SR 12-13-2022 5K
City Council
Report
City Council Meeting: December 13, 2022
Agenda Item: 5.K
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To: Mayor and City Council
From: Joseph Cevetello, Chief Information Officer, Information Services
Department, Customer Experience and Support
Subject: Approval of Agreement Modification to SA Technologies (SQL Report
Development Services)
Recommended Action
Staff recommends that the City Council:
1. Adopt a finding of no possibility of significant effect pursuant to Section
15061(b)(3) (Common Sense Exemption) of the California Environmental Quality
Act (CEQA) Guidelines.
2. Authorize the City Manager to negotiate and execute a second modification to
Agreement #11081 in an amount not to exceed $65,000 with SA Technologies,
Inc., (SAT), a California-based company, for services related to SQL report
development. This will result in a 30-month amended agreement with a new total
amount not to exceed $255,000, with future year funding contingent on Council
budget approval.
Summary
The City’s Enterprise Resource Planning (ERP) system, Tyler Munis, is the backbone of
the City’s digital Financial and Human Resources operations, record keeping, and
reporting. To meet the reporting and interface requirements, staff has been working
with SA Technologies Inc. (SAT), a consultant, to design and develop custom reports
and interfaces. The additional work will allow the City to test and implement reports and
interfaces identified since the Human Resources and Payroll functions were
implemented in 2018 and 2020. Hence, staff requests approval to extend the contract
with SAT through June 30, 2025. This is an anticipated and planned for need of the
overall ERP implementation that is included in the current budget.
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Discussion
Though the Tyler Munis system delivers standard reports, staff requires additional
custom reports to streamline processes and improve financial and resource oversight.
These custom reports developed by SAT are essential for analysis and meeting
regulatory, annual, and monthly reporting requirements. The City’s 18 MOU agreements
have various provisions that are not federally or State mandated. The City’s bargaining
unit MOUs and the benefits negotiated in the multiple MOUs are unique to the City and
therefore not included in the configuration of the ERP system. Without custom reports,
these MOUs are challenging to administer. Furthermore, the City must continue to
maintain historical data pre-dating the data included in the current ERP system for a
number of years for use in audits and to respond to CalPERS and Public Records Act
inquiries. SAT is developing reports to access and use this data.
There is a continuous need for report and interface development. However, Staff
supporting Tyler Munis are committed to other projects related to supporting the system,
launching a new benefits administration system, and supporting Department operations.
Vendor Selection
The City previously executed a professional services agreement Contract No. 3324
(CCS) with SAT in 2017. City Council authorized two additional modifications to
increase the total contract price to $318,000. Contract No. 3324 terminated on June 30,
2020. The SAT consultant was in the process of developing reports and therefore the
City entered into a new agreement so that the consultant could complete existing
projects. On September 30, 2020, the City executed professional services agreement
Contract No. 11081 (CCS) for an amount of $90,000 with SAT through June 2021. On
April 13, 2021, the City executed a first modification of Contract No. 11081 for an
additional amount of $100,000. The first modification expired on June 30, 2022. There
is currently an additional need for reports and SQL development work to support
benefits administration implementation and HR/Payroll audit reports and therefore a
need for a second modification. The proposed second and final modification will bring
the total contract to a total of $255,000. A City resource will be working alongside the
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consultant to gain necessary knowledge and expertise to take over future report
development work.
Environmental Finding
Staff recommends the Council adopt a finding of no possibility of significant effect
pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California
Environmental Quality Act (CEQA) Guidelines.
Past Council Actions
Meeting Date Description
09/08/20
(attachment C)
Agreement 11081(CCS) with SA Technologies, Inc. (SAT)
4/13/2021
(attachment D)
First modification to agreement 11081 with SA Technologies, Inc.
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the General Fund to increase
the amount of the agreement with SA Technologies Inc. This funding is within the
budget for the ERP project.
Contract/Agreement Modification Request
Agreement #
Current Authorized
Amount
Modified Request
Amount
FY 2022-23 CIP Budget
Account #
Total Revised
Contract Amount
11081 $190,000 $65,000 C0106320.689000 $255,000
Prepared By: Sreekanth Maddali, Principal Business Process Technology
Analyst.
Approved
Forwarded to Council
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Attachments:
A. May 22, 2018 Staff Report (Web link)
B. August 13, 2019 Staff Report (Web link)
C. September 8, 2020 Staff Report (Web link)
D. April 13, 2021 Staff Report (Web link)
E. 2017 OAKS INITIATIVE FORM
F. Original Agreement - Contract Number 3324
G. SA Tech Ct. No. 10682 - Executed 1st Mod _Former Contract No. 3324
H. SA Tech Ct. No. 10682 - Executed 2nd Mod_Former contract No.3324
I. Original Agreement - Contract Number 11081
J. SA Tech Ct. No. 11081 - Executed 1st Mod
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CITY OF SANTA MONICA
OAKS INITIATIVE NOTICE
NOTICE TO APPLICANTS, BIDDERS, PROPOSERS
AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS,
OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica’s voters adopted a City Charter amendment commonly known as
the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and
information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s
text from the City Clerk.
This information is required by City Charter Article XXII—Taxpayer Protection. It
prohibits a public official from receiving, and a person or entity from conferring, specified
personal benefits or campaign advantages from a person or entity after the official votes,
or otherwise takes official action, to award a “public benefit” to that person or entity. The
prohibition applies within and outside of the geographical boundaries of Santa Monica.
All persons or entities applying or receiving public benefits from the City of Santa
Monica shall provide the names of trustees, directors, partners, and officers, and names
of persons with more than a 10% equity, participation or revenue interest. An exception
exists for persons serving in those capacities as volunteers, without compensation, for
organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the
Internal Revenue Code. However, this exception does not apply if the organization is a
political committee or controls political committees. Examples of a “public benefit” include
public contracts to provide goods or services worth more than $25,000 or a land use
approval worth more than $25,000 over a 12-month period.
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an
entity, rather than an individual person, the information includes the name of every person
who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent
interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks
Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This
information must be updated and supplied every 12 months.
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CITY OF SANTA MONICA
OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a “public benefit.” If the “public benefit” is sought by
an entity, rather than an individual person, the information includes the name of every
person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-
month period;
3. Purchase, sale or lease of real property to or from the City in excess of $25,000
over a 12- month period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any
12-month period;
5. Land use variance, special use permit, or other exception to an established land
use plan, where the decision has a value in excess of $25,000;
6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12-
month period; or
7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12-
month period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: ____________________________Title: __________________________
Signature: ______________________________________ Date: ________________
Email: ____________________________________ Phone: ____________________
FOR CITY USE ONLY:
Bid/PO/Contract # ____________________________ Permit # ___________________________
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SECOND MODIFICATION OF AGREEMENT NO. 10682 (CCS)
This Second Modification of Agreement Number 10682 (CCS) (“Second Modifica-
tion”), entered into as of _________________(“Execution Date”), by and between the
City of Santa Monica, a municipal corporation (“City”), and SA Technologies, Inc.
(SA Technologies) is made with reference to the following:
RECITALS
A. On or about November 13, 2017, the City and SA Technologies entered into
Agreement Number 3324 for professional services related to SQL report devel-
oper/programmer services (“Original Agreement”).
B. On May 22, 2018, the Santa Monica City Council authorized additional funds for
a two-year extension of the Agreement.
C. On or about June 26, 2018, the City and SA Technologies entered into a First
Modification of Agreement Number 10682 (CCS) (“First Modification”), which
extended the contract term to June 30, 2020; included additional services to be
performed by SA Technologies; and, increased the contract price to pay for those
additional services. The Original Agreement and First Modification may be re-
ferred to collectively herein as “the Agreement.”
D. On August 13, 2019, the Santa Monica City Council authorized additional funds
and an increased number of estimated hours under the Agreement to accommo-
date for increased demand for services.
E. The City and SA Technologies desire to modify the Agreement to complete the ad-
ditional services to be performed by SA Technologies and increase the contract
price to pay for those additional services.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agree-
ment as follows:
1. Section 4 of the Agreement entitled “Compensation” shall be modified by adding
the following paragraph:
Compensation. The City will compensate SA Technologies for the Ad-
ditional Services identified in Exhibit A-1 of the Agreement in an
amount not to exceed $100,000, as set forth in Exhibit B-2. The total
contract price for services pursuant to the Original Agreement, the
First Modification, and this Second Modification shall not exceed
$318,000.
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9/19/2019
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2. Exhibit B-2 is attached hereto and incorporated herein by this reference. All refer-
ences in the Agreement to Exhibit B-1 shall be modified to reference Exhibit B-2
3. Except as expressly modified by this Second Modification, all other terms and con-
ditions of the Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Second Modification as of
the date and year first written above.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
LANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
RICK COLE
City Manager
SA Technologies Corporation
#VENDOR
By: _______________________________
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9/18/2019
City Attorney
Lane Dilg
9/18/2019
Bavin Goda
SA Technologies Inc
Finance Controller
City Manager
Rick Cole
9/19/20199/19/2019
City Clerk
Denise Anderson-Warren
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Exhibit B-2
Budget
The City will compensate SA Technologies for programmer/developer at an hourly rate between
$60 – $80 per hour for the term of this engagement. The hourly rate for each programmer/devel-
oper must be pre-approved by the City in writing prior to assigning the programmer/developer to
this project. The total not to exceed contract amount associated with this second modification will
be $100,000.
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Contract No. 11081 (CCS)
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”), entered into as of
_________________(“Execution Date”), by and between the City of Santa Monica
(“City”) and SA Technologies, Inc. (“SA Technologies”), is made with reference to the
following:
RECITALS:
A. The City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of the City.
B. SA Technologies is qualified to do business, and is doing business, in the State of
California. SA Technologies represents it has the background, knowledge, experience
and expertise necessary to provide the services set forth in this Agreement.
C. The City and SA Technologies now desire to enter into an agreement for SA
Technologies to provide professional services to the City.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
TERMS AND CONDITIONS
1. Term. This Agreement begins on the Execution Date and terminates on June 30,
2021, unless sooner terminated in accordance with Section 14.
2. SA Technologies Services. SA Technologies will perform all the services (“Services”)
described in Exhibit A, Scope of Services. SA Technologies will complete the Services
in accordance with Exhibit B, Budget.
3. City Services. The City agrees to:
3.1 Make available to SA Technologies any currently existing documents, data or
information required for the performance of the Services.
3.2 Designate a representative authorized to act on behalf of City.
3.3 Promptly examine and render findings on all documents submitted for staff
review by SA Technologies.
4. Compensation. The City will compensate SA Technologies for the Services performed
in an amount not to exceed $90,000, as set forth in Exhibit B.
5. Invoices. SA Technologies will invoice the City for the Services in accordance with
Exhibit B and the City will pay any undisputed amount within 30 days of receipt.
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6. Notices. All notices, demands, requests or approvals to be given under this
Agreement, must be in writing and will be deemed served when delivered personally,
by email, or on the third business day after deposit in the United States mail, postage
prepaid, registered or certified, addressed as follows:
6.1 All notices, demands, requests or approvals to the City:
Information Services Department
City of Santa Monica
1685 Main Street, Suite 105
Santa Monica, California 90401
Attention: Sreekanth Maddali
Re: Contract No. 11081
with a copy to:
Santa Monica City Attorney’s Office
1685 Main Street, Third Floor
Santa Monica, California 90401
Attention: City Attorney
Re: Contract No. 11081
6.2 All notices, demands, requests or approvals to SA Technologies:
SA Technologies
3031 Tisch Way, 110 Plaza West,
San Jose, CA 95128
Attention: Raj Talukdar
Re: Contract No. 11081
7. Independent Parties. Both parties to this Agreement will be acting in an independent
capacity and not as agents, employees, partners, or joint ventures of one another.
Neither the City nor its officers or employees will have any control over the conduct
of SA Technologies or any of SA Technologies’s agents, employees, or subconsultants,
except as otherwise provided in this Agreement.
8. Integrated Contract. This Agreement represents the full and complete understanding
of every kind or nature whatsoever between the parties. Any preliminary negotiations
and agreements of any kind or nature are merged into this Agreement. No oral
agreement or implied covenant may be held to vary the provisions of this Agreement.
This Agreement may be modified only by written agreement signed by City and
SA Technologies, and approved as to form by the City Attorney.
9. Insurance. Prior to commencing work, SA Technologies must procure, maintain and
pay for insurance against claims for injuries to persons or damage to property that may
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arise from or in connection with the performance of the Services by SA Technologies
or SA Technologies’s agents, representatives, employees or subconsultants for the
duration of this Agreement. SA Technologies must obtain insurance that, at a
minimum, meets the requirements for insurance set forth in Exhibit C, Insurance
Requirements and Verifications.
10. Defense and Indemnification.
10.1 Indemnification. As to SA Technologies’s Services produced under this
Agreement, SA Technologies agrees to defend, indemnify, protect, and hold
harmless the City, its agents, officers, boards and commissions, and employees
(collectively, “City”) from and against any and all liability, claims, demands,
damages, or costs, including but not limited to attorney’s fees, or payments for
injury to any person or property (collectively, “Losses”) caused or claimed to be
caused by the acts, errors and/or omissions of SA Technologies, or
SA Technologies’s employees, agents, officers, and subconsultants.
SA Technologies’s responsibilities under this Section 10.1 include liability
arising from, connected with, caused by, or claimed to be caused by the active
or passive negligent acts or omissions of the City, which may be in combination
with the acts or omissions of SA Technologies, its employees, agents or officers,
or subconsultants; provided, however, that SA Technologies’s duty to defend,
indemnify, protect and hold harmless shall not include any Losses arising from
the sole negligence or willful misconduct of the City. Notwithstanding SA
Technologies’s obligation to defend City hereunder, City has the right to
conduct its own defense and seek reimbursement for reasonable costs of
defense from SA Technologies, if City chooses to do so.
10.2 Enforcement Costs. SA Technologies agrees to pay any and all costs the City
incurs enforcing the indemnity, defense and hold harmless provisions set forth
in Section 10.1.
11. Prohibition Against Transfers.
11.1 SA Technologies may not assign, hypothecate, or transfer this Agreement or
any interest therein directly or indirectly, by operation of law or otherwise
without the prior written consent of City. Any attempt to do so without the
City’s consent will be null and void, and any assignee, hypothecatee or
transferee acquires no right or interest by reason of such attempted assignment,
hypothecation or transfer.
11.2 The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of SA Technologies or of any general partner or joint
venturer or syndicate member of SA Technologies, if a partnership or joint
venture or syndicate exists, which results in changing the control of SA
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Technologies, will be construed as an assignment of this Agreement. Control
means 50% or more of the voting power of the corporation.
12. Permits and Licenses. SA Technologies, at its sole expense, must obtain and maintain
during the term of this Agreement all required business and professional permits,
licenses and certificates.
13. Waiver. A waiver of any breach of this Agreement may not be deemed a waiver of any
subsequent breach of the same or any other term, covenant, or condition of this
Agreement.
14. Default and Termination.
14.1 If SA Technologies fails or refuses to perform any of the provisions of this
Agreement, and if the default is not cured within a period of five days after the
City’s written notice of default specifying the nature of the default, City may
immediately terminate this Agreement by written notice to SA Technologies.
14.2 The City has the option, at its sole discretion and without cause, of terminating
this Agreement by giving ten days’ written notice to SA Technologies. Upon
termination of this Agreement, City will pay SA Technologies any
compensation earned and unpaid up to the effective date of termination.
15. Compliance with Law. SA Technologies must comply with all laws of the State of
California and the United States, and all ordinances, rules, and regulations enacted or
issued by City.
16. Discrimination. SA Technologies may not discriminate in the provision of services
hereunder because of race, color, religion, national origin, ancestry, sex, age, sexual
orientation, marital status, AIDS or disability.
17. Nuisance. SA Technologies may not maintain, commit, or permit the maintenance or
commission of any nuisance in connection with the performance of services under
this Agreement.
18. Records.
18.1 SA Technologies must maintain complete and accurate records with respect to
costs, expenses, receipts and other such information required by the City for
any services provided where compensation is on the basis of hourly rates,
subconsultant costs, or other direct costs. SA Technologies must keep the
records, together with supporting documents, separate from other documents
and records and maintain them for a period of three years after receipt of final
payment.
18.2 SA Technologies must maintain records in sufficient detail to permit an
evaluation of the Services and in accordance with generally accepted
accounting principles. SA Technologies must clearly identify all records and
make them readily accessible to the City. At the City’s request, SA
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Technologies must provide records in an electronic format and, if necessary,
access to any proprietary software to view such electronic records.
18.3 SA Technologies must allow the City to have free access to SA Technologies’s
books and records and to inspect all work, data, documents, proceedings and
activities related to this Agreement. The City has the right to examine or audit
SA Technologies’s records, and SA Technologies agrees to cooperate with any
examination or audit of its records. If a City audit discloses an error of 5% or
more in information reported by SA Technologies, SA Technologies agrees to
pay the cost of the City’s audit computed on the basis of four times the direct
payroll of the audit staff completing the audit and audit report.
19. Work Product; Reports.
19.1 Any work product prepared or caused to be prepared by SA Technologies or any
subconsultant for this Agreement will be the exclusive property of City. No
work product given to or prepared by SA Technologies or any subconsultant
pursuant to this Agreement may be made available to any individual or
organization by SA Technologies without prior written approval by City.
19.2 At the City’s request, SA Technologies must furnish reports concerning the
status of the Services.
20. Standard of Care. SA Technologies agrees to provide all Services, including services
performed by any subconsultant, in a manner consistent with the level of care and
skill ordinarily exercised by members of SA Technologies’s profession currently
practicing in the same locality under similar conditions.
21. Subconsultants.
21.1 If SA Technologies proposes to have any subconsultant perform any part of the
Services, SA Technologies must submit a request for approval in writing,
describing the scope of work to be subcontracted, the name of the proposed
subconsultant, and the total price or hourly rates used in preparing an
estimated cost for the subconsultant’s services. The City, in its sole discretion,
may grant or deny the request.
21.2 SA Technologies will be responsible for the quality of any subconsultant’s
work. Every subcontract or agreement of any kind entered into between SA
Technologies and any subconsultant (or between any subconsultant and others)
must contain the following provision:
This agreement is consistent with all terms and conditions of
the Agreement No. 11081 (CCS) entered into between the City
of Santa Monica and SA Technologies
on^^____________________.
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22. Governing Law. The laws of the State of California, without regard to any choice of
law provisions, will govern this Agreement.
23. Venue and Jurisdiction. The City and SA Technologies agree that the Services will
take place in Los Angeles County. Any litigation arising out of this Agreement may
only be brought in either the United States District Court, Central District of
California, or the Superior Court of California, County of Los Angeles, West District,
as appropriate. The parties agree that venue exists in either court, and each party
expressly waives any right to transfer to another venue. The parties further agree that
either court will have personal jurisdiction over the parties to this Agreement.
24. Survival of Provisions and Obligations. Any provision of this Agreement, which by its
nature must be exercised after termination of this Agreement, will survive termination
and remain effective for a reasonable time. Any obligation that accrued prior to
termination of this Agreement will survive termination of this Agreement.
25. Exhibits. The following exhibits are incorporated by reference into this Agreement as
though fully set forth herein.
Exhibit A Scope of Services
Exhibit B Budget
Exhibit C Insurance Requirements
In witness whereof, the parties have caused this Agreement to be executed the day and
year first above written.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
GEORGE S. CARDONA
Interim City Attorney
ANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
LANE DILG
Interim City Manager RICK COLE
City Manager
SA Technologies Corporation
#VENDOR
By: ________________________________
DocuSign Envelope ID: 4E1A176E-0236-4CC7-BE01-DEA82F4B08ED
9/27/2020
Interim City Attorney
George Cardona
9/28/2020
SA Technologies Inc
Bhavin Goda
Finance Controller
Interim City Manager
9/30/2020
Lane Dilg
City Clerk
Denise Anderson-Warren
9/30/2020
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Packet Pg. 328 Attachment: Original Agreement - Contract Number 11081 (5411 : Modification to Agreement - SA Technologies (SQL Report Development
Exhibit A
Scope of Services
.
SECTION 1: SCOPE OF WORK
Scope of work
SA Technologies understands that the City is interested in engaging an SQL report developer/programmer to assist
with the implementation of the City’s ERP, Tyler Munis. The selected consultant would be a key contributor inside
the ERP Reporting and Analytics team by creating robust reporting solutions, which meet the business needs of the
organization. The consultant would communicate with business analysts, subject matter experts from departments’
business units, and counterparts in IT to complete system requirements, technical specifications and process
documentation for assigned projects. The consultant would review, analyze, and evaluate the scope of the business
problems presented and help identify viable technical solutions.
The initial engagement will be for up to 6 months with the option to extend at the sole discretion of the City with
mutually agreed terms and conditions. The City’s work schedule is 9/80 with alternate Fridays off. The selected
consultant will be working onsite with the Project team; however, the City may consider partial telecommute as an
option.
SAT’s consultant will perform following services:
Design, develop, modify, and implement reports using SSRS, and Power BI
o Deliver accurate and timely ad-hoc extracts that support different business requirements
o Communicate with business owners and project managers defining report requirements and creating
effective solutions for those requirements.
o Resolve report performance issues.
o Perform data integrity and audit checks to ensure accuracy of reports.
o Support and performs software life-cycle development.
o Ensure standards and best practices used in development are followed and maintained
o Work directly with business users in understanding the needs of the business and developing innovative,
effective, and efficient SSRS reporting solutions to meet these requirements
o Research, review, and analyze the effectiveness and efficiency of existing reports, and develop strategies
for enhancing and improving the performance of these reports
o Increase and enhance the developed reporting documentation effectiveness, thoroughness, and
organization.
DocuSign Envelope ID: 4E1A176E-0236-4CC7-BE01-DEA82F4B08ED
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Packet Pg. 329 Attachment: Original Agreement - Contract Number 11081 (5411 : Modification to Agreement - SA Technologies (SQL Report Development
SECTION 2: LOCATION/PARKING
SAT’s Selected candidate- Mr. Hariharan Shanmugam will perform all the project activities at the city’s onsite
location. The City may consider partial telecommute as an option.
Below is the address for delivering the services:
City of Santa Monica, Information Systems Department
Locations: 1717 4th Street, 1527 4th Street, and 1685 Main Street, Santa Monica, CA 90401.
The initial engagement will be for 3-6 months with the option to extend at the sole discretion of the City with
mutually agreed terms and conditions.
Contractor Parking. The City agrees to use its best effort to provide parking access for Contractor for the purpose of
supporting contractor performance of its obligations under this Agreement. Contractor acknowledges and
understands that the City is under no obligation to provide parking to Contractor. The City may at the City’s sole and
absolute discretion reduce contractors access, change the designated parking areas, or otherwise restrict or revoke any
parking privilege given by the City to Contractor under this Agreement. In addition, the City reserves the right to
charge Contractor a fee, consistent with existing parking rates offered to the public, for any parking spaces provided.
The City will provide Hariharan Shanmugam with 1 parking pass to access the Civic Center Parking Structure and
the Civic Auditorium Lot for the duration of the Project.
SECTION 3: DELIVERY SCHEDULE
Once the SAT’s proposed SQL report developer/programmer- Mr. Hariharan Shanmugam allocate to the project his
main work involves to assist to the Project Manager and subject matter expert. Consultant would be a key contributor
inside the ERP Reporting and Analytics team by creating robust reporting solutions, which meet the business needs of
the organization. The consultant would communicate with business analysts, subject matter experts from departments’
business units, and counterparts in IT to complete system requirements, technical specifications and process
documentation for assigned projects. Delivery milestones will be decided by the City’s team.
SECTION 4: COMMERCIALS
SA Technologies is proposing SQL report developer/programmer Mr. Hariharan Shanmugam at the rate of
$60/Hour.
.
DocuSign Envelope ID: 4E1A176E-0236-4CC7-BE01-DEA82F4B08ED
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Packet Pg. 330 Attachment: Original Agreement - Contract Number 11081 (5411 : Modification to Agreement - SA Technologies (SQL Report Development
Exhibit B
Budget
The initial engagement for SA Technologies services will be for up to 6 months with the option to
extend at the sole discretion of the City with mutually agreed terms and conditions. SA Technologies
will utilize Hariharan Shanmugam to provide the Services. The City will compensate SA Technologies
for the Services at an hourly rate of $60/hour for the initial term of this engagement. The total not to
exceed contract amount will be $90,000 ($60/hr. x 1,500 hours).
DocuSign Envelope ID: 4E1A176E-0236-4CC7-BE01-DEA82F4B08ED
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Packet Pg. 331 Attachment: Original Agreement - Contract Number 11081 (5411 : Modification to Agreement - SA Technologies (SQL Report Development
Exhibit C
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against
claims that may arise from or in connection with the performance of the work hereunder
by the Consultant, its agents, representatives, employees or subcontractors.
Minimum Scope and Limits of Insurance
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an “occurrence” basis, including products and completed
operations, property damage, bodily injury and personal and advertising injury,
with limits of no less than $1,000,000 per occurrence. If a general aggregate limit
applies, either the general aggregate limit shall apply separately to this
project/location (Insurance Services Office Form CG 25 04) or the general
aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1
(any auto), or if Consultant has no owned autos, Code 8 (hired) and Code 9 (non-
owned), with limits of no less than $1,000,000 per accident for bodily injury and
property damage.
3. Workers’ Compensation: Workers’ Compensation insurance as required by the
State of California, with Statutory Limits and Employers’ Liability Insurance with
limits of no less than $1,000,000 per accident for bodily injury or disease (see
footnote #1).
4. Technology Professional Errors and Omissions/Cyber Liability: Insurance with
a limit of not less than $1,000,000 per occurrence or claim/$2,000,000 in the
annual aggregate. Coverage shall be sufficiently broad to respond to the duties
DocuSign Envelope ID: 4E1A176E-0236-4CC7-BE01-DEA82F4B08ED
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Packet Pg. 332 Attachment: Original Agreement - Contract Number 11081 (5411 : Modification to Agreement - SA Technologies (SQL Report Development
and obligations undertaken by Consultant in this Agreement and shall include,
but not be limited to, claims involving infringement of intellectual property,
including but not limited to infringement of copyright, trademark, invasion of
privacy violations, information theft, release of private information, alteration of
electronic information, extortion, and network security. The policy shall also
provide coverage for breach response costs, regulatory fines and penalties, and
credit monitoring expenses with limits sufficient to respond to these obligations.
Further, the policy shall include, or be endorsed to include property damage
liability coverage for damage to, alteration of, loss of, or destruction of electronic
data or information “property” of the City of Santa Monica in the care, custody,
and control of the Consultant.
If the Consultant maintains broader coverage or higher limits than the minimums shown
above, the City of Santa Monica requires and shall be entitled to any broader coverage and
higher limits maintained by the Contractor. Any available insurance proceeds in excess of
the specified minimum limits of insurance and coverage shall be available to the City of
Santa Monica.
Other Insurance Provisions
1. The insurance policies are to contain, or be endorsed to contain, the following
provisions:
a. Additional Insured Status: The City of Santa Monica, its officers, officials,
employees and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations performed by or
on behalf of Consultant including materials, parts, or equipment furnished in
connection with such work or operations. CGL coverage can be provided in the
form of an endorsement to the Consultant’s insurance (at least as broad as
Insurance Services Office Form CG 20 10 11 85, or if not available, through the
addition of a combination of (1) CG 20 10, CG 20 26, CG 20 33, or CG 20 38
and (2) CG 20 37).
DocuSign Envelope ID: 4E1A176E-0236-4CC7-BE01-DEA82F4B08ED
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Packet Pg. 333 Attachment: Original Agreement - Contract Number 11081 (5411 : Modification to Agreement - SA Technologies (SQL Report Development
b. Primary Coverage: For any claims related to this Agreement, the Consultant’s
insurance shall be primary coverage at least as broad as Insurance Services Offices
Form CG 20 01 04 13 as respects the City of Santa Monica, its officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the City
of Santa Monica, its officers, officials, employees or volunteers shall be in excess of
the Consultant’s insurance and shall not contribute with it.
c. Notice of Cancellation: Each insurance policy required herein shall state that
coverage shall not be cancelled except after notice has been given to the City of
Santa Monica.
d. Waiver of Subrogation: Consultant hereby grants to the City of Santa Monica a
waiver of any right of subrogation which any insurer of said Consultant may
acquire against the City of Santa Monica by virtue of payment of any loss.
Consultant agrees to obtain any endorsement that may be necessary to affect this
waiver of subrogation, but this provision applies regardless of whether or not the
City of Santa Monica has received a waiver of subrogation endorsement from the
insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City of Santa Monica. The
City of Santa Monica may require the Consultant to purchase coverage with a lower
deductible or retention or provide satisfactory proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention. The policy
language shall provide, or be endorsed to provide, that the self-insured retention may be
satisfied by either the named insured or City of Santa Monica.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in California with a
current A.M. Best rating of no less than A:VII, unless otherwise acceptable to the City of
Santa Monica.
DocuSign Envelope ID: 4E1A176E-0236-4CC7-BE01-DEA82F4B08ED
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Packet Pg. 334 Attachment: Original Agreement - Contract Number 11081 (5411 : Modification to Agreement - SA Technologies (SQL Report Development
Claims Made Policies
1. If the Professional Liability policy provides “claims made” coverage:
a. The Retroactive Date must be shown and must be before the date of this
Agreement or the start of work.
b. The insurance must be maintained, and evidence of insurance must be provided
for at least 5 years after completion of work.
c. If the policy is cancelled or not renewed, and not replaced with another “claims
made” policy form with a Retroactive Date prior to the effective Agreement date,
the Consultant must purchase “extended reporting” coverage for a minimum of 5
years after completion of work.
Verification of Coverage
Consultant shall furnish the City of Santa Monica with original certificates and amendatory
endorsements (or copies of the applicable policy language effecting coverage provided by
this clause). All certificates and endorsements are to be received and approved by the City
of Santa Monica before work commences. However, failure to obtain required documents
prior to the work beginning shall not waive the Consultant’s obligation to provide them.
The City of Santa Monica reserves the right to require complete, certified copies of all
required insurance policies, including the endorsements required herein, at any time.
Failure to Maintain Insurance Coverage
If Consultant, for any reason, fails to maintain insurance coverage which is required
pursuant to this Agreement, the same shall be deemed a material breach of contract. The
DocuSign Envelope ID: 4E1A176E-0236-4CC7-BE01-DEA82F4B08ED
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Packet Pg. 335 Attachment: Original Agreement - Contract Number 11081 (5411 : Modification to Agreement - SA Technologies (SQL Report Development
City of Santa Monica, at its sole option, may terminate this Agreement and obtain damages
from the Consultant resulting from said breach. Alternatively, the City of Santa Monica
may purchase such coverage (but has no special obligation to do so), and without further
notice to the Consultant, the City may deduct from sums due to the Consultant any
premium costs advanced by the City for such insurance.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all
the requirements stated herein. All exceptions must be approved in writing by the Risk
Manager.
Footnotes
# 1: Workers’ Compensation insurance coverage is not required if the Consultant does not
have employees. The Consultant must, however, execute the City’s Workers’
Compensation Coverage Exemption Declaration Form.
DocuSign Envelope ID: 4E1A176E-0236-4CC7-BE01-DEA82F4B08ED
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Packet Pg. 336 Attachment: Original Agreement - Contract Number 11081 (5411 : Modification to Agreement - SA Technologies (SQL Report Development
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FIRST MODIFICATION OF AGREEMENT NO. 11081 (CCS)
This First Modification of Agreement Number 11081 (CCS) (“First Modification”),
entered into as of _________________(“Execution Date”), by and between the City
of Santa Monica, a municipal corporation (“City”), and SA Technologies, Inc. (SA
Technologies) is made with reference to the following:
RECITALS
A. On or about September 30th, 2020, the City and SA TECHNOLOGIES entered
into Agreement Number 11081 (CCS) for services related to design and develop-
ment of SQL reports (“Original Agreement”).
B. The City and SA TECHNOLOGIES desire to modify the Original Agreement to
extend the contract term, include additional services to be performed by SA
TECHNOLOGIES, and to increase the contract price to pay for those additional
services.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Origi-
nal Agreement as follows:
1. Section 1 of the Original Agreement entitled “Term” shall be deleted in its entirety
and replaced with the following paragraph:
Term. This Agreement begins on the Execution Date and terminates
on June 30, 2022, unless terminated earlier as set forth in the Original
Agreement or extended by the parties in writing.
2. Section 2 of the Original Agreement entitled “SA TECHNOLOGIES Services”
shall be modified by adding the following paragraph:
Additional Services. SA TECHNOLOGIES will perform all of the ad-
ditional services (“Additional Services”) described in Exhibit A-1, Scope
of Services. SA TECHNOLOGIES will complete the Additional Ser-
vices in accordance with Exhibit B-1, Budget.
3. Section 4 of the Original Agreement entitled “Compensation” shall be modified
by adding the following paragraph:
Compensation. The City will compensate SA TECHNOLOGIES for
the Additional Services in an amount not to exceed $100,000, as set
forth in Exhibit B-1. The total contract price for services pursuant to
the Original Agreement and this First Modification shall not exceed
$190,000.
4. Exhibit A-1 and Exhibit B-1 are attached hereto and incorporated herein by this
reference.
DocuSign Envelope ID: B365B92C-BFD4-4F5E-9EED-DCAD29D51633
5/13/2021
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Packet Pg. 337 Attachment: SA Tech Ct. No. 11081 - Executed 1st Mod (5411 : Modification to Agreement - SA Technologies (SQL Report Development
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5. Except as expressly modified by this First Modification, all other terms and condi-
tions of the Original Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this First Modification as of the
date and year first written above.
ATTEST:
______________________________
DENISE ANDERSON-WARREN
City Clerk
APPROVED AS TO FORM:
______________________________
LANE DILG
City Attorney
CITY OF SANTA MONICA,
a municipal corporation
By: ______________________________
RICK COLE
City Manager
SA TECHNOLOGIES Corporation
#VENDOR
By: _______________________________
DocuSign Envelope ID: B365B92C-BFD4-4F5E-9EED-DCAD29D51633
Interim City Attorney
George S. Cardona
5/13/2021
Bhavin Goda
SA Technologies Inc
Finance Controller
5/13/2021
Lane Dilg
Interim City Manager
5/13/2021
City Clerk
Denise Anderson-Warren
5/19/2021
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Packet Pg. 338 Attachment: SA Tech Ct. No. 11081 - Executed 1st Mod (5411 : Modification to Agreement - SA Technologies (SQL Report Development
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DocuSign Envelope ID: B365B92C-BFD4-4F5E-9EED-DCAD29D51633
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Packet Pg. 339 Attachment: SA Tech Ct. No. 11081 - Executed 1st Mod (5411 : Modification to Agreement - SA Technologies (SQL Report Development
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Exhibit A
Scope of Services
SA Technologies will provide the Additional Services in accordance with the
Scope of Work detailed below:
.
Section 1: Scope Of Work
Scope of work
SA Technologies understands that the City is interested in engaging an SQL report developer/programmer to assist
with the implementation of the City’s ERP, Tyler Munis. The selected consultant would be a key contributor inside
the ERP Reporting and Analytics team by creating robust reporting solutions, which meet the business needs of the
organization. The consultant would communicate with business analysts, subject matter experts from departments’
business units, and counterparts in IT to complete system requirements, technical specifications and process documen-
tation for assigned projects. The consultant would review, analyze, and evaluate the scope of the business problems
presented and help identify viable technical solutions.
The initial engagement will be for up to 6 months with the option to extend at the sole discretion of the City with
mutually agreed terms and conditions. The City’s work schedule is 9/80 with alternate Fridays off. The selected con-
sultant will be working onsite with the Project team; however, the City may consider partial telecommute as an option.
SAT’s consultant will perform following services:
• Design, develop, modify, and implement reports using SSRS, and Power BI
o Deliver accurate and timely ad-hoc extracts that support different business requirements
o Communicate with business owners and project managers defining report requirements and creating ef-
fective solutions for those requirements.
o Resolve report performance issues.
o Perform data integrity and audit checks to ensure accuracy of reports.
o Support and performs software life-cycle development.
o Ensure standards and best practices used in development are followed and maintained
o Work directly with business users in understanding the needs of the business and developing innovative,
effective, and efficient SSRS reporting solutions to meet these requirements
o Research, review, and analyze the effectiveness and efficiency of existing reports, and develop strategies
for enhancing and improving the performance of these reports
o Increase and enhance the developed reporting documentation effectiveness, thoroughness, and organiza-
tion.
DocuSign Envelope ID: B365B92C-BFD4-4F5E-9EED-DCAD29D51633
5.K.j
Packet Pg. 340 Attachment: SA Tech Ct. No. 11081 - Executed 1st Mod (5411 : Modification to Agreement - SA Technologies (SQL Report Development
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Section 2: Location/pARKING
SAT’s Selected candidate- Mr. Hariharan Shanmugam will perform all the project activities at the city’s onsite loca-
tion. The City may consider partial telecommute as an option.
Below is the address for delivering the services:
City of Santa Monica, Information Systems Department
Locations: 1717 4th Street, 1527 4th Street, and 1685 Main Street, Santa Monica, CA 90401.
The initial engagement will be for 3-6 months with the option to extend at the sole discretion of the City with mutu-
ally agreed terms and conditions.
Contractor Parking. The City agrees to use its best effort to provide parking access for Contractor for the purpose of
supporting contractor performance of its obligations under this Agreement. Contractor acknowledges and under-
stands that the City is under no obligation to provide parking to Contractor. The City may at the City’s sole and abso-
lute discretion reduce contractors access, change the designated parking areas, or otherwise restrict or revoke any park-
ing privilege given by the City to Contractor under this Agreement. In addition, the City reserves the right to charge
Contractor a fee, consistent with existing parking rates offered to the public, for any parking spaces provided. The City
will provide Hariharan Shanmugam with 1 parking pass to access the Civic Center Parking Structure and the Civic
Auditorium Lot for the duration of the Project.
Section 3: Delivery Schedule
Once the SAT’s proposed SQL report developer/programmer- Mr. Hariharan Shanmugam allocate to the project his
main work involves to assist to the Project Manager and subject matter expert. Consultant would be a key contributor
inside the ERP Reporting and Analytics team by creating robust reporting solutions, which meet the business needs of
the organization. The consultant would communicate with business analysts, subject matter experts from departments’
business units, and counterparts in IT to complete system requirements, technical specifications and process documen-
tation for assigned projects. Delivery milestones will be decided by the City’s team.
Section 4: Commercials
SA Technologies is proposing SQL report developer/programmer Mr. Hariharan Shanmugam at the rate of
$60/Hour.
.
DocuSign Envelope ID: B365B92C-BFD4-4F5E-9EED-DCAD29D51633
5.K.j
Packet Pg. 341 Attachment: SA Tech Ct. No. 11081 - Executed 1st Mod (5411 : Modification to Agreement - SA Technologies (SQL Report Development
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Exhibit B-1
Budget
SA Technologies will utilize Hariharan Shanmugam to provide the Additional Services. The City
will compensate SA Technologies for the Additional Services at an hourly rate of $60/hour. The
total amount paid to SA Technologies for the Additional Services will not exceed $100,000. The
total compensation for the Services and the Additional Services provided pursuant to the Original
Agreement and this First Modification shall not exceed $190,000.
DocuSign Envelope ID: B365B92C-BFD4-4F5E-9EED-DCAD29D51633
5.K.j
Packet Pg. 342 Attachment: SA Tech Ct. No. 11081 - Executed 1st Mod (5411 : Modification to Agreement - SA Technologies (SQL Report Development