SR 05-25-2021 3B
City Council Report
City Council Meeting: May 25, 2021
Agenda Item: 3.B
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To: Mayor and City Council
From: Rick Valte, Acting Public Works Director, Public Works, Water Resources
Subject: Award Bid #4409 and enter into Agreement with Ian Webb dba Pearl Painting
for Painting Services
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4409 to Ian Webb dba Pearl Painting to provide specialized painting
services for the Public Works Department;
2. Authorize the City Manager to negotiate and execute an agreement with Ian
Webb dba Pearl Painting in an amount not to exceed $550,000 over five years
with future year funding contingent on Council budget approval.
Summary
The Water Resources Division contracts for painting services to properly maintain
various water and wastewater facilities in Santa Monica that serve over 93,000
residents and 2,700 commercial customers. These water treatment and wastewater
infrastructure include reservoirs, booster pumps, emergency generator stations, air
vents, piping, water meter vault covers, and approximately 1,400 fire hydrants. In
February 2021, the City solicited bids for painting services to properly maintain these
assets. After reviewing the seven bids received, staff recommends an award to Pearl
Painting to provide facility painting services for a total amount not to exceed $550,000
over a five-year period.
Discussion
The City owns and maintains water and wastewater treatment facilities located in Santa
Monica and West Los Angeles including the Arcadia Water Treatment Plant, Charnock
Well Field, Moss Avenue Pumping Station (MAPS), Santa Monica Urban Runoff
Recycling Facility (SMURRF), and various reservoirs, booster pumps and emergency
generator stations. Structures are painted every ten years while fire hydrants are
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painted every two years or on an as-needed basis depending on observed conditions to
prevent corrosion and deterioration, and to preserve the aesthetics of the City's
infrastructure. Painting services are also required for new equipment installations. In
some instances, such as with painting tanks, mechanical equipment, and piping, work
will be conducted within a confined space, in subterranean or elevated locations, and/or
within the vicinity of water treatment chemicals. The City contracts for this service
because it requires confined space certification and specialized experience painting
industrial water and wastewater facilities. A portion of painting costs for wastewater
treatment facilities would be covered by the City of Los Angeles per existing
maintenance agreements including 100% reimbursement for work completed at MAPS
and 50% reimbursement for SMURRF.
In February 2021, the City’s Water Resources Division issued Request for Bids #4409.
Staff reviewed the seven bids received and recommend an award to Pearl Painting
based on price and reputation. Water Resources seeks to establish a purchase order
agreement in FY 2021-22 for $100,000, with four one-year renewal options with an
increase of no more than 5% each year, for a total amount not to exceed $550,000.
Vendor Selection
Bidder Recommendation
Best Bidder Pearl Painting
Evaluation Criteria
(include all that apply)
Price; the quality of services offered; the ability, capacity and skill of the
bidder to provide services. The City shall have absolute discretion in
determining the applicability and weight of the criteria listed above. The
City is not required to select the bid with the lowest price. Prices reflect
cumulative totals of per price items and flat hourly rates.
Municipal Code SMMC 2.24.180
Bid Data
Date Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
02/11/2021 City's Online Santa Monica Daily Press 28 03/02/2021
Submittals Received
A.J. Fistes Corp $ 1,646 Nonpareil Ventures $ 5,320
Color New Company $ 4,220 Pearl Painting $ 470
CTG Construction $ 1,610 US National Corp $ 2,415
Harbor Coating $ 1,524
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Bidding Site
Best Bidder Justification
Water Resources recommends Pearl Painting as the best and lowest bidder. Pearl
Painting is the incumbent provider of painting services for water and wastewater
facilities and has provided excellent work product for the City in the past.
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Water and Wastewater Funds to
award a contract with Ian Webb dba Pearl Painting for facility painting services. Funds
are included in the FY 2021-23 Proposed Biennial Budget. Future year funding is
contingent on Council budget approval.
Contract
FY 2021-22
Budget
Request Amount
Department/CIP Account # Total Contract
Amount
$12,000 50500001.550010 $69,000
$31,000 50500002.550010 $164,000
$26,000 50500003.550010 $139,000
$11,000 51500001.550010 $64,000
$10,000 51500001.529420 $59,000
$10,000 51500001.529450 $55,000
$100,000 Total $550,000
Prepared By: Kori Jones, Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. Pearl Painting Oaks Form
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CITY OF SANTA MONICA
OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a “public benefit.” If the “public benefit” is sought by
an entity, rather than an individual person, the information includes the name of every
person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-
month period;
3. Purchase, sale or lease of real property to or from the City in excess of $25,000
over a 12- month period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any
12-month period;
5. Land use variance, special use permit, or other exception to an established land
use plan, where the decision has a value in excess of $25,000;
6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12-
month period; or
7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12-
month period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: ____________________________Title: __________________________
Signature: ______________________________________ Date: ________________
Email: ____________________________________ Phone: ____________________
FOR CITY USE ONLY:
Bid/PO/Contract # ____________________________ Permit # ___________________________
d by: ________________________________________
e: __________________________________
Ian Webb Owner/Operator
02/25/2021
westhamwolf@aol.com (310)422-7695
Ian Webb
Ian Webb
Ian Webb
3.B.a
Packet Pg. 25 Attachment: Pearl Painting Oaks Form (4486 : Award Painting Services for Water Division)