede in its entirety the said Freeway Maintenance
Agreement executed by PARTIES dated July 26, 1966.
2. Pursuant to Section 5 of the above Freeway Agreement, CITY has resumed or will resume
control and maintenance over each of the affected relocated or reconstructed CITY streets,
except for those portions adopted as a part of the freeway proper.
5.E.b
Packet Pg. 219 Attachment: Proposed Freeway Maintenance Agreement (5571 : Adopt Resolution for New Caltrans Maintenance Agreements)
FMA with Santa Monica, Routes 1 and 10, Citywide
2
3. The degree or extent of maintenance work to be performed by the CITY and STATE and the
standards therefore, shall be in accordance with the provisions of Section 27 of the General
Provisions of the Streets and Highways Code and the then current edition of the State
Maintenance Manual.
4. CITY agrees to continue its control and maintenance of each of the affected, relocated or
reconstructed CITY streets and roads as shown on that plan map attached hereto, marked
Exhibit A, and made a part hereof by this reference.
5. CITY and STATE agree to accept their then respective operational and maintenance
responsibilities and related associated costs thereof in the event jurisdictional boundaries of the
PARTIES should change and Exhibit A is amended to reflect those changes. Changes to a
PARTY’s maintenance responsibilities resulting from future improvements or alterations to the
limits of the State Routes (SR) 01 & 10 freeways covered in this AGREEMENT may be made
by each PARTY executing an amended Exhibit A and/or executing additional pages to Exhibit
A that will be attached to this AGREEMENT and will supersede the original Exhibit A.
6. Except as provided in Section 5 above concerning Exhibit amendments, this AGREEMENT
may only be amended by a written agreement executed by all PARTIES.
7. CITY must obtain the necessary Encroachment Permits from STATE’s District 07
Encroachment Permit Office prior to entering STATE right of way to perform CITY
maintenance responsibilities. This permit will be issued at no cost to CITY.
8. VEHICULAR AND PEDESTRIAN OVERCROSSINGS
8.1. STATE will maintain, at STATE expense, the entire structure of any STATE constructed
vehicular and pedestrian overcrossings of SRs 01 and 10 below the asphalt concrete
(bituminous) deck wearing surface. STATE will maintain at STATE expense all conduits
and electrical facilities embedded or attached to the structure.
8.2. CITY will maintain, at CITY expense, the asphalt concrete (bituminous) deck wearing
surface and shall perform such work as may be necessary to ensure an impervious and/or
otherwise suitable surface and all portions of the structure above the bridge deck,
including, but without limitation, lighting installations, as well as all traffic service
facilities (sidewalks, signs, pavement markings, etc.) that may be required for the benefit
or control of traffic using that overcrossing.
8.3. As directed by Division 1, Chapter 1, Article 3, Section 92.6 of the Streets and Highways
Code, at locations determined by STATE and at STATE expense, STATE shall place
screening on STATE freeway overpasses on which pedestrians are allowed. All screens
(except any non-standard screenings installed by CITY identified in Exhibit A) installed
under this program will be maintained by STATE, at STATE expense. Non-standard
screenings installed by CITY will be maintained by CITY at CITY’s expense.
9. VEHICULAR AND PEDESTRIAN UNDERCROSSINGS
5.E.b
Packet Pg. 220 Attachment: Proposed Freeway Maintenance Agreement (5571 : Adopt Resolution for New Caltrans Maintenance Agreements)
FMA with Santa Monica, Routes 1 and 10, Citywide
3
9.1. STATE will maintain the entire structure of all STATE-constructed vehicular and
pedestrian undercrossings of STATE freeways except as hereinafter provided.
9.2. CITY will maintain the roadway sections, including the traveled way, shoulders, curbs,
sidewalks, wall surfaces (including eliminating graffiti), drainage installations (which are
not part of the STATE’s structure), lighting installations and traffic service facilities that
may be required for the benefit or control of traffic using that undercrossing.
9.3. WALLS AND COLUMNS IN PEDESTRIAN UNDERCROSSINGS – CITY is
responsible for debris removal, cleaning, and painting to keep CITY's side of any wall
structure or column free of debris, dirt, and graffiti.
10. WALLS AND COLUMNS –CITY is responsible for painting to keep CITY's side of any wall
structure or column free of graffiti.
11. LANDSCAPED AREAS – CITY is responsible for the maintenance of any plantings or other
types of roadside improvements lying outside of the fenced area restricting walk-on access to
the freeway.
12. INTERCHANGE OPERATON - It is STATE’s responsibility to provide efficient operation of
freeway interchanges, including ramp connections to local streets and roads.
13. BICYCLE PATHS, LANES, AND CYCLE TRACKS constructed as permitted
encroachments within STATE’s right of way, CITY is solely responsible for all permitted
improvements, including but not limited to the delineation, fencing, guard railing, drainage
facilities, slope and structural adequacy. CITY will maintain, at CITY expense, a safe facility
for bicycle travel along the entire length of the path/lane/cycle track by providing sweeping
and debris removal when necessary; and all signing and striping, and pavement markings
required for the direction and operation of that non-motorized facility.
14. LEGAL RELATIONS AND RESPONSIBILITIES
14.1. Nothing within the provisions of this Agreement is intended to create duties or
obligations to or rights in third parties not PARTIES to this Agreement or to affect the
legal liability of a PARTY to the Agreement by imposing any standard of care with respect
to the operation and maintenance of STATE highways and local facilities different from
the standard of care imposed by law.
14.2. Neither CITY nor any officer or employee thereof is responsible for any injury, damage
or liability occurring by reason of anything done or omitted to be done by STATE, under
or in connection with any work, authority or jurisdiction conferred upon STATE arising
under this Agreement. It is understood and agreed that STATE shall fully defend,
indemnify and save harmless CITY and all of their officers and employees from all claims,
suits or actions of every name, kind and description brought forth under, including, but
not limited to, tortious, contractual, inverse condemnation and other theories or assertions
5.E.b
Packet Pg. 221 Attachment: Proposed Freeway Maintenance Agreement (5571 : Adopt Resolution for New Caltrans Maintenance Agreements)
FMA with Santa Monica, Routes 1 and 10, Citywide
4
of liability occurring by reason of anything done or omitted to be done by STATE under
this Agreement.
14.3. Neither STATE nor any officer or employee thereof is responsible for any injury, damage
or liability occurring by reason of anything done or omitted to be done by CITY under or
in connection with any work, authority or jurisdiction conferred upon CITY and arising
under this Agreement. It is understood and agreed that CITY shall fully defend, indemnify
and save harmless STATE and all of its officers and employees from all claims, suits or
actions of every name, kind and description brought forth under, including, but not limited
to, tortious, contractual, inverse condemnation or other theories or assertions of liability
occurring by reason of anything done or omitted to be done by CITY under this
Agreement.
14.4. This AGREEMENT shall be binding upon and inure to the benefit of each of the
PARTIES’ successors-in-interest, including, but not limited to any public entity to whom
any part of the STATE right of way covered under this AGREEMENT may be
relinquished and any subsequently incorporated city or other municipality established
within the CITY’s jurisdictional limits.
15. PREVAILING WAGES:
15.1. Labor Code Compliance- If the work performed on this Agreement is done under contract
and falls within the Labor Code section 1720(a)(1) definition of a "public work" in that it
is construction, alteration, demolition, installation, or repair; or maintenance work under
Labor Code section 1771. CITY must conform to the provisions of Labor Code sections
1720 through 1815, and all applicable provisions of California Code of Regulations found
in Title 8, Chapter 8, Subchapter 3, Articles 1-7. CITY agrees to include prevailing wage
requirements in its contracts for public work. Work performed by CITY’s own forces is
exempt from the Labor Code's Prevailing Wage requirements.
15.2. Requirements in Subcontracts - CITY shall require its contractors to include prevailing
wage requirements in all subcontracts when the work to be performed by the subcontractor
is a "public work" as defined in Labor Code Section 1720(a)(1) and Labor Code Section
1771. Subcontracts shall include all prevailing wage requirements set forth in CITY's
contracts.
16. INSURANCE
16.1. SELF-INSURED - CITY is self-insured. CITY agrees to deliver evidence of self-insured
coverage providing general liability insurance, coverage of bodily injury liability and
property damage liability, naming the STATE, its officers, agents and employees as the
additional insured in an amount of $1 million per occurrence, $2 million in aggregate and
$5 million in excess. Coverage shall be evidenced by a certification of self-insurance
letter (“Letter of Self-Insurance”), satisfactory to STATE, certifying that CITY meets the
coverage requirements of this section. This Letter of Self-Insurance shall also identify the
Agreement location as depicted in EXHIBIT A. CITY shall deliver to STATE the Letter
5.E.b
Packet Pg. 222 Attachment: Proposed Freeway Maintenance Agreement (5571 : Adopt Resolution for New Caltrans Maintenance Agreements)
FMA with Santa Monica, Routes 1 and 10, Citywide
5
of Self-Insurance with a signed copy of this AGREEMENT. A copy of the executed Letter
of Self-Insurance shall be attached hereto and incorporate as Exhibit B.
16.2. SELF-INSURED using Contractor - If the work performed under this Agreement is done
by CITY's contractor(s), CITY shall require its contractor(s) to maintain in force, during
the term of this agreement, a policy of general liability insurance, including coverage of
bodily injury liability and property damage liability, naming the STATE, its officers,
agents and employees as the additional insured in an amount of $1 million per occurrence
and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a
certificate of insurance in a form satisfactory to the STATE and shall be delivered to the
STATE with a signed copy of this Agreement
17. TERMINATION - This Agreement may be terminated by timely mutual written consent by
PARTIES, and Party’s failure to comply with the provisions of this Agreement may be
grounds for a Notice of Termination by the other Party.
18. TERM OF AGREEMENT - This Agreement shall become effective on the date first shown on
its face sheet and shall remain in full force and effect until amended or terminated at any time
upon mutual consent of the PARTIES or until terminated by either Party for cause.
PARTIES are empowered under law to enter into this Agreement and have delegated to the
undersigned the authority to execute this Agreement on behalf of the respective agencies and
covenants to have followed all the necessary legal requirements to validly execute this Agreement.
5.E.b
Packet Pg. 223 Attachment: Proposed Freeway Maintenance Agreement (5571 : Adopt Resolution for New Caltrans Maintenance Agreements)
FMA with Santa Monica, Routes 1 and 10, Citywide
6
IN WITNESS WHEREOF, PARTIES hereto have set their hands and seals the day and year first
above written.
THE CITY OF SANTA MONICA STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Initiated and Approved
By: ___________________________
City Manager
By: ___________________________
Godson Okereke
Deputy District Director
Division of Maintenance District 07
ATTEST:
By: __________________________
City Clerk
By: __________________________
City Attorney
5.E.b
Packet Pg. 224 Attachment: Proposed Freeway Maintenance Agreement (5571 : Adopt Resolution for New Caltrans Maintenance Agreements)
FMA with Santa Monica, Routes 1 and 10, Citywide
1
EXHIBIT B – LETTER OF CERTIFICATE OF CITY OF SANTA MONICA STATEMENT
OF SELF INSURANCE
California Department of Transportation
100 South Main Street, MS 03
Los Angeles, CA 90012 _______20__
ATTN: Godson Okereke, Deputy District Director, Maintenance
City of Santa Monica
Department of Finance
RE: Statement of Self Insurance for CITY of Santa Monica (“CITY”), Related to Freeway
Maintenance Agreement with State of California Department of Transportation (“STATE”) for
the improvements along Freeways 1 and 10 at CITY’s jurisdiction.
Dear Mr. Okereke,
The purpose of this letter is to certify that the CITY is self-insured and self-funded covering
third-party claims arising out of its general operations (for example, commercial general liability
and automobile liability insurance). Further the CITY is self-insured covering workers’
compensation claims and has received the consent of the State Department of Industrial
Relations to do so.
Each fiscal year, as a part of its budgetary process, the CITY appropriates funds specifically to
satisfy valid third-party claims and workers’ compensation claims, which may be brought against
the CITY.
The CITY certifies its self-insured, general liability coverage for bodily injury liability and
property damage liability, meets the required coverage amounts in section 16 (INSURANCE) of
the Maintenance Agreement, specifically general liability insurance, coverage of bodily injury
liability and property damage liability in an amount of $1 million per occurrence and $2 million
in aggregate and $5 million in excess. The CITY further represents that regarding any claims
made in connection with the Maintenance Agreement by the STATE, the STATE will be first-in-
line regarding the reserved, self-insured amounts.
If you need any additional information regarding this letter, please direct those inquires through
my office.
Sincerely,
FINANCE MANAGER
5.E.b
Packet Pg. 225 Attachment: Proposed Freeway Maintenance Agreement (5571 : Adopt Resolution for New Caltrans Maintenance Agreements)
5.E.c
Packet Pg. 226 Attachment: Resolution No. 3464 Approving Original Agreement for Maintenance of State freeways in the City of Santa Monica (5571 : Adopt
5.E.c
Packet Pg. 227 Attachment: Resolution No. 3464 Approving Original Agreement for Maintenance of State freeways in the City of Santa Monica (5571 : Adopt
5.E.c
Packet Pg. 228 Attachment: Resolution No. 3464 Approving Original Agreement for Maintenance of State freeways in the City of Santa Monica (5571 : Adopt
5.E.c
Packet Pg. 229 Attachment: Resolution No. 3464 Approving Original Agreement for Maintenance of State freeways in the City of Santa Monica (5571 : Adopt
5.E.c
Packet Pg. 230 Attachment: Resolution No. 3464 Approving Original Agreement for Maintenance of State freeways in the City of Santa Monica (5571 : Adopt
5.E.c
Packet Pg. 231 Attachment: Resolution No. 3464 Approving Original Agreement for Maintenance of State freeways in the City of Santa Monica (5571 : Adopt
5.E.c
Packet Pg. 232 Attachment: Resolution No. 3464 Approving Original Agreement for Maintenance of State freeways in the City of Santa Monica (5571 : Adopt
5.E.c
Packet Pg. 233 Attachment: Resolution No. 3464 Approving Original Agreement for Maintenance of State freeways in the City of Santa Monica (5571 : Adopt
5.E.d
Packet Pg. 234 Attachment: Resolution No. 3723 of the City of Santa Monica Council Approving Agreement for Maintenance of State highways in the City of
5.E.d
Packet Pg. 235 Attachment: Resolution No. 3723 of the City of Santa Monica Council Approving Agreement for Maintenance of State highways in the City of
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5.E.e
Packet Pg. 236 Attachment: Resolution No. 4784 of the City of Santa Monica Council Approving a Revised Freeway Agreement with the State of California (5571 : Adopt Resolution for New Caltrans Maintenance
5.E 5.E -Adoption of a Resolution to Enter into Updated Freeway Maintenance Agreement with Caltrans
March 14, 2023
5.E.f
Packet Pg. 237 Attachment: PowerPoint Presentation (5571 : Adopt Resolution for New Caltrans
2
Past Council Actions 5.E.f
Packet Pg. 238 Attachment: PowerPoint Presentation (5571 : Adopt Resolution for New Caltrans
3
Summary & History
Why:
•To assign maintenance responsibilities associated with State Highways running through the City;
•Changes in features, such as lighting, signage, roadways, and bicycle lane delineators, and to ensure clear understanding of areas of responsibility;
•City had applied for encroachment permit to construct the 20th Street Bike Lane Project due to limitations of 1966 Agreement.
•Future projects requiring Caltrans permits: (Pier Bridge, Stewart/Penn Bike)
5.E.f
Packet Pg. 239 Attachment: PowerPoint Presentation (5571 : Adopt Resolution for New Caltrans
4
Summary Comparison Table: 1966 vs. 2023 Updated Agreement
5.E.f
Packet Pg. 240 Attachment: PowerPoint Presentation (5571 : Adopt Resolution for New Caltrans
5
Summary Comparison Table: 1966 vs. 2023 Updated Agreement
5.E.f
Packet Pg. 241 Attachment: PowerPoint Presentation (5571 : Adopt Resolution for New Caltrans
6
Staff Recommendation
Staff recommends that the City Council:
•Adopt a finding of Categorical Exemption (Class 1 Existing Facilities) pursuant to Section 15301 of the California Environmental Quality Act (CEQA) Guidelines;
•Adopt the attached Resolution authorizing the City Manager to enter into a new updated Freeway Maintenance Agreement with the California Department of Transportation (Caltrans);
•Authorize the City Manager to negotiate and execute a Delegated Maintenance Agreement with Caltrans to obtain reimbursement for maintenance work performed by the City on State routes within City boundaries.
5.E.f
Packet Pg. 242 Attachment: PowerPoint Presentation (5571 : Adopt Resolution for New Caltrans