SR 12-13-2022 5D
City Council
Report
City Council Meeting: December 13, 2022
Agenda Item: 5.D
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Architecture Services
Subject: Award RFP #SP2672 to Bureau Veritas Technical Assessments LLC for
Professional Services for the Park Condition Assessment Project
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2672 to Bureau Veritas Technical Assessments LLC for
preparation of a park condition assessment for the Public Works Department;
2. Authorize the City Manager to negotiate and execute a professional services
agreement with Bureau Veritas Technical Assessments LLC in an amount not to
exceed $168,000 (including a 10% contingency); and
3. Adopt a finding of no possibility of significant effect pursuant to Section
15061(b)(3) (Common Sense Exemption) of the California Environmental Quality
Act (CEQA) Guidelines.
Summary
This Park Condition Assessment Project would provide a comprehensive analysis of 30
selected sites within the City’s parks and recreation system and deliver a strategic 20-
year capital plan for maintaining, renovating, and ultimately replacing existing park
amenities and facilities by documenting existing conditions, projecting anticipated
lifecycles, and estimating replacement costs. The results of the park condition
assessment and capital plan will achieve the following:
1) Identify and prioritize the actions and funding requirements necessary for
maintaining existing park assets; and
2) Inform the continued development of Santa Monica’s Parks and Recreation
Master Plan update, a long-term strategic plan that will guide the evolution of the
city’s parks and recreation system over the next 20 years.
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Staff recommends awarding an agreement with Bureau Veritas Technical Assessments
LLC to provide professional services for the Park Condition Assessment Project in an
amount not to exceed $168,000 (including a 10% contingency). Staff anticipates project
kickoff in early 2023 and completion within 6-9 months.
Discussion
Santa Monica’s multifaceted parks and recreation system includes the beach,
community gardens, award-winning parks, community facilities, portions of Santa
Monica-Malibu Unified School District (SMMUSD) sites, and a variety of recreation
programs and services. Between 1997 and 2017, the parks and recreation system was
guided by the City’s first Parks and Recreation Master Plan (PRMP). Adopted in 1997
and based upon the Open Space Element, which was prepared simultaneously, the
PRMP set forth specific actions over 20 years to help implement Open Space Element
objectives and policies. In 2018, the City began the process of updating the PRMP to
respond to current community needs, values, and opportunities and guide the evolution
of the City’s park system for the next 20 years; however, the drafting of the PRMP
update was halted in early 2020 at the start of the COVID-19 pandemic. Given the
disruption and economic losses that accompanied the COVID-19 pandemic and the
City’s budget and economic recovery realities, staff identified the need for a condition
assessment of existing park amenities and facilities as the appropriate first step to
restarting and completing the PRMP update process.
The City intermittently completes a citywide facility condition assessment (FCA)
assessing all of the City’s existing structures, including park facilities, but has not yet
completed a park condition assessment (PCA) that comprehensively assesses park
amenities such as play equipment, picnic tables, pathways, signage, plantings, and
lighting. Most recently, the citywide FCA was completed in 2011. Through the years,
the City has continued to add new parks and facilities to better serve the needs of its
residents and visitors. Recent additions to the City’s park and recreation system include
Tongva Park, Ishihara Park, and Historic Belmar Park. The City’s aging parks and
recreation system currently represents an unknown future expenditure due to the lack of
a recent and comprehensive condition assessment and maintenance, repair, and
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replacement (MR&R) analysis. To advance the development of the PRMP, the City
needs a clear understanding of the current state of the parks and recreation system,
including the repair and replacement needs of existing assets.
This necessary project would provide a comprehensive analysis of 30 selected sites
within the City’s parks and recreation system and deliver a strategic 20-year capital plan
for maintaining, renovating, and ultimately replacing existing park amenities and
facilities by documenting existing conditions, projecting anticipated lifecycles, and
estimating replacement costs. Two sites are excluded from the assessment: (1)
Colorado Center Park, owned and maintained by the Colorado Center and (2) Ocean
Park Green Space, a series of five small planted areas along Ocean Park Boulevard
ranging in size from 2,200 square feet to approximately 6,000 square feet, totaling less
than half an acre of land. Staff does not see a need to analyze either of these sites. The
project also excludes all park spaces that fall within the boundary of Santa Monica State
Beach. Examples of these sites include North Beach Playground and Beach Park #4
(also known as Dorothy Green Park). A condition assessment of beach amenities will
be completed as part of the Beach Master Plan, which was adopted as part of the
FY2022-24 Biennial CIP Budget.
Primary project objectives include:
• Complete park condition assessments for 30 selected sites comprised of 27 city
parks, portions of 2 SMMUSD sites, and the Main Street community garden
(see Attachment A)
• Complete facility condition assessment for 42 selected park facilities
(see Attachment B)
• Complete public outreach and present to the Recreation and Parks Commission
• Using data obtained from the park and facility condition assessments, establish a
meaningful baseline; develop a list of MR&R priorities and create a strategic
capital plan for the next 20 years
• Identify deficiencies and recommend and provide cost estimates for corrections
• Analyze budget implications based in part on an amenity life-cycle cost analysis
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• Identify funding options, capital budget requirements, and revenue sources
• Develop a protocol for on-going monitoring of park and facility conditions, work
performed, and records information/documentation in an appropriate database
The results of the park and facility condition assessments and capital plan will achieve
the following: 1) Identify and prioritize the actions and funding requirements necessary
for maintaining existing park assets and 2) Inform the continued development of Santa
Monica’s PRMP update. To continue the system’s functionality in the near-term and
plan for its highest and best use in the long-term, both ongoing investment into parks
and visionary master planning efforts are essential.
Vendor/Consultant Selection
The City received a total of five proposals. An evaluation panel composed of
Architecture Services and Public Landscape staff evaluated the proposals and
recommend Bureau Veritas Technical Assessments LLC as the best qualified firm to
provide professional services for the Park Condition Assessment Project.
Bidder Recommendation
Best Qualified Person/Firm Bureau Veritas Technical Assessments LLC
Evaluation Criteria Experience/technical competence, work plans/timeline, cost of
services/cost control, value added/breadth of service, sample materials,
and stability/references.
Municipal Code SMMC 2.24.190
RFPs Received
Bricolage Bureau Veritas Technical
Assessments LLC
Jones Payne Group, Inc.
Kayuga Solution Sasaki
RFP Data
Posted On Posted On
Advertised In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
08/23/2022 City's Online
Bidding Site Santa Monica Daily Press 56 09/27/2022
Justification to Award
Based on this criteria, and criteria in SMMC 2.24.190, staff recommends Bureau
Veritas Technical Assessments LLC as the best qualified firm to provide professional
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services based on proven experience in performing park and facility condition
assessments, project approach and understanding, competitive cost proposal, and
their ability to provide a locally based team familiar with local climate conditions and
our unique community needs to support the commitment to deliver the project to the
City on schedule and within budget.
Next Steps
Bureau Veritas Technical Assessments LLC would initiate background research and
data collection, conduct required field work, and present the project scope and team to
the Recreation and Parks Commission. Following the public outreach process, Bureau
Veritas Technical Assessments LLC would deliver City-approved final reports. Staff
anticipates project kickoff in early 2023 and completion within 6-9 months.
Environmental Assessment
This is not a project for the purpose of the California Environmental Quality Act (CEQA).
Past Council Actions
Meeting Date Description
03/09/10
(Attachment C)
Facility Condition Assessment & Condition Analysis Study for all
148 of the City’s existing structures
02/08/22
(Attachment D)
Approval of FY21-22 and FY22-23 Budget Changes – Park
Condition Assessment
06/28/22
(Attachment E)
Adoption of FY22-23 Budget and Adoption of FY22-23 CIP Budget
and Approval of FY23-24 CIP Budget Plan – Citywide Facilities
Renewal Program
Financial Impacts and Budget Actions
Staff seeks authority to approve available funding from the Special Revenue Source
Fund comprised of Parks and Recreation Development Impact Fees and the General
Fund to award an agreement to Bureau Veritas Technical Assessments LLC for
professional services for the Park Condition Assessment Project.
Agreement
FY 2022-23 Request Amount CIP Account # Total Contract
Amount
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$118,000 C1008230.689000 $118,000
$50,000 C0104580.689000 $50,000
Total $168,000
Prepared By: Linda Cogswell, Architectural Associate
Approved
Forwarded to Council
Attachments:
A. Park Condition Assessment Selected Sites
B. Park Condition Assessment Selected Park Facilities
C. March 9, 2010 Staff Report
D. February 8, 2022 Staff Report
E. June 28, 2022 Staff Report
F. Bureau Veritas Technical Assessments LLC Oaks Initiative Form
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Park Condition Assessment Project (SP2672) Attachment A – Park Condition Assessment Selected Sites
Listed below are the twenty-seven (27) City-owned parks totaling approximately 132 acres to be included in this assessment:
Park (City-owned) Address Notes
1. Airport Park 3201 Airport Ave
2. Ashland Park
3. Barnard Way Linear Park 2440 Barnard Way
4. Beach Park #1 2600 Barnard Way
5. Chess Park 1652 Ocean Front Walk
6. Clover Park 2600 Ocean Park Blvd
7. Crescent Bay Park 2000 Ocean Ave
8. Douglas Park 2439 Wilshire Blvd
9. Euclid Park 1525 Euclid Ave
10. Gandara Park 1819 Stewart St
11. Historic Belmar Park 1840 4th St
12. Holbrook Park 600 Palisades Ave Formerly Goose Egg Park.
13. Hotchkiss Park 2302 4th St
14. Ishihara Park 2909 Exposition Blvd
15. Joslyn Park 633 Kensington Rd
16. Marine Park 1406 Marine St
17. Memorial Park 1401 Olympic Blvd
18. Ocean View Park 2701 Barnard Way
19. Ozone Park 720 Ozone St
20. Pacific Street Park Pacific & Main Street
21. Palisades Park (Colorado Ave to Adelaide Dr) Ocean Ave Official City landmark.
22. Park Drive Park 2415 Broadway
23. Reed Park 1133 7th Street
24. Schader Park 1425 Cloverfield Blvd
25. South Beach Park 3400 Barnard Way
5.D.a
Packet Pg. 48 Attachment: Park Condition Assessment Selected Sites (5374 : Park Condition Assessment)
26. Tongva Park (including Ken Genser Square) 1615 Ocean Ave, 1685 Main St
27. Virginia Avenue Park 2200 Virginia Ave
Listed below are the two (2) SMMUSD properties to be included in this assessment:
SMMUSD Site (City-maintained) Address Notes
1. John Adams Middle School (JAMS) 2425 16th St SMMUSD property. Assess sports lighting only.
2. Los Amigos Park 500 Hollister Ave SMMUSD property. Assess City-maintained portion only.
Listed below is the one (1) standalone community garden to be included in this assessment:
Community Garden (City-owned) Address Notes
1. Main Street Community Garden 2318 Main St
Parks excluded from this assessment include Beach Park #4, Colorado Center Park, North Beach Playground, and Ocean Park Green Space.
5.D.a
Packet Pg. 49 Attachment: Park Condition Assessment Selected Sites (5374 : Park Condition Assessment)
Park Condition Assessment Project (SP2672) Attachment B – Facility Condition Assessment Selected Park Facilities
Listed below are the forty-two (42) park facilities to be included in this assessment:
Facility (City-owned) Address Building SF
1. Airport Park - Restrooms 3201 Airport Ave 1,920
2. Clover Park – Administration Building 2600 Ocean Park Blvd 3,816
3. Clover Park – Restroom Building 1* 2600 Ocean Park Blvd
4. Clover Park – Restroom Building 2* 2600 Ocean Park Blvd
5. Clover Park – Storage Shed 2600 Ocean Park Blvd 504
6. Clover Park – Day Care Center** 2801 25th St
7. Douglas Park – Club House 2439 Wilshire Blvd 1,248
8. Douglas Park – Restrooms 2439 Wilshire Blvd 540
9. Euclid Park – Community Building 1525 Euclid Ave 1,085
10. Gandara Park – Restrooms 1819 Stewart St 400
11. Historic Belmar Park – Restrooms* 1840 4th St
12. Hotchkiss Park – Restrooms 2302 4th St 540
13. Ishihara Park – Storage Shed* 2909 Exposition Blvd
14. Joslyn Park – Main Community Building 633 Kensington Rd 4,385
15. Joslyn Park – Storage Building 633 Kensington Rd 1,220
16. Los Amigos Park – Concession/Storage Building 500 Hollister Ave 996
17. Los Amigos Park – Restroom 1 500 Hollister Ave 686
18. Los Amigos Park – Restroom 2 500 Hollister Ave 686
19. Marine Park – Auditorium and Day Care Center*** 1406 Marine St 7,208
20. Marine Park – Restrooms & Storage Building 1406 Marine St 660
21. Memorial Park – Community Activity Building 1401 Olympic Blvd 6,588
22. Memorial Park – Gymnasium Building 1401 Olympic Blvd 13,193
23. Memorial Park – PAL Center Building 1401 Olympic Blvd 9,735
24. Memorial Park – Concessions Building 1401 Olympic Blvd 397
25. Memorial Park – Restroom Building 1401 Olympic Blvd 1,476
26. Ocean View Park – Tennis Hut/Storage Shed** 2701 Barnard Way
5.D.b
Packet Pg. 50 Attachment: Park Condition Assessment Selected Park Facilities (5374 : Park Condition Assessment)
27. Palisades Park – Camera Obscura Building Ocean Ave 8,126
28. Palisades Park – California Restroom Building Ocean Ave 580
29. Palisades Park – Idaho Restroom Building Ocean Ave 580
30. Palisades Park – Inspiration Point Restroom Building Ocean Ave 580
31. Palisades Park - Pergola Ocean Ave 2,610
32. Palisades Park – Park Storage Building Ocean Ave 500
33. Reed Park – Tennis Offices/Storage Building 1133 7th Street 1,080
34. Reed Park – Joslyn Hall/Community Building 1133 7th Street 2,990
35. Reed Park – Old Youth Office/Storage 1133 7th Street 1,600
36. Reed Park – Miles Playhouse 1133 7th Street 8,373
37. Tongva Park – Restroom Building* 1615 Ocean Ave
38. Tongva Park – Storage Building* 1673 Ocean Ave
39. Virginia Avenue Park – Patio/Restroom Building 2200 Virginia Ave 1,507
40. Virginia Avenue Park – Park Center Building 2200 Virginia Ave 7,955
41. Virginia Avenue Park – Teen Center Building 2200 Virginia Ave 6,086
42. Virginia Avenue Park – Thelma Terry Center 2200 Virginia Ave 6,252
* New addition to City’s Park Facility Inventory since 2011
** Park facility not assessed in most recently completed citywide FCA from 2011
*** Regarding the Day Care Center, City responsible for HVAC and roof coverings, windows,
and doors only. Day Care Center responsible for exterior and interior finishes.
5.D.b
Packet Pg. 51 Attachment: Park Condition Assessment Selected Park Facilities (5374 : Park Condition Assessment)
CITY OF SANTA MONICA OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains
certain information. That information includes the name of any person or persons who is seeking a “public
benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes
the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1.Personal services contracts in excess of $25,000 over any 12-month period;
2.Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;
3.Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month
period;
4.Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;
5.Land use variance, special use permit, or other exception to an established land use plan, where the
decision has a value in excess of $25,000;
6.Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or
7.Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: Title:
Signature: Date:
Email: Phone:
FOR CITY USE ONLY:
Bid/PO/Contract # Permit #
Bureau Veritas Technical Assessments LLC
Nestor Benavides - CEORonald Stupi - PresidentHeather Bush - Vice President, Secretary, TreasurerShawn Till - General Manager
Erik Piller Senior Vice President
Erik.Piller@bureauveritas.com 800-733-0660
9/26/2022
none
5.D.f
Packet Pg. 52 Attachment: Bureau Veritas Technical Assessments LLC Oaks Initiative Form (5374 : Park Condition Assessment)