SR 12-15-2020 3A
City Council Report
City Council Meeting: December 15, 2020
Agenda Item: 3.A
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Engineering and Street Services
Subject: Award Construction Contract to Colich and Sons L.P. for Non-Potable Water
Main Expansion Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #2563 to Colich and Sons. L.P. to provide construction services for
the Non-Potable Water Main Expansion Project for the Public Works Department;
2. Authorize the City Manager to negotiate and execute a contract with Colich and
Sons. L.P. in an amount not to exceed $1,803,341 (including $170,001 for
contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority; and
4. Authorize budget changes as outlined in the Financial Impacts and Budget
Actions section of this report.
Summary
The City distributes treated non-potable water to both public and private users daily for
irrigation and toilet flushing to conserve potable water. The Non-Potable Water Main
Expansion Project (Project) would expand the existing distribution system by
constructing approximately 4,180 linear feet of non-potable water distribution pipes at
strategic locations throughout the City and by connecting the existing non-potable water
main alignment along Olympic Boulevard to the City Yards, and along 17th Street to
Santa Monica College. The Project would support the City of Santa Monica’s water self-
sufficiency goals by ensuring that the City can convey up to 1.5 million gallons of
recycled water per day which offsets potable water usage. Staff recommends Colich
and Sons, L.P., to provide construction services, for an amount not to exceed
$1,803,340 (including $170,001 in contingency). The Santa Monica College portion of
the Project would be funded by $500,000 from the Water Demand Mitigation funds,
funds reserved for water conservation capital projects such as this.
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Discussion
The City completed construction of the Santa Monica Urban Runoff Recycling Facility
(SMURRF) in 2002. The facility treats up to 500,000 gallons per day of urban runoff
from the Pico Kenter and Pier basins year-round. The treated non-potable water is
pumped through a Citywide distribution system that serves parks, medians, and the
Woodlawn cemetery, in addition to dual-plumbed buildings.
The SMURRF currently feeds 26,000 linear feet of non-potable water distribution mains
with pipe sizes ranging from four to twelve inches. The Project would expand this
system by constructing 4,180 linear feet of pipes in the following street segments:
Street Name From To
Ocean Avenue Olympic Drive Moomat Ahiko
Olympic Drive Main Street Ocean Avenue
Main Street East of Olympic Drive Olympic Drive
Cloverfield Blvd Olympic Blvd Michigan Avenue
Michigan Avenue Cloverfield Boulevard City Yards
17th Street Delaware Avenue Pico Blvd – Santa
Monica College (SMC)
The Project’s original scope of work entailed installing 3,180 linear feet of pipe. Santa
Monica College (SMC) recently contacted the City and notified staff of their desire for
treated non-potable water. To accommodate SMC’s needs and further expand the non-
potable water main distribution system, approximately 1,000 linear feet of non-potable
water main would be added to the original scope for a total of 4,180 linear feet. The
additional pipe would be installed on 17th Street between Delaware Avenue and SMC,
crossing Pico Boulevard. Staff recommends including the installation of the 1,000 feet
of additional pipe as part of the Project so that the pipe is installed prior to upcoming
surface improvements related to the construction of 17th Street/SMC/Expo Bike Path
Connection, which is expected to be bid within the next several months. Water Demand
Mitigation funds would be used to pay for the additional segment to SMC. Staff would
negotiate with Colich and Sons, L.P. to utilize the unit prices in the bid.
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Upon completion of the Sustainable Water Infrastructure Project and the expansion of
the non-potable water distribution system, the City would produce and distribute
significantly more treated non-potable water than it has in the past which would help the
City’s efforts to continue to offset potable water usage and achieve the City’s water self-
sufficiency goal.
Past Council Action
October 9, 2018
(Attachment A)
Awarded Design Services Agreement to NV5 for Non-Potable
Water Main Expansion Project
Bidder Recommendation
Best Bidder Colich and Sons, L.P.
Evaluation Criteria
Price; the quality of the material or services offered; the ability, capacity and
skill of the bidder to perform or provide services; the capacity of the bidder to
perform the contract or provide the service promptly, within the time
specified, and without delay or interference; the sufficiency of the bidder’s
financial resources; the character, integrity, reputation, judgment, training,
experience and efficiency of the bidder; the ability of the bidder to provide
such future maintenance or service as may be needed; any other factor that
will further the intent set forth in Section 608 of the City Charter. The City
shall have absolute discretion in determining the applicability and weight of
the criteria listed above.
The City is not required to select the bid with the lowest price.
Municipal Code SMMC 2.24.180
Bid Data
Date Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded Date Publicly Opened
9/8/2020 City's Online
Bidding Site
Santa Monica Daily Press 50 9/30/2020
Best Bidder Justification
Bids were evaluated based on the criteria in SMMC 2.24.180, including price, previous
experience, ability to deliver a quality work product, and compliance with City specifications.
Colich and Sons, L.P., has completed numerous similar pipeline projects for various agencies
throughout California including a City of Santa Monica water main project. Locally, Colich and
Submittals Received
GRFCO, Inc. Non-Responsive Cedro Construction, Inc. $1,559,129
Colich and Sons, L.P. $1,133,340 Dominguez General Engineering,
Inc. $1,637,700
MNR Construction, Inc. $1,444,400 Blois Construction Inc. $1,731,214
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Sons, L.P. has provided water and wastewater main replacement services for the cities of Los
Angeles, Vista, Buena Park, Rancho Palos Verdes, Ventura, Manhattan Beach, Coachella Valley
Water District, and Los Angeles County Sanitation District. Staff contacted the reference cities,
and respondents reported satisfaction with Colich and Sons, L.P.’s performance.
Public Outreach
Public outreach during construction of this project would be provided by the City’s
construction manager. Public outreach would include notifications distributed to
adjacent properties and the surrounding community on the scope of the project,
potential impacts including night work and schedule, with monthly updates on the City’s
“Know Before You Go” (KBUG) website and monthly in a Monday edition of the Santa
Monica Daily Press. Major updates regarding the project would be provided on the
City’s website and various social media channels.
Properties impacted by the project would receive a construction notice. The notice
would be mailed to properties adjacent to the proposed work one to two weeks prior to
the start of construction. The notice would be prepared by Public Works staff and
distributed by the contractor.
Financial Impacts and Budget Actions
Staff seeks authority to release and appropriate Water Demand Mitigation funds from
the Water Fund and approve funding from the Water Fund to award a contract with
Colich and Sons, L.P., for construction services, for the Non-Potable Water Main
Expansion Project. Award of this contract requires the following budget changes.
FY 2020-2021 Budget Changes
Release Funds Appropriate Funds
Account Number Amount Account Number Amount
50.335018 $1,127,540 C5004870.689520 $1,127,540
Total $1,127,540 Total $1,127,540
Contract Request
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FY 2020-21 Budget
Request Amount
CIP Account # Total Contract Amount
$675,800 C5004870.689000 $675,800
$1,127,540 C5004870.689520 $1,127,540
Total Construction $1,803,340
Prepared By: Tom Shahbazi, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Staff Report NV5 for Design
B. Oaks Initiative Disclosure Form
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City Council Report
City Council Meeting: October 9, 2018
Agenda Item: 3.F
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Civil Engineering
Subject: Award Agreement for Engineering Design Services and Construction Support
for Non-Potable Water Main Expansion
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2563 to NV5, Inc., a Florida-based company, to provide design
services, develop construction documents, and provide engineering support
during the construction of the Non-Potable Water Main Expansion Project for the
Public Works Department;
2. Authorize the City Manager to negotiate and execute a professional services
agreement with NV5, Inc., in an amount not to exceed $149,781 (including a
$13,616 contingency) for two years,
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Summary
The City distributes treated non-potable water to both public and private users daily for
irrigation and toilet flushing to conserve potable water. The Non-Potable Water Main
Expansion Project (Project) would expand the existing distribution system in two
phases: by constructing approximately 2,100 linear feet of non-potable water distribution
pipelines at strategic locations throughout the City and by connecting the existing non-
potable water main running along Olympic Boulevard to the City Yards to support the
sustainability goals of the City Yards Modernization Project. Staff recommends NV5,
Inc. to provide engineering design services, develop construction documents, and
provide engineering support during the construction phase of the Project for an amount
not to exceed $149,781 over a two-year period.
Discussion
Santa Monica completed the Santa Monica Urban Runoff Recycling Facility (SMURRF)
in 2002. The facility treats up to 500,000 gallons per day of urban runoff from the Pico-
3.A.a
Packet Pg. 71 Attachment: Staff Report NV5 for Design (4273 : Award Construction Contract for Non-Potable Water Main Expansion Project)
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Kenter and Pier drains year-round. The treated non-potable water is pumped through a
Citywide distribution system that serves parks, medians, a cemetery and dual-plumbed
buildings.
The SMURRF currently feeds 26,000 linear feet of non-potable water distribution mains
with pipeline sizes ranging from 4 to 12 inches. The Project would expand this system
by constructing pipelines on Fifth Street between Santa Monica Boulevard and
Colorado Street, in Palisades Park at the California Incline, and from Palisades Park to
the San Vicente Boulevard median. The Project would also connect the existing non-
potable water main running along Olympic Boulevard to the City Yards to support the
sustainability goals of the City Yards Modernization Project. The expansion of the
system would help reduce the use of potable water by making treated non-potable
water available for developments in the downtown area and for irrigation of the San
Vicente Boulevard medians.
NV5, Inc. would be tasked with preparing plans, specifications and estimates, and
providing engineering support during the bidding process and construction phase of the
project, which would include reviewing change orders and ensuring the construction
contractor uses materials that meet the requirements of the approved contract
documents. NV5, Inc. would also prepare the “As Built” record drawings at the
conclusion of the project.
Consultant Selection
RFP Data
RFP Posting
Date
RFP
Posted On
RFP Advertised
in (City Charter
and Muni Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Proposals
Received
06/07/201
8
City’s
Online
Bidding
Site
Santa
Monica Daily
Press
86 4 07/05/2018
Proposals Received
NV 5, Inc. SA Associates
CWE Engineering Tait Engineering
Justification for Award
3.A.a
Packet Pg. 72 Attachment: Staff Report NV5 for Design (4273 : Award Construction Contract for Non-Potable Water Main Expansion Project)
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A selection panel of staff from the Civil Engineering and Water Resources divisions
evaluated the proposals based on the following criteria: proposer’s previous
experience with similar projects with other cities, quality and thoroughness of the
proposer’s project work plans and timelines, experience of the proposer’s key
personnel, proposer’s references, and cost. NV5’s demonstrated extensive
knowledge and experience with similar projects with various agencies. NV5 also
demonstrated through past projects its ability to offer experienced design teams that
can complete high quality project designs in an expeditious manner and at
competitive hourly rates. Based on these criterias and the criteria in SMMC 2.24.073,
staff recommends NV5 Inc. as the best qualified firm.
Financial Impacts and Budget Actions
Staff seeks authority to award a two-year professional services agreement with NV5
Inc. for non-potable water main design and construction support services. This project is
funded by the Wastewater Fund, and budget is available in the FY 2018-19 Capital
Improvement Program (CIP) budget.
Agreement Request
Request Amount FY 2018-19 Budget
CIP Account #
Total Contract Amount
$149,781 C5104870.689000 $149,781
Prepared By: Steven Hull, Principal Administrative Analyst
Approved
Forwarded to Council
3.A.a
Packet Pg. 73 Attachment: Staff Report NV5 for Design (4273 : Award Construction Contract for Non-Potable Water Main Expansion Project)
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Attachments:
A. NV5, Inc. Oaks Initiative Disclosure Form
3.A.a
Packet Pg. 74 Attachment: Staff Report NV5 for Design (4273 : Award Construction Contract for Non-Potable Water Main Expansion Project)
3.A.b
Packet Pg. 75 Attachment: Oaks Initiative Disclosure Form (4273 : Award Construction Contract for Non-Potable Water Main Expansion Project)