SR 08-23-2022 5A
City Council
Report
City Council Meeting: August 23, 2022
Agenda Item: 5.A
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To: Mayor and City Council
From: Rick Valte, Public Works Director, Public Works, Engineering and Street
Services
Subject: Award Construction Contract for FY22-23 Annual Paving Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2650 to PALP, Inc. dba Excel Paving Company for construction
services for the FY22-23 Annual Paving Project for the Public Works
Department;
2. Authorize the City Manager to negotiate and execute a contract with PALP, Inc.
dba Excel Paving Company in an amount not to exceed $10,093,378 (including a
10% contingency); and
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Summary
The FY22-23 Annual Paving Project (Project) would repair and rehabilitate
approximately 3.4 centerline miles of the City’s streets and repair sidewalks in
Downtown Santa Monica. The Project would include asphalt concrete paving, dig-outs
at severely cracked locations, traffic signing and striping improvements, and concrete
repairs to sidewalks, curbs, and gutters. The project also includes additional signing
and striping improvements at various locations that further the goals of different
mobility initiatives such as Vision Zero, the Wilshire Safety Study, Pedestrian Action
Plan, and Bike Action Plan Amendment. Staff recommends PALP, Inc. dba Excel
Paving Company to provide construction services in an amount not to exceed
$10,093,378 (including a 10% contingency).
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Discussion
Street Paving Improvements
The Project would repave and install signing and striping improvements on Wilshire
Boulevard from Ocean Avenue to Centinela Avenue and on Ocean Avenue from
Palisades Avenue to Colorado Avenue. The Project would grind and overlay the
asphalt concrete roadway. Severely deteriorated pavement would be removed and
replaced by a new structural section before repaving. After repaving, new signing and
striping improvements would be installed to meet current City standards.
Downtown Sidewalk Repairs
The Project would repair concrete sidewalks, curbs, and gutters in Downtown Santa
Monica that were identified in the annual sidewalk inspection performed by the
Engineering & Street Services Division of Public Works. In addition, concrete curb
ramps would be removed and replaced at five locations.
Signing and Striping Improvements
The Department of Transportation is aligning priority signing and striping improvements
to coincide with the repaving work to take advantage of efficiencies and cost savings
associated with a larger project, and to minimize the impacts to traffic and the
community. In addition to the implementation of Phase 1 improvements identified in the
Wilshire Safety Study and adjustments to Ocean Ave to maximize safety and efficiency
for all users, the Project would install signing and striping improvements at various
locations throughout the City. The following signing and striping improvements would be
included in the project:
• Phase 1 of Wilshire Boulevard safety improvements from Ocean Avenue to
Centinela Avenue
• Ocean Avenue striping adjustments from Palisades Avenue to Colorado Avenue
• Olympic Drive striping refresh from Main Street to Avenida Mazatlán
• Crosswalk Renewals at:
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o Colorado Avenue between 20th Street and 26th Street
o Lincoln Boulevard at Hill Street
o Main Street at Hollister Avenue and Kinney Street
o Montana Avenue at 2nd Street and 3rd Street
o Ocean Park Boulevard at 2nd Street and 3rd Street
o Santa Monica Boulevard at Euclid Street, 15th Street, 18th Street, and
Princeton Street
• Vision Zero priority intersection safety improvements at:
o Ocean Park Boulevard and Lincoln Boulevard
o Olympic Boulevard and 14th Street
• Protected Bike Lane adjustments on Broadway from 15th Court to 20th Street
• Caltrans Bridge Overcrossings striping refresh at Lincoln Boulevard, 11th Street
and Cloverfield Boulevard
• Roundabout modernization and safety enhancements at:
o Michigan Avenue and 9th, 10th, 12th, and Euclid Streets
o Washington Blvd and 26th Street
o 4th Street and Strand Street
Vendor Selection
Bidder Recommendation
Best Bidder PALP, Inc. dba Excel Paving Company
Evaluation Criteria
Price; the ability, capacity, and skill of the bidder to perform the
services; the capacity of the bidder to perform the contract within
the time specified; the sufficiency of the bidder’s financial
resources; the reputation and experience of the bidder.
Municipal Code SMMC 2.24.180
Submittals Received Base Bid Alternate Bid #1 Total Base + Alt
PALP, Inc. dba Excel Paving Co. $7,754,874 $1,420,925 $9,175,799
Sully Miller Contracting Co. $8,434,295 $1,435,441 $9,869,736
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Bid Data
Date
Posted Posted On Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
5/19/2022 City's Online
Bidding Site
Santa Monica Daily
Press
44 6/16/2022
Best Bidder Justification
Staff recommends PALP, Inc. dba Excel Paving Company, the lowest bidder in terms
of base bid and overall bid, as the best bidder when evaluating bid price, previous
paving project experience, and completion of past projects for the City of Santa
Monica, including the FY18-19 and FY19-20 Annual Paving projects.
Public Outreach
Construction is expected to begin in fall 2022 and last for eight to ten months. Prior to
and during construction, City staff and the contractor would distribute notifications to
adjacent properties detailing the project scope, construction schedule, and potential
impacts. Periodic updates would be provided, as necessary. Social media would be
utilized to notify the public about general construction updates. Mobility Division Staff
would conduct broader direct and digital community engagement to highlight the
Wilshire Safety Improvements that would include email blasts, targeted social media,
project site postings along the corridor, blog posts, and completion celebrations.
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Special Revenue Source, Gas Tax,
Local Return, Water, Wastewater, and General Funds to award a contract with PALP,
Inc. dba Excel Paving Company to provide construction services for the FY22-23
Annual Paving Project. Award of the agreement would require a new budget
appropriation of $2,572,283 from the available restricted Transportation Impact Fee
(TIF) Fund balance. The TIF and Crosswalk Renewal CIP funds would be used to fund
signing and striping improvements that are beyond the scope of the Annual Paving
project. TIF funds are programmed during the planning phase of a project and the
construction phase of projects is typically two to three years later. Staff anticipated
higher costs due to inflation in the construction sector and reserved TIF fund balance in
case bids came in higher than initial estimates. This appropriation will be from the TIF
Fund restricted reserve. Budget is available in the FY 2022-23 Capital Improvement
Program budget at the accounts below.
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FY 2022-23 CIP Budget Changes
Additional Appropriation of Funds Requested
Release Fund Balance Appropriate Funds
Account Number(s) Amount Account Number(s) Amount
10.370332 $2,572,283 C1004600.689000 $2,572,283
Total $2,572,283
Contract Request
FY2022-23
Request Amount CIP Account # Account Description Total Contract
Amount
$2,119,000 C2604600.689610.99070 RMRA $2,119,000
$1,310,276 C2604600.689610.99005 RMRA $1,310,277
$830,000 C2704600.689110.21032 Measure M $830,000
$286,000 C2704600.689110.21029 Measure M $286,000
$922,780 C2704600.689120.21032 Measure R $922,780
$276,000 C2704600.689120.21029 Measure R $276,000
$682,665 C2704600.689130.21032 Prop C $682,665
$296,000 C2704600.689130.21029 Prop C $296,000
$300,000 C5004600.689000 Water Fund $300,000
$265,200 C5104600.689000 Wastewater Fund $265,200
$233,173 C0104640.689000 Crosswalk Renewal Program $233,173
$2,572,283 C1004600.689000 TIF $2,572,283
Total $10,093,378
Prepared By: Robert Zak, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Oaks Form (PALP Inc. dba Excel Paving Company)
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5.A.a
Packet Pg. 23 Attachment: Oaks Form (PALP Inc. dba Excel Paving Company) (4973 : Award Construction Contract for FY22-23 Annual Paving Project)
5.A.a
Packet Pg. 24 Attachment: Oaks Form (PALP Inc. dba Excel Paving Company) (4973 : Award Construction Contract for FY22-23 Annual Paving Project)