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SR 06-08-2021 3L City Council Report City Council Meeting: June 8, 2021 Agenda Item: 3.L 1 of 6 To: Mayor and City Council From: Rick Valte, Acting Public Works Director, Public Works, Resource Recovery & Recycling Subject: Interim Contract with the City of Culver City to Provide Recyclable Material Transfer Services Recommended Action Staff recommends that the City Council: 1. Authorize the City Manager to negotiate and execute an interim contract with the City of Culver City to provide recyclable materials transfer services for the Public Works Department. This recommended award is made as an exception to the competitive bidding process pursuant to Section 2.24.250 (g.) and is in an amount of $1,744,535 for three years, with two additional one-year renewal options in the amount of $1,251,995, on the same terms and conditions, for a total amount not to exceed $2,996,530 (includes a 10% contingency) over a 5- year period, with future year funding contingent on Council budget approval; 2. Approve the addition of two, two-year limited-term Resource Recovery and Recycling Equipment Operators in the Public Works Department. The budget for vehicle maintenance increases, fuel increases, and two limited-term Resource Recovery and Recycling positions would be included with the final changes to the FY 2021-23 Biennial Operating Budget that will be presented to Council on June 22, 2021; and 3. Authorize City staff to continue negotiations with Southern California Disposal (SCD) to explore the possibility of providing recyclable materials transfer services on the Hanson Lot portion of the City Yards. Summary The City contracts with Southern California Disposal (SCD) to provide recyclable material transfer services from a permitted tip and transfer area within the City Yards Facility. However, expansion of the Fire Department Training Facility is scheduled to begin in this area this July, requiring the City to identify a new permanent location for tipping and transferring recyclable materials. Staff and SCD have identified two new tip and transfer areas within the City Yards Facility as well as on the adjacent SCD property. However, the City must obtain regulatory approval, a process that will not be completed by July. Therefore, staff recommends entering into a contract with the City of 3.L Packet Pg. 240 2 of 6 Culver City to provide interim recyclable materials transfer services until the new tip and transfer areas are permitted. Discussion The City has been contracting with SCD for recyclable materials transfer services since the closure of the Santa Monica Community Recycling Center in June 2019 (Attachment A). SCD’s current contract expires in December 2021. Currently, collection drivers from the Resource Recovery and Recycling (RRR) Division collect recyclable materials from customers and bring the materials back to the City’s permitted tip and transfer area at the City Yards. Staff from the SCD Transfer Station collects the recyclable materials from the City Yards, places them into trailers, and transfers the materials to the City’s designated recycling processing facilities in Whittier and Wilmington. Construction for the expansion of the Fire Department Training Facility as approved in the City Yards Modernization Plan (Attachment B) is scheduled to begin this July. On April 27, 2021, Council approved the acceleration of construction of the training facility given the availability of bond funding that needed to be used within a specified time. The new facility will permanently occupy the current recyclable materials tip and transfer area and require the RRR Division to find a new location. In anticipation of the July 2021 deadline, staff collaborated with SCD to explore a long-term agreement for recyclable materials transfer services and to identify a new tip and transfer area. Viable locations included the southwest corner of the City Yards, known as the Hanson Lot, or SCD’s facility adjacent to the City Yards. The Los Angeles County Local Enforcement Agency (LEA) informed City staff that either location may be considered pending permitting and environmental documentation processes that need to be conducted prior to the execution of these plans. In addition to these regulatory processes, requisite site improvements will have to be identified, designed, and constructed, along with long- term contract extension negotiations and subsequent Council authorization. Funds were appropriated in the FY 2020-21 CIP budget for these site improvements. Navigating all these processes could take 24 to 36 months, but staff recommend a contract up to five years to account for unforeseen circumstances that could delay this timeframe. Barring 3.L Packet Pg. 241 3 of 6 any delays, the City would not need to exercise the two additional one-year renewal options. There are only two solid waste transfer stations on the westside of Los Angeles: SCD, adjacent to the City Yards, and the City of Culver City’s Transfer and Recycling Station, located 6.5 miles from the City. The next closest transfer station is near downtown Los Angeles, about 16 miles from the City and not operationally feasible for RRR collection drivers to drive to and from twice per day and maintain route service. Consequently, Culver City remains the only viable alternative at this time. Staff performed an operations analysis for the Culver City alternative. Based on the number of collection routes, comparison of driving distances and travel times between Culver City and the City Yards, and trip counts, staff determined that an additional two (2) RRR Equipment Operators on a limited-term basis to maintain the current level of service, as well as increased vehicle maintenance and fuel usage would be required to unload the City’s recyclables at the Culver City Transfer and Recycling Station. Staff also performed a cost analysis for the Culver City alternative. While Culver City’s proposed contract rates are lower than the current SCD contract rates, the increased personnel and vehicle costs to haul recyclable materials to Culver City will result in net new costs to the City as estimated in the table below for the FY 2021-23 Biennial Operating Budget: Costs of Recommendation FY2021-22 FY2022-23 Culver City Contract Cost: (includes a 10% contingency) $564,410 $581,342 FTE Costs $178,416 $179,438 Vehicle Maintenance & Fuel Cost Increase $132,367 $135,544 Culver City Solution Cost per Year Total: $875,194 $896,325 Offset Savings from SCD contract: $702,581 $721,142 Total Net New Cost to the City: $172,613 $175,183 3.L Packet Pg. 242 4 of 6 Considering the need for the RRR Division to vacate its current transfer location in July 2021, the distance constraints of other transfer station facilities in the Los Angeles area, Los Angeles County LEA permit requirements, and the estimated timeframe to finalize the City’s long-term recycling operation, Culver City remains the only practical short- term provider for the City’s recyclable materials transfer services beginning in July 2021 in order to avoid service interruption. Exception to Competitive Bidding Staff recommends the Culver City Transfer and Recycling Station to provide transfer services for recyclable materials as an exception to competitive bidding per Muni Code 2.24.250 (g). This purchase meets the City’s exception to competitive bidding criteria due to the limited availability of transfer station services within close proximity to the City. Also, due to the pending loss of the municipal transfer service location at the City Yards facility in July 2021 to the new Fire Department Training Facility, it is necessary to have an interim contract in place that would reduce the amount of impact on RRR operations and recyclable materials collection services to customers. The City of Culver City’s Transfer and Recycling Station has offered a three-year contract with two additional one-year renewal options and a 30-day convenience termination clause. g. Due to circumstances outside of the control of the City, would result in a substantial economic loss, substantially compromise a legal position, or substantially interfere with a required City operation. In order to keep the expansion of the Fire Department Training Facility on schedule and maintain the continuity of the City’s recycling operations, the proposed Culver City contract is the City’s only viable option at this time. Recognizing the added costs required to use Culver City’s services for the interim, staff would consult with the LEA to explore opportunities that would allow earlier activation of one of the two potential tip and transfer areas within the City, if permitting and environmental documentation were completed sooner. Past Council Actions Meeting Date Description 09/24/19 (attachment A) Interim Recyclable Materials Transferring and Processing Services 04/27/21 (attachment B) Approval of Third Modification to Design-Build Contract with Hathaway Dinwiddie Construction Company for the 3.L Packet Pg. 243 5 of 6 City Yards Modernization Project Financial Impacts and Budget Actions Staff seeks authority to approve funding from the Resource Recovery and Recycling fund to award a contract with the City of Culver City to provide recyclable materials transfer services. Future year funding is contingent on Council budget approval. Contract Request FY 2021-22 Budget Request Amount Department Account # Total Amount $564,410 54500002.550150 $2,966,530 The recommended action would require the following budget changes to be included in the final changes to the FY 2021-23 Proposed Biennial Budget being presented to Council on June 22, 2021: Budget Appropriation Request FY 2021-22 Budget Request Amount FY 2022-23 Budget Request Amount Department Account # Total Amount $178,416 $179,438 54500002.511000, plus various benefits accounts $357,854 Prepared By: Ryan Kraemer, Senior Administrative Analyst Approved Forwarded to Council 3.L Packet Pg. 244 6 of 6 Attachments: A. September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services B. April 27, 2021 Staff Report 3.L Packet Pg. 245 City Council Report City Council Meeting: September 24, 2019 Agenda Item: 3.B 1 of 7 To: Mayor and City Council From: Susan Cline, Director, Public Works, Resource Recovery & Recycling Subject: Interim Recyclable Materials Transferring and Processing Services Recommended Action Staff recommends that the City Council: 1. Authorize the City Manager to negotiate and execute a second modification to contractual services agreement #9011 (CCS) in the amount of $900,000 (including contingency) with Southern California Disposal Company, a California-based company, for recyclable materials transferring services for the Public Works Department. This will result in a 15-year amended agreement with a new total amount not to exceed $36,900,000, with future year funding contingent on Council budget approval. 2. Authorize the City Manager to negotiate and execute a first modification to contractual services agreement #4603 in the amount of $1,950,000 with American Reclamation, a California-based company, for recyclable materials processing services for the Public Works Department. This will result in an 18- month amended agreement with a new total amount not to exceed $2,200,000 (including a 30% contingency), with future year funding contingent on Council budget approval. 3. Authorize budget changes as outlined in the Financial Impacts and Budget Actions section of this report. Summary In the midst of a statewide recycling market crisis, the City’s long-standing service agreement for on-site recyclable materials processing and community recycling center expired on June 30, 2019. At its May 28, 2019 meeting, the Council directed staff to reject all proposals and procure services on an interim basis to transfer and process curbside recyclable materials off-site beginning July 1, 2019 and present additional longer-term recyclable materials processing and community recycling center options at a future Council meeting (Attachment A). The timeframe of interim services is anticipated to be a sufficient period of time to bid out services after Council direction next month. Staff solicited quotes from various qualified companies for these contracts and deemed Southern California Disposal (SCD) the best qualified bidder for curbside 3.L.a Packet Pg. 246 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material 2 of 7 recyclable materials transferring and American Reclamation the best qualified bidder for curbside recyclable materials processing. As interim measures, staff kept SCD’s existing contract with the City at the original contract authority and established American Reclamation’s new contract at $250,000 to stay within the City Manager’s contract approved threshold. At this time, staff recommends: 1) executing a second contract modification to increase SCD’s 15-year contract by $900,000 to an amount not to exceed $36,900,000, and 2) executing a first contract modification to increase American Reclamation’s 18-month contract by $1,950,000 to an amount not to exceed $2,200,000. Staff will return to Council next month to seek direction on the rebidding of longer-term recyclable materials transferring and processing services and present options for recycling or redemption services for the community. Discussion The City had contracted with Cedarwood-Young Inc. (dba Allan Company) for curbside recyclable materials processing and the operation of the Santa Monica Community Recycling Center, also known as the Buy-Back Center, since 1993. That agreement expired on June 30, 2019. Staff issued a request for proposals for a new recycling contract beginning July 1, 2019. After a formal bidding process and an evaluation of the two proposals received, staff recommended Allan Company as the best qualified company to process the City’s curbside recyclable materials and operate the Buy-Back Center on City property at approximately $67 per gross ton of recyclables or $951,000 in the first year (or $1.24 million including a 30% contingency). Due to a variety of factors, including long-term cost concerns, at its May 28, 2019 meeting, the Council directed staff to reject all bids, which included services for on-site recyclable materials processing and the management of a Buy-Back Center, and proceed with interim arrangements with off-site processing of recyclable materials. To implement Council direction for off-site recyclable materials processing, staff sought quotes from qualified companies for interim recyclable materials transferring and off-site recyclable materials processing services only. A request for quotes for a Buy-Back 3.L.a Packet Pg. 247 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material 3 of 7 Center was not initiated, which was consistent with Council direction to return at a later date to present options for recycling or redemption services for the community. These options are scheduled to be presented with the Zero Waste Plan update at the October 22, 2019 Council meeting. The interim arrangement has required two separate agreements. First, the recyclable materials collected curbside by the City’s Resource Recovery and Recycling personnel need to be transferred to a recycling processor outside of the City. Second, the collected materials need to be processed and sold into the recycling market. Interim Recyclable Materials Transferring Services – Southern California Disposal SCD has an existing 15-year contract with the City that was approved by Council in 2008 (Attachment B). As memorialized in a Notice to Proceed issued by the City, the initial term of the 15-year contract commenced on December 1, 2011, and expires on December 1, 2026. The original contract authority was $2.4 million per year, or up to $36 million over the initial 15 years, with three five-year renewal options afterwards through 2041. The original scope of services includes transferring services of refuse, organics (green waste and food waste), and construction and demolition debris generated by City capital improvement projects and City facilities only. As part of establishing an interim recycling arrangement, staff contacted several qualified companies for interim recyclable materials transferring services. Three quotes were received, and SCD was deemed the best bidder because of its low price as compared with the other bids and its experience with transferring the City’s curbside solid waste materials since 2008. Following the bidding process, a first contract modification was executed with SCD in June 2019 to clarify its scope of service to include interim transferring of recyclable materials for up to 18 months from July 1, 2019 through December 31, 2020. The interim recyclable materials transferring services were quoted at $25.18 per ton and are estimated to cost up to $600,000 in the first year in FY 2019-20 and $300,000 for six months in FY 2020-21 for a total amount of $900,000 over 18 months, including a 30% contingency. 3.L.a Packet Pg. 248 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material 4 of 7 Interim Recyclable Materials Processing Services – American Reclamation Staff contacted multiple qualified companies for interim recyclable materials processing services off-site. Three quotes were received, and American Reclamation was deemed as the best bidder at a cost of approximately $69 per gross ton of recyclables. An interim contract was established on a month-to-month basis with a six-month termination notice requirement. The contract term is up to 18 months from July 1, 2019 through December 31, 2020. The interim recyclable materials processing services are estimated to cost up to $1,470,000 in the first year in FY 2019-20 and $730,000 for six months in FY 2020-21 for a total amount of $2,200,000 over 18 months, including a 30% contingency. Given the short time of needing a new contract, staff decided to limit American Reclamation’s initial contract cost to $250,000 under the City Manager’s maximum contract approval threshold and return to Council to seek additional funding authority after contract execution. Overall Interim Recycling Costs The overall interim recyclable materials transferring and processing services cost is estimated at slightly over $2 million in the first year and $1 million for the six months in the second year. This amount includes a 30% contingency to address any unforeseen circumstances during this interim period, including a potentially increased amount of materials collected at curbside due to the closure of the Buy-Back Center. Any unused funds set aside for these contracts will be released back to the Resource Recovery and Recycling Fund. Estimated Interim Recycling Cost (July 1, 2019 – December 2020) Service & Service Provider FY 2019-20 FY 2020-21 (6 Months) 18-Month Total Recyclables Transferring: SCD $600,000 $300,000 $900,000 Recyclables Processing: American Reclamation $1,470,000 $730,000 $2,200,000 $2,070,000 $1,030,000 $3,100,000 3.L.a Packet Pg. 249 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material 5 of 7 Past Council Actions May 28, 2019 (Attachment A) Council directed staff to reject proposals for recyclable materials processing services and return with recyclable materials processing and Buy-Back Center options November 25, 2008 (Attachment B) Council awarded contracts to Southern California Disposal and Cedarwood-Young Inc. dba Allan Company for transfer and recycling services Financial Impacts and Budget Actions Materials Transferring – Southern California Disposal Contract Action Based on the estimated costs outlined above, staff recommends increasing the total contract authority of SCD’s contract #9011 (CCS) by $900,000 through a second modification, which increases the not-to-exceed contract amount from $36,000,000 to $36,900,000 for the interim transferring services of recyclable materials through December 2020 and transferring services of refuse, organics, construction and demolition debris through December 2026. The revised estimated contract expense for FY 2019-20 is $3,660,000. Contract Modification Request: Agreement # 9011 (CCS) Current Authorized Amount FY 2019-20 Modified Request Amount Future Year Funding Account # Total Revised Contract Amount $36,000,000 $600,000 $300,000 54500002.550150 $36,900,000 Budget Action Staff recommends an additional budget appropriation of $600,000 in FY 2019-20 and $300,000 in FY 2020-21 in account number 54500002.550150 to cover the cost of interim recyclable materials transferring. Any unused budget amounts will return to the Resource Recovery and Recycling Fund. 3.L.a Packet Pg. 250 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material 6 of 7 Interim Recyclable Materials Processing – American Reclamation Contract Action The total cost of American Reclamation’s processing services is estimated at an amount not to exceed $1,470,000 in FY 2019-20 and $730,000 in FY 2020-21, including a 30% contingency. (The interim recyclable materials processing arrangement expires six months into FY 2020-21, hence the lower estimated expense in the second year.) Since American Reclamation’s contract was originally established at $250,000 and the total estimated contract cost is $2,200,000, staff recommends modifying American Reclamation’s contract #4603 to increase the total contract authority by $1,950,000 for interim processing services of recyclable materials through December 2020. Contract Modification Request: Agreement # 4603 Current Authorized Amount FY 2019-20 Modified Request Amount Future Year Funding Account # Total Revised Contract Amount $250,000 $1,220,000 $730,000 54500002.523010 $2,200,000 Budget Action Staff seeks authority for an additional budget appropriation of $556,000 to account 54500002.523010 in the Resource Recovery and Recycling Fund in FY 2019-20 for this unbudgeted expense. Any unused budget amounts will return to the Resource Recovery and Recycling Fund, and future year budget action requests can be evaluated at a later time upon Council approval. Prepared By: Yvonne Yeung, Principal Administrative Analyst Approved Forwarded to Council 3.L.a Packet Pg. 251 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material 7 of 7 Attachments: A. May 28, 2019 Staff Report - Recyclable Materials Processing Services B. November 25, 2008 Staff Report - SCD and Allan Company Contract Awards C. Oaks Initiative Disclosure - Southern California Disposal D. Oaks Initiative Disclosure - American Reclamation 3.L.a Packet Pg. 252 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material City Council Report City Council Meeting: April 27, 2021 Agenda Item: 3.C 1 of 5 To: Mayor and City Council From: Rick Valte, Acting Public Works Director, Public Works, Architecture Services Subject: Approval of Third Modification to Design-Build Contract with Hathaway Dinwiddie Construction Company for the City Yards Modernization Project Recommended Action Staff recommends that the City Council: 1. Authorize the City Manager to negotiate and execute a Guaranteed Maximum Price (GMP) third modification to Design-Build Contract #10371 (CCS) in the amount of $6,350,000 with Hathaway Dinwiddie Construction Company for design and construction services of the Fire Department Training Facility as part of the City Yards Modernization – Package A Project for the Public Works Department. This would result in a five-year amended agreement with a new total amount not to exceed $82,223,039; and 2. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within contract authority. Summary The Fire Training Center is a critical component of the City’s life safety infrastructure. For the past 70 years, fire training activities have taken place in the 14.7-acre City Operations and Maintenance Yards at 2500 Michigan Avenue. Over that time, Santa Monica’s population and workforce increased significantly, technology advanced rapidly, and City equipment and practices modernized, prompting planning for a much- needed upgrade of the City Yards. As a part of the approved City Yards Master Plan, a newly reconfigured and updated Fire Training Center was envisioned to meet the department’s needs now and well into the future. Originally intended to be a part of Phase 4 of the City Yards modernization plan, a new 12,000 s.f. Fire Training Facility was intended to be built in future years as additional funding became available. The availability of dedicated Fire bond funds, along with the deferral of Phase 3 of the currently underway City Yards Modernization Project, present an opportunity to expedite the new Fire Training Facility and efficiently deliver the 3.L.b Packet Pg. 253 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract) 2 of 5 project ahead of schedule. In order to maximize the remaining bond savings and take advantage of the existing design-build team already working at the City Yards, staff recommends executing a third amendment to the GMP contract with Hathaway Dinwiddie Construction Company (HDCC) in the amount of $6,350,000, for a new total amount not to exceed $82,223,039. Discussion Training is one of the single most important functions of the modern Fire Department. Over the years, Fire Service has become more mentally challenging and the demands for knowledge by firefighters has steadily increased. The Fire Department’s Training Division uses the Fire Training Facility daily for administering and documenting all training activities and safety training that include: • Evaluating the training level of individual employees and employee teams; • Researching recommendations and providing training in new concepts; • Planning and coordinating training with the other organizations; • Planning, providing, and supervising department recruit academies; • Coordinating training activities with city, county and state agencies and ensuring compliance with relevant standards and legal requirements; and • Developing, recommending, and implementing safe practices in relation to operations of the department. Like every other operation located at the City Yards, the Fire Department’s existing area no longer adequately serves their needs. In addition to the City Yards Master Plan process, a specific Fire Training Center programming study was conducted with Fire Department personnel to determine how to best build the reconfigured Fire Training Center. The study determined a new two-story facility, expanded training areas/opportunities, and more integration with the adjacent Public Works yard are needed. On May 8, 2018, Council approved the issuance of lease revenue bonds to finance Fire Station No. 1 and a Fire Training Facility at the City Yards. These funds are restricted to 3.L.b Packet Pg. 254 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract) 3 of 5 those two projects and cannot be repurposed to other priorities. Upon completion of Fire Station No. 1, the remaining project savings were transferred to the Fire Training Facility Project. These bond proceeds should be used within three years or as soon as practically possible on fire station improvements, in accordance with the bond covenants. These remaining bond funds allow for construction of the new building to proceed now, rather than waiting for Phase 4 of the City Yards Modernization Project. On December 10, 2019, Council approved the second amendment to the GMP contract with HDCC for the City Yards Modernization Project. This was intended to fully fund and authorize completion of the first three phases of the project. As part of Phase 1 of the project, the existing 34-year-old Fire Training Center trailers were removed, and the burn building was demolished. New trailers replaced the old center and serve as the current interim Fire Department Training Facility, housing a classroom, offices, locker facilities, and a small kitchen. On May 5, 2020, Council approved dramatic cuts to the Capital Improvement Program as a result of the economic impacts of the COVID-19 pandemic. Among the largest was the $39,925,845 reduction in funding for the City Yards Modernization Project. Through negotiations with HDCC, staff established a new reduced fee for the construction of modified versions of Phases 1 and 2 only that can be completed with the remaining funding. The availability of bond funding dedicated to the Fire Training Facility, along with the capacity of the design-build team due to the deferral of Phase 3 of the City Yards Modernization Project, present a unique opportunity. The operational efficiencies of developing the new Fire Training Facility concurrent with the Phase 2 Operations Center Facility, as well as the time saved through the expedited delivery method, allow the City to reduce overhead and escalation costs. The result would be a new critical piece of City infrastructure completed in 18 months, using only restricted bond savings. 3.L.b Packet Pg. 255 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract) 4 of 5 Next Steps HDCC is currently completing Phase 1 of the City Yards Modernization Project, with staff occupancy expected by June 2021. Preparation for Phase 2 is already underway with construction to be completed in early 2023. Upon Council approval, design and construction of the new Fire Training Facility would be scheduled to begin immediately and occur concurrently with Phase 2. Estimated completion would also be in early 2023. Past Council Actions Meeting Date Description 07/28/15 (Attachment A) Professional Services Agreement for Concept Design and Feasibility Analysis for the City Yards Stage I 05/24/16 (Attachment B) Consultant for Multiuser Microgrid Design Services under California Energy Commission Grant 07/12/16 (Attachment C) City Yards Modernization Concept Design Recommendation 10/25/16 (Attachment D) Award Design Contract for the City Yards Modernization Project 05/08/18 (Attachment E) Public Hearing and Issuance of Lease Revenue Bonds, Series 2018 to Finance Fire Station No. 1 06/11/19 (Attachment F) First Modification to GMP with HDCC and Award RFP to Twining for Deputy and Material Testing Inspection Services 12/10/19 (Attachment G) Second Modification to GMP with HDCC 05/05/20 (Attachment H) City Restructuring and Associated Modifications to the Fiscal Year 2020-21 Budget Resulting from Economic Impacts of COVID-19 Pandemic Financial Impacts and Budget Actions Staff seeks authority to approve restricted funding from the General Fund to increase the amount of the GMP agreement with HDCC for design and construction services for the City Yards Modernization Project Package A. Restricted bond funding was approved in the FY 2020-21 Capital Improvement Program budget and is available in the account referenced below. GMP Agreement Modification Request Agreement # Current Authorized Amount Modified Request Amount FY 2020-21 Budget CIP Account # Total Revised Contract Amount 10371 $0 $6,350,000 C0107500.689000 $6,350,000 3.L.b Packet Pg. 256 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract) 5 of 5 10371 $48,651,082 $0 C0105410.689000 $48,651,082 10371 $16,148,100 $0 C0105410.689720 $16,148,100 10371 $7,406,100 $0 C5005410.689410 $7,406,100 10371 $1,084,600 $0 C5105410.689000 $1,084,600 10371 $60,300 $0 C7505410.689000 $60,300 10371 $1,500,000 $0 C7007720.689000 $1,500,000 10371 $650,000 $0 C5104870.689000 $650,000 10371 $372,857 $0 C2006830.689000 372,857 $75,873,039 $6,350,000 Total $82,223,039 Prepared By: Christopher Dishlip, Interim City Architect Approved Forwarded to Council Attachments: A. July 28, 2015 Staff Report B. May 24, 2016 Staff Report C. July 12, 2016 Staff Report D. October 25, 2016 Staff Report E. May 8, 2018 Staff Report F. June 11, 2019 Staff Report G. December 10, 2019 Staff Report H. May 5, 2020 Staff Report I. Hathaway Dinwiddie Oaks Form 3.L.b Packet Pg. 257 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract)