SR 10-26-2021 8A
City Council
Housing Authority
Parking Authority
Report
City Council Meeting: October 26, 2021
Agenda Item: 8.A
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To: Housing Authority, Parking Authority, Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Budget
Subject: Fiscal Year 2020-21 Year-End Budget
Recommended Action
Staff recommends that the City Council, Housing Authority and Parking Authority:
1. Approve changes to the FY 2020-21 Revised Budget as detailed in Attachment A;
2. Approve changes to the FY 2021-23 Adopted Budget, as detailed in Attachment B.
Staff also recommends that the City Council:
1. Review the City’s year-end financial status;
2. Adopt a Resolution of the City of Santa Monica establishing new classifications
and adopting salary rates for various listed positions (Attachment C);
3. Approve the position and classification changes (Attachment D);
4. Adopt a Resolution of the City Council of the City of Santa Monica revising the
City’s master fee schedule to establish and revise certain user fees and charges
(Attachment E); and
5. Adopt a Resolution of the City Council of the City of Santa Monica changing the
fee charged for credit card and debit card transactions for utility payments
(Attachment F).
Summary
The year-end budget report is a key milestone in gauging how the City is faring
financially. This year-end review relies exclusively on budget performance, which is just
one measure of the City’s overall financial performance. Audited financial performance
that considers the City’s comprehensive financial standing, including a full accounting of
assets and long and short-term liabilities, will be available in January 2022 with the
publication of the Comprehensive Annual Financial Report. In the year-end review
presented in this report, Fiscal Year (FY) 2020-21 actual revenues and expenditures are
compared to budget targets and updated revenue projections that took into
consideration the anticipated effects of the COVID-19 pandemic.
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Based on a comparison of budgeted/projected and actual FY 2020-21 General Fund
revenues and expenditures, actual revenues exceeded projections by approximately
$20 million, reflecting the strong housing market; exceptionally vigorous consumer
activity once shelter-in-place restrictions were lifted, resulting in higher than anticipated
sales, hotel tax and parking receipts; and the positive impact of the recently passed
Measure SM Real Property Transfer Tax increase.
Estimated
Actual
Unaudited
Actual Variance
305,576,174$ 325,237,053$ 19,660,879$
FY 2020-21
As a result, the City will not be required to use the $20 million Shutdown Reserve to
balance the budget, as had been anticipated. General Fund expenditure savings reflect
American Rescue Plan Act of 2021 (ARPA) federal stimulus funds that were unspent
due to their receipt at the end of the fiscal year and will be reappropriated to be spent in
FY 2021-22. At this point, staff is recommending that the $20 million Shutdown Reserve
stay intact. While the worst appears to be behind us, the City’s economy has not yet
recovered to pre-pandemic levels and many challenges lie ahead. While the General
Fund will not require the use of the $20 million Shutdown Reserve to maintain a
balanced budget in FY 2020-21, it will still require the use of $22 million in other one-
time reserve funds, as had been planned.
The majority of the City’s other funds met revenue projections or had nominal variances.
The significant revenue shortages were primarily from unrealized grant-related
revenues and the timing of reimbursements. On the expenditure side, most of the City’s
other funds ended the year with savings. Expenditures that exceeded budget were
primarily in the Liability Self-Insurance Fund from large settlement payments that are, by
their nature, unbudgeted, and an unbudgeted transfer related to the Sustainable Water
Infrastructure Project (SWIP) by the Wastewater Fund. Planned contributions from the
General Fund, in the case of the Self Insurance Fund, will cover the budget overage. In
the case of the Wastewater Fund, the expenditure is covered by funds received from
the State Water Board Clean Water State Revolving Fund Loan Program.
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The year-end report is also an opportunity to make final FY 2020-21 budget
adjustments that rely on information on actual activity throughout the year, and to make
minimal but time-sensitive adjustments to the FY 2021-22 budget. These adjustments,
which are detailed in Attachments A and B, total approximately $1.0 million in FY 2020-
21, including a $1.7 million credit transfer to the General Fund for one-time federal
supplemental unemployment insurance (SUI) support, and approximately $2.0 million in
FY 2021-22, $1.1 million of which is in the General Fund.
Staff will return to Council with the Midyear Budget Report on February 8, 2022 to
provide a more complete assessment of the City’s finances and progress towards
recovery, including an updated five-year financial forecast.
The FY 2020-21 Revised Budget reflected a much-reduced budget for the City. It was
based on fiscal projections made in May 2020 that reflected the impacts of the COVID-
19 pandemic on the City’s revenues. Beginning in mid-March 2020, the public health
emergency changed how, and whether, the City could operate programs and facilities.
In addition, Santa Monica’s economy, with its high dependence on sales and hotel
occupancy taxes, suffered deep revenue losses resulting from COVID-19-related
closures and restrictions. The pandemic has also limited the operations of most other
businesses and continues to affect other key City revenue sources such as parking,
utility users taxes, and business license taxes. Considering these impacts, Council
adopted a budget assuming projected revenue losses of approximately $224 million
over the three years spanning fiscal years 2019-20 through FY 2021-22, when
compared to pre-COVID revenue projections for these years. The projections of
General Fund revenue declines during FY 2019-20 through FY 2021-22 have now been
adjusted to just over $200 million based on actual results for FY 2019-20 and FY 2020-
21 and projected results for FY 2021-22.
The FY 2020-21 Budget’s main goal was to continue to provide essential services safely
and within the constraints of diminished revenues. Resources were focused primarily
on emergency response, providing clean and safe foundational services, and economic
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recovery, with an emphasis on the City’s values, including working towards greater
racial equity. To balance the budget, and with little confidence that the City would
receive sufficient federal stimulus funding, Council approved the use of reserves and
the repurposing of funds on a one-time basis.
During the first half of FY 2020-21, the City received a $1.14 million allocation of federal
Coronavirus Aid, Relief and Economic Security (CARES) Act funding from the State of
California. In May 2021, the City received $14.3 million of a total $28.6 million allocation
of ARPA Coronavirus State and Local Fiscal Recovery Funds (CSLFRF). These funds
represent only 15% of the City’s estimated $200 million revenue loss resulting from the
pandemic through FY 2021-22, not counting the continued reduction in revenues as the
City’s economy gradually recovers and contends with the effects of new variants.
However, ARPA Funds allowed the City to fund, on a one-time basis, critical service
needs in the areas of emergency response, clean and safe spaces and services, and
economic recovery, to restore some services, and to maintain support for affordable
housing.
The May 2021 General Fund Financial Status Update shows a General Fund budget
that is self-sustaining beginning in FY 2021-22. The FY 2021-23 Biennial Budget,
adopted on June 22, 2021, restored certain priority services going forward, mainly
furthering the three Council-adopted community priorities of addressing homelessness,
providing clean and safe neighborhood and open spaces, and making progress on an
inclusive and equitable economic recovery. In the next three years, staff will continue to
use ARPA funds and evaluate the need to shift funds that would historically have gone
towards capital improvements, to bolster operating programs and cover unanticipated
cost increases until revenues reach pre-pandemic levels. Any positive performance as
we are reporting in this review strengthens our ability to continue to provide essential
services while the impacts of the pandemic continue to play out against other often
unpredictable challenges to City operations.
An extraordinary amount of uncertainty surrounding both the duration of the pandemic
and its ramifications on economic recovery remains. This high level of uncertainty, both
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about the future of the COVID-19 pandemic and the economy, means the City must
continue to exercise extreme caution in the management of its finances for the
foreseeable future.
Background
On June 22, 2020, the City Council adopted the City of Santa Monica’s FY 2020-21
Budget (Attachment G). The budget reflected dramatically restructured operations that
allowed for the continued provision of essential services during the COVID-19 pandemic
and the ensuing swift and severe economic crisis.
For the City, the economic crisis felt around the world was exacerbated by a strong
reliance on the hospitality and retail industries. The pandemic halted tourism-related air
travel as well as non-essential business travel and required the community to shelter-in-
place, impacting a wide range of the City’s revenue streams and accelerating trends
away from in-person retail and toward online shopping. The majority of the impact was
felt in the City’s General Fund, the fund making up two-thirds of the City’s overall budget
and supporting public safety, libraries, streets, recreation, and funding to the School
District. Transient Occupancy (Hotel) Taxes, Sales Taxes, and parking-related
revenues, previously representing almost half of the General Fund revenue stream,
declined by approximately 40% from pre-COVID levels in FY 2020-21, with overall
General Fund revenues declining about 22% after a 9% decrease in FY 2019-20.
Smaller, but still significant revenue decreases were realized in the Big Blue Bus fund,
which suspended fare collection for the greater part of the fiscal year. However, while
the General Fund received very little federal aid initially, the Big Blue Bus Fund received
$24 million in CARES Act stimulus funds and will receive an additional $22.2 million in
Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) funds
over the next two fiscal years (FY 2021-23).
The FY 2020-21 Citywide Revised Budget was approximately $161.0 million less than
the FY 2019-20 Revised Budget and had 295.8 fewer full-time equivalent permanent
positions and 112.7 fewer full-time equivalent as-needed positions.
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The majority of the reduction was in the General Fund budget. FY 2020-21 General
Fund Budget reflected a 20% decrease in operating expenditures and a 50% decrease
in capital funding from the prior year. The difference from the prior year’s budget was
$114.5 million, with 235.0 fewer permanent positions and 94.2 fewer as-needed
positions. Despite these reductions, an additional $117 million in one-time funds,
including capital project funds that were deferred, reduced or cancelled, economic
uncertainty, contingency and other reserve funds, were either appropriated or set aside
to balance the FY 2019-20 and FY 2020-21 budgets. Council also authorized staff to
retain $5.3 million in FY 2020-21 Measure GSH transaction and use tax revenue in the
General Fund that would have otherwise been transferred to the Housing Trust Fund for
affordable housing uses per a November 2016 voter-approved advisory measure, and a
two-year suspension of additional (beyond the annual required contribution)
discretionary paydowns of unfunded pension liabilities. These measures enabled the
City to maintain essential and emergency operations during the pandemic while
preserving the City’s financial resilience to the greatest extent possible.
On January 26, 2021 Council reviewed the Five-Year General Fund Financial Forecast
for the period FY 2020-21 through FY 2025-26 (Attachment H) and made revisions to
the FY 2020-21 Budget. The forecast highlighted that, to balance its budget in FY
2020-21, the City would require the use of a $20 million Shutdown Reserve, set aside
as part of the $117 million in one-time funds, to make up for the additional revenue
declines suffered as a result of the protracted second surge shutdown. The budget as
revised in January 2021 included the use of the $20 million Shutdown Reserve. The
January forecast did not anticipate the receipt of federal ARPA stimulus funds and
highlighted the potential need to suspend the Measure GSH transfer for another year to
continue certain programs whose funding would expire in FY 2021-22 and to provide a
small amount of expanded services to a reopening community.
On March 11, 2021, President Joe Biden signed the ARPA, a $1.9 trillion federal relief
measure that provided $350 billion in direct aid to every state and local government
through the Coronavirus Local Fiscal Recovery Fund (CLFRF). On May 10, 2021, the
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U.S. Treasury issued guidance on the eligible fund uses and the final amount for the
City, which is $28.57 million; $14.285 million was received in May 2021 and the
remaining $14.285 million will be received in May 2022. The funds must be obligated
by December 2024, spent by December 2026, and may be used to cover lost revenue
in providing services.
On March 23, 2021 and again on April 13, 2021, Council directed that 20% of ARPA
funds be used towards economic recovery efforts. These efforts span rent relief for the
City’s small business tenants, assistance for the broader small business community,
and assistance for our most vulnerable community members. Council approved the
appropriation of $6.3 million in ARPA funds in FY 2020-21 for immediate economic
recovery uses and to cover COVID-related revenues losses in the Beach and Pier
Funds and COVID-related unfunded State and federal mandates in the General Fund.
Looking ahead, Council directed staff to apply $6.3 million in additional ARPA funds to
General Fund programs in FY 2021-22 to enable Measure GSH revenues to resume
being transferred into the Affordable Housing Trust Fund in FY 2021-22. Finally, Council
directed staff to program ARPA funds in the FY 2021-23 Proposed Biennial Budget to
support a small number of restored services on a temporary basis until General Fund
revenues recover.
Discussion
FY 2020-21 Budget Year-End Status
General Fund
Initial comparisons between budgeted/projected and actual revenues and expenditures
show a positive trend in the City’s finances, particularly in the General Fund, which
suffered severe revenue losses when compared to pre-COVID years. Revenues fared
$19.7 million, or 6% better than anticipated as compared to May 2021 estimated actual
projections, as reflected in the table below.
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Revenue Type Variance
Property Taxes 2,260,708
Sales Tax and Transaction and Use Tax 5,101,901
Transient Occupancy Tax 2,091,803
Real Property Transfer Tax 2,834,371
Parking Related and Fees and Charges 4,967,184
Investment Income 1,726,115
All Other 678,797
Total 19,660,879
This was due to several factors that helped mitigate the economic impact of the
shutdown. Such factors include:
• The reopening of the economy in Spring 2021, resulting in greater than
anticipated Sales Tax, Transient Occupancy Tax, and parking-related revenues.
• Higher than projected Real Property Transfer Tax revenues as the real estate
market has remained strong throughout the pandemic. Additionally, the voter-
approved increase in the Transfer Tax (Measure SM) was implemented March 1,
2021 and generated greater than anticipated revenue the first few months it was
in effect.
• Revenues from fees, charges, and certain other revenue sources also fared
better than projected, driven by significant activity in the final quarter of the fiscal
year. County health orders being lifted slightly faster than anticipated and
comfort levels with being outdoors led to a surge in activity in recreation
programs and contract classes. Activity in the areas of permit and plan check
were also greater than expected due to the re-opening of the City’s public
counter and re-opening of businesses and pent-up demand.
• Investment revenue reflects interest on a Successor Agency loan. The funds are
passed through to the Low and Moderate Income Housing Asset Fund.
Today, the economy is gradually reopening, City programs and services are operating
at varying levels as compared to pre-COVID operations, and COVID-19 infections
continue. Therefore, public health restrictions remain to protect public health and
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mitigate the spread of COVID-19. Like the nation as a whole, Santa Monica is
experiencing a labor shortage that is also impacting the City’s ability to offer some
programs. The threat of new variants and potential surges in the future continues to
create much uncertainty in terms of economic recovery and human behavior shifts that
impact the economy. Funds have been targeted to further the priorities of providing
clean and safe spaces, addressing homelessness, and an inclusive and equitable
economic recovery. Many programs are still operating at reduced levels, with restricted
services, hours of operation, or lower capacity due to lower staffing levels.
Total General Fund expenditures came in within budget, with savings approximately
equal to the receipt of ARPA funds reappropriated to FY 2021-22 to continue to fund
planned activities. Reappropriation of federal recovery funds is automatically done per
the June 2021 Budget Resolution.
While the General Fund will not require the use of the $20 million Shutdown Reserve to
maintain a balanced budget in FY 2020-21, it will still require the use of $22 million in
other one-time reserve funds, as had been planned. Final confirmation of year end
balances will not be available until the City issues its FY 2020-21 Comprehensive
Annual Financial Report, which will consider a broader picture of the City’s assets and
liabilities that impact fund availability. Staff strongly cautions that Council continue to
consider the unpredictable circumstances of ongoing COVID-19 variants and infection
rates and their effects on the City’s local economy and revenue streams, as well as
ongoing threats of litigation, fixed operating costs and diminished reserves when
weighing whether to reprogram unused reserves.
Non-General Funds
Non-General funds ended FY 2020-21 with revenues approximately $28.2 million less
than estimated actuals, primarily from unrealized grant-related revenues. In total, the
funds exceeded operating expenditure budgets by approximately $37.2 million, primarily
due to greater than anticipated accrued liability claim payments that will be covered by
the General Fund. Details on significant revenue and expenditure budget variances are
described below. A comprehensive review of the final fund balance for all City funds,
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will be available in January 2022 with the publication of the Comprehensive Annual
Financial Report.
The following are revenue updates of the major non-General Funds:
• Beach Fund – revenues were $1.2 million greater than estimated actual,
primarily due to faster recovery of parking and concessions revenue during the
fourth quarter of the fiscal year, once restrictions were lifted.
• Big Blue Bus Fund – revenues were a net $6.7 million less than the estimated
actual, decreases were primarily due to the timing of the receipt of
reimbursements for certain capital project expenditures, offset by passenger
revenue, which came in higher than projected, as well as Alternative Fuel Credit
revenues that were not anticipated.
• Community Development Block Grant Fund – revenues were $0.8 million less
than the estimated actual, reflecting the timing of reimbursement revenues from
HUD related projected funding draws, which do not always coincide with the
timing of when expenditures are incurred.
• Local Return Fund – revenues were approximately $1.9 million less than
expected, reflecting lower than projected sales tax revenues, which are the
source of these revenues.
• Miscellaneous Grants Fund – revenues were $22.2 million less than the
estimated actual, reflecting the timing of the receipt of funds, the largest of which
includes $10.0 million for the Arcadia Treatment Plant water desalination project
(scheduled to begin in fall 2021), $8.8 million for the Sustainable Water
Infrastructure Project (SWIP) ($5.2 million of which is pending reimbursement
with the remaining funds scheduled to be expended and reimbursed in FY 2021-
22), and $1.3 million for bioterrorism emergency training, which has not been
expended yet.
• Resource Recovery & Recycling Fund – revenues were a net $4.0 million less
than estimated actuals due primarily to an accounting adjustment for deposit
forfeitures.
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• Special Revenue Source Fund – revenues were $1.9 million greater than the
estimated actual, primarily due to timing of receipt of certain developer fees when
real estate projects were completed earlier than anticipated.
• Wastewater Fund – revenues were $1.9 million below estimated actuals,
primarily due to delayed reimbursement from the City of Los Angeles for its share
of operation and maintenance costs at the Moss Avenue Pump Station (MAPS)
and lower than anticipated capital facilities fees resulting from delayed starts of
developments.
The following are expenditure updates of the non-General Funds:
Most of the City’s other funds ended the year with savings totaling approximately $34.4
million. The budget savings were offset by approximately $71.7 million in expenditure
budget overages, for a net overage in the non-General funds of $37.2 million. While
expenditures exceeded revenues in a number of funds, some at a very nominal level,
suggesting a deficit, with the exception of the Liability Self Insurance Fund, revenues
specifically supporting these additional expenditures were already set aside in the fund
balances. The expenditure budget overages were primarily in the following funds:
• $57.5 million in the Self-Insurance Funds, primarily the Liability Self Insurance
Fund, from large settlement payments. Funds will be transferred from the
General Fund to cover these expenses.
• $11.4 million in the Wastewater Fund primarily due to an unbudgeted transfer to
the Clean Beaches/Ocean Parcel Tax Fund to support the SWIP. This
expenditure is covered by funds received from the State Water Board Clean
Water State Revolving Fund Loan Program;
• $1.3 million in the Housing Authority Fund due to greater housing voucher
expenses as a result of higher than expected lease-up rates and an
unanticipated award of an additional 20 units for Veterans Affairs Supportive
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Housing. The budget overage is covered by the use of Urban Development and
Public Housing Agency reserves that were set aside in the fund balance.
It is important to point out that while the Beach and Pier Funds ended the year with
expenditure savings and received greater than projected revenues, these funds
continue to be significantly impacted by rent deferrals/abatements and restrictions
related to the COVID-19 pandemic. It is projected that the funds will continue to require
advances and subsidies over the next five years to maintain a positive fund balance and
to fund critical capital projects, which can no longer be deferred.
FY 2020-21 Operating and Capital Budget Changes
Recommended changes detailed in Attachment A include:
General Fund - Operating and Capital Budget
Proposed operating budget changes result in a $1.3 million net decrease in
expenditures, which includes a $1.7 million transfer-in of one-time federal supplemental
unemployment insurance support funds, resulting in a credit that reduces expenditures
in the General Fund. The credit is partially offset by a $0.4 million budget increase for
legal expenses, which are covered by funds set aside in reserves for this purpose and
are traditionally not budgeted until actual costs are determined. Additionally, other
housekeeping changes that allocate funds set aside for specific uses such as
unemployment costs and employee cash-outs per bargaining unit memoranda of
understanding and emergency operations based on actual spending are made with no
net impact to the General Fund.
Non-General Funds - Operating Budget
Proposed adjustments in the non-General Funds result in an increase in expenditures of
approximately $2.2 million, including a $1.7 million transfer to the General Fund for one-
time federal supplemental unemployment insurance (SUI) support, as well as
adjustments totaling a net $0.5 million for legal costs related to development
agreements (funded by development agreement fees), expenses related to the Virginia
Avenue Park Food Pantry (funded by We Are Santa Monica Fund contributions), Safe
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Routes to School program expenses (funded by Transportation Impact Fees), and
miscellaneous landscape maintenance costs in the Cemetery (funded from a one-time
donation). Other adjustments also include net-zero transactions between funds to
transfer funding to be used for a capital project and reimbursements for costs
associated with services provided between funds.
Non-General Funds – Capital Budget
Proposed changes to the FY 2020-21 capital budget include a net budget increase of
approximately $80,000 for the Michigan Greenway 20th Street Bike Connection and
Early Childhood Lab School projects. The Michigan Greenway 20th Street Bike
Connection increase of approximately $40,000 in available Transportation Development
Act grant funds is for underground utility work that was required to deliver the project.
The Early Childhood Lab School increase of $40,000 in available Child Care Linkage
Fee funding will relieve previously appropriated General Fund monies by an equivalent
amount and does not result in an overall project budget increase.
FY 2021-23 Operating and Capital Budget Changes
Recommended changes detailed in Attachment B include:
General Fund- Operating Budget
Proposed changes, which result in an approximate $1.1 million increase to the FY 2021-
22 operating budget, would fund the replacement of critical infrastructure and equipment
replacement and adjustments in support of good governance as detailed below:
• Approximately $603,000 to replace an Uninterrupted Power Supply (UPS) at the
Public Safety Facility (PSF) to ensure that the City’s emergency operations and
critical systems at the PSF are available during a power outage and to replace
the Incident Management Display system in the Emergency Operations Center to
create a centralized incident management room for Police, Fire, Office of
Emergency Management, Public Works, SMDOT, and EOC staff to coordinate
an effective response to all incidents while maintaining interoperability with field
personnel;
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• $212,000 to address efficiency measures identified in the Moss Adams
Organizational Assessment and Audit reports, including funding for consulting
services to conduct a comprehensive position classification review and to
modernize the City’s civil service rules, and funds for a two-year limited term
Business Process Technology Analyst position to lead priority projects related to
internal service automation and streamlining workflows;
• Approximately $93,000 to fund a temporary position dedicated to coordinating,
developing and submitting grant proposals and to fund a contract for grant-writing
services to better position the City to compete for and secure grant funding
available through the ARPA;
• Reappropriation of approximately $184,000 of unspent funds allocated for Social
Justice work for use in FY 2021-22;
• Staffing adjustments in the Department of Transportation to align staffing with the
department’s operating needs, which result in a net budget reduction of
approximately $33,000 in FY 2021-22; and
• Approximately $11,000 related to a staffing adjustment in the Community
Development Department to align staffing with key City objectives in the area of
project management and negotiations of Development Agreements.
General Fund - Capital Budget
• Recommended changes to the FY 2021-22 capital budget includes a budget
increase of $50,000 to address the mural in the lobby of City Hall. Consistent
with the recommendations of the Council Ad Hoc Committee, this funding will be
used to temporarily screen the City Hall murals while a permanent solution is
identified by the Council and community stakeholders. The adjustment will be
funded with General Fund CIP project savings.
Non-General Funds - Operating Budget
Proposed changes result in an approximate $863,000 increase to the FY 2021-22
operating budget, including:
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• Approximately $505,000 related to salary and job description adjustments
resulting from a comprehensive compensation and position classification study of
the Water Resources Division (as detailed in the Staffing Section below);
• Approximately $355,000 related to the reappropriation of unspent funds for two
projects, the Art of Recovery Program and final design of the Marine Park
Community Gardens Project; and
• A nominal adjustment of approximately $3,000 related to staffing adjustments for
fleet management operations.
Other Funds – Capital Budget
No changes proposed.
Council Discretionary Funds
As is customary at year-end, staff reconciled all unspent balances in previously
allocated Council Discretionary Funds. All accounts where programming was completed
or the funds were no longer needed had their balances returned to the main Council
Discretionary Funds account to be reappropriated for FY 2021-22, as provided in the
June 2021 Budget Resolution. The amount released back to the account as a result of
the reconciliation was $99,419. With this change, the amount now unprogrammed for
FY 2021-22 is $132,959.
Personnel Changes
This report includes staffing adjustments to reflect ongoing operational changes and
results of classification and compensation studies. Attachment C is a Salary Resolution
detailing new classifications and salary rates, and Attachment D details the staffing
adjustments. Many of these adjustments are also highlighted above as operating budget
changes.
General Fund
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Proposed position changes in the General Fund result in a net increase of 1.0 Full Time
Equivalent (FTE) permanent position and 0.5 FTE as-needed position, the latter for one
year only, as described below.
Department of Transportation – Changes to align Mobility Division staffing to better
support operating needs. The changes result in a net budget reduction of
approximately $33,000 in FY 2021-22.
• Addition of 1.0 FTE Mobility Manager, offset by the deletion of 1.0 FTE Assistant
Director/Chief Mobility Officer
• Addition of 1.0 FTE Transportation Demand Program Manager, offset by the
deletion of 1.0 FTE Transportation Management Coordinator
• Addition of 1.0 FTE Transportation Management Specialist, offset by the deletion
of 1.0 FTE Transportation Planning Associate
Information Services Department – Addition of 1.0 FTE Business Process
Technology Analyst for a two-year term to support priority projects related to internal
service automation, streamlining workflows, and supporting electronic records
technologies. The budget increase is approximately $27,000 in FY 2021-22.
Community Development Department – Addition of 1.0 FTE Principal Planner, offset
by the deletion of 1.0 FTE Senior Planner, to promote progress of key City objectives,
including project management, negotiating and processing of Development Agreements
currently in process. The budget increase is approximately $11,000 in FY 2021-22.
City Manager’s Office – Addition of 0.5 FTE As-Needed Principal Administrative
Analyst for one year to coordinate, develop and submit grant proposals to compete for
and secure grant funding available through the ARPA. The budget increase is
approximately $63,000 in FY 2021-22.
Non-General Funds
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Proposed position changes in the Non-General Funds with no impact on the FTE count
but with an impact to the operating budget are described below.
Public Works Department, Vehicle Mgmt. Fund – Addition of 1.0 FTE Senior
Administrative Analyst, offset by the deletion of 1.0 FTE Administrative Analyst, to align
staffing with required management of the Vehicle Management Fund and to support
strategic planning and the development of operational and cost efficiencies. The net
budget increase is approximately $3,000 in FY 2021-22.
Public Works Department, Water and Wastewater Funds – The changes described
below result in a net budget increase (prorated for 8 months) of approximately $322,000
to the Water Fund and $183,000 to the Wastewater Fund in FY 2021-22:
Comprehensive Compensation Study of the Water Resources Division
Over the past two years, the Water Resources Division worked with an outside
consultant, Koff & Associates (K&A), and the Human Resources Department to
complete a classification and compensation study (Study) for the Water Resources
Division to achieve the following: 1) review and revise division-specific classification
specifications to ensure they are reflective of the work being performed by the subject
employees and update the specifications to align with State regulatory requirements
associated with the operation of water and wastewater systems, 2) review base
compensation to ensure the City is able to attract and retain qualified staff necessary to
build and maintain a stable and productive workforce, and 3) analyze the current
classification and compensation structure to ensure it provides for appropriate career
progression opportunities and incentivization, including training and certification
incentives.
The City’s Water Resources Division has experienced significant staff retention issues,
especially in the Water Distribution Construction Group that experienced over 100%
turnover within the past 2 years. The Water Distribution Construction Group consists of
14 full-time equivalent (FTE) positions and has seen 16 staff departures in the past 2
years. Over half of the staff departures left for the City of Los Angeles, Department of
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Water and Power (LADWP) or Bureau of Sanitation where they were offered
compensation packages up to 40% more than what the City of Santa Monica currently
offers. The City of Beverly Hills offers close to 15% higher compensation than the City
of Santa Monica. Other incentive factors being used by other organizations include
better defined career progression opportunities, in-house training programs, and bonus
incentives for maintaining higher certifications and training.
The market survey conducted by K&A indicated that the average base compensation for
field staff in Water Resources is approximately 3% below the market median, but
placement at the market median is insufficient in order to compete with neighboring
agencies such as the City of Los Angeles (100th percentile, on average 30% higher
than the City of Santa Monica) and the City of Beverly Hills (75th percentile, on average
15% higher than the City of Santa Monica). Therefore, K&A recommended adjusting
water/wastewater specific job classifications to the 75th percentile market data to be
more competitive with neighboring agencies, as the majority of the staff departures are
to such agencies, most notably the City of Los Angeles. More specifically, K&A
proposed changes in base compensation for 25 existing classifications as well as
salaries for 3 new classifications which will impact 56 employees (39 in the Water
Enterprise Fund and 17 in the Wastewater Enterprise Fund) in the Water Resources
Division.
Given that the retention of experienced, well trained field staff is critical to maintaining
institutional knowledge, quick response times to emergencies (e.g., water main breaks
and sewer overflows), operating and advancing the City’s state-of-the-art water self-
sufficiency infrastructure, and providing safe, high-quality drinking water as well as
wastewater collection services to the community, staff is recommending adjustments to
salary and compensation to be competitive and retain staff.
The proposed increase on operating budget will not impact the current water and
wastewater rates that were adopted for 2020 through 2024.
City Fee Adjustments
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Staff is also presenting adjustments to the Master Fee Resolution (Attachment E). The
primary reason for the adjustments is to correct fee names or to add back fees
inadvertently omitted or revised in the June 2021 Master fee update. In addition,
several adjustments are proposed to aquatics fees in order to better align them with the
other program fees adopted by Council on June 22, 2021. One new fee related to
events at the Airport is being proposed. Also, a change in the responsible party for
payment of the application fee for certain landmark or structure of merit designations is
being proposed. Any required changes to the FY 2021-22 budget will be presented to
Council with the FY 2021-22 Midyear Budget on February 8, 2022. A summary of the
changes by department follows:
Community Services Department
• Diving and Water Polo Fees are being corrected to align with the per hour cost of
other group swimming lessons.
• Aquatics permit fees are being realigned so that the long course permit fee is
proportional to the short course fees that were increased during the Biennial
Budget process.
Community Development Department
• Permit for Commercial /Mixed Use/Apts. (4 stories or more including
subterranean garage) description changed from “over 4 stories” to “4 stories or
more.
• Refund for permits based on percent of project completed was inadvertently
omitted from the prior resolution.
• Single trade permits – residential only – a 50% subsidy was inadvertently omitted
from the prior resolution.
• If the permit fee for an application to designate a property that is 40 years of age
or older as a Landmark or Structure of Merit is filed while a demolition permit
application is pending, the applicant for the Demolition Permit shall bear the
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actual costs of any historic consultant and the applicable Landmark Designation
or Structure of Merit processing fee. Previously the applicant for the landmark or
structure of merit designation would pay the fee.
Department of Transportation
• Presubmittal fee of $583.00 was inadvertently omitted from the prior resolution.
• Temporary No Parking fee of $1.71 per sign was inadvertently removed from the
prior resolution.
Fire Department
• Presubmittal fee of $691.00 was inadvertently removed from the prior resolution.
• Name of “BLS Paramedic Assessment Fee” is being changed to “Paramedic ALS
Assessment Fee for BLS Transports. The revised name is more in line with the
description commonly recognized by health insurance companies and thus
should improve the collection rate.
Public Works
• Staff is proposing a new fee to recover the cost of providing staff support for
events at the Airport to ensure the safety and security of the airfield.
The above changes are included in the attached revised Master Fee Resolution
(Attachment E).
Credit/Debit Card Convenience Fees
On October 27, 2020, Council adopted Resolution Number 11301 (CCS) authorizing the
assessment of convenience fees to be added to payments to the City by credit and/or
debit cards. For most transactions for which the fee is assessed, the fee was set at
2.95% of the transaction amount. However, the fee for utility payments was set at $2.95
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per transaction. Staff proposes to revise the fee for utility payments to 2.95% of the
transaction amount to be consistent with the charge for other transactions and ensure
the full cost is passed on to the user (Attachment F). There will continue to be no fee
for the use of electronic checks. Staff will return to Council to modify the contract with
the City’s merchant processor, Paymentus, to implement this change.
Looking Ahead
There continue to be factors that will indirectly and directly impact the City’s finances.
Local and national economic forecasts indicate that the economy continues to struggle
and recovery will be slow. Unemployment rates will remain high for the next few years,
the leisure and hospitality sector will continue to struggle, the CARES Act
unemployment benefits and Lost Wages Assistance program have expired and the City
cannot rely on the prospect of new federal stimulus funding coming to local government
in the near future. Finally, the rising cost of liabilities and claims against the City
continues to be a threat to the General Fund and is exacerbated by the significant
hardening of an insurance market that is struggling as a result of payouts related to
natural disasters and the economic and public health crisis. Staff is also working with
CalPERS, the City’s pension plan administrator, to determine whether contribution rates
must be adjusted in the short term to account for the significant changes in staffing.
Additionally, the City’s current forecast does not account for restoration of services
beyond what is subsidized by ARPA funds, and as the economy recovers, pressure is
mounting to strengthen the City’s administrative functions that ensure that operations
continue to function efficiently and with the proper internal controls, to restore hours to
our community facilities and realign staffing with service levels. With these challenges
in mind, staff strongly recommends that the $20 million Shutdown Reserve be
maintained to reinforce the City’s lower level of reserves, to be available to retain
services against future COVID-related restrictions that would impact revenues.
Staff will return to Council on February 8, 2022 to present an updated financial forecast
for the General and all other funds. Armed with updated revenue and expenditure
projections, staff will better understand whether the City have the capacity to strengthen
our internal service processes that all operating departments rely on to deliver services.
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While Council added funding available through ARPA to the FY 2021-23 Biennial
Budget to restore some services and expand programming to address community
priorities, in keeping with the philosophy behind biennial budgeting, interim updates,
such as the midyear, exception year and year end reviews, are used to make small
realignments that will ensure that Council 2-year priorities remain on track. As of the
writing of this staff report, staff is anticipating that Midyear alignments, if feasible, will
address the need for additional staff resources in the areas providing administrative and
governance support to ensure that both new and existing Council-directed programming
is implemented swiftly and with proper levels of fiscal stewardship.
Past Council Actions
Meeting Date Description
06/23/20
(Attachment G)
Adoption of the FY 2020-21 Operating Budget and the Adoption
of the First Year and Approval of the Second Year of the FY
2020-22 Biennial Capital Improvement Program Budget
01/26/21
(Attachment H)
Financial Status Update and FY 2020-21 Midyear Budget
Financial Impacts and Budget Actions
The expenditure budget changes recommended for FY 2020-21 result in an
approximate $1.0 million net increase in expenditures over the FY 2020-21 Revised
Budget. Detail for these changes is in Attachment A. Recommended FY 2021-22
expenditure changes result in an approximate $2.0 million increase in expenditures over
the FY 2021-22 Adopted Budget and in an approximate $0.9 million increase in
expenditures over the FY 2022-23 Approved Budget. Detail for FY 2021-23 changes is
in Attachment B.
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Prepared By: Oscar Santiago, Budget Manager
Approved
Forwarded to Council
Attachments:
A. Attachment A - Budget Adjustments FY 2020-21
B. Attachment B - Budget Adjustments FY 2021-23
C. Attachment C - Salary Resolution
D. Attachment D - Position and Classification Changes
E. Attachment E - Master Fee Resolution and Exhibits
F. Attachment F - Convenience Fee Resolution
G. Attachment G - Adoption of the FY 2020-21 Operating Budget and the Adoption
of the First Year and Approval of the Second Year of the FY 2020-22 Biennial
Capital Improvement Program Budget (Web Link)
H. Attachment H - Financial Status Update and FY 2020-21 Midyear Budget (Web
Link)
I. Written Comments
J. PowerPoint Presentation
8.A
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ATTACHMENT A
Revenues FY 2020-21
General Fund Revenue Notes
None -
Total General Fund Revenues -
Others Funds
We Are Santa Monica Fund a 150,000 Revenue to fund VAP Food Pantry
Total Other Funds Revenues 150,000
Expenditures FY 2020-21
General Fund Expenditure Offset/Funding Source
Correct Dept Expenditure Overages b - Non-Dept Savings
Public Rights Unit and Legal Expenses c - Release of Reserve Funds
Supp. Unemployment Ins. (SUI) Credits d (1,655,357) Misc. Grants Fund
Total General Fund Expenditures (1,655,357)
Others Funds
VAP Food Pantry a 150,000 We Are Santa Monica Fund
Cemetery Fund Reimbursement e - Interfund Reimbursement
Cemetery Fund - Grant Expenses f 96,861 Grant Funds
Clean Beaches Transfer for SWIP g - Transfer between Funds
Transportation Impact Fee Expenses h - Transfer between Funds
Michigan Greenway 20th St. project i 37,251 Grant Funds
Legal Expenses for Dev. Agreement Work j 257,950 Dev. Agreement Revenue
SUI Credits Transfer to General Fund d 1,655,357 CARES Act Funds
Early Childhood Lab School Projects k 40,079 Child Care Linkage Fee
Total Other Funds Expenditures 2,237,498
Total Expenditures All Funds, Net of Offsets 582,141
Change ID
Legend
SUMMARY OF ALL FY 2020-21 BUDGET CHANGES
This table summarizes all transactions included in the budget changes detail worksheet and provides a
snapshot of the items that have a net budgetary impact.
October 26, 2021 1 of 5
8.A.a
Packet Pg. 678 Attachment: Attachment A - Budget Adjustments FY 2020-21 (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT A
Fund/Department Change ID #Description
Increases /
(Decreases)
SPECIAL REVENUE SOURCE FUND (10)
COMMUNITY SERVICES a Adjustment to reflect unbudgeted revenue received from the We Are
Santa Monica Fund in support of the Virginia Avenue Park Food Pantry.150,000$
150,000$
TOTAL NON-GENERAL FUND REVENUE ADJUSTMENTS 150,000$
GRAND TOTAL - ALL FUND REVENUE ADJUSTMENTS 150,000$
EXPENDITURE BUDGET ADJUSTMENTS
GENERAL FUND (01)
CITY MANAGER b Reflects adjustments for unemployments costs above budgeted
estimates; employee cash-outs per bargaining unit memoranda of
understanding, which are traditionally not budgeted until actual costs are
determined; and unbudgeted emergency expenses related to the COVID-
19 pandemic. These adjustments have a net zero impact to the General
Fund; they are being covered by savings and funds set aside for these
costs in the non-departmental budget. 581,788$
TOTAL CITY MANAGER EXPENDITURE ADJUSTMENTS 581,788$
CITY ATTORNEY c Reflects adjustment for Public Rights Unit and legal expenses which are
covered by funds set aside in reserves for this purpose and are
traditionally not budgeted until actual costs are determined. $ 396,686
b Reflects adjustment for employee cash-outs per bargaining unit
memoranda of understanding, which are traditionally not budgeted until
actual costs are determined. This adjustment has a net zero impact to the
General Fund, as it is being covered by savings in the non-departmental
budget. $ 18,206
TOTAL CITY ATTORNEY EXPENDITURE ADJUSTMENTS 414,892$
RECORDS & ELECTION
SERVICES
b Reflects adjustments for election costs that exceeded budgeted estimates
and employee cash-outs per bargaining unit memoranda of
understanding, which are traditionally not budgeted until actual costs are
determined. These adjustments have a net zero impact to the General
Fund, as they are being covered by savings in the non-departmental
budget. 176,947$
TOTAL RECORDS & ELECTION SERVICES EXPENDITURE ADJUSTMENTS 176,947$
FIRE b Reflects adjustment for employee cash-outs per bargaining unit
memoranda of understanding, which are traditionally not budgeted until
actual costs are determined. These adjustments have a net zero impact
to the General Fund, as they are being covered by savings in the non-
departmental budget. $ 110,802
TOTAL FIRE EXPENDITURE ADJUSTMENTS 110,802$
DETAIL OF ALL FY 2020-21 BUDGET CHANGES
Change ID# assists in identifying multiple entries connected to a single adjustment.
REVENUE BUDGET ADJUSTMENTS
NON-GENERAL FUNDS
TOTAL SPECIAL REVENUE SOURCE FUND REVENUE ADJUSTMENTS
October 26, 2021 2 of 5
8.A.a
Packet Pg. 679 Attachment: Attachment A - Budget Adjustments FY 2020-21 (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT A
Fund/Department Change ID #Description
Increases /
(Decreases)
DETAIL OF ALL FY 2020-21 BUDGET CHANGES
Change ID# assists in identifying multiple entries connected to a single adjustment.
INFORMATION
SERVICES
b Reflects adjustment for employee cash-outs per bargaining unit
memoranda of understanding, which are traditionally not budgeted until
actual costs are determined. This adjustment has a net zero impact to the
General Fund, as it is being covered by savings in the non-departmental
budget. 26,191$
TOTAL INFORMATION SERVICES EXPENDITURE ADJUSTMENTS 26,191$
LIBRARY b Reflects adjustments for unemployments costs above budgeted estimates
and employee cash-outs per bargaining unit memoranda of
understanding, which are traditionally not budgeted until actual costs are
determined. These adjustments have a net zero impact to the General
Fund, as they are being covered by savings and funds set aside to cover
these overages in the non-departmental budget. 375,333$
TOTAL LIBRARY EXPENDITURE ADJUSTMENTS 375,333$
NON-DEPARTMENTAL d Reflects the transfer-in of funds from the Miscellaneous Grants Fund
related to one-time federal funding support for supplemental
unemployment insurance (SUI) payments. (1,655,357)$
b Reflects the reallocation of funds set aside to offset unemployment costs
that exceed budgeted estimates in the Library and City Manager's Office.
While it was anticipated that the City would incur these expenses, the
exact amounts were unknown at the time - this transaction corrects the
department budgets accordingly.(432,280)$
b Reflects the reallocation of funds to offset employee cash-outs per
bargaining unit memoranda of understanding, which are traditionally not
budgeted until actual costs are determined. This transaction corrects the
department budgets accordingly.(329,923)$
b Reflects the reallocation of funds to offset unbudgeted emergency
expenses related COVID-19 pandemic in the City Managers's Office and
election costs in the Records and Election Services Department that
exceeded the budgeted estimates. While it was anticipated that the City
would incur these expenses, the exact amounts were unknown at the
time - this transaction corrects the department budgets accordingly.(527,064)$
TOTAL NON-DEPARTMENTAL EXPENDITURE ADJUSTMENTS (2,944,624)$
TOTAL GENERAL FUND EXPENDITURE ADJUSTMENTS (1,258,671)$
GENERAL FUND - EXPENDITURE OFFSETS
Use of Reserves c Release of funds set aside for Public Rights Unit and legal expenses
incurred by the City Attorney's Office.(396,686)$
(396,686)$
(1,655,357)$ NET GENERAL FUND EXPENDITURE ADJUSTMENTS
TOTAL GENERAL FUND - EXPENDITURE OFFSETS
October 26, 2021 3 of 5
8.A.a
Packet Pg. 680 Attachment: Attachment A - Budget Adjustments FY 2020-21 (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT A
Fund/Department Change ID #Description
Increases /
(Decreases)
DETAIL OF ALL FY 2020-21 BUDGET CHANGES
Change ID# assists in identifying multiple entries connected to a single adjustment.
NON-GENERAL FUNDS
AIRPORT (57) FUND
Non-Departmental e Reflects a one-time transfer-out to reimburse the Cemetery Fund for
Cemetery staff temporarily assigned to the Airport.84,440$
TOTAL AIRPORT FUND EXPENDITURE ADJUSTMENTS 84,440$
CEMETERY (59) FUND
Public Works f Reflects adjustment for miscellaneous landscape maintenance costs
covered by new grant funding.96,861$
Non-Departmental e Reflects a one-time transfer-in from the Airport Fund to reimburse the
Cemetery Fund for Cemetery staff temporarily assigned to the Airport.(84,440)$
TOTAL CEMETERY FUND EXPENDITURE ADJUSTMENTS 12,421$
CLEAN BEACHES & OCEAN PARCEL TAX (16) FUND
Non-Departmental g Reflects a transfer-in from the Wastewater Fund for funds received from
the Clean Water State Revolving Fund to support the Sustainable Water
Infrastructure Project (SWIP). While these transfers are expected, they
are not budgeted until actual amounts are known.(15,527,651)$
TOTAL CLEAN BEACHES & OCEAN PARCEL TAX FUND EXPENDITURE ADJUSTMENTS (15,527,651)$
MISCELLANEOUS GRANTS (20) FUND
Non-Departmental h Adjustment to reflect a change in the source of funds used for the Santa
Monica Bike Center project. Project ultimately funded by Transportation
Impact Fees.(27,562)$
d Reflects the transfer-out of one-time federal funding support for
supplemental unemployment insurance (SUI) payments by the General
Fund.1,655,357$
Capital Improvement
Program
i Reflects appropriation of available Transportation Development Act (TDA)
grant funds for increased underground utility work costs related to the
Michigan Greenway 20th Street Project.37,251$
TOTAL MISCELLANEOUS GRANTS FUND EXPENDITURE ADJUSTMENTS 1,665,046$
SPECIAL REVENUE SOURCE (10) FUND
Community
Development
j Reflects an adjustment to appropriate funds for unbudgeted legal
expenses incurred related to a development agreement. The offsetting
revenue associated with this transaction was received in FY 2020-21.257,950$
Community Services a Reflects an adjustment to appropriate funds from the We Are Santa
Monica Fund in support of the Virginia Avenue Park Food Pantry. A
portion of the funds were expended in FY 2020-21 and the remaining
balance of the grant funds will be reappropriated for use in FY 2021-22.150,000$
Non-Departmental h Adjustment to reflect a change in the source of funds used for the Santa
Monica Bike Center project. Project ultimately funded by Transportation
Impact Fees.27,562$
Capital Improvement
Program
k Reflects an adjustment to the appropriation for the Early Childhood Lab
School project to use restricted Child Care Linkage Fee funds, as opposed
to GF monies. The approved project budget remains unchanged.40,079$
TOTAL SPECIAL REVENUE SOURCE FUND EXPENDITURE ADJUSTMENTS 475,591$
October 26, 2021 4 of 5
8.A.a
Packet Pg. 681 Attachment: Attachment A - Budget Adjustments FY 2020-21 (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT A
Fund/Department Change ID #Description
Increases /
(Decreases)
DETAIL OF ALL FY 2020-21 BUDGET CHANGES
Change ID# assists in identifying multiple entries connected to a single adjustment.
WASTEWATER (51) FUND
Non-Departmental g Reflects a transfer to the Clean Beaches/Ocean Parcel Tax Fund of funds
received from the Clean Water State Revolving Fund to support the
Sustainable Water Infrastructure Project (SWIP).15,527,651$
TOTAL WASTEWATER FUND EXPENDITURE ADJUSTMENTS 15,527,651$
TOTAL NON-GENERAL FUND EXPENDITURE ADJUSTMENTS 2,237,498$
TOTAL GENERAL FUND REVENUE ADJUSTMENTS -$
TOTAL NON-GENERAL FUND REVENUE ADJUSTMENTS 150,000$
GRAND TOTAL FY 2020-21 ALL FUNDS REVENUE ADJUSTMENTS 150,000$
GENERAL FUND EXPENDITURES ADJUSTMENTS, NET OF OFFSETS (1,655,357)$
2,237,498$
582,141$ GRAND TOTAL FY 2020-21 ALL FUNDS EXPENDITURE ADJUSTMENTS, NET OF OFFSETS
NET NON-GENERAL FUND EXPENDITURE ADJUSTMENTS, NET OF OFFSETS
SUMMARY - REVENUE BUDGET ADJUSTMENTS
SUMMARY - EXPENDITURE BUDGET ADJUSTMENTS
October 26, 2021 5 of 5
8.A.a
Packet Pg. 682 Attachment: Attachment A - Budget Adjustments FY 2020-21 (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT B
Revenues
General Fund
None -
Total General Fund Revenues - -
Others Funds
None - -
Total Other Funds Revenues - -
Expenditures
General Fund Expenditure Offset Expenditure Offset
Grant Proposal Coordination and Grant Writing Service a 92,741 -
Social Justice Work b 183,750 FY 2020-21 Project Balance -
Critical Equipment Replacement in the Emergency Operations Center c 221,000 -
Consulting Support to Modernize the City’s Civil Service Rules d 50,000 -
Citywide Classification Review Services e 135,000 -
Limited Term Business Process Tech. Analyst f 27,000 179,906
Critical Equipment Replacement at Public Safety Facility g 381,867 -
Realignment of Mobility Staffing h (32,731) (50,734)
City Hall Mural Project i - CIP Savings -
Staffing Adjustment for CDD - Principal Planner n 10,527 15,909
Total General Fund Expenditures 1,069,154 145,081
Other Funds
Reappropriation of Funds for Art of Recovery Program j 309,944 FY 2020-21 Project Balance -
Reappropriation of Funds for Marine Park Community Garden k 45,000 FY 2020-21 Project Balance -
Fleet Management Senior Analyst l 2,747 2,826
Water Resources Compensation Study m 504,956 763,132
Total Other Funds Expenditures 862,647 765,958
Total Expenditures All Fund, Net of Offsets 1,931,801 911,039
SUMMARY OF ALL FY 2021-23 BUDGET CHANGES
Change ID
Legend
FY 2021-22 FY 2022-23
FY 2021-22 FY 2022-23
This table summarizes all transactions included in the budget changes detail worksheet and provides a snapshot of the items that have a net budgetary impact.
October 26, 2021 1 of 3
8.A.b
Packet Pg. 683 Attachment: Attachment B - Budget Adjustments FY 2021-23 [Revision 1] (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT B
Fund/Department
Change
ID #Description
FY 2021-22
Increase /
(Decrease)
FY 2022-23
Increase /
(Decrease)
EXPENDITURE BUDGET ADJUSTMENTS
GENERAL FUND (01)
CITY MANAGER a Reflects a one-time appropriation to hire an as-needed Principal
Administrative Analyst dedicated to coordinating, developing and
submitting grant proposals to pursue state and federal grant funding
available through the American Rescue Plan Act. 62,741$ -$
a Reflects a one-time appropriation to retain a grant-writing service to
compete for and secure grant funding available through the American
Rescue Plan Act.30,000$ -$
b Reflects the rollover of the balance of Social Justice funds for work to
continue in FY 2021-22.183,750$ -$
c Reflects a one-time appropriation to replace the Incident Management
Display system in the Emergency Operations Center to create a centralized
incident management room to coordinate an effective response to all
incidents while maintaining interoperability with field personnel.221,000$ -$
TOTAL CITY MANAGER EXPENDITURE ADJUSTMENTS 497,491$ -$
COMMUNITY
DEVELOPMENT
n Reflects adjustment to delete a Senior Planner and add a Principal Planner
to align staffing with operating needs.10,527$ 15,909$
TOTAL COMMUNITY DEVELOPMENT EXPENDITURE ADJUSTMENTS 10,527$ 15,909$
HUMAN RESOURCES d Funding for consulting services to modernize the City’s civil service rules and
assist with labor negotiations, per Internal Audit recommendations.50,000$ -$
e Funding to intiate a Citywide comprehensive position classification review,
per Internal Audit recommendations.135,000$ -$
TOTAL HUMAN RESOURCES EXPENDITURE ADJUSTMENTS 185,000$ -$
INFORMATION
SERVICES
f Funding for a Business Process Technology Analyst position (for a two-year
term) to support the delivery of priority projects related to improving
internal services via automation, streamlining workflows, and supporting
the City's electronic records technologies. The FY 2021-22 appropriation
reflects the department use of savings to partially cover the position's full
costs. FY 2022-23 reflects the full annual cost.27,000$ 179,906$
27,000$ 179,906$
PUBLIC WORKS g Reflects one-time appropriation to replace an Uninterrupted Power Supply
(UPS) at the Public Safety Facility (PSF) to ensure that the City’s emergency
operations and critical systems at the PSF are available during a power
outage. 381,867$ -$
TOTAL PUBLIC WORKS EXPENDITURE ADJUSTMENTS 381,867$ -$
DEPARTMENT OF
TRANSPORTATION
h Reflects adjustment to delete an Assistant Director/Chief Mobility Officer,
Transportation Management Coordinator, and Transportation Management
Associate and to add a Mobility Manager, Transportation Demand Program
Manager, and Transportation Management Specialist to align staffing with
operating needs. $ (32,731) $ (50,734)
TOTAL DEPARTMENT OF TRANSPORTATION EXPENDITURE ADJUSTMENTS (32,731)$ (50,734)$
DETAIL OF ALL FY 2021-22 and FY 2022-23 BUDGET CHANGES
Change ID # assists in identifying multiple entries connected to a single adjustment.
October 26, 2021 2 of 3
8.A.b
Packet Pg. 684 Attachment: Attachment B - Budget Adjustments FY 2021-23 [Revision 1] (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT B
Fund/Department
Change
ID #Description
FY 2021-22
Increase /
(Decrease)
FY 2022-23
Increase /
(Decrease)
DETAIL OF ALL FY 2021-22 and FY 2022-23 BUDGET CHANGES
Change ID # assists in identifying multiple entries connected to a single adjustment.
CAPITAL IMPROVEMENT PROGRAM (CIP)
i Reflects one-time appropriation of funds to address the City Hall Mural as
requested by Council. 50,000$ -$
TOTAL CAPITAL IMPROVEMENT PROGRAM EXPENDITURE ADJUSTMENTS 50,000$ -$
TOTAL GENERAL FUND EXPENDITURE ADJUSTMENTS 1,119,154$ 145,081$
GENERAL FUND - EXPENDITURE OFFSETS
Use of Reserves i Reflects funds to address the City Hall Mural as requested by Council. This
adjustment will be funded with CIP savings.(50,000)$ -$
(50,000)$ -$
1,069,154$ 145,081$
NON-GENERAL FUNDS
SPECIAL REVENUE SOURCE (10) FUND
Community Services j Reappropriation of FY 2020-21 unspent funds for the Art of Recovery
Program.309,944$ -$
k Reappropriation of FY 2020-21 unspent funds to construct the final design
of the Marine Park Community Garden Project.45,000$
TOTAL SPECIAL REVENUE SOURCE FUND EXPENDITURE ADJUSTMENTS 354,944$ -$
VEHICLE MANAGEMENT (70) FUND
Public Works l Reflects adjustment to delete an Administrative Analyst and add a Senior
Administrative Analyst to align staffing with department needs in the
Vehicle Management Fund.2,747$ 2,826$
TOTAL VEHICLE MANAGEMENT FUND EXPENDITURE ADJUSTMENTS 2,747$ 2,826$
WASTEWATER (51) FUND
Public Works m Reflects adjustments resulting from a comprehensive compensation study
of the Water Resources Division (cost prorated for 8 months in FY 2021-22).183,360$ 277,108$
TOTAL WASTEWATER FUND EXPENDITURE ADJUSTMENTS 183,360$ 277,108$
WATER (50) FUND
Public Works m Reflects adjustments resulting from a comprehensive compensation study
of the Water Resources Division (cost prorated for 8 months in FY 2021-22).321,596$ 486,024$
TOTAL WATER FUND EXPENDITURE ADJUSTMENTS 321,596$ 486,024$
TOTAL NON-GENERAL FUND EXPENDITURE ADJUSTMENTS 862,647$ 765,958$
NET GENERAL FUND EXPENDITURE ADJUSTMENTS 1,069,154$ 145,081$
862,647$ 765,958$
1,931,801$ 911,039$
SUMMARY - EXPENDITURE BUDGET ADJUSTMENTS
GRAND TOTAL FY 2021-23 ALL FUNDS EXPENDITURE ADJUSTMENTS, NET OF OFFSETS
NET NON-GENERAL FUND EXPENDITURE ADJUSTMENTS
NET GENERAL FUND EXPENDITURE ADJUSTMENTS
TOTAL GENERAL FUND - EXPENDITURE OFFSETS
October 26, 2021 3 of 3
8.A.b
Packet Pg. 685 Attachment: Attachment B - Budget Adjustments FY 2021-23 [Revision 1] (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT C
City Council Meeting: October 26, 2021 Santa Monica, California
RESOLUTION NUMBER ________(CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
ESTABLISHING NEW CLASSIFICATIONS, REVISING EXISTING CLASSIFICATION
SPECIFICATIONS, REVISING JOB TITLES, AND ADOPTING SALARY RATES FOR
ENVIRONMENTAL REMEDIATION COORDINATOR, FIELD INSPECTOR I, FIELD
INSPECTOR II, PROCESS ENGINEER, REAL ESTATE PROPERTY MANAGER,
SENIOR WATER PRODUCTION AND TREATMENT PLANT OPERATOR, SENIOR
WATER RESOURCES PROTECTION SPECIALIST, UNDERGROUND UTILITY
SAFETY COORDINATOR, WASTEWATER COLLECTIONS WORKER I,
WASTEWATER COLLECTIONS WORKER II, WASTEWATER CREW LEADER,
WASTEWATER SUPERVISOR, WATER CREW LEADER, WATER DISTRIBUTION
SUPERVISOR, WATER MAINTENANCE WORKER I, WATER MAINTENANCE
WORKER II, WATER PRODUCTION AND TREATMENT ADMINISTRATOR, WATER
PRODUCTION AND TREATMENT PLANT OPERATOR I, WATER PRODUCTION AND
TREATMENT PLANT OPERATOR II, WATER PRODUCTION AND TREATMENT
PLANT SUPERVISOR, WATER QUALITY ANALYST I, WATER QUALITY ANALYST II,
WATER RESOURCES PROTECTION PROGRAM COORDINATOR, WATER
RESOURCES PROTECTION SPECIALIST, WATER RESOURCES SPECIALIST,
WATER RESOURCES TECHNICIAN, WATER UTILITY WORKER I, WATER UTILITY
WORKER II, AND WATER/WASTEWATER ADMINISTRATOR.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The following salary levels are hereby established, effective
November 7, 2021, for the indicated permanent classifications:
Environmental Remediation Coordinator $136,176/annual, Step 5
Field Inspector I $85,188/annual, Step 5
Field Inspector II $102,228/annual, Step 5
Process Engineer $144,228/annual, Step 5
Real Estate Property Manager $117,408/annual, Step 5
8.A.c
Packet Pg. 686 Attachment: Attachment C - Salary Resolution (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT C
Senior Water Production and Treatment Plant Operator $107,448/annual, Step 5
Senior Water Resources Protection Specialist $114,744/annual, Step 5
Underground Utility Safety Coordinator $108,384/annual, Step 5
Wastewater Collections Worker I $71,352/annual, Step 5
Wastewater Collections Worker II $78,492/annual, Step 5
Wastewater Crew Leader $94,968/annual, Step 5
Wastewater Supervisor $115,644/annual, Step 5
Water Crew Leader $103,572/annual, Step 5
Water Distribution Supervisor $123,132/annual, Step 5
Water Maintenance Worker I $66,240/annual, Step 5
Water Maintenance Worker II $72,864/annual, Step 5
Water Production and Treatment Administrator $162,312/annual, Step 5
Water Production and Treatment Plant Operator I $88,800/annual, Step 5
Water Production and Treatment Plant Operator II $97,680/annual, Step 5
Water Production and Treatment Plant Supervisor $128,484/annual, Step 5
Water Quality Analyst I $97,788/annual, Step 5
Water Quality Analyst II $107,568/annual, Step 5
Water Resources Protection Program Coordinator $139,572/annual, Step 5
Water Resources Protection Specialist $104,316/annual, Step 5
Water Resources Specialist $93,348/annual, Step 5
Water Resources Technician $71,772/annual, Step 5
Water Utility Worker I $85,596/annual, Step 5
Water Utility Worker II $94,152/annual, Step 5
Water/Wastewater Administrator $162,312/annual, Step 5
SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
8.A.c
Packet Pg. 687 Attachment: Attachment C - Salary Resolution (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT C
APPROVED AS TO FORM:
Joseph P. Lawrence
Interim City Attorney
8.A.c
Packet Pg. 688 Attachment: Attachment C - Salary Resolution (4628 : Fiscal Year 2020-21 Year-End Budget)
POSITION AND CLASSIFICATION CHANGES
ATTACHMENT D
FUND DEPT FTE POSITION TITLE FUND DEPT FTE POSITION TITLE
01 ISD 1.0 Business Process Tech Analyst 2 Reinstating limited term
position to June 30, 2023 1.0 27,000
01 CDD 1.0 Senior Planner 01 CDD 1.0 Principal Planner
Add/Delete - 10,527
70 PW 1.0 Administrative Analyst 70 PW 1.0 Senior Administrative Analyst
Add/Delete - 2,747
50 PW 1.0
Sustainability Analyst (Limited-
Term)50 PW 1.0 Sustainability Analyst
Convert to permanent - -
50 PW 1.0
Water Resources Specialist
(Limited-Term)50 PW 1.0 Water Resources Specialist
Convert to permanent, Water
Compensation Study - 2,031
50 PW 2.0
Lead Water Production and
Treatment Plant Operator 50 PW 2.0
Senior Water Production and
Treatment Plant Operator Water Compensation Study - 19,569
50 PW 6.0
Water Production and Treatment
Operator 50 PW 6.0
Water Production and Treatment
Plant Operator II Water Compensation Study - 8,774
50 PW 1.0
Water Production and Treatment
Plant Supervisor 50 PW 1.0
Water Production and Treatment
Plant Supervisor Water Compensation Study - 15,238
50 PW 5.0 Water Maintenance Worker 50 PW 5.0 Water Maintenance Worker II
Water Compensation Study - 19,631
50 PW 2.0
Pipe Fitters 50 PW 2.0 Water Utility Worker II
Water Compensation Study - 30,663
50 PW 3.0
Water Systems Equipment
Operator 50 PW 3.0 Water Utility Worker II
Water Compensation Study - 39,684
50 PW 3.0
Water Crew Leader 50 PW 3.0 Water Crew Leader
Water Compensation Study - 48,685
50 PW 1.0 Water Resources Crew Leader 50 PW 1.0 Water Crew Leader
Water Compensation Study - 13,836
50 PW 1.0 Water Supervisor - Construction 50 PW 1.0 Water Distribution Supervisor
Water Compensation Study - 16,703
50 PW 5.0 Water Resources Technician 50 PW 5.0 Water Resources Technician
Water Compensation Study - 16,682
50 PW 1.0 Field Inspector I 50 PW 1.0 Field Inspector I
Water Compensation Study - 11,403
50 PW 1.0 Field Inspector II 50 PW 1.0 Field Inspector II
Water Compensation Study - 8,527
50 PW 1.0 Water Supervisor - Meters 50 PW 1.0 Water Distribution Supervisor
Water Compensation Study - 18,558
50 PW 1.0
Underground Utility Safety
Coordinator 50 PW 1.0
Underground Utility Safety
Coordinator Water Compensation Study - 17,569
50 PW 1.0 Water Quality Analyst I/II 50 PW 1.0 Water Quality Analyst II
Water Compensation Study - 7,959
DELETE ADD NET FTE
CHANGE
FY 2021-22
COST 1REASON
October 26, 2021 Page 1 of 2
8.A.d
Packet Pg. 689 Attachment: Attachment D - Position and Classification Changes [Revision 1] (4628 : Fiscal Year 2020-21
POSITION AND CLASSIFICATION CHANGES
ATTACHMENT D
FUND DEPT FTE POSITION TITLE FUND DEPT FTE POSITION TITLE
DELETE ADD NET FTE
CHANGE
FY 2021-22
COST 1REASON
50 PW 1.0 Water/Wastewater Administrator 50 PW 1.0 Water/Wastewater Administrator
Water Compensation Study - 9,630
50 PW 1.0
Water Production and Treatment
Administrator 50 PW 1.0
Water Production and Treatment
Administrator Water Compensation Study - 9,630
50 PW 1.0
Environmental Remediation
Coordinator 50 PW 1.0
Environmental Remediation
Coordinator Water Compensation Study - 4,402
50 PW 1.0 Process Engineer 50 PW 1.0 Process Engineer
Water Compensation Study - 2,423
51 PW 5.0 Sewer Maintenance Worker I 51 PW 5.0 Wastewater Collections Worker II
Wastewater Compensation
Study - 65,614
51 PW 6.0 Sewer Maintenance Worker II 51 PW 6.0 Wastewater Collections Worker II
Wastewater Compensation
Study - 65,717
51 PW 2.0 Wastewater Crew Leader 51 PW 2.0 Wastewater Crew Leader
Wastewater Compensation
Study - 17,929
51 PW 1.0 Wastewater Supervisor 51 PW 1.0 Wastewater Supervisor
Wastewater Compensation
Study - 9,217
51 PW 1.0
Water Resources Protection
Specialist 51 PW 1.0
Water Resources Protection
Specialist
Wastewater Compensation
Study - 4,217
51 PW 1.0
Senior Water Resources
Protection Specialist 51 PW 1.0
Senior Water Resources Protection
Specialist
Wastewater Compensation
Study - 6,774
51 PW 1.0
Water Resources Protection
Program Coordinator 51 PW 1.0
Water Resources Protection
Program Coordinator
Wastewater Compensation
Study - 13,891
57 PW 1.0 Real Estate Project Manager 57 PW 1.0 Real Estate Property Manager
Title Change - -
01 DOT 1.0
Assistant Director/Chief Mobility
Officer 01 DOT 1.0 Mobility Manager
Alignment of Staffing to
Operating Needs - (33,555)
01 DOT 1.0
Transportation Management
Coordinator 01 DOT 1.0
Transportation Demand Program
Manager
Alignment of Staffing to
Operating Needs - 25,010
01 DOT 1.0 Transportation Planning Associate 01 DOT 1.0
Transportation Management
Specialist
Alignment of Staffing to
Operating Needs - (24,186)
1.0 FTE $ 512,499
01 CMO 0.5 Principal Administrative Analyst
Grant Proposal Coordination 0.5 62,741
0.5 FTE $ 62,741
1.5 FTE $ 575,240
1 Salary totals include fringe costs. Amounts are prorated to 8 months, except where indicated.
PERMANENT EMPLOYEES TOTAL
TEMPORARY EMPLOYEES TOTAL
GRAND TOTAL
2 Position change is retroactive to the start of the fiscal year. The amount reflected here is an adjusted amount that will be appropriated, as
the department will partially cover the FY 2021-22 costs using department savings.
October 26, 2021 Page 2 of 2
8.A.d
Packet Pg. 690 Attachment: Attachment D - Position and Classification Changes [Revision 1] (4628 : Fiscal Year 2020-21
ATTACHMENT E
1
City Council Meeting: October 26, 2021 Santa Monica, California
RESOLUTION NO. (CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
REVISING THE CITY'S MASTER USER FEE SCHEDULE TO ESTABLISH AND
REVISE CERTAIN FEES AND CHARGES IN THE COMMUNITY DEVELOPMENT
AND COMMUNITY SERVICES DEPARTMENTS; DEPARTMENT OF
TRANSPORTATION; FIRE AND PUBLIC WORKS DEPARTMENTS
WHEREAS, it is the City of Santa Monica’s (“City”) general policy to charge for the
full costs of services provided by City Staff (“City’s Cost Recovery Policy”) when such
services benefit individual users, rather than members of the community as a whole; and
WHEREAS, notwithstanding the City’s Cost Recovery Policy, the City has
discounted certain recreational services and other opportunities to individuals to promote
equity, inclusion, and other community benefits; and
WHEREAS, the Santa Monica Municipal Code authorizes the City to establish by
resolution charges for commercial and other uses of public property by individuals and
groups; and
WHEREAS, the City further makes various recreational facilities, fields, courts,
parking lots, swimming pools, rooms, auditoriums, and patios, and other locations
available for recreational activities and events pursuant to City guidelines; and
WHEREAS, it is the City’s policy to establish user charges for those locations so
as to promote use of its limited facilities by this community and by groups working to
promote this community’s welfare; and
8.A.e
Packet Pg. 691 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
2
WHEREAS, on June 22, 2021, the City Council approved Resolution No. 11343
(CCS) (“Resolution 11343”), which established new fees and modifications to existing
fees as set forth in Exhibits A through Y of Resolution 11343 (the “2021 Master User Fee
Schedule”); and
WHEREAS, the 2021 Master User Fee Schedule charged the cost of a historic
preservation assessment to applicants seeking a demolition permit relating to a
designated building or structure that is 40 years of age or older; and
WHEREAS, reviewing buildings or structures 40 years of age or older to identify,
evaluate and preserve historic resources before they are lost to demolition is an essential
component of the City’s historic preservation program; and
WHEREAS, the City Council has requested staff to explore ways of reducing
financial barriers to filing applications for at-risk properties; and
WHEREAS, the City Council finds that charging demolition applicants the
processing fee for Landmark Designation or Structure of Merit applications will promote
the preservation of at-risk properties; and
WHEREAS, the Building and Safety Division has historically charged a
Commercial/Mixed Use/Apts fee for properties 4 stories or higher; and
WHEREAS, the 2021 Master User Fee Schedule inadvertently omitted a refund
for Construction Work Started that was previously included in prior fee resolutions; and
WHEREAS, the 2021 Master User Fee Schedule inadvertently omitted a subsidy
for residential single trade permits that was previously included in prior fee resolutions to
encourage permits for simple residential projects; and
WHEREAS, the Mobility Division previously charged a voluntary Pre-Submittal
8.A.e
Packet Pg. 692 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
3
Review fee for optional review of submissions prior to formal review, which was
inadvertently omitted from the 2021 Master User Fee Schedule; and
WHEREAS, the City previously charged a Temporary No Parking fee (on a per
sign basis), which was inadvertently omitted from the 2021 Master User Fee Schedule;
and
WHEREAS, the Fire Department previously charged a voluntary Pre-Submittal
Review fee for optional review of submissions prior to formal review, which was
inadvertently omitted from the 2021 Master User Fee Schedule; and
WHEREAS, the Fire Department has recommended that the BLS Paramedic
Assessment Fee be clarified and renamed as the Paramedic Advanced Life Support
Assessment Fee for Basic Life Support Transports (the “Paramedic ALS Assessment Fee
for BLS Transports”); and
WHEREAS, the City Council desires to align the Diving and Water Polo fees with
the per hour cost of other group swimming lessons; and
WHEREAS, City Council desires to align the long course aquatic permit fees with
the short course aquatic permit fees so that the long course fees are proportional to the
existing short course aquatic permit fees; and
WHEREAS, Airport staff provides support services to events and filming projects
that are not currently recovered under the 2021 Master User Fee Schedule; and
WHEREAS, consistent with the City’s Cost Recovery Policy, the City Council
desires to recover the costs of support services provided by Airport staff to events and
filming projects; and
WHEREAS, the City Council desires to reaffirm the 2021 Master User Fee
8.A.e
Packet Pg. 693 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
4
Schedule subject to the above-described changes as reflected in Exhibits A, B, C, I, O,
P5, and W (attached hereto) (changes highlighted in yellow); and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The fees for the City Planning Division, including a revised footnote
11 to include the cost of the applicable Landmark Designation or Structure of Merit
processing fee for demolition applicants of designated properties that are over 40 years
in age, are hereby established as set forth in Exhibit A: Community Development - City
Planning Division.
SECTION 2. The fees for the Building and Safety Division, including a revised fee
description for Commercial/Mixed Use/Apts, an inadvertently omitted refund for
Construction Work Started (based on percentage of incomplete construction), and an
inadvertently omitted subsidy for residential single trade permits, are hereby established
as set forth in Exhibit B: Community Development - Building and Safety.
SECTION 3. The fees for the Mobility Division, including the inadvertently omitted
Pre-Submittal Review fee and the Temporary No Parking fee (per sign), are hereby
established as set forth in Exhibit C: Department of Transportation - Mobility.
SECTION 4. The fees for the Fire Department, including the inadvertently omitted
Pre-Submittal Review fee and the renamed Paramedic ALS Assessment for BLS
Transports fee, are hereby established as set forth in Exhibit I: Fire.
SECTION 5. The fees for Community Services Programs, including revised fees
for Diving & Water Polo (Resident/Non-Resident), are hereby established as set forth in
Exhibit O: Community Services Program Fees.
8.A.e
Packet Pg. 694 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
5
SECTION 6. The charges for rentals, locations, hours of operations, and available
programs for the Santa Monica Swim Center, including revised fees for certain long
course fees, are hereby established as set forth in Exhibit P5: Santa Monica Swim Center
– Rental Charges.
SECTION 7. The fees for the Airport Division, including a new fee for Airport
Billable Services, are hereby established as set forth in Exhibit W: Public Works: Airport.
SECTION 8. Except as specifically modified by this Resolution, the fees and
charges in the 2021 Master User Fee Schedule shall continue to be in full force and effect.
SECTION 9. Commencing on July 1, 2022 and on July 1 of each fiscal year
thereafter, all fees reflected in the 2021 Master User Fee Schedule, as modified by this
Resolution, and unless noted otherwise, shall be administratively revised and increased
annually by a factor equal to the net change in City salaries and benefits costs for that
fiscal year. Such net change is measured by comparing the total budgeted City salary
and benefit costs for the fiscal year in which the change is to become effective to the total
budgeted City salary and benefit costs for the prior fiscal year. Notwithstanding the
foregoing, in no event shall the annual administrative revision set forth in this Section 9
be less than zero percent (0%). Notwithstanding the foregoing, in no event shall the
annual administrative revision described in this Section 9 apply to any fees and charges
established by other agencies or as otherwise may be prohibited by applicable law.
SECTION 10. Charges for the use of community and recreational facilities which
are not listed in the master user fee schedule shall be determined by an authorized
designee of Community Services and shall be based upon the costs incurred in providing
the facility or program.
8.A.e
Packet Pg. 695 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
6
SECTION 11. Organizations using City recreational facilities may be charged
additional costs beyond those listed in the attached fee schedule when:
1. Use of the facility by any organization requires facility coverage or
maintenance beyond that normally provided.
2. Use of the facility results in damage to the facility interior, exterior or
its furnishings.
SECTION 12. Unless otherwise provided, for accounts that are not paid by the
due date, a late fee of ten percent (10%) shall be charged for the first month on any
unpaid balance, and an additional late fee of one percent (1%) shall be charged on any
unpaid balance each month thereafter. The Director of Finance shall have the authority
to settle disputes by reducing or waiving amounts due for penalties and interest on
delinquent fees if such reduction or waiver serves to promote the City’s fiscal welfare by
expeditious payment, enhancing revenue or otherwise.
SECTION 13. All fees established by this resolution will take effect immediately,
unless otherwise noted.
SECTION 14. Resolution 11343 is hereby repealed in its entirety.
SECTION 15. If there are any conflicts between the fees adopted in this Resolution
and fees adopted by any prior resolution or fee schedule, the fees adopted pursuant to
this Resolution shall control. If there are any conflicts between the portions of the fee
schedule set forth in this Resolution and any prior fee schedule, the portion of the fee
schedule attached to this Resolution shall control. This Resolution does not supersede
any waivers authorized by any Executive Order of the Director of Emergency Services or
by any resolution or ordinance of the City Council.
8.A.e
Packet Pg. 696 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
7
SECTION 16. The City Clerk shall certify to the adoption of this Resolution and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
_______________________
JOSEPH P. LAWRENCE
Interim City Attorney
Exhibit A: Community Development - City Planning Division
Exhibit B: Community Development - Building and Safety
Exhibit C: Department of Transportation – Mobility
Exhibit I: Fire
Exhibit O: Community Services Program Fees
Exhibit P5: Santa Monica Swim Center – Rental Charges
Exhibit W: Public Works: Airport
8.A.e
Packet Pg. 697 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit A: Community Development - City Planning Division
Service FY 2021-22
Fee Comments
Administrative Approval: Non-Downtown 4,872.53$
Administrative Approval: Non-Downtown Housing Project 9,640.78$
Downtown Administrative Approval: Non-residential Projects up to 10,000 sf 4,872.53$
Downtown Administrative Approval: Housing Project up to 75,000 sf 9,640.78$
Alcohol Exemption 803.97$
Appeal - Planning Permit and Noise Variance 593.97$
Architectural Review Board - Building Color/Materials: New Construction 10,399.45$
Architectural Review Board - Bldg. Color/Materials: Alt/Mod's 4,889.86$
Architectural Review Board - Signs/Landscaping 2,578.20$
Architectural Review Board - Sign Adjustment 2,190.04$
Architectural Review Board Staff Approval - All Others 938.59$
Architectural Review Board (Staff approval - Single Trade excluding signs & windows)Waived
Certificate of Appropriateness - Staff Approval Waived
Certificate of Appropriateness - Landmarks Commission Waived
Certificate of Administrative Approval Waived
Certificate of Compliance 2,593.67$
Certificate of Economic Hardship 11,702.77$
Coastal Zone Approval In Concept 156.43$
Conditional Use Permit - All Others 15,544.53$
Conditional Use Permit - Alcohol 7,809.91$
Deed Restriction 1,727.70$
Demolition Permits11 1,344.12$ plus actual historic consultant
costs if application for
designation as a Landmark or
Structure of Merit is filed
Development Agreement (per hour-charged against an initial deposit of $50,000)246.83$
Development Review 26,571.47$
Fence, Wall Hedge Height mod. (Discretionary)2,705.65$
Fence, Wall, Hedge Height mod. (Administrative)942.25$
Final Map 1,184.81$
General Plan Amendment 31,002.34$
Historic District Designation11 2,066.61$ plus actual historic consultant
costs
Landmark Designation11 1,092.92$ plus actual historic consultant
costs
Planning Lot Line Adjustment 2,593.67$
Major Modification 6,263.75$
Minor Modification 1,639.62$
Minor Use Permit 4,785.57$
Multiple Applications 100% Initial, 50%
thereafter
Occupancy Permit 1,742.56$
Permit Extension - Administrative 312.86$
Presubmittals 1,668.60$
SB330 Preliminary Application 308.05$
Shared Parking Permit 2,398.62$
Structure of Merit11 1,030.47$ plus actual historic consultant
costs
Temporary Use Permit - All Others 991.28$
Temporary Use Permit - Sales 425.05$
Temporary Use Permit - Repeat Event 425.05$
Tentative Map 5,081.11$
Text Amendment Zone Change 31,002.34$
Variance Application (including noise)17,774.88$
Waiver of Parcel Map 2,928.72$
Waiver - Zoning Ordinance 6,141.31$
Zoning Conf Review: Alcohol Determination 488.12$
Outdoor Dining - With no Barriers 417.15$
Outdoor Dining - With Barriers 417.15$
Zoning Conf Review: Zoning Compliance Letter 1,251.45$
6409 Review - Telecom 1,063.59$
General Plan Surcharge 7.3% of Permit
Business License Planning Review 94.37$
Business License Planning Review: Home Occupation 47.19$
Environmental Exemptions - Class 32 17,967.65$
Environmental Exemptions - TPP/Class 31 3,992.81$
Mitigated Negative Declaration - Negative Declaration 67,633.09$
Environmental Noticing 3,411.20$
Environmental Impact Report Review (per hour, deposit of 37% of consultant contract)346.19$
Traffic Study - Without Model Run 34,470.84$
Traffic Study - With Model Run 68,941.67$
City Planning Division A - 1
8.A.e
Packet Pg. 698 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit A: Community Development - City Planning Division
Service FY 2021-22
Fee Comments
Mailing Label 149.00$
Planning Plan Check, per plan (3 reviews)1,024.66$
Planning Plan Check, per hour (after three reviews)208.58$
Planning Plan Check, per hour - plan revisions, restamping plans, and permit renewals 208.58$
Planning Plan Check, per hour, plan checks not otherwise classified 208.58$
Planning Plan Check, over the counter 104.29$
Travel Demand Forecasting Model (TDFM)2.5% of Permit
Local Coastal Program Surcharge 0.65% of Permit in
the Coastal Zone
Mills Act Contract Waived
NOTES
1. Planning fees are waived for Large Family Daycare and Child Care Center.
2. Affordable Housing Projects as defined by Zoning Ordinances are exempt.
11. If an application to designate a property, that is 40 years of age or older, as a Landmark or Structure of Merit is filed,
while a demolition permit application is pending, the applicant for the Demolition Permit shall bear the actual costs of
any historic consultant and the applicable Landmark Designation or Structure of Merit processing fee.
4. Non-administrative permit extensions shall be charged 50% of the full application fee for the permit to be
extended.
5. Applications for ARB review of buildings, which include proposed signage and/or landscaping, shall be charged for
the building review fee only. Should a sign adjustment be required, a multiple application fee shall be charged in addition
to the building review fee; separate applications for signage and/or landscaping shall be charged the sign/landscaping
review fee.
6. A re-submittal for ARB approval of a design change shall be processed with no fee charged unless a building permit
has been issued for the project, in which case the standard fee amounts shall be charged. A
re-submittal, which includes signage changes that would trigger a requirement for a sign adjustment,
shall be charged the sign adjustment fee.
3. In the case of projects requiring multiple permit applications that may be approved by the same entity, the fee for the
highest permit shall be charged, plus a multiple permit application for any additional concurrently processed
applications. If multiple permits are required which cannot be approved by the same entity, or if an environmental
review is required, the full fee for such applications shall be charged.
7. Application fee refunds for withdrawn projects shall be processed as follows:
application not yet deemed complete - 90% refund
application deemed complete -75% refund
determination or Planning Commission or other board report drafted - 50% refund;
determination issued, ZA hearing conducted, Planning Commission or other board report
issued - 25% refund.
8. All planning fees for Administrative Approval applications shall be waived for designated landmark structures and
structures identified as contributing to designated historic districts until and unless revised by subsequent ordinance of
the City Council.
9. All Certificate of Appropriateness fees for any alteration, restoration, or construction, in whole or in part, to a
designated landmark or to structures identified as contributing to a designated historic district shall be waived.
10. Permit fees related to Downtown Santa Monica, Inc's (DTSM) delivery of contracted services are waived per Council
approval dated July 12, 2016.
City Planning Division A - 2
8.A.e
Packet Pg. 699 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit B - Community Development - Building and Safety
Service FY 2021-22
Base Fee Unit FY 2021-22
Additional Fee
ARCHITECTURAL AND STRUCTURAL PLAN REVIEW
Presubmittal Review
First Two Hours $ 631.33
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 607.94
Formal Plan Review: New Buildings and Accessory Structures
One and Two Family Dwellings - main & accessory buildings $ 650.00 $ 1.4442
Apartments, Condominiums and Hotels (and attached parking) $ 745.00 $ 1.4217
Commercial/Industrial- complete building (and attached parking)
1st 10,000 square feet $ 738.00 $ 1.8561
Additional 10,000 square feet $ 0.5171
Commercial/Industrial- shell only (including freestanding garage structures)
1st 10,000 square feet $ 646.00 $ 1.0426
Additional 10,000 square feet $ 0.4700
Any projects of 4 stories or more additional 5%
Formal Plan Review: Additions and Alterations
Residential Remodel and Additions- main & accessory bldgs $ 709.00 $ 1.9023
Commercial Tenant Improvements
0 - 10,000 square feet $ 642.00 $ 0.6905
Additional 10,000 square feet $ 0.6110
Interior Demolition
0 - 10,000 square feet $ 456.00 $ 0.0817
Additional 10,000 square feet $ 674.77 $ 0.0649
MECHANICAL PLAN REVIEW
Presubmittal Review $ 327.50
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 327.50
Formal Plan Review
Standard-up to three reviews $ 847.06
ELECTRICAL PLAN REVIEW
Presubmittal Review $ 449.85
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 449.85
Formal Plan Review
Standard-up to three reviews $ 1,091.75
PLUMBING PLAN REVIEW
Presubmittal Review $ 327.50
Over The Counter / Same-Day Review PC
Standard-up to two reviews $ 327.50
Formal Plan Review
Standard-up to three reviews $ 847.06
MISCELLANEOUS PLAN REVIEW FEES
Deferred Submittals $ 1,182.55
Demolition $ 241.97
Means and Methods Plan formal review $ 490.73
Construction Management Plan review $ 1,676.05
Planning Application Review - with or without Presubmittal Review $ 306.70
Minimum Plan Review fee $ 1,243.04
Plan Review Not Otherwise Classified
General hourly rate and excessive plan reviews (more than 2 OTC or 3 formal) $ 273.72
COMBINATION BUILDING PERMITS
One and Two Family Dwellings $ 137.00 $ 1.4042
Apartments, Condominiums and Hotels (and attached parking) $ 136.00 $ 1.1409
Commercial/Industrial - complete building (and attached parking)
1st 10,000 square feet $ 130.00 $ 1.3260
Additional 10,000 square feet $ 94.00 $ 0.6031
Commercial/Industrial- shell only (including freestanding garage structures)
1st 10,000 square feet $ 138.00 $ 0.8833
Additional 10,000 square feet $ 0.5863
Residential Remodel and Additions- main & accessory bldgs $ 195.00 $ 1.9263
Commercial Tenant Improvements
0 - 10,000 square feet $ 167.14 $ 0.4853
Additional 10,000 square feet $ 0.3472
Interior Demolition
0 - 10,000 square feet $ 245.00 $ 0.1232
Additional 10,000 square feet $ 0.0491
Any project of 4 Stories or more additional 5%
SINGLE TRADE PERMITS
Residential - 3 inspections max $ 371.90
Additional Inspections- each $ 122.81
All others (Commercial, Demolition, etc)- 3 inspections max $ 371.90
Additional Inspections- each $ 122.81
AFTER HOURS PERMITS
Review of Application $ 448.45
Inspections- per hour (2 hour minimum) $ 272.95
Building and Safety B - 1
8.A.e
Packet Pg. 700 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit B - Community Development - Building and Safety
Service FY 2021-22
Base Fee Unit FY 2021-22
Additional Fee
MISCELLANEOUS INSPECTIONS
Inspections Not Otherwise Classified - each hour or fraction thereof $ 272.95
Reinspection Fee:
Combination Building Permit $ 248.60
Single trade Permit- Residential $ 153.06
Single trade Permit- All Others $ 153.06
Minimum Inspection Fee - all permits except Single Trade $ 439.62
MISCELLANEOUS FEES
Address Assignment Fee $ 407.19
Temporary Certificate of Occupancy $ 451.59
Change of Record on a Permit:
Single Trade Permit (Residential only) $ 60.49
All Other Permit Types $ 60.49
Engineering Report Review
Seismic Retrofit Report Review $ 382.97
plus $267.97 per
hour
Seismic Retrofit Plan Review $ 382.97
plus $226.44 per
hour
Seismic Retrofit Plan Review - Consultant** Actual Cost
Actual Costs/ Per
Hour
Seismic Retrofit Permit $ 34.31
plus $226.29 per
hour
Seismic Retrofit Peer Review $ 235.14 per hour
Seismic Retrofit Peer Review - Consultant** Actual Cost
Actual Costs/ Per
Hour
Alternate Methods of Construction:
Premanufactured Products $ 1,142.65
Field Constructed $ 2,280.05
Geotechnical Reports:
Addendum to Original Soils Report $ 1,102.90
As Built Compaction Reports $ 1,652.57
Fault Trench $ 4,824.57
Building/Shoring Plan Review $ 1,229.44
Commercial/Mixed Use/ Apts (4 stories or more including subterranean garage) $ 3,049.01
Standard Reviews and All Others not listed above $ 2,353.80
Sound Attenuation $ 625.99
Energy Compliance- Title 24, Part 6 C.E.C. $ 621.05
Green Building Code Compliance - Title 24, Part 11 10% of plan check
Extension Fees
To Start Construction $ 457.45
To Resume or Complete Construction $ 512.05
To Start Construction- Single Trade Residential $ 243.95
To Resume or Complete Construction- Single Trade Residential $ 243.95
License Fees
Special Inspector License - Qualification Review $ 454.43
Fabricator License - Qualification Review $ 454.43
Miscellaneous Reviews
Building and Safety Appeal $ 2,664.91
Accessibility Hardship Exemption $ 859.40
Review and Approval of Testing Lab $ 1,002.11
Modification of Technical Code:
No Administrative hearing- Staff Approval- each main code issue $ 1,229.08
Administrative hearing- Building Officer- project basis $ 2,193.44
Record Fees
Residential Building Record $ 302.47
Approved Plans and Permits (Bonded Copies) actual cost
Application Processing $ 161.81
Maintenance of Permit and Plan Documents (Tech. Enhancement Fee) 13% of permit
Renewal Fees
Expired Plan Review - Formal
Plan Check Extension and Renewal Application Processing Only $ 445.30
Any Others $ 445.30
Permit Renewals
No Inspection 100% of permit
Rough Inspection 50% of pmt
Final Inspection 20% of permit
Replacement Card
Replacement I Single Trade $ 60.49
Replacement I All Others $ 60.49
Mobile Home Parks $ 252.55
Investigation Fee For Work Without a Permit Actual Cost
REFUNDS
Issuance Fees no refunds
Building and Safety B - 2
8.A.e
Packet Pg. 701 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit B - Community Development - Building and Safety
Service FY 2021-22
Base Fee Unit FY 2021-22
Additional Fee
Plan Review
Presubmittal Review no refunds
OTC / Same-Day Review no refunds
Formal Plan Review
First review not started 80% of fees
First review started and up to completion of first round of review 50% of fees
Second review started and up to completion of second round of review no refunds
Engineering Reports
First review not started 80% of fees
First review started and up to completion of first round of review 50% of fees
Second review started and up to completion of second round of review no refunds
Inspection Fees
Construction work not yet started 80% of fees
Construction work started - Based on percentage of incomplete construction % of fees
Solar Panel Review Fees
Residential
Photovoltaic (solar panels) 15kW or less $ 450.00
Photovoltaic (solar panels) more than 15kW (plus $15 per kw above 15kW) $ 450.00
Solar Thermal 10kW or less $ 450.00
Solar Thermal more than 10kW (plus $15 per kw above 10kW) $ 450.00
Commercial
Photovoltaic (solar panels) 15kW or less $ 1,000.00
Photovoltaic (solar panels) more than 50kW and up to 250kW (plus $7 per kw above 50kW) $ 1,000.00
Photovoltaic (solar panels) more than 250kW (plus $5 per kw above 250kW) $ 2,400.00
Solar Thermal 30kW or less $ 1,000.00
Solar Thermal more than 30kW and up to 260kW (plus $7 per kw above 30kW) $ 1,000.00
Solar Thermal more than 260kW (plus $5 per kw above 260kW) $ 2,610.00
Subsidies
Single Trade Permits - Residential Only
Total fees shall be reduced 50% to encourage citizens to obtain permits for simple work that benefits
from safety inspections 50% of fees
WAIVERS
A. Inspection of Small or Large Family Day Care for State Social Services Licenses.
NOTES
1. Total fees for each separate payment transaction may be rounded to the nearest full dollar.
**Seismic Retrofit Plan Check and Seismic Retrofit Peer Review Fees for consulting services will apply for non-soft story projects and or other projects based upon
objective criteria on file with the Building and Safety Division.
No fees are charged for Building and Safety services on the following uses except for plan reviews exceeding three rounds of review, reinspections, extensions, and
renewals.
B. Voluntary installation (i.e. not required by code) of electric vehicle charging equipment, solar photovoltaic systems, solar thermal heating systems, solar pool heating
equipment, grey water systems, and any associated electrical service or panel upgrades dedicated to only serve the qualifying
equipment.
C. Landmarks and Historic Districts-all permit and plan review fees until and unless revised by subsequent ordinance of the City Council.
2. Permit fees related to Downtown Santa Monica, Inc's (DTSM) delivery of contracted services are waived per Council approval dated July 12, 2016.
Building and Safety B - 3
8.A.e
Packet Pg. 702 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit C: Department of Transportation - Mobility
Service FY 2021-22 Unit
Traffic Studies-each hour or fraction
Traffic/Parking Hourly Rate 233.87$ per hour
Traffic Study Review-Non CEQA 256.20$ per hour
Traffic Control Plan Review- Base Fee
First two reviews, per page 320.11$
Third and subsequent reviews, per page 338.63$
Over the Counter Plan Check:
Standard (2 reviews maximum)358.33$
Each additional review (after 2)228.74$
Standard Plan Check - Parking/Loading and Access:
0-2 Parking Spaces: < 7,500 sq ft 575.82$
0-2 Parking Spaces: ≥ 7,500 sq ft 1,608.50$
3-20 Parking Spaces 1,309.78$
21-40 Parking Spaces 1,592.52$
41-100 Parking Spaces 1,926.38$
Each additional 100 Parking Spaces 1,293.85$
Miscellaneous-each hour/fraction thereof:
Plan Checks - Not Otherwise Classified 239.60$ per hour
Plan Revisions 233.21$ per hour
Permit Renewals 239.60$ per hour
Excess Plan Checks - 3rd+ resubmittal 239.60$ per hour
Employee Annual Transportation Fee:
Employers with 10-49 employees filing a Workplace Transportation Plan1 18.83$ per employee
Employers with 50+ employees filing either an Employee Trip Reduction
Plan or Mobile Source Emissions Reduction Credit Plan 17.36$ per employee
Administrative Costs-each hour/fraction thereof:
Senior Transportation Planner 271.55$ per hour
Transportation Planning Associate 229.47$ per hour
Transportation Planning Assistant 207.65$ per hour
Transportation Management Coordinator 249.81$ per hour
Transportation Engineer 288.81$ per hour
Site Inspections - verify existing conditions - each 233.21$ per hour
Pre-Submittal Review 583.00$
Temporary No Parking Sign Issuance 74.75$ Per Issuance
Temporary No Parking (each parking sign)1.71$ per sign
House Moving 2,168.92$
Oversized Load - One Way*16.00$
Oversized Load - Two Way*32.00$
Valet Permit - Annual 2,552.66$
Valet Permit - Renewal 1,406.74$
Valet Permit - One Day 768.29$
Bike Racks 343.03$
Block Parties 65.65$
Permit - Auto Park 289.33$
Sign Removal 207.95$ per sign
Event Permit: Traffic Engineer 342.84$ per hour
Mobility C - 1
8.A.e
Packet Pg. 703 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit C: Department of Transportation - Mobility
Service FY 2021-22 Unit
Developer Initial TDM Fee - Simple 474.16$
Developer Initial TDM Fee - Complex 2,278.60$
Developer Annual TDM Fee - Simple 343.19$
Developer Annual TDM Fee - Complex 842.80$
Roadway Closure Permit 309.98$
Temporary Traffic Control Permit - Urgency Action (TTCP-UA)2 418.78$
Shared Mobility Device Public Right of Way Use Fee (per device)0.20$ per trip
Shared Mobility Device Pilot Program - Operator Fee 20,840.00$ annually
Shared Mobility Device Pilot Program - Per Device Fee 105.00$ annually
License Agreements, Covenants, Deed restrictions 814.65$
* Fees not subject to the City's annual administrative revision and increase.
Notes
1. The fee descriptions for the Employee Annual Transportation Fees have been updated to reflect Section
9.53.050 of the Municipal Code (added per Ordinance No. 2486 (CCS) adopted June 23, 2015). Reductions
may be applicable pursuant to Santa Monica Municipal Code sections
9.53.050(A)(5) & (6).
2. Available only when necessary to accomplish goals concerning the urgent fulfillment of health and safety
concerns within the public right-of-way. Applicability determined based on objective criteria on file with the
City’s Civil Engineering Division.
Mobility C - 2
8.A.e
Packet Pg. 704 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit I - Fire
Service FY 2021-22
Fee
FY 2021-22
Additional Fee Unit
Standard/Complex Plan Check-new building: 1st 2,500 sf $ 710.22
Standard/Complex Plan Check new building: >2,500 sf (per sf) $ 710.22 $ 0.0709 per sq ft
Commercial Tenant Improvement:1st 2,500 sf $ 355.11
Commercial Tenant Improvement: > 2,500 sf (per sf) $ 355.11 $ 0.0354 per sq ft
Pre-Submittal Review $ 691.00
Miscellaneous plan review $ 532.67
Solar panel plan review $ 277.25
Fire Sprinkler - NFPA 13/13R Sys: 1-10 Heads $ 611.60
Fire Sprinkler - NFPA 13/13R Sys: 10+ Heads $ 611.60 $ 5.60 cost per head
Fire Sprinkler - NFPA 13D Sys: up to 10k sq ft $ 695.85
Fire Sprinkler - NFPA 13D Sys: >10k sq ft $ 864.37
Fire Sprinkler- NFPA 13D:TI $ 358.85
Fire Sprinklers: special high pile and sprinkler system combined Actual Cost $ 1,000 deposit required
Private hydrant systems $ 611.60
Fire pump installation $ 2,128.13
Fire Alarms, new system, 1st 24 Devices $ 1,348.02
Fire Alarms, new system, each additional device over 24 devices $ 11.23
Fire alarms, TI's, 1st 24 devices $ 780.11
Fire alarms, TI's, each additional device over 24 devices $ 11.23
Fire Alarms, Fire Panel Replacement $ 190.34
Special Fire Extinguisher Systems - clean agent $ 1,117.11
Special Fire Extinguisher Systems - (eg kitchen hoods) $ 780.11
Medical Lab: Gas systems (type 1) $ 1,175.98
Medical Lab: Gas systems (type 2&3) $ 1,886.21
Storage tank above ground - install $ 1,264.75
Storage tank above ground - removal $ 998.42
Storage tank above ground - modify $ 732.08
Storage tank underground install - base fee $ 2,966.90
Storage tank underground install-each additional tank $ 647.47
Storage tank underground install - each additional plan check or inspection
$ 323.73
Storage tank underground removal - base fee $ 2,481.29
Storage tank underground removal - each additional tank $ 485.61
Storage tank underground removal - each additional plan check or inspection
$ 323.73
Storage tank underground modify - simple $ 507.45
Storage tank underground modify - complex $ 1,964.29
Annual Permit - aircraft refueling facility $ 358.85
Annual Permit - aircraft repair hangar $ 358.85
Annual Permit - ambulatory surgical center $ 638.35
Annual Permit - approved production facilities $ 358.85
Annual Permit - candles open flame annual $ 218.43
Annual Permit - carnivals or fairs $ 358.85
Annual Permit - Christmas tree lots $ 358.85
Annual Permit - combustible dust products $ 358.85
Annual Permit - combustible fibers $ 358.85
Annual Permit - combustible materials $ 358.85
Annual Permit - convalescent hospital $ 946.61
Annual Permit - daycare under 50 occupants $ 253.03
Annual Permit - daycare over 50 occupants $ 484.22
Annual Permit - explosives $ 358.85
Annual Permit - high piled combustible storage $ 358.85
Annual Permit - hospital $ 1,254.87
Annual Permit - hot work open flame $ 358.85
Annual Permit - industrial ovens $ 358.85
Annual Permit - laboratory $ 358.85
Annual Permit - LPG-annual $ 358.85
Annual Permit - preschool $ 330.10
Annual Permit - public school $ 946.61
Annual Permit - private school $ 946.61
Annual Permit - public assembly, <300 occupants $ 484.22
Annual Permit - public assembly, 300+ occupants $ 638.35
Annual Permit - repair garage $ 376.96
Annual Permit - residential care $ 638.35
Fire I -1
8.A.e
Packet Pg. 705 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit I - Fire
Service FY 2021-22
Fee
FY 2021-22
Additional Fee Unit
Annual Permit - spraying/dipping $ 358.85
Other inspections - annual not otherwise listed $ 358.85
Annual commercial inspections: individual suite or unit, 0-500 sf $ 25.93
Annual commercial inspections: individual suite or unit, 501-2,000 sf $ 121.53
Annual commercial inspections: individual suite or unit, 2,001-5,000 sf $ 160.45
Annual commercial inspections: individual suite or unit, 5,001-10,000 sf $ 199.37
Annual commercial inspections: individual suite or unit, >10,000 sf $ 277.22
Annual commercial inspections - common area: base 1st story (includes single
story buildings) $ 82.62
Annual commercial inspections - common area: 0-2,000 sf per floor $ 82.62
Annual commercial inspections - common area: 2,001-5,000 sf per floor
$ 95.58
Annual commercial inspections - common area: 5,001-10,000 s.f per floor
$ 108.56
Annual commercial inspections - common area: >10,001 sq ft $ 121.53
Annual multi-family residential inspections: 3-15 units $ 141.35
Annual multi-family residential inspections: 16-49 units $ 190.20
Annual multi-family residential inspections: 50-99 units $ 239.03
Annual multi-family residential inspections: 100 units and over $ 336.71
High rise fire inspections, 55-75 ft $ 2,065.74
High rise fire inspections, >75 ft $ 2,739.75
Tents & Canopies 401-2000 sq ft $ 228.98
Tents & Canopies 2,001-5,000 sq ft $ 332.55
Tents & Canopies over 5,000 sq ft $ 0.0872 per sq ft
Candles open flame - special event $ 65.54
LPG special event $ 228.98
Vehicle in building - special event $ 228.98
Studio & theater occupancies - pyrotechnic SFX app sound stage $ 1,264.75
Studio & theater pyrotechnic SFX - location filming $ 376.96
Special Event Review $ 243.09
Commerical Umbrella Permit $ 65.54
Other inspections - special events $ 358.85
CUPA - city administrative fee - per CUPA Facility $ 663.17
CRTK hazardous materials inspection - category 1A $ 177.55
CRTK hazardous materials inspection - category 2B $ 355.11
CRTK hazardous materials inspection - category 2 $ 710.22
CRTK hazardous materials inspection - category 3 $ 1,242.90
CRTK hazardous materials inspection - category 4 $ 1,775.58
CUPA - annual CalARP Review: level 1 - per facility $ 974.59
CUPA - annual CalARP Review: level 2 - per facility $ 1,624.32
CUPA - annual CalARP Review: level 3 - per facility $ 3,248.66
CUPA - per facility, CalARP Review - add'l rev &insp Actual Cost
CUPA - county charges (set by and passed through to LA County): hazardous
waste generation-silver waste only 1 $ 295.00
CUPA - county charges (set by and passed through to LA County): hazardous
waste generation, 1-5 Employees 1 $ 590.00
CUPA - county charges (set by and passed through to LA County): hazardous
waste generation, 6-19 Employees 1 $ 828.00
CUPA - county charges (set by and passed through to LA County): hazardous
waste generation, 20-100 Employees 1 $ 1,131.00
CUPA - county charges (set by and passed through to LA County): hazardous
waste generation, 101-500 Employees 1 $ 1,644.00
CUPA - county charges (set by and passed through to LA County): hazardous
waste generation, 501 Employees and over 1 $ 2,815.00
CUPA - county charges (set by and passed through to LA County): hazardous
waste generation/tiered permit-conditionally exempt 1 $ 139.00
CUPA - county charges (passed through to LA County): hazardous waste
generation/tiered permit-conditionally authorized 1 $ 916.00
CUPA - county charges (passed through to LA County): hazardous waste
generation/tiered permit-permit by rule 1 $ 1,308.00
CUPA - state underground storage tank administrative charges (passed by
State): underground storage tank oversight1 State set charge
Fire I -2
8.A.e
Packet Pg. 706 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit I - Fire
Service FY 2021-22
Fee
FY 2021-22
Additional Fee Unit
CUPA - State Administrative Surcharge (passed by State): all CUPA facilities1
State set charge
CUPA - state underground storage tank administrative charges (set by and
passed through to LA County): CalARP, per facility1 State set charge
CUPA - state underground storage tank administrative charges (set by and
passed through to LA County): Electronic Surcharge, per facility1
State set charge
CUPA - state aboveground tank administrative surcharge (passed through
CA)1 State set charge
Aboveground Tank (AST < 10K gallon) $ 710.22
Aboveground Tank (AST > 10K gallon) $ 1,420.47
Underground Tank Permit (Base & 1st Tank) $ 2,428.05
Underground Tank Permit (ea add'l Tank) $ 485.61
Underground Tank Permit (Exempt) $ 485.61
Final building inspection $ 611.60
Miscellaneous - alternate methods applications $ 1,442.31
Miscellaneous - compliance reinspections, resubmittals or retesting $ 358.85
Miscellaneous - inspection services $ 358.85
Miscellaneous - special event inspection or special event review $ 358.85
Miscellaneous - additional site inspection per additional floor, suite or area
$ 358.85
Miscellaneous - off-hour inspection /expedited plan review $ 883.16
Miscellaneous - uniform fire code permits, others $ 323.60
Reinspection, Senior Fire Inspector $ 337.00
Reinspection, Environmental Compliance Specialist $ 176.28
Advanced Life Support Assessment Fee (The difference between the Los
Angeles County approved Advanced Life Support rate and the Los Angeles
County Basic Life Support rate.) County Set
Charge
Paramedic ALS Assessment Fee for BLS Transports $ 640.00
Disposable Medical Supplies Fee (The fee is set by LA County) County Set
Charge
Code-3 Response Fee-Lights and Siren (The fee is set by LA County) County Set
Charge
Administrative Costs: Assistant Fire Marshal (each hour or fraction) Actual Cost per hour
Administrative Costs: Senior Fire Inspector (each hour or fraction) Actual Cost per hour
Administrative Costs: Senior Fire Inspector-Hazmat (each hour or fraction)
Actual Cost per hour
Administrative Costs: Fire Inspector (each hour or fraction) Actual Cost per hour
Administrative Costs: Environmental Compliance Specialist (each hour or
fraction) Actual Cost per hour
Administrative Costs: Fire Safety Officer Assignment, 4 hour minimum (each
hour or fraction) Actual Cost per hour
Fire Safety Officer Assignment vehicle fee $ 66.40
Notes
1Fees are not subject to the City's established annual administrative revision and increase.
Fire I -3
8.A.e
Packet Pg. 707 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit O - Community Services Program Fees
Fees as of _____________ – Per Resolution No. _____ (CCS), unless otherwise noted, fees in this exhibit are not
subject to the annual administrative revision and increase.
Programs O - 1
A. Community Aquatics:
(1) Recreational and Fitness Swim
Youth1 Adult2 Senior/Student3 Family4
Daily Use
- Residents $2.00 $4.50 $2.25
- Non-Residents $4.00 $9.00 $4.50
Family Use (per day)
- Residents n/a n/a $10.25
- Non-Residents n/a n/a $20.50
Swim Pass (20 swims per pass)
- Residents $25.00 $68.25 $37.50
- Non-Residents $50.00 $137.00 $75.00
1Youth (17 years and under)
2Adults (18 years – 59 years)
3Others: Seniors (60 years and over); Students (18 years or older attending high school, college or
trade school full-time with I.D.)
4Family (up to 2 adults and 2 children, additional children admitted at swim center rate) Available
Friday night, Saturday and Sunday
(2) Adult and Youth Group Swim Lessons:
a) Residents $53.00 per session
b) Non-residents $105.00 per session
(3) Youth Semi -Private Swim Lessons:
a) Residents $91.00 per session
b) Non-residents $183.00 per session
(4) Specialty Classes: Resident Non-Resident
a) Junior Lifeguard Program $132.00 $166.00
b) Lifeguard Training $221.00 $259.00
c) Water Safety Instructor $275.00 $313.00
d) Diving & Water Polo $ 106.00 $210.00
(5) Aquatics Supplies Fees: Fees will be assessed to cover the actual cost of the items and a
portion of administrative expenses.
(6) Shark Youth Swim Team:
a) Residents $144 per session
b) Non-residents $202 per session
*$5.00 Material Fee for Sharks
(7) Fitness Classes: Fees for Shallow or Deep Water Wet Workout/Aqua Aerobics and Fitness
Classes
Resident Non-Resident
a) Adult $ 6.00 $12.00
b) Adult Fitness Class Pass* $53.00 $105.00
c) Senior/Student $ 3.00 $ 6.00
8.A.e
Packet Pg. 708 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit O - Community Services Program Fees
Fees as of _____________ – Per Resolution No. _____ (CCS), unless otherwise noted, fees in this exhibit are not
subject to the annual administrative revision and increase.
Programs O - 2
d) Senior/Student Fitness Pass* $27.00 $53.00
*Passes are good for 10 classes, and are non-refundable, non-transferable and non-interchangeable.
(8) Aquatics Staffing Fee:
Aquatic Staffing fees shall be billed to the applicant in 30-minute increments for each staff
on duty for the duration of the reservation. Fees for staff services are charged to the
organization(s) utilizing the facility outside normal operating hours. Staffing fees are billed in
additional to lane rental fees.
Staffing Fee
Hourly
Rate
Swim Instructor/Lifeguard $19.40
Chief Pool Lifeguard $25.23
Guest Services Assistant $23.08
Aquatics Program Coordinator $31.56
* The number of City Aquatic Staff required for an activity or event shall be based on the City’s
Aquatics Supervision Standards and may require additional program, facility, or maintenance personnel
due to the size or nature of the event. Lifeguard services are defined as on-deck supervision of water
activities by City lifeguards. This will be determined at the time of application approval.
**This fee may be divided if there are two or more permittees utilizing the facility at one time.
***Permits outside of regular operating hours must be a minimum of 2 hours, with the exception of those permits
that are in conjunction with/adjacent to current operating hours.
B. Community Activities:
Gym User Fee: The fees charged for gym use shall help offset the cost of staffing, lights,
maintenance and equipment, and shall be as follows:
1Adults (18-49 years old)
2Seniors (50 and older)
Youth Adult1 Seniors2
Daily Use Pass
- Resident $1.50 $3.00 $1.50
- Non Resident $1.50 $4.50 $3.00
Quarterly Passes
- Resident $15.00 $33.00 $16.00
- Non Resident $20.00 $40.00 $20.00
8.A.e
Packet Pg. 709 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit O - Community Services Program Fees
Fees as of _____________ – Per Resolution No. _____ (CCS), unless otherwise noted, fees in this exhibit are not
subject to the annual administrative revision and increase.
Programs O - 3
C. Tennis Court Reservation Rate: City park and Santa Monica High School Courts when used by the
City pursuant to agreements with the Santa Monica-Malibu Unified School District are reserved.
(1) Resident Hourly rates (payable in advance) $4.00 per hour, per person, per court
Non-resident Hourly rates $5.00 per hour, per person, per court
(2) Resident Quarterly pass es are valid for 91 days from the date of purchase:
a) Youth (17 years and under) $22.00
b) Adults (18 years – 59 years) $65.00
c) Seniors (60 years and over) $22.00
(3) Resident Tennis Reservation Cards $14.00
(4) No Show Fee $4.00 per hour
No Show Fee (instructors) $8.00 per hour
(no shows or cancellation less than 24 hours in advance of scheduled time)
(5) Independent Instructor court fee:
Number of students: 1-3 $17.00 per hour
$ 8.75 per ½ hour
Number of students: 4-7 $25.00 per hour
$12.50 per ½ hour
Group lessons of more than 4 are only allowed through the City’s Community Programs
Division.
(6) Santa Monica – based Private Schools $11.00 per hour per court
(7) Santa Monica –based Non-Profit Organizations $11.00 per hour per court
waived for youth organizations
(8) Ball Machine Fee $14.00 per hour
D. *CREST Out of School Time programs: The CREST program is a joint program between the City and the
Santa Monica -Malibu Unified School District. The following fees represent the fees for the City portion
of the program.
Service Hours of Service Days of Service Fee
CREST Club
School dismissal until
6:00 p.m.
School year only - no
breaks
$375/
month
Single Full Day
Care
8:30 a.m. until 5:00 p.m. Pupil Free Day and Single
Day Camp
$82/day
E. *CREST Enrichment – A registration fee will be assessed to cover contractor payment. Participants
shall pay for activity materials, if applicable.
8.A.e
Packet Pg. 710 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit O - Community Services Program Fees
Fees as of _____________ – Per Resolution No. _____ (CCS), unless otherwise noted, fees in this exhibit are not
subject to the annual administrative revision and increase.
Programs O - 4
Registration Fee $143 - $237 per child per class
F. Camp Programs:
Day/Sports Camps
- Resident Full Day $450
- Resident Half day $280
- Non Resident Full day $500
- Non Resident Half day $310
- Extended Care $70
G. SM Adaptive Recreation and Sports Social Programs: A fee will be assessed to cover the direct
cost of the activity.
H. Adult Sports Leagues: A fee will be assessed to cover costs for supplies and a portion of
administrative expenses. Officiating fees are additional and paid directly to officials.
Team Fee per Season Residents
Residents / SM
Workers
Non-
Residents
Basketball $354 $401 $441
Volleyball $268 $307 $334
Softball – Men’s $500 $579 $648
Softball – Women’s $420 $483 $546
Softball – Co-ed $477 $548 $617
Softball – Tournament $241 $272 $305
Registration Priority and Definitions
1) Resident Teams – At least 60% of players must live in Santa Monica
2) Residents/SM Workers – At least 60% of players must live or work in Santa Monica.
3) Non-Resident Teams – Less than 60% of players live or work in Santa Monica
I. Drop-in Soccer Program: The fees charged for field use shall help offset the cost of staffing, lights,
maintenance and equipment, and shall be as follows:
Youth Adult1 Seniors2
Daily Use Pass
- Resident $1.00 $3.00 $1.00
- Non Resident $1.00 $5.00 $2.00
1Adults (18-49 years old)
2Seniors (50 and older)
J. Miles Playhouse Fees: Fees will be charged for admission to in-house productions presented at
Miles Playhouse at the following ticket prices:
8.A.e
Packet Pg. 711 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit O - Community Services Program Fees
Fees as of _____________ – Per Resolution No. _____ (CCS), unless otherwise noted, fees in this exhibit are not
subject to the annual administrative revision and increase.
Programs O - 5
Children & Adults ages 14 and up $10.00
Children under age 14 $ 5.00
Collaborative/Partnership Programming – An admission fee will be assessed to cover a portion of
administrative expenses and divided between the City and the collaborative/partnering agency based
upon mutual agreement.
K. Skate Park Fees: A fee will be assessed to cover supplies and a portion of administrative expenses.
1 Valid 91 days from date of purchase
L. Memorial Park Fitness Room Fees
(1) $ 4.00 per entry residents
(2) $ 6.00 per entry non-residents
(3) $26.00 4 week pass – resident
(4) $35.00 4 week pass – non-resident
(5) $ 2.00 Seniors - per entry residents
(6) $ 3.00 Seniors - per entry non-residents
(7) $13.00 Seniors - 4 week pass – resident
(8) $17.00 Seniors - 4 week pass – non-resident
(9) $11.00 per hour personal training permit (1-2 clients)
(10) $ 5.00 per ½ hour personal training permit (1-2 clients)
M. Activity Passport Replacement Card
(1) $ 1.00 Residents
(2) $ 2.00 Non-Residents
(3) $ 1.00 Employee Fitness Pass
N. Pickleball
One-Time Registration Youth Adult
- Resident $10.00 $15.00
- Non Resident $10.00 $16.50
Daily Pass
- Resident Skate Park & BMX $3.00 $5.00
- Non-Resident Skate Park & BMX $5.00 $5.50
Quarterly Pass1
- Resident Skate Park $20.00 $35.00
- Non-Resident Skate Park $20.00 $38.50
- Resident BMX $10.00 $20.00
- Non-Resident BMX $10.00 $25.00
Annual Pass
- Resident Skate Park $80.00 $140.00
- Non Resident Skate Park $80.00 $154.00
- Resident BMX $35.00 $75.00
- Non-Resident BMX $35.00 $95.00
8.A.e
Packet Pg. 712 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit O - Community Services Program Fees
Fees as of _____________ – Per Resolution No. _____ (CCS), unless otherwise noted, fees in this exhibit are not
subject to the annual administrative revision and increase.
Programs O - 6
(1) $3.00 Residents
(2) $5.00 Non-Residents
O. Community Classes Administration Fee
$5.50 per class registration
NOTES:
Administrative, registration, and materials fees may be assessed for all social service, recreation and community programs, classes
and services that are listed.
Fees to be charged for social service, recreation and community programs which are not listed shall be determined by the
Community and Cultural Services Director and shall be based upon the costs incurred in providing the program.
Fee reductions, waiver, or reasonable and customary payment plans may be approved administratively to promote community
access to special events and other social and recreational programming.
Beach parking fees will be waived:
A. For registered participants of City classes occurring at the beach and Ocean View Tennis Courts for the duration of the
class.
B. To allow time for drop-off and pick-up of registered participants of City youth camps occurring at the beach.
C. For City -authorized contractors and their employees while conducting City activities at the beach and Ocean View Tennis
Courts.
8.A.e
Packet Pg. 713 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit P5: Community Services
1.Non-Profit Youth Aquatics Program
Short Course
FY2021-22
Long Course
FY2021-22
Santa Monica Based 6.00$ 12.00$ per lane per hour
Non-Santa Monica Based 12.00$ 24.00$ per lane per hour
2.Non-Profit Adult Aquatics Program and Private Schools
Santa Monica Based 11.00$ 22.00$ per lane per hour
Non-Santa Monica Based 22.00$ 44.00$ per lane per hour
3.Other Organizations and Businesses
Santa Monica Based 23.00$ 46.00$ per lane per hour
Non-Santa Monica Based 46.00$ 92.00$ per lane per hour
4.Tournaments - Fitness Pool Only
Santa Monica Based Non-profit Youth Aquatics Group 225.00$ per hour
Santa Monica Based Non-profit Adult Aquatics Group 375.00$ per hour
5.Room Rental (2 hour minimum)
April - October
Santa Monica-based Non-profit Groups & Community Groups 90.00$ per hour
Non-Santa Monica-based Non-profit and Community Groups 114.00$ per hour
November - March
Santa Monica-based Non-profit Groups & Community Groups 50.00$ per hour
Non-Santa Monica-based Non-profit and Community Groups 75.00$ per hour
6.Filming Fees
Motion Still
Splash or Fitness Pool 500.00$ 300.00$
Per Lane Rate 64.00$ 32.00$
Deck Only Rate 300.00$ 150.00$
1.
2.
3
4 These fees are in addition to any permits or licenses required for conducting filming in the City of Santa Monica. Per lane usage is
permitted only if lanes are rented when the facility is already in use. Additional compensation may be required for filming in the event a
scheduled activity or permit is displaced. Additional fees may be assessed for damage to the facility interior or exterior. Pool rental fees
are based on the usage of the pool requested and the Sun Deck with Meeting Room if available. Per lane rental and deck only rentals do
not include use of the Meeting Room. Room rental fees apply.
FEE CATEGORY NOTES:
Aquatics groups (teams and clubs) only; must have 50% residency participation to be Santa Monica based.
Aquatics groups (teams and clubs) only; must have 50% residency participation to be Santa Monica based. Includes Santa Monica-
based primary and secondary private schools.
Includes room rental, staff facility supervision and recreational swim for up to 20 youth for parties. The City will not provide catering,
decorations or direct staff involvement in leading activities.
Santa Monica Swim Center - Rental Charges
Hourly rates FY2021-22
FY2021-22
FY2021-22
Category
Rental Fees as of ____________ Fees is this exhibit are not subject to the annual administrative revision and increase.
Swim Center Rentals P5-1
8.A.e
Packet Pg. 714 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
Exhibit W - Public Works: Airport
Service FY 2021-22
Fee Comments
Tie-Downs
Single-engine Space1 $123.67 Monthly
Multi-engine Space below 12,500 lbs.1 $185.52 Monthly
Transient Tie-Downs
Single-engine Space below 12,500 lbs.$18.77 Nightly
Multi-engine Space below 12,500 lbs.1 $37.55 Nightly
Multi-engine Space: Aircraft over 12,500 lbs.$37.55 Plus $1.00 per one thousand
pounds over $12,500
Overnight Vehicular Parking (nightly)$12.51 Nightly
Overnight Vehicular Parking (monthly)$125.19 Monthly
Hangars (Land Value)
Light Aircraft Covers and 22T Hangar1 $3.63 Annually-per square foot
Various Fees
Fuel Flowage Fee-Jet A Fuel (dispensed at SM Airport)2 $0.11 Gallon
Fuel Flowage Fee-AVGas Fuel (dispensed at SM
Airport)2
$0.11 Gallon
Airport Event Permit $596.07
Airport Billable Services Actual Cost Hourly
1 Charges are not subject to annual cost of living adjustment but may increase annually subject to lease
agreements and/or periodic appraisals.
2 Fees are not subject to annual administrative revisions and increases, adjusted periodically based on
appraisals.
W - 1
8.A.e
Packet Pg. 715 Attachment: Attachment E - Master Fee Resolution and Exhibits (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT F
1
City Council Meeting: October 26, 2021 Santa Monica, California
RESOLUTION NUMBER _________ (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA MONICA REVISING CREDIT CARD AND DEBIT CARD CONVENIENCE
FEES FOR UTILITY PAYMENTS
WHEREAS, the City has previously authorized the use of credit cards and debit
cards to pay for City services, administrative citations, utilities, parking citations,
recreation activities, and other transactions (collectively, “Credit Card Payments”); and
WHEREAS, there are certain transactional costs associated with Credit Card
Payments; and
WHEREAS, the transactional costs associated with Credit Card Payments vary
depending on the vendor, payment amount, payment purpose, and other factors; and
WHEREAS, pursuant to Government Code section 6159(h), the City may impose
charges for the transactional costs associated with Credit Card Payments (“Convenience
Fees”), provided that the Convenience Fees do not exceed the costs incurred by the City
in providing for Credit Card Payments; and
WHEREAS, on October 27, 2020, the City Council adopted Resolution No. 11301
(CCS) (“Resolution 11301”), which established certain Convenience Fees for Credit Card
Payments; and
8.A.f
Packet Pg. 716 Attachment: Attachment F - Convenience Fee Resolution (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT F
2
WHEREAS, Resolution 11301 provides that the City will absorb the transactional
costs for electronic check payments to provide residents and customers with an
alternative electronic payment method without incurring any Convenience Fees; and
WHEREAS, Resolution 11301 provides for a per transaction fee for Credit Card
Payments for administrative citations, utility payments, and parking citations; and
WHEREAS, Resolution 11301 provides for a 2.95% convenience fee based on the
amount of the transaction for Credit Card Payments for recreation activities,
mobility/transportation demand, and all other non-parking-related payments; and
WHEREAS, shifting the Convenience Fees for utility payments to a percentage
based fee will allow the City to avoid potential future increased transactional costs; and
WHEREAS, the City desires to align the Convenience Fees charged for utility
payments with other payments for consistency, ease of administration, and uniform
communications; and
WHEREAS, the City will not retain any portion of the Convenience Fees; and
WHEREAS, the Convenience Fees for transactions other than utility payments will
remain the same as established by Resolution 11301; and
WHEREAS, in accordance with Government Code section 66018, the City Council
called a public hearing for October 26, 2021, for the purpose of receiving public comments
to the proposed Convenience Fee for utility payments. Notice of the public hearing was
given by publication in a newspaper of general circulation within the City once a week for
two weeks commencing at least 10 days prior to the public hearing, with at least 5 days
intervening between the first and last publication; and
8.A.f
Packet Pg. 717 Attachment: Attachment F - Convenience Fee Resolution (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT F
3
WHEREAS, on October 26, 2021, at the time and place set for the public hearing,
the City Council heard and considered all oral and written presentations and comments
made regarding the proposed Convenience Fees for utility payments; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AND PROCLAIM AS FOLLOWS:
SECTION 1. The City Council called a public hearing on October 26, 2021 for the
purpose of receiving public comments to the proposed Convenience Fees for utility
payments. Notice of the public hearing was given by publication in a newspaper of
general circulation within the City once a week for two weeks commencing at least 10
days prior to the public hearing, with at least 5 days intervening between the first and last
publication.
SECTION 2. Pursuant to Government Code section 6159(h)(1), the City Council
approves Convenience Fees for Credit Card Payments as set forth below:
Description Vendor Fee Unit
Administrative Citations DataTicket $3.50 per transaction
Parking Citations Conduent $1.00 per transaction
Utilities Paymentus 2.95% percentage of the transaction
Recreation Activities ActiveNet 2.95% percentage of the transaction
Mobility/Transportation Demand CityGrows 2.95% percentage of the transaction
All Other Non-Parking-Related Payments Paymentus 2.95% percentage of the transaction
SECTION 3.The City Council finds and determines that the Convenience Fees
outlined above do not exceed the actual transactional costs incurred by the City in
providing for Credit Card Payments.
8.A.f
Packet Pg. 718 Attachment: Attachment F - Convenience Fee Resolution (4628 : Fiscal Year 2020-21 Year-End Budget)
ATTACHMENT F
4
SECTION 4. The City Manager and Director of Finance are hereby authorized to
take all actions necessary to implement and collect the Convenience Fees.
SECTION 5. Resolution 11301 is repealed in its entirety.
SECTION 6. If any section, subsection, clause or phrase in this resolution is for
any reason held invalid, the validity of the remainder of this resolution shall not be affected
thereby. The City Council hereby declares that it would have passed this resolution and
each section, subsection, sentence, clause, clause, or phrase thereof, irrespective of the
fact that one or more sections, subsections, sentences, clauses, or phrase thereof be
held invalid.
SECTION 7.The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
_________________________
JOSPEH P. LAWRENCE
Interim City Attorney
8.A.f
Packet Pg. 719 Attachment: Attachment F - Convenience Fee Resolution (4628 : Fiscal Year 2020-21 Year-End Budget)
1
Vernice Hankins
From:Sean Besser <besser@gmail.com>
Sent:Sunday, October 24, 2021 7:14 PM
To:Gleam Davis; Kristin McCowan; Phil Brock; Sue Himmelrich; Christine Parra; Lana Negrete;
Oscar.delatorre@santamoica.gov; David White; councilmtgitems
Subject:PLEASE Vote Yes on Item 8A for a Grant Writer
EXTERNAL
Hello Mayor Himmelrich, Council Members, Mr White.
I ask that you vote to fund a 0.5 FTE grant writer as part of your budget approval vote on Tuesday night. It is an excellent
way to fund new projects in our city.
To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Iphoto Sean Besser
310-621-8810 | besser@gmail.com
Create your own email signature
Item 8.A
10/26/21
1 of 2 Item 8.A
10/26/21
8.A.i
Packet Pg. 720 Attachment: Written Comments (4628 : Fiscal Year 2020-21 Year-End Budget)
Board Executives
Chair
Michael Ricks
Providence Saint John’s
Health Center
Chair-elect
Greg Morena
The Albright
Past Chair
Becky Warren
Elevate Public Affairs
Treasurer
Len Lanzi
Stubbs, Alderton &
Markiles LLP
Vice Chair
Kathy Irby
Commercial Bank of
California
Vice Chair
Iao Katagiri
Iao Katagiri Consulting
Vice Chair
Julia Ladd
Santa Monica
Place/Macerich
Vice Chair
Paula Larmore
Harding Larmore Kutcher
& Kozal LLP
Vice Chair
Ellis O’Connor
MSD Hospitality/Fairmont
Miramar Hotel
Board Members
Younes Atallah
Loews Santa Monica Beach
Hotel
Dom Bei
Santa Monica Firefighters
Local 1109
Jasson Crockett
Snapchat
Kevin Delijani
Delphi Real Estate Group
Dr. Ben Drati
SMMUSD
Celia Fisher
Beach Moms Daycare
Rudy Flores
Santa Monica Police
Officers Association
Jeffrey Fritz
Fritz Buffone Group |
Compass Realty
Board Members, Cont.
Lisa Glasser
Oracle
Paul Graves
Morley Builders
Tim Harter
Bird Rides
Ann Hsing
Pasjoli
Jeff Jarow
PAR Commercial
Dr. Kathryn Jeffery
Santa Monica College
Kim Koury
Spin PR
Julien Laracine
Proper Hospitality
Hayden Lee
Hayden Lee Coaching Intl.
Jonathan McCowan
310 Tutors
Susan Neisloss
Big Bite Productions
Pam O’Connor
Terry O’Day
In Charge Energy
Ryan Ole Hass
Align RE | a global real estate
collaboration
Janet Rimicci
UCLA Health
Laura Rosenbaum
CIT One West
Beth Schroeder
Raines Feldman
Kathy Shepard
KS Consulting
Jon Shoemaker
Gumbiner Savett, Inc.
Nat Trives
Coalition for Engaged
Education
Jerry L. Yu
Kaiser Permanente
October 26, 2021
City Council
City of Santa Monica
1685 Main St
Santa Monica, CA 90401
Re: Agenda item 8.A – Year-End Budget
Dear Mayor and Council Members,
The Santa Monica Chamber of Commerce has convened a working group,
Strike Team 2.0, of local business leaders, city staff, public safety
representatives, and residents to create strategies and tactics focused on a clean
and safe Santa Monica. The Strike Team is actively developing specific
recommendations for you to consider.
Tonight’s budget study session provides us a unique opportunity to
demonstrate that our community is united on the imperative need to
meaningfully address City Council’s “Clean and Safe” priority. Generally we
ask that you increase funding for clean and safe priorities, craft necessary
policies and direct staff in ways that will immediately address these critical
issues. Specifically, we ask for you to increase funding now for outreach and
service teams such as County, City, Community (C3), Homeless Multi-
disciplinary Street Teams (HMST) and Community Response Units (CRU) to
extend their service hours and meet current demand.
At the Chamber we know that people are choosing to locate and do business
elsewhere due to the negative perceptions of cleanliness and safety in our
community. Clean and safe is critical to Santa Monica’s brand and economic
recovery.
As the pandemic subsides, international tourism is returning (November 2021)
and the Super Bowl (February 2022) will spotlight Santa Monica for the world.
We must be our best.
We look forward to staying engaged with you and city staff through the
February and June 2022 budget discussions and hope we can find
compassionate and effective solutions to these great challenges.
Thank you,
Sincerely,
Laurel Rosen Michael Ricks
President/CEO 2021-22 Board Chair
Item 8.A
10/26/21
2 of 2 Item 8.A
10/26/21
8.A.i
Packet Pg. 721 Attachment: Written Comments (4628 : Fiscal Year 2020-21 Year-End Budget)
City Council –October 26, 2021
FY 2020-21 Year-End Budget Review
8.A.j
Packet Pg. 722 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
The Budget Timeline
2
June
FY 2021-23 Budget Adoption and Public Hearing
October
Staff reports to Council on FY2020-21 year-end budget performance
January
Staff updates forecast informed by FY 2021-23 midyear budget
February
•Staff reports to Council on FY 2021-23 midyear budget performance, updated forecast
•Departments prepare FY 2022-23 Exception Based Budget/FY 2022-24 Biennial CIP Budget
March/April
•Department budget meetings with City Manager for decisions on recommended changes
May
•Proposed FY 2022-23 Exception Based Operating/FY 2022-24 Biennial CIP BudgetPresented to City Council –Study Sessions for feedback
June
FY 2022-23 Exception Based Operating/ FY 2022-24 Biennial CIP Budget Adoption and Public Hearing
8.A.j
Packet Pg. 723 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
•Safer -at-Home closures, social distancing restrictions
•Over 25% decrease in General Fund revenues compared to pre-COVID
•Many other funds bracing for revenue decreases
•Little hope for federal stimulus funds
•4 years before return to pre-COVID revenue levels in General Fund
Conditions Reflected in the FY 2020-21 Adopted Budget 8.A.j
Packet Pg. 724 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
General Fund -Steps to Balance the FY 2020-21 Budget
•Use of General Fund reserves
•Capital improvement program decreased by 50%
•Suspension of contributions to housing, liability paydowns
•Dramatic restructuring of operations lowered budget by 20%
•Position reductions: 235.0 permanent and 94.2 as-needed
•Facility closures, service reductions
•$20M Shutdown Reserve to continue operations if needed
4
8.A.j
Packet Pg. 725 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
Changes Throughout the Year
BUDGET
October 2020 (Year End Review)
•$1.1M CARES to urgent needs
January 2021 (Mid Year Review)
•Greater revenue loss: Shutdown Reserve
April 2021 (American Rescue Plan)
•Preview and planning for use of $28.6M
•Immediate and future use
May/June 2021 (Annual Budget)
•Status quo on FY 2020-21 Budget
5
COVID Surges Continued to Impact the
Economy
8.A.j
Packet Pg. 726 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
General Fund -FY 2020-21 Year-End Results
Revenues: $19.7 million better than projected
6
Expenditures: Spending within budget. ARPA funds reappropriated
•$20 million Shutdown Reserve will be left intact
•$22 million in one-time reserve funds will cover deficit (as planned)
Sales Tax, TOT, Parking
53%
Property Tax and DTT
26%
Charges for Services
9%
Investment Income 9%
Other 3%
8.A.j
Packet Pg. 727 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
Non-General Fund -FY 2020-21 Year-End Results
Revenues: $28.2 million less than projected in May 2021
•Timing of grant-related receipts ($22.2 million)
•Delays in reimbursement for BBB capital projects ($6.7 million)
Expenditures: exceeded budget by $37.2 million
•Most funds had savings ($34.4 million)
•$71.7 million in overages:
•Self-Insurance Funds for settlement payments ($57.5 million)
•Wastewater Fund transfer to Clean Beaches/Ocean Parcel Tax Fund ($11.4 million)
•Housing Authority Fund housing voucher expenses ($1.3 million)
7
8.A.j
Packet Pg. 728 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
General Fund
Total ($1.66 million)
•CREDIT federal funds to support
unemployment = -$1.66 million
•Apply consumer protection revenues
set aside to support actual legal
expenses = $400,000
All Other Funds
Total $2.24 million
•Transfer federal unemployment funds to
GF = $1.66M
•Appropriate donation/developer funds =
$408,000
•Appropriate grant funds = $134,000
•Adjustments to funding sources =
$40,000
Citywide -FY 2020-21 Expenditure Budget Changes –$582,1418.A.j
Packet Pg. 729 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
One-Time for FY 2021-22
•Reappropriations: $539,000
•Emergency work: $603,000
•Grant coordination: $93,000
•Internal audit recommendations: $185,000
•City Hall murals: $50,000 (CIP Savings)
Ongoing Staffing Changes
Citywide -FY 2021-23 Expenditure Budget Changes
General Fund
•2021-22: $5,000 | 1.0 FTE
•2022-23: $145,000 | 1.0 FTE
•2023-24: savings |0 FTE
Other Funds
•2021-22: $508,000 | 0 FTE
•2022-23: $766,000 | 0 FTE
FY 2021-22 -$1.93 million and FY 2022-23 -$0.91 million
8.A.j
Packet Pg. 730 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
•Reconciliation of Unspent Balances = $99,419 Savings
•FY 2021-22 Unprogrammed Balance = $132,959
Council Discretionary Funds 8.A.j
Packet Pg. 731 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
City Fee Adjustments
•Airport event fee
•Landmark or Structure of Merit application payment
•Some Aquatics fees adjusted
•Credit/Debit Card Convenience Fees –Revise fee for utility
payments to be 2.95% of transaction amount to be
consistent with other transactions and ensure full cost
recovery
11
8.A.j
Packet Pg. 732 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)
Recommended Actions
Review:
•Year-end financial status
Approve:
•Changes to the FY 2020-21 Revised Budget (Attachment A)
•Changes to the FY 2021-23 Adopted Budget (Attachment B)
Adopt:
•Resolution to establish new classifications and salary rates (Attachment C)
•Resolution to revise the City’s master fee schedule to establish and revise certain user fees and charges (Attachment E)
•Resolution to change the fee charged for credit card and debit card transactions for utility payments (Attachment F)
12
8.A.j
Packet Pg. 733 Attachment: PowerPoint Presentation (4628 : Fiscal Year 2020-21 Year-End Budget)