SR 05-25-2021 3E
City Council Report
City Council Meeting: May 25, 2021
Agenda Item: 3.E
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To: Mayor and City Council
From: Rick Valte, Acting Public Works Director, Public Works, Water Resources
Subject: Award Bid #4413 to Ferguson Waterworks LLC for DFW Water Meter Boxes
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4413 to Ferguson Waterworks LLC for the purchase of DFW water
meter boxes for the Public Works Department;
2. Authorize the Procurement Manager to issue a purchase order with Ferguson
Waterworks LLC for the purchase of DFW water meter boxes in an amount not to
exceed $50,000 for one year, with four-additional one-year renewal options to
extend with a 5% increase per year, for a total not to exceed amount of
$275,000, with future year funding contingent on Council budget approval.
Summary
The Water Resources Division purchases, in-bulk, meter boxes which house water
meters for both residential and commercial customers. DFW is a proprietary brand of
meter box utilized by Water Resources and is distributed through select suppliers. DFW
meter boxes are constructed of a heavy-duty polymer meant to withstand environmental
effects and are made in various sizes to fit a variety of meters. In February 2021, the
City solicited bids for the supply and delivery of DFW meter boxes. Staff seeks to award
a purchase order to Ferguson Waterworks, the sole bidder, for $50,000 for the first year,
with four one-year options to renew not exceeding a 5% increase each year, for a total
not to exceed amount of $275,000.
Discussion
The Water Resources Division conducts installation and replacement of meter boxes as
needed. Water meter boxes are routinely inspected as Water Resources Technicians
visit properties to read gauges or conduct repairs, and damaged boxes are flagged for
replacement. Meter boxes are also replaced when there is an increase in the size of
meter required to provide water service to a location, such as with new construction or
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significant renovation. DFW brand meter boxes are the preferred box used by the City
of Santa Monica as they are reliably constructed of heavy-duty polymer that can
withstand environmental elements better than concrete boxes, which exhibit cracks and
erosion overtime. Polymer boxes also weigh much less than traditional concrete meter
boxes and are therefore easier for City staff to lift and install. Lastly, unlike concrete
meter boxes, polymer boxes allow for advanced meter reading, or automated meter
reading (AMR). Meter boxes are typically purchased in bulk and stored at the City Yards
for use as needed.
In February 2021, the City’s Water Resources Division issued Request for Bids #4413
and Ferguson Waterworks provided the sole response. Ferguson Waterworks is an
authorized distributor of DFW meter boxes and has supplied these products for the City
in the past with excellent service and delivery turnaround time. Based on average
historical volume of purchases of each type of meter box and lid and the price sheet
Ferguson Waterworks LLC submitted, the total annual for the first year was $49,900.
Water Resources seeks to establish a purchase order agreement in FY 2021-22 for
$50,000, with four one-year renewal options not exceeding a 5% increase each year, for
a total amount not-to-exceed $275,000.
Vendor Selection
Best and Only Bidder Ferguson Waterworks LLC
Submittals Received Selection Criteria
Bidder $49,800 Municipal Code SMMC 2.24.180
Evaluation Criteria
(Include all that apply)
Price; the ability, capacity and skill of the bidder to perform or provide the
materials or services; the capacity of the bidder provide the service
promptly, within the time specified, and without delay or interference; the
reputation, experience, and efficiency of the bidder; any other factor that
will further the intent set forth in Section 608 of the City Charter. The City
shall have absolute discretion in determining the applicability and weight
of the criteria listed above.
The City is not required to select the bid with the lowest price.
Bid Data
Date Posted Posted On
Advertised In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
02/24/2021 City's Online Santa Monica Daily Press 12 03/17/2021
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Bidding Site
Additional Vendor Outreach & Justification to Award
Procurement conducted additional outreach to vendors who downloaded the bid to see
why they did not submit a bid; one vendor stated that they were unable to be competitive
with quantity and price, another vendor did not submit a bid as they are a sister company
of Ferguson Waterworks.
Financial Impact
Staff seeks authority to approve funding from the Water Fund to award a purchase
order with Ferguson Waterworks LLC to procure DFW water meter boxes. Funds are
included in the FY 2021-23 Proposed Biennial Budget. Future year funding is contingent
on Council budget approval.
Purchase Order Request
FY 2021-22
Budget
Request Amount
Department/CIP Account # Total Purchase Order
Amount
$50,000 50500001.525080 $275,000
Prepared By: Kori Jones, Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. Ferguson Waterworks Oaks Form
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CITY OF SANTA MONICA OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains
certain information. That information includes the name of any person or persons who is seeking a “public
benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes
the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period;
3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month
period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;
5. Land use variance, special use permit, or other exception to an established land use plan, where the
decision has a value in excess of $25,000;
6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or
7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period.
Name(s) of persons or entities receiving public benefit: FERGUSON ENTERPRISES, LLC
DBA: FERGUSON WATERWORKS
Name(s) of trustees, directors, partners, and officers: KEVIN MURPHY, CEO
ALEX HUTCHERSON II, COO
BILL BRUNDAGE, CFO
Name(s) of persons with more than a 10% equity, participation, or revenue interest: N/A
Prepared by: AARON SADLER Title: MUNICIPAL SALES
Signature: Date: 3/16/2021
Email: AARON.SADLER@FERGUSON.COM Phone: 714-865-5196
FOR CITY USE ONLY:
Bid/PO/Contract # Permit #
3.E.a
Packet Pg. 116 Attachment: Ferguson Waterworks Oaks Form (4505 : DFW Meter Boxes Bid Award)