SR 04-27-2021 3B
City Council Report
City Council Meeting: April 27, 2021
Agenda Item: 3.B
1 of 7
To: Mayor and City Council
From: Rick Valte, Acting Public Works Director, Public Works, Architecture Services
Subject: Award Bid #SP2393 and SP2583 to Cinbad Industry, Inc. for the Tongva Park
Pedestrian Improvements and Palisades Park Petanque Courts Repurposing
Projects
Recommended Action
Staff recommends that the City Council:
1. Award Bids #SP2393 & #SP2583 to Cinbad Industry, Inc. for construction
services for the Tongva Park Pedestrian Improvements and Palisades Park
Petanque Courts Repurposing Projects for the Community Services Department;
2. Authorize the City Manager to negotiate and execute a contract with Cinbad
Industry, Inc. in an amount not to exceed $325,000 (including a 10%
contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority; and
4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions
section of this report.
Summary
The Tongva Park Pedestrian Improvements and Palisades Park Petanque Courts
Repurposing Projects would install an ADA-compliant pedestrian path connecting
Tongva Park and Chez Jay and convert approximately 5,200 SF of underutilized and
often misused recreational space in Palisades Park to a drought-tolerant garden. The
projects are located within a quarter mile of each other and require similar construction
services. To maximize efficiencies, staff recommends awarding one contract to Cinbad
Industry, Inc. for both projects in an amount not to exceed $325,000 (including a 10%
contingency).
Discussion
These projects would provide capital improvements to Tongva Park and Palisades Park.
Project construction requires specialized equipment, contractor licensing, technical
3.B
Packet Pg. 24
2 of 7
expertise, and human capital that cannot be provided by in-house staff; therefore,
general contracting services would be utilized.
Tongva Park Pedestrian Improvements Project
Tongva Park is a 6.2-acre park located to the east of Ocean Avenue and west of City
Hall, between the I-10 freeway and Olympic Drive. The park features native and locally
appropriate plants and is divided into four main sections: Observation Hill, Discovery
Hill, Garden Hill, and Gathering Hill. Discovery Hill, found in the southeast quadrant of
Tongva Park, currently features a children’s play area, shaded picnic area, children’s
splash pad, and an unpaved pedestrian connection between the picnic area and Chez
Jay’s rear patio located at 1657 Ocean Avenue. On February 25, 2020, Council
authorized a first modification to Chez Jay’s Lease Agreement #7640 (RAS) to provide
exclusive concession services for Tongva Park. In support of the City’s executed
concessionaire agreement allowing Chez Jay to serve park patrons, the Tongva Park
Pedestrian Improvements Project would install wayfinding signage and an ADA-
compliant, paved, six-foot wide pedestrian path connecting Discovery Hill’s picnic area
and Chez Jay’s rear patio (see Figure 1: Tongva Park – Project Location and
Attachment A: Tongva Park – Existing Conditions).
In March 2020, the City issued a Letter of Intent with SWA Group Los Angeles to
provide landscape design services for the Tongva Park Pedestrian Improvements
Project in an amount not to exceed $16,800. The design work is complete.
3.B
Packet Pg. 25
3 of 7
Figure 1: Tongva Park – Project Location
Palisades Park Petanque Courts Repurposing Project
Palisades Park is a 26.4-acre park which runs parallel to Ocean Avenue and extends
northwest from Colorado Boulevard to Adelaide Drive. The linear park occupies a
narrow strip of land which sits atop coastal sandstone bluffs. The southern end of the
park is heavily used by pedestrians, highly visible, and often photographed. This section
of the park, near the junction of Ocean Avenue and Colorado Avenue, is directly
adjacent to the main point of access between the iconic Santa Monica Pier and Tongva
Park to the south, Downtown Santa Monica to the north, and the Colorado Esplanade
and Expo light rail terminus station to the east. Also located at the southern end of the
park are multiple destinations and amenities, including the Camera Obscura Art Lab at
1450 Ocean Avenue and Visitor Center at 1400 Ocean Avenue.
In 2016, given the high volume of pedestrians and associated ongoing maintenance
challenges, an approximately 6,600 S.F. area of lawn at the southernmost end of the
park was converted from turf to a drought-tolerant garden as part of the Palisades Park
Landscape Project (SP2404). Considering the underutilization of the existing petanque
courts, the Palisades Park Petanque Courts Repurposing Project would convert
3.B
Packet Pg. 26
4 of 7
approximately 5,200 S.F. of underutilized and often misused recreational space to a
drought-tolerant garden with pedestrian pathways resembling the landscaping installed
in 2016 at the southern end of the park (see Figure 2: Palisades Park – Project Location
and Attachment B: Palisades Park – Existing Conditions).
On January 15, 2020, the City issued an informal Request for Proposals (RFP) to obtain
landscape design services for the Palisades Park Petanque Courts Repurposing
Project. The RFP was posted on the City’s online bidding site and two proposals were
received and evaluated based on the criteria outlined in the RFP, which included
experience/technical competence, ability to meet work plan/timeline, cost of
services/cost control, value added/breadth of service, and references. On February 19,
2020, the Evaluation Team comprised of staff from the Community Services and Public
Works departments recommended SWA Group as the best qualified firm. In May 2020,
the City executed a professional services agreement with SWA Group Los Angeles to
provide landscape design services for the Palisades Park Petanque Courts
Repurposing Project in an amount not to exceed $34,980. The design work is complete.
Figure 2: Palisades Park – Project Location
3.B
Packet Pg. 27
5 of 7
Vendor Selection
The City received a total of three construction bids; however, C.S. Legacy Construction,
Inc.’s bid did not meet the basic requirements of the RFB, was considered
nonresponsive, and rejected without evaluation. An evaluation panel composed of
Architecture Services staff evaluated the remaining two bids and recommend Cinbad
Industry, Inc. as the best and lowest bidder.
Bidder Recommendation
Best Bidder Cinbad Industry, Inc.
Evaluation Criteria
Price, experience and technical competence, subcontractor
quality.
Municipal Code SMMC 2.24.180
Bid Data
Date
Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
1/26/2021 City's Online
Bidding Site
Santa Monica Daily
Press
42 2/17/2021
Best Bidder Justification
Staff recommends Cinbad Industry, Inc., the lowest bidder, as the best bidder based
on bid price, experience and technical competence, and subcontractor quality. The
recommended bidder has demonstrated the ability to perform and complete quality
work on past projects for the City of Santa Monica.
Past Council Actions
Meeting Date Description
06/12/18 (Attachment C) Adoption of FY18-19 Budget and Adoption of FY18-19
CIP Budget and Approval of FY19-20 CIP Budget Plan –
Repurposing of Palisades Park Petanque Courts
06/25/19 (Attachment D) Adoption of FY19-20 Budget and Approval of FY20-21
Budget Plan and Adoption of FY19-20 CIP Budget
11/12/19 (Attachment E) Approval of FY19-20 CIP Budget Changes – Tongva Park
Improvements to Provide Concessionaire Direct Access
02/25/20 (Attachment F) Approval of Modification to Agreement with Chez Jay to
provide exclusive concession services for Tongva Park
Submittals Received
Cinbad Industry, Inc. $295,170.50 G2K Construction,
Inc.
$498,989.00
3.B
Packet Pg. 28
6 of 7
Financial Impacts and Budget Actions
Staff recommends appropriation of available Parks & Recreation Funds to implement
the Tongva Park Pedestrian Improvements Project:
FY 2020-21 Budget Changes
Source of Funds Appropriate Funds
Account Number(s) Amount Account Number(s) Amount
Fund 28 – Park &
Recreation Fund
$50,000 C2808000.689000 $50,000
With Council approval of the above budget changes, staff seeks authority to approve
funding from the Parks & Recreation and Special Revenue Funds to award a contract
with Cinbad Industry, Inc. for construction services for the Tongva Park Pedestrian
Improvements and Palisades Park Petanque Courts Repurposing Projects in an amount
not to exceed $325,000 (including a 10% contingency).
Contract Request
FY 2020-21
Request Amount CIP Account # Total Contract
Amount
$96,500 C2808000.689000 $96,500
$59,976 C2807280.689000 $59,976
$168,524 C1007280.689000 $168,524
$325,000 Total $325,000
Prepared By: Linda Cogswell, Architectural Associate
Approved
Forwarded to Council
Attachments:
A. Tongva Park - Existing Conditions
B. Palisades Park - Existing Conditions
C. June 12, 2018 Staff Report (Web Link)
3.B
Packet Pg. 29
7 of 7
D. June 25, 2019 Staff Report (Web Link)
E. November 12, 2019 Staff Report (Web Link)
F. February 25, 2020 Staff Report (Web Link)
G. Cinbad Industry Inc. Oaks Form
3.B
Packet Pg. 30
Tongva Park Pedestrian Improvements Project (SP2393)
Attachment A - Existing Conditions
Pedestrian connection:
looking west
Chez Jay gate, looking west
looking north
3.B.a
Packet Pg. 31 Attachment: Tongva Park - Existing Conditions (4465 : Palisades/Tongva Contract Award)
Palisades Park Petanque Courts Repurposing Project (SP2583)
Attachment B - Existing Conditions (1 of 2)
Petanque Courts:
looking north
North petanque court, looking north
South petanque court, looking south
3.B.b
Packet Pg. 32 Attachment: Palisades Park - Existing Conditions (4465 : Palisades/Tongva Contract Award)
Palisades Park Petanque Courts Repurposing Project (SP2583)
Attachment B - Existing Conditions (2 of 2)
2016 Landscape Improvements:
looking east
looking west
looking west
3.B.b
Packet Pg. 33 Attachment: Palisades Park - Existing Conditions (4465 : Palisades/Tongva Contract Award)
CITY OF SANTA MONICA OAKS INITIATIVE DISCLOSURE FORM
C ~, o• Sanca \lonl~•·
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains
certain information. That information includes the name of any person or persons who is seeking a "public
benefit." If the "public benefit" is sought by an entity, rather than an individual person, the information includes
the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-month period;
3. Purchase, sale or lease of real property to or from the City in excess of$25,000 over a 12-month
period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period;
5. Land use variance, special use permit, or other exception to an established land use plan, where the
decision has a value in excess of $25,000;
6. Tax "abatement, exception, or benefit" of a value in excess of $5,000 in any 12-month period; or
7. Payment of "cash or specie" of a net value to the recipient of $10,000 in any 12-month period.
Name(s) of persons or entities receiving public benefit:
Q ( v1 bad 'tY1d u &¾1 ~Y"\C
Name(s) of trustees, directors, partners, and officers:
-/tbe J
Name( s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: N CAY) :eJ Title: ~\c&.vit
Signature: =N > Date: L:-] ) Q / ·1,, \
Email: ('. i <'I "00-~ \Y1 \))~i 0) O:i\ . C 0(\-\ Phone: \ j 't, 1,7__ -pl\\
FOR CITY USE ONLY:
Bid/PO/Contract # ----------Permit# ----------
3.B.g
Packet Pg. 34 Attachment: Cinbad Industry Inc. Oaks Form (4465 : Palisades/Tongva Contract Award)