m20210525_Spec.pdf 1 May 25, 2021
CITY OF SANTA MONICA
CITY COUNCIL MINUTES
MAY 25, 2021
A special meeting of the Santa Monica City Council was called to order by Mayor Himmelrich at 5:30 p.m.,
on Tuesday, May 25, 2021, via teleconference pursuant to the Governor’s Executive Order N-29-20 at
https://primetime.bluejeans.com/a2m/live-event/bvzdbrpd
Roll Call: Present: Mayor Sue Himmelrich
Mayor Pro Tem Kristin McCowan
Councilmember Phil Brock
Councilmember Gleam Davis
Councilmember Oscar de la Torre (arrived at 5:33 p.m)
Councilmember Kevin McKeown
Councilmember Christine Parra
Also Present: Interim City Manager Lane Dilg
Interim City Attorney George Cardona
City Clerk Denise Anderson-Warren
CONVENE
On order of the Mayor, the City Council convened at 5:30 p.m., with all
members present.
MOMENT OF SILENCE The Mayor asked for a moment of silence in memory of the murder of
George Floyd one year ago today.
SPECIAL AGENDA
ITEMS:
2.A. Commendation: Chief Bill Walker, was presented by the Mayor.
There was no public comment on this item.
2.B. City Manager's Report: Update on City's Equity Efforts, was
presented.
Member of the public Denise Barton spoke on this item.
CONSENT CALENDAR: All items were considered and approved in one motion unless removed by a
Councilmember for discussion.
The Interim City Manager announced a modification to Item 3.D. as the
name of the developer on the resolution is changed from Century Housing
to Century Affordable Development, Inc., but nothing else has changed
about the item or the recommendation.
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There was no public comment on various Consent Calendar items.
Motion by Councilmember McKeown, seconded by Councilmember Davis,
to approve the Consent Calendar with the modification to Item 3.D. as read
into the record, reading resolutions by title only and waiving further
reading thereof. The motion was approved by the following vote:
AYES: Councilmembers Parra, Davis, McKeown, Brock, de la Torre,
Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: None
BIG BLUE BUS 3.A. Award Contract No. 11157 (CCS) and Modify Contract No.
8928 (CCS) to Procure, Install, and Maintain Transit Radio and
Computer-Aided Dispatch/Automatic Vehicle Location (CAD/AVL)
Systems at Big Blue Bus, Department of Transportation, was approved.
Recommended Action
Staff recommends that the City Council:
1. Award RFP #267 to Clever Devices, a New York-based company,
for a radio and computer aided dispatch/automatic vehicle locator
(CAD/AVL) system.
2. Authorize the City Manager to negotiate and execute a contractual
service agreement with Clever Devices to furnish, install, integrate,
and maintain a new CAD/AVL System in a contract amount not to
exceed $8,117,972, which includes a maintenance agreement of
$867,216 over five years.
3. Authorize the City Manager to negotiate and execute a fifth
modification to #8928 (CCS) for $255,180 with Trapeze Group for
the integration of existing systems with a new radio-CAD/AVL
system.
4. Approve funding from the BBB Fund in a not-to-exceed amount of
$957,600 over a five-year period for primary and back up monthly
cellular data charges for CAD/AVL Voice over Internet Protocol
(VoIP) usage, with future year funding contingent on Council
budget approval.
PAINTING SERVICES 3.B. Award Bid #4409 and enter into Agreement No. 11158 (CCS)
with Ian Webb dba Pearl Painting for Painting Services, was approved.
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4409 to Ian Webb dba Pearl Painting to provide
specialized painting services for the Public Works Department;
2. Authorize the City Manager to negotiate and execute an agreement
with Ian Webb dba Pearl Painting in an amount not to exceed
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$550,000 over five years with future year funding contingent on
Council budget approval.
DOWNTOWN SANTA
MONICA, INC.
3.C. Approval of Amendment to Services Agreement and License
Agreement with Downtown Santa Monica Inc. (DTSM) for Operation
of Vending Carts, was approved.
Recommended Action
Staff recommends that City Council authorize the City Manager to
negotiate and execute a:
1) Fifth Amendment to Amended and Restated Services Agreement
Number 9063 (CCS) with Downtown Santa Monica Inc. to license
the Third Street Promenade for operation of vending carts. This will
result in a 20-year amended agreement; and
2) Contractual Services Agreement with Downtown Santa Monica Inc.,
to contract for unarmed security guard services at Santa Monica
Downtown Parking Structures 1, 2, 3, 4, 5, 6, 9 and 10 in an amount
not to exceed $120,000 for one year, with one-additional one-year
renewal option in the amount of $120,000, on the same terms and
conditions for a total amount not to exceed $240,000 over a two-year
period with future year funding contingent on Council budget
approval.
AFFORDABLE HOUSING 3.D. Adoption of Resolution No. 11330 (CCS) entitled “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MONICA AUTHORIZING THE CITY MANAGER TO SUBMIT A
JOINT APPLICATION WITH CENTURY HOUSING FOR THE
AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES
(AHSC) PROGRAM AND TO EXECUTE ALL APPLICATION
DOCUMENTS THERETO”, was adopted as amended.
Recommended Action
Staff recommends that the City Council adopt the attached resolution
authorizing the City Manager to submit, jointly with Century Housing
Corporation, an application for grant funding to the Affordable Housing
and Sustainable Communities Program, which supports reducing
greenhouse gas emission through projects that implement land-use,
housing, transportation, and agricultural land preservation practices, of
which up to $4,457,201 would be used by the City for the purchase of five
battery electric buses.
WATER METERS 3.E. Award Bid #4413 to Ferguson Waterworks LLC for DFW
Water Meter Boxes, was approved.
Recommended Action
Staff recommends that the City Council:
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1. Award Bid #4413 to Ferguson Waterworks LLC for the purchase of
DFW water meter boxes for the Public Works Department;
2. Authorize the Procurement Manager to issue a purchase order with
Ferguson Waterworks LLC for the purchase of DFW water meter
boxes in an amount not to exceed $50,000 for one year, with four-
additional one-year renewal options to extend with a 5% increase per
year, for a total not to exceed amount of $275,000, with future year
funding contingent on Council budget approval.
WATER RESOURCES 3.F. Award Sole Source and Authorize Agreement No. 11159 (CCS)
with Paul's Welding for Water and Wastewater Welding & Metal
Fabrication Services, was approved.
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute an agreement
with Paul Padilla, DBA Paul’s Welding for water and wastewater
portable welding and metal fabrication services for the Public Works
Department. This recommended award is made as an exception to
the competitive bidding process pursuant to Section 2.24.250 (g) and
is for a total amount not to exceed $500,000 over five years. Future
year funding is contingent on Council budget approval.
949 10TH STREET 3.G. Adoption of Resolution No. 11331 (CCS) entitled “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MONICA ACCEPTING AND APPROVING THE FINAL PARCEL MAP
FOR PARCEL NO. 82612 TO SUBDIVIDE A PROPERTY AT 949 10th
STREET,” was adopted.
Recommended Action
Staff recommends that the City Council adopt the attached resolution
accepting and approving Final Parcel Map No. 82612 for a three-unit
condominium project located at 949 10th Street.
FARMERS MARKET 3.H. Approval of Farmers Market Rules, Regulations and Policy
Guide Update, was approved.
Recommended Action
Staff recommends that the City Council adopt the proposed amendments to
the Farmers Markets Rules, Regulations and Policy Guide, to include:
updated language and process; updated food vendor selection process and
vendor eligibility; and fee increase for farmer participants.
FIRE DEPARTMENT 3.I. Award Request for Proposal to Federal Engineering, Inc. for an
Evaluation of Regional Dispatch Opportunities, was approved.
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Recommended Action
Staff recommends that the City Council:
1. Award RFP# 276 to Federal Engineering Corporation for
professional services for the Fire Department; and
2. Authorize the City Manager to negotiate and execute Professional
Services Agreement No. 11160 (CCS) with Federal Engineering
Corporation, in an amount not to exceed $160,550 for three years,
with future year funding contingent on Council budget approval and
award of future grant funding.
COVID-19 3.J. Adoption of Resolution No. 11332 (CCS) entitled “AN
EMERGENCY RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA PURSUANT TO CHAPTER 2.16 OF THE SANTA
MONICA MUNICIPAL CODE RATIFYING THE PROCLAMATION OF
EXISTENCE OF LOCAL EMERGENCY AND SUPPLEMENTAL
PROCLAMATIONS THERETO”, was adopted.
Recommended Action
Staff recommends that Council adopt the proposed resolution ratifying the
Executive Order issued by the Director of Emergency Services declaring
the existence of a local emergency in the city of Santa Monica and the
Supplements to that Order.
MEETING
CANCELLATION
3.K. Cancellation of Regular City Council Meeting for August 10,
2021, was approved.
Recommended Action
Staff recommends that the City Council vote to cancel the regular meeting
scheduled for August 10, 2021, due to a lack of a quorum for summer
break.
MINUTES 3.L. Minutes of City Council - Regular Meeting - July 28, 2020 5:30
PM, were approved.
MINUTES 3.M. Minutes of City Council - Regular Meeting - May 11, 2021 5:30
PM were approved.
MINUTES 3.N. Minutes of City Council - Special Meeting - May 14, 2021 5:00
PM, were approved.
MINUTES 3.O. Minutes of City Council - Special Meeting - May 15, 2021 9:00
AM, were approved.
STUDY SESSION:
BUDGET
4.A. Financial Status Update, FY 2021-23 Proposed Budget, and
FY2021-22 Exception-Based CIP Budget, was presented.
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Recommended Action
Staff recommends that the City Council:
1. Receive the FY 2021-22 through FY 2025-26 Financial Status
Update;
2. Review and comment on the FY 2021-23 Proposed Biennial Budget
and FY 2021-22 Proposed Capital Improvement Program (CIP)
Budget (Attachment A); and
3. Review and comment on the recommendations of the Fee Study
Report (Attachment B).
Councilmember de la Torre made a statement that this morning, he
received from a Santa Monica resident an email in support of the
Playground Access, CREST Sports, and crossing guard programs. He
responded to the email with the following: “Thank you Bibiana for your
email. I agree and I will advocate for these essential services for our youth
and families.” When he sent this response, he mistakenly sent it ‘reply all’
which meant that his response went to all of the other Councilmembers. It
also went to the council meeting items mailbox, meaning that it has been
attached to the agenda with respect to this item. He is disclosing this now
so that his email communication that mistakenly went to all of the other
councilmembers can be part of the open and public discussion of this
agenda item. Following his email, he did not discuss the programs to
which the email relates with any other councilmembers.
Interim City Attorney Cardona explained that the email reply all could
potentially violate the Brown Act, but that he believes the disclosure of the
contents of the email and the ability of both the public and other
councilmembers to discuss and consider it as part of the open session
public comment and discussion on this item cure any Brown Act violation.
Members of the public Araceli Esparza, Thomas Almaraz, Denise Barton,
Zina Josephs, Ben Neely, Karen Melick, Lori Brown, Gary Carter,
Alexandra Tower, Patty Braun, Matt Lombard, Chris McCloud, Ann
Thanawalla, Liz Cruz, Anthony Fuller, Bob Adams, Kabir Chopra, Wendy
Dembel, Tina Grossman, Esther Hickman, Juan Matute, David Whatley,
Maria Loya, Gabrielle Cohen, Michael Suhd, Ann Hoover, Sabrina Fields,
and Mohammad Khadembashi spoke to the recommendation.
Questions asked and answered of staff included: if Council decides to add
items, that means they would have to take away, does staff have a list of
quantified items with cost; are any of the CREST programs that members
of the public are requesting included in this budget; if the city charged fees
for playground access, could that pay to return those programs; why aren’t
we opening all of the libraries now; what was the process to decide which
library to reopen; what would need to be done to increase youth services at
the libraries, and what would that cost be; what are the hours scheduled for
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the Montana Library; what would the staffing be to reopen the Montana
branch; can staff explain where we are with crossing guards and how we
landed there; can we get a summary of swim fees and how we landed with
the amounts being proposed; if the fees don’t get increased, will that have
an impact on the hours that the Swim Center is used; is it true that there
was a 9% increase last year and a proposed 10% now, equalling 19% for
the Swim Center; what is SMC’s responsibility to the pool, and can we
have them take on more financial responsibility to increase access; would it
be possible to put together a Task Force or Working Group (School, City,
PTA) to come up with a plan for Afterschool programming for the next
school year; are Sunday hours at the Swim Center cost neutral, and does it
create an opportunity to allow opening to the public on Sundays; when will
the Santa Monica High School pool open and what hours would the city
have access; what is the pickleball and Intern-Trades programs cost; what is
the percentage of Intern-Trades who become full time City employees and
what is the cost to hire five Intern-Trades staff; the money that is being
recommended for Neighborhood groups, is the matching program by
money or in-kind monies; how much are the neighborhood groups granted
annually, is it a one-time cost expenditure; what can we do to beef up our
grant funding; will the one-time funds for non-profits be for six months or
nine months, and what is the repayment for those tenants at Bergamot;
what is the amount to fund tenant abatements; what other funding would
also be available for these non-profit tenants; why is it year after year in the
Council budget we are being asked to manage and fund the Swim Center;
how do we find courts for pickleball in the city where quick restriping
could be done, and how much would it cost the city; would the city accept
funding from the Pickleball Association to bring some tennis courts up to
use; what is the carousel rates; what is the annual revenue for Parking
Structure 3, and once it’s gone, will the other structures become cost
neutral; what is the cost to add another graffiti officer; how do we raise the
fences at the downtown parking structures to keep people from taking their
own lives; what would the savings be to street sweep bimonthly instead of
weekly; is there a way to pull the afterschool playground access from the
facilities agreement between the city and school district; is there a way for
safety to look at new crossing guards; if L.A. County department of health
staff person was added to help with the Homeless situation, how much
would that cost; cost to add two or four SM Homeless Liaison, could they
provide 24/7 services; would there be a benefit to add six Public Safety
Officers, and what would that cost; what is it going to cost to add all of
these things to the budget; how do we open up our libraries where it is
fiscally responsible; how was rent abatement for different groups
determined, and why isn’t it all equal across the board; what is the cost to
have a website with all of the neighborhood groups and contact
information; cost to reinstate the annual recycle day; cost to add one ADA
coordinator; are we budgeted to lead the Equity and Inclusion work that
needs to be done; how can we make sure that for homelessness, we have
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Councilmember McKeown
left the meeting at 11:08 p.m.
more people on the streets and less in the offices; why are we making
program investments, and what is the value of them; how much of the
CBDG money is going to the Pico Neighborhood; what is the possibility of
creating an environmental justice fund to assist those who are living close
to the freeway; has anyone thought of other areas for an economic
development plan for the residents; is staff considering having parents pay
for fees on a sliding scale; can staff facilitate an intergovernmental board
with all of the local agencies; is there any consideration of the city
removing employees from outside agencies; can the intern-trades program
be moved from Public Works to Mobility; with regard to the crossing
guards, could we get some data in association with where accidents have
happened; what is the cost per student for CREST; and, did the reductions
in staff salaries from the last fiscal year continue through 2022.
After the close of the public hearing, discussion ensued on whether or not
to have Council discussion on the budget tonight or to continue the
discussion to an adjourned meeting tomorrow, May 26, 2021, and if the
discussion is continued, should Public input be heard tonight.
Motion by Councilmember Davis, seconded by Mayor Himmelrich, to
approve Agenda Management to hear Public input before discussion on the
budget tonight. The motion was approved by the following vote:
AYES: Councilmembers de la Torre, Brock, McKeown, Davis, Parra,
Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: None
Councilmember McKeown made an announcement that he was officially
retiring from the City Council effective June 11, 2021. After making his
statement, he left the meeting.
Motion by Mayor Himmelrich, seconded by Councilmember de la Torre, to
continue Council discussion on the budget to an adjourned meeting
tomorrow, May 26, 2021 at 5:30 p.m. The motion was approved by the
following vote:
AYES: Councilmembers Parra, Davis, Brock, de la Torre,
Mayor Pro Tem McCowan, Mayor Himmelrich
NOES: None
ABSENT: Councilmember McKeown
PUBLIC INPUT: Members of the public Denise Barton and David Whatley commented on
various local issues.
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ADJOURNMENT On order of the Mayor, the City Council meeting adjourned at 11:11 p.m.
to a Continued Special Meeting on May 26, 2021 at 5:30 p.m.
ATTEST: APPROVED:
Denise Anderson-Warren Sue Himmelrich
City Clerk Mayor
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