SR 07-27-2021 3C
City Council Report
City Council Meeting: July 27, 2021
Agenda Item: 3.C
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To: Mayor and City Council
From: Edward F King, Director, Mobility (DOT)
Subject: Award Bid #4416 and Approve Contract with KDC Inc., dba Dynalectric LA for
the Multi-Modal Signal Detection Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4416 to KDC Inc. DBA Dynalectric LA for construction services for
the Multi-Modal Signal Detection Project for the Santa Monica Department of
Transportation; and
2. Authorize the City Manager to negotiate and execute a contract with KDC Inc.
DBA Dynalectric LA in an amount not to exceed $795,340 (including a 15%
contingency).
Summary
To improve mobility and pedestrian safety as laid out in the City’s Vision Zero plan, the
Multi-Modal Signal Detection Project would enhance the traffic signal network at nine
intersections in the Downtown, Broadway, and Mid-City neighborhoods to allow for
safer crossings for people who walk and bike in Santa Monica. By installing video
detection systems, signal systems would detect bicycles at intersections resulting in
enhanced multi-modal signal timing. The project would also include signage and
striping to minimize turn movement conflicts between vehicles, bicycles, scooters, and
other mobility options sharing the roads. Staff recommends KDC Inc. DBA Dynalectric
LA to provide construction services for the Project. The Project would be 100% funded
by grants, County funds dedicated to planning and constructing bicycle and pedestrian
facilities, and transportation impact fees.
Discussion
The City of Santa Monica has made significant investments to improve the City’s traffic
signal network to better serve the community. The goal of this project is to enhance
bicycle and multi-modal detection at nine intersections. The signal upgrades are
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necessary due to the increase in volume of bicycle and shared mobility devices
throughout the City. The new equipment would facilitate detection of bicycles, scooters,
and other shared mobility devices at intersections resulting in enhanced multi-modal
signal timing. The detection of a bicycle or other shared mobility device at intersections
optimizes signal timing to improve safety and reduce congestion issues and concerns.
Similar traffic signal technology can be found throughout the City along corridors
including Broadway and Colorado Avenue. Upgraded signal equipment is able to
detect when a bicycle, scooter, or other shared mobility device is waiting at an
intersection and use that information to adjust signal timing. This can improve the
experience for roadway users by optimizing the green time of a traffic signal and
reduce unnecessary delays at intersections. The signal detection equipment is able to
count the number of bicycles and vehicles for study purposes. The video is never
saved. Signal detection data utilized in traffic signal timing is not collected for any
purposes other than traffic signal optimization and all data usage follows standard City
data retention policies.
The work for this project will take place on public right-of-way and allow the traffic
signal network to be more efficient and responsive to the dynamic mobility needs of the
City. The project would include the installation of (15) new signal poles where
warranted to meet the weight and load distribution necessary to add video detection
units. Work will occur at (9) intersections, all of which have received related roadway
improvements. The intersections were identified as priorities based on a combination of
increasing needs due to community feedback, increased vehicle and bicycle traffic,
logical termini, bicycle connector streets, decision points for bicycles that need to be
detected separately from vehicles, and locations with old signal equipment that needs
to be replaced in order to make this detection distinction. The intersections are located
along corridors that have received other roadway enhancements, such as the two-way
protected bikeway on Ocean Avenue. The addition of multi-modal signal detection
technology will leverage those mobility investments by optimizing traffic flow, improving
roadway user experience, and enhancing safety needs for all road users.
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Vendor Selection – Construction
Bidder Recommendation
Best Bidder KDC Inc. DBA Dynalectric LA
Evaluation Criteria
Price; the ability, capacity, and skill of the bidder to perform the
services; the capacity of the bidder to perform the contract within
the time specified; the sufficiency of the bidder’s financial
resources; the reputation and experience of the bidder.
Municipal Code SMMC 2.24.180
Bid Data
Date
Posted Posted On Advertised In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
5/20/2021 City's Online
Bidding Site
Santa Monica Daily
Press
45 6/16/2021
Best Bidder Justification
Staff recommends KDC Inc. DBA Dynalectric LA, the lowest bidder, as the best bidder
based on bid price, technical capabilities, and completion of past projects for the City
of Santa Monica, including the Montana Avenue Traffic Signal work.
Public Outreach
City staff and the Construction Management team will distribute notifications in
advance of construction to adjacent properties and surrounding neighborhoods
regarding the scope of the project, potential impacts, and project schedule, with
periodic updates on the “Know Before You Go” (KBUG) website and various social
media channels.
Financial Impacts and Budget Actions
Staff seeks authority to award contract to KDC Inc. DBA Dynalectric LA to provide
construction for the Multi-Modal Signal Detection Project. The Project is 36% funded by
Metro grant funding, 9% TDA Article III local returns money, and 55% by transportation
impact fees.
Budget is now available in the FY 2021-22 CIP budget at the accounts below:
Submittals Received
Asplundh Construction LLC $951,420.00 Elecnor Belco Electric Inc. $717,534.00
Calpromax Engineering Non-response International Line Builders $785,260.00
Crosstown Electrical &
Data
$709,565.00 KDC Inc.
DBA Dynalectric LA
$691,600.00
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Contract Request - Construction
FY2021-22
Request Amount CIP Account # Total Contract Amount
$283,688.00 C2099240.689220 $283,688.00
$70,922.00 C2099240.689260 $70,922.00
$440,730.00 C1007150.689000 $440,730.00
Total Construction $795,340.00
Prepared By: Jack Moreau, Transportation Management Specialist
Approved
Forwarded to Council
Attachments:
A. Oaks Form_5-24-21
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3.C.a
Packet Pg. 30 Attachment: Oaks Form_5-24-21 (4525 : Award Contract for Signal Detection)