SR 06-08-2021 3L
City Council Report
City Council Meeting: June 8, 2021
Agenda Item: 3.L
1 of 6
To: Mayor and City Council
From: Rick Valte, Acting Public Works Director, Public Works, Resource Recovery &
Recycling
Subject: Interim Contract with the City of Culver City to Provide Recyclable Material
Transfer Services
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute an interim contract with the
City of Culver City to provide recyclable materials transfer services for the Public
Works Department. This recommended award is made as an exception to the
competitive bidding process pursuant to Section 2.24.250 (g.) and is in an
amount of $1,744,535 for three years, with two additional one-year renewal
options in the amount of $1,251,995, on the same terms and conditions, for a
total amount not to exceed $2,996,530 (includes a 10% contingency) over a 5-
year period, with future year funding contingent on Council budget approval;
2. Approve the addition of two, two-year limited-term Resource Recovery and
Recycling Equipment Operators in the Public Works Department. The budget for
vehicle maintenance increases, fuel increases, and two limited-term Resource
Recovery and Recycling positions would be included with the final changes to the
FY 2021-23 Biennial Operating Budget that will be presented to Council on June
22, 2021; and
3. Authorize City staff to continue negotiations with Southern California Disposal
(SCD) to explore the possibility of providing recyclable materials transfer services
on the Hanson Lot portion of the City Yards.
Summary
The City contracts with Southern California Disposal (SCD) to provide recyclable
material transfer services from a permitted tip and transfer area within the City Yards
Facility. However, expansion of the Fire Department Training Facility is scheduled to
begin in this area this July, requiring the City to identify a new permanent location for
tipping and transferring recyclable materials. Staff and SCD have identified two new tip
and transfer areas within the City Yards Facility as well as on the adjacent SCD
property. However, the City must obtain regulatory approval, a process that will not be
completed by July. Therefore, staff recommends entering into a contract with the City of
3.L
Packet Pg. 240
2 of 6
Culver City to provide interim recyclable materials transfer services until the new tip and
transfer areas are permitted.
Discussion
The City has been contracting with SCD for recyclable materials transfer services since
the closure of the Santa Monica Community Recycling Center in June 2019 (Attachment
A). SCD’s current contract expires in December 2021. Currently, collection drivers from
the Resource Recovery and Recycling (RRR) Division collect recyclable materials from
customers and bring the materials back to the City’s permitted tip and transfer area at
the City Yards. Staff from the SCD Transfer Station collects the recyclable materials
from the City Yards, places them into trailers, and transfers the materials to the City’s
designated recycling processing facilities in Whittier and Wilmington.
Construction for the expansion of the Fire Department Training Facility as approved in
the City Yards Modernization Plan (Attachment B) is scheduled to begin this July. On
April 27, 2021, Council approved the acceleration of construction of the training facility
given the availability of bond funding that needed to be used within a specified time. The
new facility will permanently occupy the current recyclable materials tip and transfer
area and require the RRR Division to find a new location. In anticipation of the July 2021
deadline, staff collaborated with SCD to explore a long-term agreement for recyclable
materials transfer services and to identify a new tip and transfer area. Viable locations
included the southwest corner of the City Yards, known as the Hanson Lot, or SCD’s
facility adjacent to the City Yards. The Los Angeles County Local Enforcement Agency
(LEA) informed City staff that either location may be considered pending permitting and
environmental documentation processes that need to be conducted prior to the
execution of these plans. In addition to these regulatory processes, requisite site
improvements will have to be identified, designed, and constructed, along with long-
term contract extension negotiations and subsequent Council authorization. Funds were
appropriated in the FY 2020-21 CIP budget for these site improvements. Navigating all
these processes could take 24 to 36 months, but staff recommend a contract up to five
years to account for unforeseen circumstances that could delay this timeframe. Barring
3.L
Packet Pg. 241
3 of 6
any delays, the City would not need to exercise the two additional one-year renewal
options.
There are only two solid waste transfer stations on the westside of Los Angeles: SCD,
adjacent to the City Yards, and the City of Culver City’s Transfer and Recycling Station,
located 6.5 miles from the City. The next closest transfer station is near downtown Los
Angeles, about 16 miles from the City and not operationally feasible for RRR collection
drivers to drive to and from twice per day and maintain route service. Consequently,
Culver City remains the only viable alternative at this time.
Staff performed an operations analysis for the Culver City alternative. Based on the
number of collection routes, comparison of driving distances and travel times between
Culver City and the City Yards, and trip counts, staff determined that an additional two
(2) RRR Equipment Operators on a limited-term basis to maintain the current level of
service, as well as increased vehicle maintenance and fuel usage would be required to
unload the City’s recyclables at the Culver City Transfer and Recycling Station.
Staff also performed a cost analysis for the Culver City alternative. While Culver City’s
proposed contract rates are lower than the current SCD contract rates, the increased
personnel and vehicle costs to haul recyclable materials to Culver City will result in net
new costs to the City as estimated in the table below for the FY 2021-23 Biennial
Operating Budget:
Costs of Recommendation FY2021-22 FY2022-23
Culver City Contract Cost:
(includes a 10% contingency)
$564,410
$581,342
FTE Costs
$178,416
$179,438
Vehicle Maintenance & Fuel Cost Increase $132,367 $135,544
Culver City Solution Cost per Year Total: $875,194 $896,325
Offset Savings from SCD contract: $702,581 $721,142
Total Net New Cost to the City: $172,613 $175,183
3.L
Packet Pg. 242
4 of 6
Considering the need for the RRR Division to vacate its current transfer location in July
2021, the distance constraints of other transfer station facilities in the Los Angeles area,
Los Angeles County LEA permit requirements, and the estimated timeframe to finalize
the City’s long-term recycling operation, Culver City remains the only practical short-
term provider for the City’s recyclable materials transfer services beginning in July 2021
in order to avoid service interruption.
Exception to Competitive Bidding
Staff recommends the Culver City Transfer and Recycling Station to provide transfer services for
recyclable materials as an exception to competitive bidding per Muni Code 2.24.250 (g). This purchase
meets the City’s exception to competitive bidding criteria due to the limited availability of transfer station
services within close proximity to the City. Also, due to the pending loss of the municipal transfer service
location at the City Yards facility in July 2021 to the new Fire Department Training Facility, it is necessary
to have an interim contract in place that would reduce the amount of impact on RRR operations and
recyclable materials collection services to customers. The City of Culver City’s Transfer and Recycling
Station has offered a three-year contract with two additional one-year renewal options and a 30-day
convenience termination clause.
g. Due to circumstances outside of the control of the City, would result in a substantial economic loss,
substantially compromise a legal position, or substantially interfere with a required City operation.
In order to keep the expansion of the Fire Department Training Facility on schedule and
maintain the continuity of the City’s recycling operations, the proposed Culver City
contract is the City’s only viable option at this time. Recognizing the added costs
required to use Culver City’s services for the interim, staff would consult with the LEA to
explore opportunities that would allow earlier activation of one of the two potential tip
and transfer areas within the City, if permitting and environmental documentation were
completed sooner.
Past Council Actions
Meeting Date Description
09/24/19 (attachment A) Interim Recyclable Materials Transferring and Processing
Services
04/27/21 (attachment B) Approval of Third Modification to Design-Build Contract
with Hathaway Dinwiddie Construction Company for the
3.L
Packet Pg. 243
5 of 6
City Yards Modernization Project
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Resource Recovery and Recycling
fund to award a contract with the City of Culver City to provide recyclable materials
transfer services. Future year funding is contingent on Council budget approval.
Contract Request
FY 2021-22
Budget
Request Amount
Department Account # Total Amount
$564,410 54500002.550150 $2,966,530
The recommended action would require the following budget changes to be included in
the final changes to the FY 2021-23 Proposed Biennial Budget being presented to
Council on June 22, 2021:
Budget Appropriation Request
FY 2021-22
Budget
Request Amount
FY 2022-23
Budget
Request Amount
Department Account # Total Amount
$178,416 $179,438 54500002.511000, plus
various benefits accounts $357,854
Prepared By: Ryan Kraemer, Senior Administrative Analyst
Approved
Forwarded to Council
3.L
Packet Pg. 244
6 of 6
Attachments:
A. September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and
Processing Services
B. April 27, 2021 Staff Report
3.L
Packet Pg. 245
City Council Report
City Council Meeting: September 24, 2019
Agenda Item: 3.B
1 of 7
To: Mayor and City Council
From: Susan Cline, Director, Public Works, Resource Recovery & Recycling
Subject: Interim Recyclable Materials Transferring and Processing Services
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a second modification to
contractual services agreement #9011 (CCS) in the amount of $900,000
(including contingency) with Southern California Disposal Company, a
California-based company, for recyclable materials transferring services for the
Public Works Department. This will result in a 15-year amended agreement with
a new total amount not to exceed $36,900,000, with future year funding
contingent on Council budget approval.
2. Authorize the City Manager to negotiate and execute a first modification to
contractual services agreement #4603 in the amount of $1,950,000 with
American Reclamation, a California-based company, for recyclable materials
processing services for the Public Works Department. This will result in an 18-
month amended agreement with a new total amount not to exceed $2,200,000
(including a 30% contingency), with future year funding contingent on Council
budget approval.
3. Authorize budget changes as outlined in the Financial Impacts and Budget
Actions section of this report.
Summary
In the midst of a statewide recycling market crisis, the City’s long-standing service
agreement for on-site recyclable materials processing and community recycling center
expired on June 30, 2019. At its May 28, 2019 meeting, the Council directed staff to
reject all proposals and procure services on an interim basis to transfer and process
curbside recyclable materials off-site beginning July 1, 2019 and present additional
longer-term recyclable materials processing and community recycling center options at
a future Council meeting (Attachment A). The timeframe of interim services is
anticipated to be a sufficient period of time to bid out services after Council direction
next month. Staff solicited quotes from various qualified companies for these contracts
and deemed Southern California Disposal (SCD) the best qualified bidder for curbside
3.L.a
Packet Pg. 246 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material
2 of 7
recyclable materials transferring and American Reclamation the best qualified bidder for
curbside recyclable materials processing.
As interim measures, staff kept SCD’s existing contract with the City at the original
contract authority and established American Reclamation’s new contract at $250,000 to
stay within the City Manager’s contract approved threshold. At this time, staff
recommends: 1) executing a second contract modification to increase SCD’s 15-year
contract by $900,000 to an amount not to exceed $36,900,000, and 2) executing a first
contract modification to increase American Reclamation’s 18-month contract by
$1,950,000 to an amount not to exceed $2,200,000. Staff will return to Council next
month to seek direction on the rebidding of longer-term recyclable materials transferring
and processing services and present options for recycling or redemption services for the
community.
Discussion
The City had contracted with Cedarwood-Young Inc. (dba Allan Company) for curbside
recyclable materials processing and the operation of the Santa Monica Community
Recycling Center, also known as the Buy-Back Center, since 1993. That agreement
expired on June 30, 2019. Staff issued a request for proposals for a new recycling
contract beginning July 1, 2019. After a formal bidding process and an evaluation of the
two proposals received, staff recommended Allan Company as the best qualified
company to process the City’s curbside recyclable materials and operate the Buy-Back
Center on City property at approximately $67 per gross ton of recyclables or $951,000
in the first year (or $1.24 million including a 30% contingency).
Due to a variety of factors, including long-term cost concerns, at its May 28, 2019
meeting, the Council directed staff to reject all bids, which included services for on-site
recyclable materials processing and the management of a Buy-Back Center, and
proceed with interim arrangements with off-site processing of recyclable materials. To
implement Council direction for off-site recyclable materials processing, staff sought
quotes from qualified companies for interim recyclable materials transferring and off-site
recyclable materials processing services only. A request for quotes for a Buy-Back
3.L.a
Packet Pg. 247 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material
3 of 7
Center was not initiated, which was consistent with Council direction to return at a later
date to present options for recycling or redemption services for the community. These
options are scheduled to be presented with the Zero Waste Plan update at the October
22, 2019 Council meeting. The interim arrangement has required two separate
agreements. First, the recyclable materials collected curbside by the City’s Resource
Recovery and Recycling personnel need to be transferred to a recycling processor
outside of the City. Second, the collected materials need to be processed and sold into
the recycling market.
Interim Recyclable Materials Transferring Services – Southern California Disposal
SCD has an existing 15-year contract with the City that was approved by Council in
2008 (Attachment B). As memorialized in a Notice to Proceed issued by the City, the
initial term of the 15-year contract commenced on December 1, 2011, and expires on
December 1, 2026. The original contract authority was $2.4 million per year, or up to
$36 million over the initial 15 years, with three five-year renewal options afterwards
through 2041. The original scope of services includes transferring services of refuse,
organics (green waste and food waste), and construction and demolition debris
generated by City capital improvement projects and City facilities only.
As part of establishing an interim recycling arrangement, staff contacted several
qualified companies for interim recyclable materials transferring services. Three quotes
were received, and SCD was deemed the best bidder because of its low price as
compared with the other bids and its experience with transferring the City’s
curbside solid waste materials since 2008.
Following the bidding process, a first contract modification was executed with SCD in
June 2019 to clarify its scope of service to include interim transferring of recyclable
materials for up to 18 months from July 1, 2019 through December 31, 2020. The
interim recyclable materials transferring services were quoted at $25.18 per ton and are
estimated to cost up to $600,000 in the first year in FY 2019-20 and $300,000 for six
months in FY 2020-21 for a total amount of $900,000 over 18 months, including a 30%
contingency.
3.L.a
Packet Pg. 248 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material
4 of 7
Interim Recyclable Materials Processing Services – American Reclamation
Staff contacted multiple qualified companies for interim recyclable materials processing
services off-site. Three quotes were received, and American Reclamation was deemed
as the best bidder at a cost of approximately $69 per gross ton of recyclables. An
interim contract was established on a month-to-month basis with a six-month
termination notice requirement.
The contract term is up to 18 months from July 1, 2019 through December 31, 2020.
The interim recyclable materials processing services are estimated to cost up to
$1,470,000 in the first year in FY 2019-20 and $730,000 for six months in FY 2020-21
for a total amount of $2,200,000 over 18 months, including a 30% contingency.
Given the short time of needing a new contract, staff decided to limit American
Reclamation’s initial contract cost to $250,000 under the City Manager’s maximum
contract approval threshold and return to Council to seek additional funding authority
after contract execution.
Overall Interim Recycling Costs
The overall interim recyclable materials transferring and processing services cost is
estimated at slightly over $2 million in the first year and $1 million for the six months in
the second year. This amount includes a 30% contingency to address any unforeseen
circumstances during this interim period, including a potentially increased amount of
materials collected at curbside due to the closure of the Buy-Back Center. Any unused
funds set aside for these contracts will be released back to the Resource Recovery and
Recycling Fund.
Estimated Interim Recycling Cost (July 1, 2019 – December 2020)
Service & Service Provider FY 2019-20 FY 2020-21
(6 Months)
18-Month
Total
Recyclables Transferring: SCD $600,000 $300,000 $900,000
Recyclables Processing: American Reclamation $1,470,000 $730,000 $2,200,000
$2,070,000 $1,030,000 $3,100,000
3.L.a
Packet Pg. 249 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material
5 of 7
Past Council Actions
May 28, 2019
(Attachment A)
Council directed staff to reject proposals for recyclable
materials processing services and return with recyclable
materials processing and Buy-Back Center options
November 25, 2008
(Attachment B)
Council awarded contracts to Southern California Disposal
and Cedarwood-Young Inc. dba Allan Company for transfer
and recycling services
Financial Impacts and Budget Actions
Materials Transferring – Southern California Disposal
Contract Action
Based on the estimated costs outlined above, staff recommends increasing the total
contract authority of SCD’s contract #9011 (CCS) by $900,000 through a second
modification, which increases the not-to-exceed contract amount from $36,000,000 to
$36,900,000 for the interim transferring services of recyclable materials through
December 2020 and transferring services of refuse, organics, construction and
demolition debris through December 2026. The revised estimated contract expense for
FY 2019-20 is $3,660,000.
Contract Modification Request: Agreement # 9011 (CCS)
Current
Authorized
Amount
FY 2019-20
Modified
Request
Amount
Future Year
Funding Account # Total Revised
Contract Amount
$36,000,000 $600,000 $300,000 54500002.550150 $36,900,000
Budget Action
Staff recommends an additional budget appropriation of $600,000 in FY 2019-20 and
$300,000 in FY 2020-21 in account number 54500002.550150 to cover the cost of
interim recyclable materials transferring. Any unused budget amounts will return to the
Resource Recovery and Recycling Fund.
3.L.a
Packet Pg. 250 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material
6 of 7
Interim Recyclable Materials Processing – American Reclamation
Contract Action
The total cost of American Reclamation’s processing services is estimated at an amount
not to exceed $1,470,000 in FY 2019-20 and $730,000 in FY 2020-21, including a 30%
contingency. (The interim recyclable materials processing arrangement expires six
months into FY 2020-21, hence the lower estimated expense in the second year.) Since
American Reclamation’s contract was originally established at $250,000 and the total
estimated contract cost is $2,200,000, staff recommends modifying American
Reclamation’s contract #4603 to increase the total contract authority by $1,950,000 for
interim processing services of recyclable materials through December 2020.
Contract Modification Request: Agreement # 4603
Current
Authorized
Amount
FY 2019-20
Modified
Request
Amount
Future Year
Funding Account # Total Revised
Contract Amount
$250,000 $1,220,000 $730,000 54500002.523010 $2,200,000
Budget Action
Staff seeks authority for an additional budget appropriation of $556,000 to account
54500002.523010 in the Resource Recovery and Recycling Fund in FY 2019-20 for this
unbudgeted expense. Any unused budget amounts will return to the Resource
Recovery and Recycling Fund, and future year budget action requests can be evaluated
at a later time upon Council approval.
Prepared By: Yvonne Yeung, Principal Administrative Analyst
Approved
Forwarded to Council
3.L.a
Packet Pg. 251 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material
7 of 7
Attachments:
A. May 28, 2019 Staff Report - Recyclable Materials Processing Services
B. November 25, 2008 Staff Report - SCD and Allan Company Contract Awards
C. Oaks Initiative Disclosure - Southern California Disposal
D. Oaks Initiative Disclosure - American Reclamation
3.L.a
Packet Pg. 252 Attachment: September 24, 2019 Staff Report - Interim Recyclable Materials Transferring and Processing Services (4519 : Recyclable Material
City Council Report
City Council Meeting: April 27, 2021
Agenda Item: 3.C
1 of 5
To: Mayor and City Council
From: Rick Valte, Acting Public Works Director, Public Works, Architecture Services
Subject: Approval of Third Modification to Design-Build Contract with Hathaway
Dinwiddie Construction Company for the City Yards Modernization Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a Guaranteed Maximum
Price (GMP) third modification to Design-Build Contract #10371 (CCS) in the
amount of $6,350,000 with Hathaway Dinwiddie Construction Company for
design and construction services of the Fire Department Training Facility as part
of the City Yards Modernization – Package A Project for the Public Works
Department. This would result in a five-year amended agreement with a new total
amount not to exceed $82,223,039; and
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Summary
The Fire Training Center is a critical component of the City’s life safety infrastructure.
For the past 70 years, fire training activities have taken place in the 14.7-acre City
Operations and Maintenance Yards at 2500 Michigan Avenue. Over that time, Santa
Monica’s population and workforce increased significantly, technology advanced rapidly,
and City equipment and practices modernized, prompting planning for a much-
needed upgrade of the City Yards. As a part of the approved City Yards Master Plan, a
newly reconfigured and updated Fire Training Center was envisioned to meet the
department’s needs now and well into the future.
Originally intended to be a part of Phase 4 of the City Yards modernization plan, a new
12,000 s.f. Fire Training Facility was intended to be built in future years as additional
funding became available. The availability of dedicated Fire bond funds, along with the
deferral of Phase 3 of the currently underway City Yards Modernization Project, present
an opportunity to expedite the new Fire Training Facility and efficiently deliver the
3.L.b
Packet Pg. 253 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract)
2 of 5
project ahead of schedule. In order to maximize the remaining bond savings and take
advantage of the existing design-build team already working at the City Yards, staff
recommends executing a third amendment to the GMP contract with Hathaway
Dinwiddie Construction Company (HDCC) in the amount of $6,350,000, for a new total
amount not to exceed $82,223,039.
Discussion
Training is one of the single most important functions of the modern Fire Department.
Over the years, Fire Service has become more mentally challenging and the demands
for knowledge by firefighters has steadily increased. The Fire Department’s Training
Division uses the Fire Training Facility daily for administering and documenting all
training activities and safety training that include:
• Evaluating the training level of individual employees and employee teams;
• Researching recommendations and providing training in new concepts;
• Planning and coordinating training with the other organizations;
• Planning, providing, and supervising department recruit academies;
• Coordinating training activities with city, county and state agencies and ensuring
compliance with relevant standards and legal requirements; and
• Developing, recommending, and implementing safe practices in relation to
operations of the department.
Like every other operation located at the City Yards, the Fire Department’s existing area
no longer adequately serves their needs. In addition to the City Yards Master Plan
process, a specific Fire Training Center programming study was conducted with Fire
Department personnel to determine how to best build the reconfigured Fire Training
Center. The study determined a new two-story facility, expanded training
areas/opportunities, and more integration with the adjacent Public Works yard are
needed.
On May 8, 2018, Council approved the issuance of lease revenue bonds to finance Fire
Station No. 1 and a Fire Training Facility at the City Yards. These funds are restricted to
3.L.b
Packet Pg. 254 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract)
3 of 5
those two projects and cannot be repurposed to other priorities. Upon completion of Fire
Station No. 1, the remaining project savings were transferred to the Fire Training Facility
Project. These bond proceeds should be used within three years or as soon as
practically possible on fire station improvements, in accordance with the bond
covenants. These remaining bond funds allow for construction of the new building to
proceed now, rather than waiting for Phase 4 of the City Yards Modernization Project.
On December 10, 2019, Council approved the second amendment to the GMP contract
with HDCC for the City Yards Modernization Project. This was intended to fully fund and
authorize completion of the first three phases of the project. As part of Phase 1 of the
project, the existing 34-year-old Fire Training Center trailers were removed, and the
burn building was demolished. New trailers replaced the old center and serve as the
current interim Fire Department Training Facility, housing a classroom, offices, locker
facilities, and a small kitchen.
On May 5, 2020, Council approved dramatic cuts to the Capital Improvement Program
as a result of the economic impacts of the COVID-19 pandemic. Among the largest was
the $39,925,845 reduction in funding for the City Yards Modernization Project. Through
negotiations with HDCC, staff established a new reduced fee for the construction of
modified versions of Phases 1 and 2 only that can be completed with the remaining
funding.
The availability of bond funding dedicated to the Fire Training Facility, along with the
capacity of the design-build team due to the deferral of Phase 3 of the City Yards
Modernization Project, present a unique opportunity. The operational efficiencies of
developing the new Fire Training Facility concurrent with the Phase 2 Operations
Center Facility, as well as the time saved through the expedited delivery method, allow
the City to reduce overhead and escalation costs. The result would be a new critical
piece of City infrastructure completed in 18 months, using only restricted bond savings.
3.L.b
Packet Pg. 255 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract)
4 of 5
Next Steps
HDCC is currently completing Phase 1 of the City Yards Modernization Project, with
staff occupancy expected by June 2021. Preparation for Phase 2 is already underway
with construction to be completed in early 2023. Upon Council approval, design and
construction of the new Fire Training Facility would be scheduled to begin immediately
and occur concurrently with Phase 2. Estimated completion would also be in early 2023.
Past Council Actions
Meeting Date Description
07/28/15
(Attachment A)
Professional Services Agreement for Concept Design and
Feasibility Analysis for the City Yards Stage I
05/24/16
(Attachment B)
Consultant for Multiuser Microgrid Design Services
under California Energy Commission Grant
07/12/16
(Attachment C)
City Yards Modernization Concept Design Recommendation
10/25/16
(Attachment D)
Award Design Contract for the City Yards Modernization Project
05/08/18
(Attachment E)
Public Hearing and Issuance of Lease Revenue Bonds, Series
2018 to Finance Fire Station No. 1
06/11/19
(Attachment F)
First Modification to GMP with HDCC and Award RFP to Twining
for Deputy and Material Testing Inspection Services
12/10/19
(Attachment G)
Second Modification to GMP with HDCC
05/05/20
(Attachment H) City Restructuring and Associated Modifications to the Fiscal Year
2020-21 Budget Resulting from Economic Impacts of COVID-19
Pandemic
Financial Impacts and Budget Actions
Staff seeks authority to approve restricted funding from the General Fund to increase
the amount of the GMP agreement with HDCC for design and construction services for
the City Yards Modernization Project Package A. Restricted bond funding was approved
in the FY 2020-21 Capital Improvement Program budget and is available in the account
referenced below.
GMP Agreement Modification Request
Agreement
#
Current Authorized
Amount
Modified
Request Amount
FY 2020-21 Budget
CIP Account #
Total Revised
Contract Amount
10371 $0 $6,350,000 C0107500.689000 $6,350,000
3.L.b
Packet Pg. 256 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract)
5 of 5
10371 $48,651,082 $0 C0105410.689000 $48,651,082
10371 $16,148,100 $0 C0105410.689720 $16,148,100
10371 $7,406,100 $0 C5005410.689410 $7,406,100
10371 $1,084,600 $0 C5105410.689000 $1,084,600
10371 $60,300 $0 C7505410.689000 $60,300
10371 $1,500,000 $0 C7007720.689000 $1,500,000
10371 $650,000 $0 C5104870.689000 $650,000
10371 $372,857 $0 C2006830.689000 372,857
$75,873,039 $6,350,000 Total $82,223,039
Prepared By: Christopher Dishlip, Interim City Architect
Approved
Forwarded to Council
Attachments:
A. July 28, 2015 Staff Report
B. May 24, 2016 Staff Report
C. July 12, 2016 Staff Report
D. October 25, 2016 Staff Report
E. May 8, 2018 Staff Report
F. June 11, 2019 Staff Report
G. December 10, 2019 Staff Report
H. May 5, 2020 Staff Report
I. Hathaway Dinwiddie Oaks Form
3.L.b
Packet Pg. 257 Attachment: April 27, 2021 Staff Report (4519 : Recyclable Material Transfer Services Interim Contract)