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R114491 City Council Meeting: July 26, 2022 Santa Monica, California RESOLUTION NUMBER 11449 (CCS) (City Council Series) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA SUBMITTING TO THE VOTERS A MEASURE TO AMEND SECTION 1011 OF THE CITY CHARTER TO CHANGE THE ELIGIBILITY REQUIREMENTS FOR SERVICE ON THE PERSONNEL BOARD TO INCLUDE, IN ADDITION TO CITY RESIDENTS, RESIDENTS OF LOS ANGELES COUNTY WHO ARE NATURAL PERSONS THAT ARE EMPLOYED FULL-TIME WITHIN THE CITY, OR WHO OWN REAL PROPERTY IN THE CITY, OR WHO HAVE BEEN ISSUED A BUSINESS LICENSE BY THE CITY; AND TO REDUCE THE TERM OF SERVICE FOR BOARD MEMBERS FROM FIVE YEARS TO FOUR YEARS WHEREAS, Section 1011 of the City Charter of the City of Santa Monica has established a Personnel Board that is comprised of City residents and acts in an advisory capacity to the City Council of the City of Santa Monica on all matters concerning the administration of personnel in the Civil Service of the City; and WHEREAS, the Personnel Board is required by the City Charter to, among other things, preside over employee disciplinary appeals and review new or amended classifications of City employee positions in the Classified Service, and to approve those classifications when appropriate before they can be referred to the City Council for final consideration and adoption; and WHEREAS, the City Charter provides for a term of service of four years for the members of the other City boards and commissions established by the Charter, but requires a term of five years for the members of the Personnel Board; and WHEREAS, on July 24, 2018, the City Council adopted Resolution No. 11129, which proposed a measure later approved by the voters and that, among other things, amended Section 1011 of the City Charter to change the eligibility requirements for service on the Personnel Board from “qualified elector” of the City to “resident” of the City in order to support the City’s efforts to expand civic engagement and to facilitate DocuSign Envelope ID: 6EA0CACC-A838-4DD8-B84B-7E8C5D37D39B 2 the recruitment of prospective applicants for service on the Board; and WHEREAS, since 2018 to the present, at least four Personnel Board members had reached their service term limit and, due to the Board’s essential function and the importance of its work for the administration of City personnel, were asked by City staff to continue their service until replacements could be appointed, which resulted in lengthy extended terms of several years for those Board members who graciously agreed to continue their service; and WHEREAS, despite the City’s ongoing best efforts at promoting public service and at generating interest amongst City residents and other forms of community outreach, there still remains difficulty in recruiting prospective applicants to serve on the Personnel Board; and WHEREAS, expanding the eligibility requirements for service on the Personnel Board to also include, in addition City of Santa Monica residents, Los Angeles County residents who are natural persons that are employed full-time within the City, or who own real property in the City, or who have been issued a business license by the City; and WHEREAS, reducing the term for service for Personnel Board members from five years to four years will align the Personnel Board with the City’s other boards and commissions, and will result in a shorter commitment and thus make vacant Personnel Board positions more appealing to prospective applicants; and WHEREAS, pursuant to California Elections Code Section 10403, the City Council has previously requested that the County of Los Angeles consent and agree to the consolidation of all aspects of a General Municipal Election with the Statewide General Election scheduled for Tuesday, November 8, 2022, for the purpose of electing members of the Santa Monica City Council, the Santa Monica Rent Control Board, the Santa Monica- DocuSign Envelope ID: 6EA0CACC-A838-4DD8-B84B-7E8C5D37D39B 3 Malibu Unified School District, and the Santa Monica College Community College District. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AND PROCLAIM AS FOLLOWS: SECTION 1. At the General Municipal Election called for November 8, 2022, the following measure shall be submitted to the qualified electors of the City of Santa Monica: SECTION 2. The City Clerk shall file a certified copy of this resolution with the Board of Supervisors and with the county election department of the County of Los Angeles. SECTION 3. The City of Santa Monica recognizes additional costs may be incurred by the County by reason of the addition of this measure to the ballot and agrees to reimburse the County for any additional costs. SECTION 4. The City Clerk shall transmit to the City Attorney, in accordance with applicable law, a copy of the proposed measure. The City Attorney shall prepare an impartial analysis of it, which shall not exceed 500 words in length. The impartial analysis shall be filed by the date set by the City Clerk for the filing of primary arguments. ln accordance with applicable law, not less than 10 calendar days before the City Clerk submits the official election materials for printing, the City Clerk shall make a copy of all NO YES MEASURE "_": Shall the City Charter be amended to: (a) expand eligibility requirements for service on the City’s Personnel Board to include, in addition to City of Santa Monica (“City”) residents, residents of Los Angeles County that are employed full- time within the City, or own real property in the City, or have been issued a business license by the City; and (b) reduce the term of service for Personnel Board members from five to four years? DocuSign Envelope ID: 6EA0CACC-A838-4DD8-B84B-7E8C5D37D39B 4 applicable elections materials available for public examination in the City Clerk's office. SECTION 5. The City Council authorizes its members, as follows, to file written arguments for or against the measure described above and which is contained in Exhibit 1 to this Resolution, which Exhibit is incorporated by reference herein: FOR: AGAINST: All written arguments filed by any person in favor of or against any measure, including any rebuttal arguments, shall be accompanied by the names and signatures of the persons submitting the argument as required by applicable law, and any names, signatures and arguments may be filed until the time and date fixed by the City Clerk in accordance with applicable law, after which no change may be submitted to the City Clerk unless permitted by law. SECTION 6. The City Clerk shall cause the text of the measure, which is contained in Exhibit 1, together with the City Attorney’s impartial analysis, and any arguments for or against the measure, as well as any rebuttal, to be mailed to all qualified voters with the sample ballot. In addition to other notices and publications required by law, the City Clerk, not less than forty (40) days and not more than sixty (60) days before the General Municipal Election, shall cause the text of the measure to be published once in the official newspaper and in each edition thereof during the day of publication. The City Clerk is authorized to give such notices and to fix such times and dates as are required by law or which are appropriate to conduct properly the election. SECTION 7. The provisions of Resolution Numbers 11425 (CCS) and 11426 (CCS) are referred to and incorporated into this resolution for more particulars concerning the conduct of General Municipal Election to be held on November 8, 2022, and in all respects DocuSign Envelope ID: 6EA0CACC-A838-4DD8-B84B-7E8C5D37D39B 5 the election shall be held and conducted as provided for by applicable law. The City Clerk is authorized and directed to procure and furnish any official ballots, notices, printed materials and all supplies or equipment that may be necessary in order to properly and lawfully conduct the election. SECTION 8. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: _______________________ Douglas Sloan, City Attorney DocuSign Envelope ID: 6EA0CACC-A838-4DD8-B84B-7E8C5D37D39B 6 Exhibit 1 Section 1011 of the City Charter is amended as follows: 1011. Personnel Board. There shall be a Personnel Board consisting of five members to be appointed by the City Council. from the residents of the City. To be eligible for appointment, each appointee shall be a natural person and who is either a resident of the City or is a resident of Los Angeles County that is employed full-time within the City, or owns real property in the City, or has been issued a business license by the City. An appointee shall not hold public office or employment nor be a candidate for any other public office or position and shall not be an officer of any local, state, or national partisan political club or organization. The members of the Personnel Board shall serve for a term of five four years and until their respective successors are appointed and qualified. The terms of such members shall be staggered so that the term of one thereof shall expire on each succeeding July 1st. Any vacancy on the Board shall be filled by the City Council for the unexpired term. DocuSign Envelope ID: 6EA0CACC-A838-4DD8-B84B-7E8C5D37D39B Adopted and approved this 26th day of July 2022. __________________________ Sue Himmelrich, Mayor I, Denise Anderson-Warren, City Clerk of the City of Santa Monica, do hereby certify that Resolution No. 11449 (CCS) was duly adopted at a meeting of the Santa Monica City Council held on the 26th day of July 2022, by the following vote: AYES: Councilmembers Brock, Davis, De la Torre, Negrete, Parra, Mayor Pro Tem McCowan, Mayor Himmelrich NOES: None ABSENT: None ATTEST: _____________________________________ Denise Anderson-Warren, City Clerk DocuSign Envelope ID: 6EA0CACC-A838-4DD8-B84B-7E8C5D37D39B