SR 08-23-2022 5C
City Council
Report
City Council Meeting: August 23, 2022
Agenda Item: 5.C
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To: Mayor and City Council
From: Douglas Sloan, City Attorney, City Attorney's Office, Administration
Subject: Adoption of Resolution for AB 361 Findings Regarding Teleconference
Meetings
Recommended Action
Staff recommends that Council adopt a resolution making the findings required by AB
361 to continue teleconference meetings of the City Council and City Boards,
Commissions, and Task Forces through September 24, 2022.
Discussion
AB 361 authorizes public agencies to conduct meetings by teleconference, including
video conference, without compliance with all of the Brown Act’s limitations on such
meetings, while a state of emergency resulting from the COVID-19 pandemic remains
active and state or local officials have imposed or recommended measures to promote
social distancing.
Initial reliance on AB 361 required the following: (1) there must be a proclaimed state of
emergency; and (2) one of the following circumstances exist – (a) state or local officials
have imposed or recommended measures to promote social distancing; or (b) the
legislative body has determined by majority vote that, as a result of the emergency,
meeting in person would present imminent risk to the health or safety of attendees. See
Government Code Section 54953(e)(1) (all citations herein are to the Government
Code). Once the initial invocation of AB 361 is made, continued reliance on AB 361 for
subsequent meetings requires the following: (1) either the proclaimed state of
emergency remains active or state or local officials have imposed or recommended
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measures to promote social distancing; and (2) not later than 30 days after
teleconferencing for the first time under the AB 361 rules, and every 30 days thereafter,
the legislative body, by majority vote, finds that it has reconsidered the circumstances of
the emergency and at least one of the following circumstances exists – (a) the state of
emergency continues to directly impact the ability of the members to meet safely in
person or (b) state or local officials continue to impose or recommend measures to
promote social distancing. See Section 54953(e)(3). Both of the conditions to continue
to rely on AB 361 are presently satisfied. The Governor’s State of Emergency
Declaration, issued on March 4, 2020, and the City’s declaration of a local emergency
issued March 13, 2020, as supplemented and modified through the 43rd Supplement,
remain in place and have not been lifted. And, the most recent Los Angeles County
Department of Public Health Order of the Health Officer, issued April 21, 2022, (“Health
Officer Order” or “HOO”), continues to recommend social distancing as one measure to
reduce the spread of COVID-19.
The Requirements of AB 361.
If a public agency invokes AB 361, the notice and participation requirements for
teleconferenced meetings are as follows: (1) each notice of the meeting and agenda
must identify the means by which members of the public may access the meeting and
offer public comment by either a call-in option or an internet-based service option; (2)
teleconferenced meetings must be conducted in a manner that protects the statutory
and constitutional rights of the parties and the public appearing before the legislative
body; (3) public comments cannot be required to be submitted in advance of the
meeting (though this may remain an option); (4) the public must be able to attend the
meeting via call-in option or internet-based service option; (5) the public must have an
opportunity to address the legislative body directly and offer comment in real time via
call-in option or internet-based service option; (6) if there is a disruption that prevents
the public agency from broadcasting the meeting using the call-in option or internet-
based service option, or if there is a disruption within the public agency’s control that
prevents members of the public from offering public comments using the call-in option
or internet-based service option, the legislative body shall take no further action on
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items appearing on the agenda until public access to the meeting via the call-in option
or internet-based service option is restored; and (7) the legislative body shall allow a
reasonable amount of time per agenda item to allow public members the opportunity to
provide public comment, including time for members of the public to be recognized for
the purpose of providing public comment. See Section 54953(e)(2).
The Current Findings Post-Winter Surge.
While not experiencing the high case levels and positivity rates as seen during the
height of the winter surge, the most recent Health Officer Order indicates that Los
Angeles County is currently experiencing increases in COVID-19 cases and test
positivity rates and that related hospitalizations are no longer in decline, which may be
attributed to the more transmissible BA.2 subvariant spreading in LA County. As of
August 3, 2022, LA County has confirmed 3,315,921 cases of COVID-19 within the
County, with 6,637 new cases reported for August 3, 2022 alone, and has continued to
advise that public health measures remain required to prevent the further spread of
COVID-19. The HOO continues to focus the public health response to COVID-19 in Los
Angeles County, among other things, to protect the most vulnerable among us and
strongly recommends masks, regardless of vaccination status, in indoor public settings.
In particular, the HOO explains that “[m]asks are most likely to reduce the spread of
COVID-19 when they are widely used by people in public settings.”
Members of Boards and Commissions previously voiced concern about being required
to return to in-person meetings given that, as validated by the Health Officer Order,
many people, including those with identified underlying medical conditions,
unvaccinated older adults, people from ethnic and racial minority groups, remain at risk
for severe illness from COVID-19 (more likely to be hospitalized, need intensive care,
require a ventilator to help them breathe, or die). Accordingly, on March 22, April 12,
May 10, May 24, June 14, July 12, and July 26, 2022, the City Council adopted findings
under AB 361 to allow Boards and Commissions to elect to continue meeting remotely.
The findings proposed by the attached resolution will allow Boards and Commissions to
continue to elect to meet remotely through September 24, 2022.
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In light of AB 361, the continuing COVID-19 emergency, the continuing
recommendations by the Los Angeles County Department of Public Health of social
distancing as one mechanism for preventing the spread of COVID-19, and the
continued threats to health and safety posed by indoor public meetings with large
attendance, staff recommends that Council adopt the proposed resolution making the
findings required to continue to invoke AB 361. Doing so will allow City Council and City
Board, Commission, and Task Force meetings to continue to occur by teleconference
after August 25, 2022 (which is when the AB 361 resolution adopted on July 26, 2022,
will expire) without compliance with the teleconferencing requirements set out in Section
54953(b)(3) that would otherwise apply.
The procedures that were established for City Council meetings when it held meetings
remotely, providing for public attendance and comment through a call-in or internet-
based service option, satisfy the requirements of AB 361. The City Clerk will work with
City Boards, Commissions, and Task Forces to ensure that their meeting procedures for
all meetings continue to similarly comply with the requirements of AB 361.
As indicated above, although the attached AB 361 Resolution authorizes all Boards and
Commissions to continue to meet remotely, a Board or Commission can affirmatively
decide to meet in person, just as the City Council decided for itself. In other words, for
Boards and Commissions, the default will be remote meetings unless and until any
decision to meet in person. As indicated above, the Council will need to make AB 361
findings anew every 30 days to permit this option to continue.
Fiscal Impacts
Budget for conduct of Council and City Board, Commission, and Task Force meetings is
included in the FY 2022-23 budget.
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Prepared By: Michelle Hugard, Deputy City Attorney
Approved
Forwarded to Council
Attachments:
A. AB361 Resolution
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City Council Meeting: August 23, 2022 Santa Monica, California
RESOLUTION NUMBER _________ (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA MAKING FINDINGS AS REQUIRED BY AB 361
TO PERMIT COUNCIL AND CITY BOARD, COMMISSION, AND TASK FORCE
MEETINGS TO CONTINUE TO BE CONDUCTED BY TELECONFERENCE WHILE
THE COVID-19 EMERGENCY REMAINS IN PLACE
WHEREAS international, national, state, and local health and governmental
authorities are responding to an outbreak of respiratory disease caused by a novel
coronavirus named “SARS-CoV-2,” and the disease it causes has been named
“coronavirus disease 2019,” abbreviated COVID-19, (“COVID-19”); and
WHEREAS, on March 4, 2020, the Governor of the State of California declared a
state of emergency to make additional resources available, formalize emergency actions
already underway across multiple state agencies and departments, and help the State
prepare for broader spread of COVID-19; and
WHEREAS, on March 4, 2020, the Los Angeles County Board of Supervisors and
Department of Public Health declared a local emergency and local public health
emergency to aid the regional healthcare and governmental community in responding to
COVID-19; and
WHEREAS, on March 13, 2020, the President of the United States of America
declared a national emergency and announced that the federal government would make
emergency funding available to assist state and local governments in preventing the
spread of and addressing the effects of COVID-19; and
5.C.a
Packet Pg. 37 Attachment: AB361 Resolution (5177 : AB361 Findings Re Teleconference)
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WHEREAS, on March 13, 2020, the City Manager, in his role as the Director of
Emergency Services, (“Director of Emergency Services”) issued an Executive Order of
the Director of Emergency Services of the City of Santa Monica Declaring the Existence
of a Local Emergency (“Executive Order”) declaring a local emergency pursuant to
Chapter 2.16 of the Santa Monica Municipal Code to ensure the availability of mutual aid
and an effective response to COVID-19 and this local emergency was restated on March
14, 2020, through a revised declaration of local emergency to ensure compliance with all
digital signature requirements (“Revised Executive Order”); and
WHEREAS, the Governor’s March 4, 2020 declaration of a state of emergency
based on the COVID-19 pandemic remains in place; and
WHEREAS, the Proclamation of Existence of a Local Emergency issued by the
Director of Emergency Services on March 13, 2020, has been ratified by the City Council
on March 19, 2020, April 6, 2020, April 14, 2020, May 12, 2020, May 26, 2020, June 9,
2020, June 23, 2020, July 14, 2020, July 28, 2020, September 8, 2020, October 27, 2020,
December 15, 2020, January 26, 2021, March 23, 2021 effective May 22, 2021, July 13,
2021, August 24, 2021, October 26, 2021, December 7, 2021, March 8, 2022 effective
May 7, 2022, May 24, 2022, July 12, 2022, and July 26, 2022 with the result that the
proclamation of a local emergency based on the COVID-19 pandemic remains in place;
and
WHEREAS, throughout the emergency resulting from the COVID-19 pandemic,
the Los Angeles County Department of Public Health (“LACDPH”) has issued a series of
Health Officer Orders containing mandates and recommendations for keeping safe and
preventing the spread of COVID-19; and
5.C.a
Packet Pg. 38 Attachment: AB361 Resolution (5177 : AB361 Findings Re Teleconference)
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WHEREAS, the Ralph M. Brown Act, Government Code Sections 54950-54963,
allows for meetings of legislative bodies of a local agency, as those terms are defined in
the Brown Act, to occur via teleconferencing subject to certain requirements, particularly
that the legislative body notice each teleconference location of each member that will be
participating in the public meeting, that each teleconference location be accessible to the
public, and that members of the public be allowed to address the legislative body at each
teleconference location, see Government Code Section 54953(b)(3); and
WHEREAS, on September 16, 2021, the Governor signed into law Assembly Bill
No. 361 (“AB 361”), which, until January 1, 2024, authorizes a local agency to use
teleconferencing without complying with the teleconferencing requirements imposed by
the Brown Act when a legislative body of a local agency holds a meeting during a declared
state of emergency, as that term is defined, when state or local health officials have
imposed or recommended measures to promote social distancing or when the legislative
body has determined that meeting in person would present imminent risks to the health
or safety of attendees; and
WHEREAS, AB 361 requires legislative bodies that hold teleconferenced meetings
under its abbreviated teleconferencing procedures to give notice of the meeting and post
agendas, as described, to allow members of the public to access the meeting and address
the legislative body, to give notice of the means by which members of the public may
access the meeting and offer public comment, including an opportunity for all persons to
attend via a call-in option or an internet-based service option, and to conduct the meeting
in a manner that protects the statutory and constitutional rights of the parties and the
public appearing before the legislative body; and
5.C.a
Packet Pg. 39 Attachment: AB361 Resolution (5177 : AB361 Findings Re Teleconference)
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WHEREAS, AB 361 requires the legislative body to take no further action on
agenda items when there is a disruption which prevents the public agency from
broadcasting the meeting, or in the event of a disruption within the local agency’s control
which prevents members of the public from offering public comments, until public access
is restored; and
WHEREAS, AB 361 prohibits the legislative body from requiring public comments
to be submitted in advance of the meeting and specifies that the legislative body must
provide an opportunity for the public to address the legislative body and offer comment in
real time; and
WHEREAS, AB 361 prohibits the legislative body from closing the public comment
period and the opportunity to register to provide public comment, until the public comment
period has elapsed or until a reasonable amount of time has elapsed, as specified; and
WHEREAS, when there is a continuing state of emergency, or when state or local
officials have imposed or recommended measures to promote social distancing, AB 361
requires a legislative body to make specified findings not later than 30 days after the first
teleconferenced meeting pursuant to these provisions, and to make those findings every
30 days thereafter, in order to continue to meet under AB 361’s abbreviated
teleconferencing procedures; and
WHEREAS, on September 28, 2021, October 26, 2021, November 23, 2021,
December 14, 2021, January 11, 2022, February 8, 2022, March 8, 2022, March 22, 2022,
April 8, 2022, May 10, 2022, May 24, 2022, June 14, 2022, July 12, 2022, and July 26,
2022, the City Council adopted Resolution Numbers 11362, 11378, 11384, 11390, 11393,
11399, 11404, 11407, 11413, 11417, 11421, 11424, 11439, and 11445 respectively,
5.C.a
Packet Pg. 40 Attachment: AB361 Resolution (5177 : AB361 Findings Re Teleconference)
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which made the findings required by AB 361 to allow the City Council and all City Boards,
Commissions, and Task Forces to continue to meet under AB 361’s abbreviated
teleconferencing procedures, and authorized the City Council and all City Boards,
Commissions, and Task Forces to conduct meetings under AB 361’s abbreviated
teleconferencing procedures, without complying with the requirements set forth in
Government Code Section 54953(b)(3), subject to compliance with the requirements set
forth in Government Code Section 54953(e)(2); and
WHEREAS, in light of the continuing State and local declarations of emergency
resulting from the COVID-19 pandemic, the most recent Los Angeles County Department
of Public Health Order of the Health Officer, issued April 21, 2022, which continues to
recommend social distancing as one measure to reduce the spread of COVID-19, and to
protect the most vulnerable among us in indoor public settings, the City Council desires
to again make the findings required by AB 361 to allow the City Council and all City
Boards, Commissions, and Task Forces to continue to meet under AB 361’s abbreviated
teleconferencing procedures.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the State and local declarations of
emergency resulting from the COVID-19 pandemic remain in place, and that the state of
emergency continues to directly impact the ability to meet safely in person.
SECTION 2. The City Council finds that local officials, namely, the Los Angeles
County Department of Public Health, has continued to recommend measures to promote
social distancing.
5.C.a
Packet Pg. 41 Attachment: AB361 Resolution (5177 : AB361 Findings Re Teleconference)
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SECTION 3. As a result of the findings in Sections 1 through 2 above, the City
Council and all City Boards, Commissions, and Task Forces are authorized to conduct
meetings under AB 361’s abbreviated teleconferencing procedures, without complying
with the requirements set forth in Government Code Section 54953(b)(3), subject to
compliance with the requirements set forth in Government Code Section 54953(e)(2).
SECTION 4. If any section, subsection, sentence, clause, or phrase of this
Resolution is for any reason held to be invalid or unconstitutional by a decision of any court
of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this Resolution. The City Council hereby declares that it would have passed
this Resolution and each and every section, subsection, sentence, clause, or phrase not
declared invalid or unconstitutional without regard to whether any portion of this Resolution
would be subsequently declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
____________________________
DOUGLAS SLOAN, City Attorney
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Packet Pg. 42 Attachment: AB361 Resolution (5177 : AB361 Findings Re Teleconference)