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SR 10-15-2019 8A City Council Report City Council Meeting: October 15, 2019 Agenda Item: 8.A 1 of 23 To: Mayor and City Council From: Susan Cline, Director, Public Works, Architecture Services Karen Ginsberg, Director, Community & Cultural Services Subject: Review of Master Plan layout and park program for renovation and expansion of Memorial Park Recommended Action Staff recommends that the City Council: 1. Review and comment on the master plan layout and programmatic concepts for the Memorial Park Redevelopment and Expansion Project; 2. Direct staff to proceed with Request for Proposals for design and pre- construction services of phases 1 and 2 of the master plan ; 3. Authorize the City Manager to negotiate and execute a fourth modification to agreement #9910 (PCD) in the amount of $149,000 (including 10% contingency) with Wood Environmental & Infrastructure Solutions Incorporated, a California- based company, for preparation of the Environmental Impact Analysis for a total contract amount not to exceed $527,000; 4. Authorize the City Manager to negotiate Fiscal and Use Agreements with Santa Monica College (SMC) and Santa Monica-Malibu Unified School District (SMMUSD) for capital improvement costs for Phase I implementation. Executive Summary The Santa Monica parks system includes 32 parks encompassing more than 130 acres. Within this parks system there are small neighborhood parks such as Ozone Park and Euclid Park and larger community parks such as Clover, Virginia Avenue and Memorial Parks. Each of these parks feature amenities that together form a rich range of opportunities for various types of sports, play experiences, gardening, picnicking, walking and relaxing. Memorial Park, which was established in the 1950’s and geographically located in the center of the City, is important to the overall park system as it serves as the primary park for baseball and softball as well as being the home for the City’s only public gymnasium, skate park and more of a home for pickleball. The Memorial Park Redevelopment and Expansion Project would combine Memorial Park and the adjacent, 2.9-acre City-owned former Fisher Lumber site into a 13-acre newly 2 of 23 renovated and expanded community park to meet an increasing demand for recreational activities. The project would also integrate components of the Pedestrian Action Plan and Bicycle Action Plan. An extensive community outreach process guided the development of a master plan layout and park program for the future renovation and expansion of Memorial Park that would include additional diamond sports fields and other highly-desired community amenities. Staff recommends the Council review and provide direction to staff related to the proposed master plan and park program; provide direction to staff to proceed with a Request for Proposals (RFP) for professional design and pre -construction services for phases 1 and 2 of the master plan; authorize a modification to Wood Environmental and Infrastructure Solution Inc.’s (Wood) existing contract to provide environmental impact analysis of the proposed master plan consistent with the California Environmental Quality Act (CEQA) and to add preparation of CEQA compliant documentation to the existing Scope of Work; and authorize the City Manager to negotiate agreements with both Santa Monica College and the Santa Monica-Malibu Unified School District that would facilitate funding contributions for the implementation of Phase 1 of the master plan and shared use of the proposed renovated and expanded facilities at Memorial Park. Background The Memorial Park Redevelopment and Expansion Project would combine the existing 10.3-acre Memorial Park with the former Fisher Lumber site – a City-owned, 2.9-acre property adjacent to the existing park – into a newly renovated and expanded community park. The combined site is bound by Colorado Avenue to the north, 16th Street to the east, Olympic Boulevard to the south and 14th Street to the west. The need to expand and redefine the role of Memorial Park was established in Santa Monica’s 1997 Parks and Recreation Master Plan. The City purchased the Fisher Lumber site in 2004 with the intention of expanding Memorial Park. The City took occupancy of the site in 2005 and has since used the property to house Public Works staff and equipment. 3 of 23 The Council adopted the recommendation of the Recreation and Parks Commission in March 2016 and formally selected the City’s highest priority park projects – including the expansion of Memorial Park – to be incorporated into the Los Angeles Countywide Parks Needs Assessment Report. After a competitive procurement process, Council awarded an agreement to AHBE Landscape Architects in January 2018 to provide professional design services for the development of a feasibility study and master plan layout for an expanded and redeveloped park that would meet the following objectives -: • Maximize opportunities for fields with a focus on diamond sports; • Consider community programs such as the gymnasium, Santa Monica Police Activities League (PAL), and fitness facilities; • Integrate appropriate buffering along busy vehicular corridors; • Integrate the City’s Bicycle and Pedestrian Action Plan s; and • Consider the park’s relationship to the surrounding neighborhood and City context. Environmental Consulting Services Council authorized a contract with Wood Environmental and Infrastructure Solution Inc. (formerly AMEC Environment & Infrastructure, Inc.) in May 2014 for environmental consulting services related to the Memorial Park Neighborhood Plan. Services related to the Memorial Park Redevelopment and Expansion were not included in the scope of work at that time as a timeline for advancing the project had not been determined. Past Council Actions 07/01/97 (Attachment A) Adopted Santa Monica Parks and Recreation Master Plan 05/27/14 (Attachment B) Awarded $378,000 agreement with AMEC Environment & Infrastructure for environmental impact analysis services 03/22/16 (Attachment C) Directed staff to include Memorial Park in Los Angeles Countywide Parks Needs Assessment Report 01/23/18 (Attachment D) Awarded agreement with AHBE Landscape Architects for 4 of 23 feasibility study and master plan design services Discussion Memorial Park is Santa Monica’s primary public park for hosting diamond sports activities. Youth baseball, youth fast pitch softball, high school baseball, and adult softball leagues use the fields at Memorial Park. The park also houses the only public gymnasium and skate park in Santa Monica. The existing park includes six baseball/softball fields – four of which have limited playability due to overlapping outfields, a skate park, four tennis courts striped for pickleball, a small children’s play area, on-site surface parking, restrooms, a small concession building, an off-leash dog run and three City-owned and operated community buildings. The existing buildings house the Santa Monica Police Activities League (PAL), community meeting rooms, staff offices, a small fitness gym and the Memorial Park gymnasium. Along the park’s northern boundary sits the former Fisher Lumber site, which currently houses the City’s Public Landscape Division offices, vehicles and equipment. The City is in the process of relocating the Division to a non-aviation site at Santa Monica Airport. The feasibility study and master planning process included an examination of existing conditions and park program elements and the completion of an extensive community outreach process. The result is a single, cohesive master plan layout that would address long-standing issues at Memorial Park, including but not limited to inadequate field functionality, restrictive perimeter and edge conditions, poor connections to the surrounding neighborhood, and misused restrooms and other amenities. The master plan would also inform the design and phased implementation of the project. 5 of 23 Figure 1: Memorial Park and former Fisher Lumber site Community Outreach Process An extensive community outreach process informed the development of the master plan layout. Park users and stakeholders engaged in this process through focus groups, online surveys, and community workshops. Public input guided the master planning effort and resulted in a layout and program that is responsive to community aspirations and Council direction. The outreach process commenced with a series of focus group discussions in April and May 2018 that engaged skate park users, gymnasium users, field permit holders, th e Field Sports Advisory Committee (FSAC), Police Activities League (PAL) Youth Leadership Council, PAL Board of Directors, Santa Monica College staff, and interdepartmental teams of City staff. The focus group discussions included approximately 95 attendees in total and provided an initial opportunity for user groups to share thoughts on the existing park and ideas for its expansion and redevelopment. Community Workshop 1 was held on May 23, 2018 at the Memorial Park gymnasium and was attended by over 155 park users, residents, and other stakeholders who shared their aspirations and program requests for the master plan. The design team provided a brief presentation summarizing initial observations and findings and led small 6 of 23 group discussions. The public input received at Community Workshop 1 validated many of the things the design team heard from the focus groups. The City also conducted an online survey from April through June 2018 to solicit input from park users, stakeholders, and the community at-large. The survey was open for approximately 40 days and received 608 responses. Key findings from the survey included the following: • Greater than 70% of respondents live in the zip code areas immediately adjacent to the park; • 73% of respondents drive to the park; • 77% of respondents visit the park a least once a week or more; • Sports activities at the park are most popular although 40% of respondents indicated the facilities need updating; • Respondents indicated safety concerns related to the existing restrooms and the edges of the park (61% and 28% of respondents, respectively); and • Parking is the primary challenge for 54% of respondents when visiting the park. Community input received through the survey and all other modes of engagement was aggregated and used to inform the development of three conceptual layouts that were presented to the public along with the survey results at Community Workshop 2 on August 13, 2018 at the Civic Auditorium’s East Wing. More than 170 attendees provided feedback through facilitated table discussions. An overview of each of the three conceptual layouts presented is provided below. Option 1 included: • Six diamond sports fields: four synthetic turf combo fields located along Colorado Avenue and two renovated natural turf youth ba seball fields in their existing location; • A central community hub with children’s play area, park restrooms, concessions, and sports/park storage; 7 of 23 • A new Community Recreation Center within the footprint of the existing buildings at 14th Street and Olympic Boulevard; • Renovation of The Cove skate park without an expansion of the space; • Four on-grade tennis courts striped for pickleball located adjacent to 16th Street; • An expanded surface parking lot along 14th Street; and • A new dog park located along Colorado Avenue between the two combo fields. Figure 2: Conceptual Layout Option 1 Option 2 included: • Six diamond sports fields: two synthetic turf combination fields at the corner of 14th Street and Colorado, two synthetic turf combo fields along 16th Street, and two renovated natural turf youth baseball fields in their existing location; • A central community hub with children’s play area, park restrooms, concessions, sports/park storage, and a small dog run; 8 of 23 • A new Community Recreation Center on the corner of 16th Street and Colorado Avenue with four tennis courts striped for pickleball on the roof; • Renovation and expansion of The Cove skate park; and • A new surface parking lot at the corner of 14th Street and Olympic Boulevard that did not increase the on-site parking capacity. Figure 3: Conceptual Layout Option 2 Option 3 included: • Six diamond sports fields: four synthetic turf combo fields located along Colorado Avenue and two renovated natural turf youth baseball fields in their existing location; • The new Community Recreation Center along 16th Street with integrated concessions, sports/park storage, and park restrooms; • A children’s play area located in the center of the park; • Renovation and expansion of The Cove skate park; and • A new dog park on the corner of 14th Street and Olympic Boulevard; 9 of 23 • Four elevated tennis courts striped for pickleball over an expanded surface parking lot along 14th Street. Figure 4: Conceptual Layout Option 3 All three options included a community walking loop with exercise stations and planted landscape areas within the park and around its perimeter. All three conceptual layouts were presented at Community Workshop 2 with an area depicted for the Sustainable Water Infrastructure Project (SWIP) tank. This provision has since been abandoned with the relocation of the tank to the Civic Center parking lot. Throughout the event, workshop participants made repeated requests for more fields – in addition to what was shown in any of the three layout options. Attendees also voiced support for the following elements: 10 of 23 • A new community recreation center within the footprint of the existing buildings at 14th Street and Olympic Boulevard; • A central community hub with children’s play area, concessions, restrooms and storage; • Elevated tennis courts striped for pickleball over an expanded surface parking lot; • Expansion of The Cove skate park; and • A community walking loop with exercise stations. Following Community Workshop 2, the design team revisited the conceptual layouts in an effort to incorporate additional field space. The team held a working session with leadership from field permit groups, representatives from FSAC and from the Recreation and Parks Commission. Attendees collaborated on optimal field dimensions, field quantity and layout, and desired field amenities. The working session resulted in a layout that incorporates an additional field dedicated to youth fast pitch softball. Although a new, larger dog park was included in each of the three conceptual layout options presented at Community Workshop 2, it was later eliminated due to space constraints that resulted from community prioritization of other program elements. Subsequently, a third community outreach package was released in June 2019 to share the culmination of the design team’s efforts up to that point. Conceptual plans, renderings and program element diagrams were posted to the project’s webpage for public review and comment. Additionally, an information booth was set up at Memorial Park on June 1, 2019 to display the materials, and City staff was on hand to answer questions and gather community feedback. Materials that were shared with the public at each step of the community outreach process are included in Attachment E. Proposed Master Plan The proposed master plan was informed by the input gathered through the extensive community outreach process as well as the Council’s directive to focus on meeting the 11 of 23 needs of diamond sports at the site. The layout reflects the inclusion of many and varied park program elements within fixed site constraints and the large spatial requirements of programs such as sports fields and other amenities highly-desired by the community, including parking, tennis/pickleball courts, and a community recreation center. To achieve these objectives, the park’s footprint would be expanded into portions of 16th Street and Colorado Avenue. The proposed master plan is shown below, followed by detailed information on each major component of the design. Figure 5: Proposed Conceptual Master Plan Layout Sports Fields The proposed master plan establishes seven diamond sports fields at Memorial Park which will provide for an additional field from what exists today and will allow for greater flexibility, including the ability to play simultaneous games on Fields 1 – 4, something the existing fields cannot currently accommodate. • Combo Fields: Fields 1 - 4, referred to as the combination (or combo) fields, would utilize synthetic turf to create adaptable play space for baseball and softball groups of all ages. They are designed for flexibility; each combo field 12 of 23 could accommodate a single regulation high school baseball game, adult softball game or collegiate softball game. Additionally, each combo field can be divided with temporary fencing to accommodate two youth baseball or two youth fast pitch softball games played simultaneously. Each field would feature covered dugouts, shaded spectator seating, and LED sports lighting. A batting cage for shared use sits adjacent to the combo fields. Amenities such as pitchers’ bullpens and additional batting cages will be considered in the design phase. The use of synthetic turf, portable pitching mounds, and adjustable bases would provide flexibility in field usage and also reduce maintenance intensity by eliminating the need to irrigate, fertilize, mow and aerate the fields. The fields would be striped for play and require no chalking, allow for year-round play without extended maintenance downtime, and would be ready for use immediately following rainfall or other inclement weather, whereas natural turf can take several days to dry after a heavy rain event. Furthermore, significant synthetic turf system innovations have advanced in recent years with products available that are composed of recycled materials and use locally-harvested organic fill materials that do not pose health concerns and reduce the heat island effect. A large percentage of the materials used in synthetic turf systems can be recycled for reuse at the end of the systems lifespan 13 of 23 Figure 6: Combo Field • Youth Baseball Showcase Fields: Fields 5 and 6 would be natural grass with skinned infield baselines sized specifically for Little League baseball. These showcase fields would feature the amenities of a first-class facility, including covered dugouts, batting cages, electronic score boards, shaded spectator seating, and LED field lighting. • Youth Fast Pitch Softball Showcase Field: Field 7 would be natural grass with skinned infield baselines sized specifically for youth fast pitch softball. This showcase field would also feature the amenities of a first -class facility, including covered dugouts, batting cages, an electronic score board, shade covered spectator seating, and LED field lighting. 14 of 23 Figure 7: Showcase Fields The Cove Skate Park An expansion to the existing skate park would provide an opportunity to update the park’s existing elements and add other modern skateboarding and BMX features as well as other amenities, such as shade for spectators. Community Hub The community hub would be centrally located within the park and include a children’s play area, restrooms, concessions, storage for field permit groups and park maintenance equipment, and a small office for field monitor staff. The playground would be universally accessible and feature ample integrated shade. The location of the community hub relative to the diamond sport fields, tennis/pickleball courts, The Cove skate park, and parking lot would make it the active center of the park. 15 of 23 Figure 8: Community Hub Area Community Fitness Trail The community fitness trail would be a dedicated ½ mile walking loop with a series of interspersed or grouped exercise stations. The path would travel the park’s perimeter along 14th Street, 16th Street, and Colorado Avenue, then traverse the park’s interior and connect to the centrally-located Community Hub. Tennis/Pickleball Courts Four tennis courts striped for pickleball would be elevated over the new on -site surface parking lot and include stairs and an elevator. The courts would feature LED sports lighting, wide perimeter clearance spaces, and dedicated equipment storage immediately adjacent to the play area. Parking The covered parking lot would increase parking inventory by 49 spaces for a total of 128 spaces to be used exclusively by park patrons and would include a safe and convenient passenger loading zone and turnaround area. The parking lot’s central location would make it easily accessible from all areas of the park. The footprint of Memorial Park would be expanded into portions of 16th Street and Colorado Avenue, resulting in a reduction of 37 metered street parking spaces adjacent to the park. 16 of 23 Figure 9: Surface Parking and Rooftop Tennis Courts Mobility and Streetscape Improvements For those who prefer to walk or bike to Memorial Park, the proposed master plan includes 4’-wide planted areas that would provide a buffer between generous 8’-wide perimeter sidewalks and field activity within the park. Street trees and parkway planters would create a sense of comfort for pedestrians walking along the street and a shared use bike path completely separated from the street along the Colorado Avenue park frontage (Class I bike path), would allow for future connections to the Exposition Corridor Bike Path. Figure 10: Park Entrance at Colorado Avenue Community Recreation Center (CRC) The CRC would integrate the functions of the existing gymnasium, PAL building, community rooms, and staff offices into one facility. Contemplated as a two story, 50,000 square foot building, it would be designed to create a strong connection to the park and feature a flexible floor plan to allow for a broad array of recreational and community programs and services, a larger gymnasium, and increased storage space. Phasing and Cost Estimates 17 of 23 The master plan envisions a phased approach that would be implemented over time as funding is available. Phase 1 is shown below and would include four synthetic turf baseball/softball fields, a temporary natural turf practice field, covered parking lot, tennis/pickleball courts, and the Community Hub. This phase is estimated to cost approximately $25 – 30 million in capital costs and involve roughly 18 – 24 months of construction that would be staged to minimize disruptions to existing park usage. Due to funding limitations, perimeter streetscape improvements would be included in Phase 2. If perimeter streetscape improvements were to be added to Phase 1, they would increase the capital cost by approximately $4 million. Figure 11: Construction Phase 1 Phase 2 would include two natural turf youth baseball fields, the natural turf youth fast pitch softball field, community walking loop with exercise stations, expansion of The Cove skate park, and perimeter streetscape improvements, including street trees, parkway planters, landscaped area buffers, and the Class I shared use bike path along Colorado Avenue. This phase would cost approximately $15 – 18 million in capital costs and involve roughly 12 – 18 months of construction that would be staged to minimize disruptions to existing park use. 18 of 23 Figure 12: Construction Phase 2 Phase 3 would include construction of the CRC to replace the existing buildings at the southwest corner of the site. It is estimated to cost approximately $60 – 68 million in capital costs and involve roughly 24 – 30 months of construction. Figure 13: Construction Phase 3 19 of 23 Advisory Body Reviews Field Sports Advisory Committee The proposed conceptual master plan was presented at the June 6, 2019 FSAC meeting. Following public comment and discussion among committee members, FSAC voted to formally support transmittal of the proposed master plan to the Recreation and Parks Commission. Recreation and Parks Commission On July 18, 2019, the Recreation and Parks Commission reviewed and provided input on the conceptual master plan layout and programmatic concepts. The Commission also received public input and written comments (Attachment F). Several off-leash dog run users spoke during public input to advocate for keeping a dog run in the expanded park. Speakers noted that dog parks do not exist in Santa Monica north of the I-10 freeway. They also spoke positively about the smaller size of the existing off-leash dog run at Memorial Park and its decomposed granite surface. Speakers noted that the space is unique – compared to other dog park’s in the city – and desirable for that reason. Field users also spoke during public input to express support for the additional fields shown in the master plan, and specifically the synthetic turf combo fields. Speakers expressed concern regarding orientation of the fields and how sun aspects may affect players’ vision. They also requested additional amenities including warm-up areas and score booths. The Boys & Girls Club of Santa Monica submitted written comments to the Commission prior to the meeting, expressing the Club's interest in building and operating a new main branch facility at Memorial Park. Representatives from the Club spoke during public input to reaffirm their interest, share drawings from a preliminary feasibility study conducted by architectural firm Moore Ruble Yudell, and request that the Commission recommend inclusion of a facility for the Club in the master plan. Commissioners acknowledged the Club's input and written comments, noted that the proposal should be 20 of 23 explored, and determined that the Commission was not in a position to recommend inclusion of a new main branch as part of the master plan. Since the meeting, city staff have met with representatives of the Boys & Girls Club to discuss their proposal in further detail and to discuss additional opportunities for collaboration between the Boys & Girls Club and city programs at PAL and Virginia Avenue Park. Staff have also spoken with key members of the PAL Board of Directors to encourage them to meet with their counterparts at the Boys & Girls Club to explore possible partnerships over the long term while not pre-judging the outcome of these discussions and staff have learned that an initial meeting has been held with representative s of the two boards. The Recreation and Parks Commission voted unanimously to support the proposed Memorial Park Master Plan layout and programmatic concepts with recommendations for further consideration during the design and implementation phase. The Commission recommended that the project team consider: • Incorporating a premier California Interscholastic Federation (CIF) baseball field; • Keeping an off-leash dog run at the park; • Analyzing the parking loss impacts on 16th Street; • Inclusion of elements such as bullpens, warm up areas, dugouts, seating, public address systems, and score booths at all fields; • Clustering the proposed outdoor fitness equipment in groupings; • Analyzing the tree canopy, relocating existing trees, and planting new trees where possible; • Incorporating shade for the playground; • Examining aspects of sun and shade affecting players’ vision in determining positioning of the fields; • Conducting further analysis of natural turf vs. synthetic turf; and • Starting design and construction of phase one at the earliest possible date. Urban Forest Task Force On July 24, 2019, staff presented an overview of the Memorial Park Master Plan to the Urban Forest Task Force. Members expressed informal support of the plan and agreed 21 of 23 to a future review of the preliminary tree species palette for the expanded park by the Task Force's Species Subcommittee. Next Steps If directed to proceed, staff will issue a Request for Proposals to provide design and pre-construction services of phases 1 and 2 of the maste r plan. Staff will return to Council by January 2020 for approval to negotiate an agreement with the selected design build team. Approximately $4.7M has been identified in the CIP Budget for design and pre construction services for this project. Design In response to feedback received from the advisory bodies and the community, several elements of the project will be worked through in design of each phase, including, but not limited to: • Detailed layouts of diamond sport fields to support maximum playabil ity (sun aspects, field dimensions, and amenities for players and spectators); • Location and details for an off -leash dog run within the renovated and expanded park; • Parking capacity on-site and along the street; • Location(s) for grouping the outdoor fitness equipment; • Selection of tree species, canopy cover analysis, and a tree protection plan; • Selection of playground equipment and shade provisions; • Construction staging and schedule to limit impacts on existing park usage; and • Definition of projects Low Impact Development (LID), energy code, solar code, water neutrality, zero waste, and water efficiency strategies. Operations and Maintenance Staff anticipates there may be increased operations and maintenance costs associated with expanding Memorial Park, dependent upon the final design of the project. Estimates related to initial upfront costs, such as purchasing new equipment, and 22 of 23 ongoing park maintenance would be determined once the project’s design is further developed. Funding Agreements In 2016, Santa Monica voters passed Measure V, a Santa Monica College bond measure that included $20 million in funding for construction of Phase 1 of the Memorial Park Expansion Project. Staff is also working with Santa Monica-Malibu Unified School District to identify additional construction funding for Phase 1 of the project from Measure SMS bonds. It is anticipated that the contributions of College and District funding will be conditioned upon allowing programmed joint uses of completed Memorial Park facilities. Authorization is requested from the Council to enable the City Manager to negotiate these agreements. Staff will also pursue other possible funding, including grant opportunities, to supplement construction/implementation costs. Analysis of Environmental Impacts Upon authorization to negotiate and execute a fourth modification to agreement #9910, City Planning Staff would work with Wood Environmental & Infrastructure Solutions Incorporated in preparation of the Environmental Impact Analysis. The completed analysis will be presented to the City Council for certification prior to approving full design and construction of Phase 1 of the Memorial Park Expansion Project Financial Impacts and Budget Actions Staff seeks authority to approve funding from the General Fund to increase the amount of agreement with Wood Environmental and Infrastructure Solutions Inc. to provide environmental impact analysis of the proposed master plan consistent with the California Environmental Quality Act (CEQA) and to add preparation of CEQA compliant documentation to the existing Scope of Work; and authorize the City Manager to negotiate agreements with both Santa Monica College and the Santa Monica -Malibu Unified School District for funding contributions to facilitate implementation of Phase 1 of the master plan and shared use of the proposed renovated and expanded facilities at Memorial Park. 23 of 23 Agreement Modification Request Agreement # Current Authorized Amount Modified Request Amount FY 2019-20 CIP Account # Total Revised Contract Amount #9910 $378,000 $149,000 C0107060.689000 $527,000 Future year funding is contingent on Council budget approval. Prepared By: Danny Welch, Architect Approved Forwarded to Council Attachments: A. July 1, 1997 Staff Report B. May 27, 2014 Staff Report (Web Link) C. March 22, 2016 Staff Report (Web Link) D. January 23, 2018 Staff Report (Web Link) E. Memorial Park Master Plan Website (Web Link) F. Rec & Parks Commission Written Comments G. Wood Environment & Infrastructure Solutions, Inc. Oaks Initiative Disclosure Form H. Written Comments I. PowerPoint Presentation Recreation & Parks Commission – July 18, 2019 Written comments received for Agenda Item 5b: Review of Memorial Park Master Plan with formal recommendations for Council consideration Boys and Girls Clubs of Santa Monica Main Branch - Preliminary Test Fit Site Plan 7/18/2019 Draft Education Tech Parking Garage Ramp Offices Game Room MiddleSchool Lobby Community Hub Gym * ParkingGarage Entry Entrance Boys and Girls Clubs of Santa Monica Main Branch - Preliminary Test Fit 7/18/2019 Draft Level 1 Plan Education Tech Parking Garage Ramp Offices Game Room MiddleSchool Lobby Community Hub Gym Regulation Size Basketball Court (94’ x 50’) Bleacher Area Restrooms / Changing Rooms / Support Support Storage Elevator/Main Stairs for Parking Garage Concessions Boys and Girls Clubs of Santa Monica Main Branch - Preliminary Test Fit Level 2 Plan 7/18/2019 Draft Outdoor Dining Playground & Basketball Art Teen Center Multi-purpose Room& Kitchen Music Open to Gym Below 1 Anne Deasey From:Community & Cultural Services Subject:FW: Boys and Girls Club Double Talk On Thu, Jul 18, 2019 at 8:48 AM Ellen Hannan <elhasm@gmail.com> wrote: Dear Parks and Rec Commissioners I hope to be at City Hall tonight to speak for the children. As a former school nurse and fan of SAMOHI basketball teams I know the importance of youth activities. Pleas question the so called good intentions of the present board at the B&G. Ellen ---------- Forwarded message --------- From: Ellen Hannan <elhasm@gmail.com> Date: Thu, Jul 18, 2019 at 8:34 AM Subject: Boys and Girls Club Double Talk To: John Cyrus Smith <johncysmith@gmail.com> To Parks and Rec Commission Downtown cronies can't keep their lies straight. In the Boy and Girls Club letter in section 1 they state "land cannot be sold" and in section 2 they state "by disposing of the land on Lincoln Blvd." they will be able to afford to build at Memorial. This will remove a source of childcare for our area and low income workers in downtown. In other words the City wants the land for a large parking lot which has been on a number of the Peter James Planning Department maps in the LUCE. The Proper hotel developer has told me "we want to get rid of them". It is the only low income provider for kids in Santa Monica. There is a fee for Crest programs and City programs. Boys and Girls provides safe and affordable DAY CARE all day during the summer. It is possible to build on that site. They can use the playground and the building to the north which they own. They can then remove the old structure for out door play. The area and kids have put up with the construction of the hotel for years. Now the hotel can be inconvenience for the good of the community. Please do not fall for the misinformation. No one wants the Boys and Girls Club to be moved from Lincoln. They programming there especially City wide basketball has united our youth from different parts of the City. I hope to be there tonight. Ellen Hannan 1218 9th St Santa Monica CA 90401 View this email in your browser From:Steve Petran To:Community & Cultural Services Subject:Re: Memorial Park Master Plan Date:Wednesday, July 17, 2019 9:18:55 PM Boo. No swimming On Wed, Jul 17, 2019, 7:41 PM Santa Monica Parks & Beach Improvements <ccs@smgov.net> wrote: View this email in your browser From:davidaleal To:Community & Cultural Services Subject:Re: Memorial Park Master Plan Date:Thursday, July 18, 2019 11:12:59 AM I think it is amazing whenever the city funds new sports facilities. A big concern is safety. Will you please provide funding for security. At present I hear memorial park is wrought with syringes, human feces outside of the bathroom, broken bottles of alcohol, and people indecently exposing themselves. Many of these problems go unreported as the lack of response by the city seems to deem the problem a low priority. I am sure these are not the images of Santa Monica that will be considering the norm. I feel fortunate that my children are adults, and did not have to witness this sort of conduct as children. I have lived in this city for over 40 years and it is heartbreaking to see the negative trajectory. Sincerely, A very concerned resident -----Original Message----- From: Santa Monica Parks & Beach Improvements <ccs@smgov.net> To: davidaleal <davidaleal@aol.com> Sent: Wed, Jul 17, 2019 07:42 PM Subject: Memorial Park Master Plan From:Travis Beller Subject:Memorial Park - Dog Park Date:Thursday, July 18, 2019 11:36:21 AM July 18, 2019 City of Santa Monica City Hall 1685 Main Street Santa Monica, CA 90401 Dear Honorable Mayor Davis, City Council Members and Recreation & Parks Commissioners; I am a Santa Monica resident who supports maintaining the off-leash, dog park at Memorial Park. Please do not eliminate the existing dog park from the proposed Memorial Park Master Plan. The Memorial Park dog park is a well-used, public space. It is the only off-leash, dog park located north of Pico Boulevard. And our Mid-City neighborhood is growing. The City is encouraging the construction of new multi-family, transit and pedestrian-oriented, mixed-use developments to support the rail system. It’s a simple, predictable relationship: more residents and employees = more dog owners who need a public space to exercise their dogs off-leash and socialize with other dogs. We must maintain the Memorial Park dog park for existing and future residents. This off- leash area for dogs should not be eliminated. Please instruct City Staff to prepare a new design that preserves the fenced, off-leash dog park at Memorial Park. Sincerely, Travis Beller 1423 14th St APT C Santa Monica, CA 90404 484-241-5526 CITY OF SANTA MONICA OAKS INITIATIVE DISCLOSURE FORM In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Public benefits include: 1. Personal services contracts in excess of $25,000 over any 12-month period; 2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period; 3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period; 4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period; 5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000; 6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or 7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period. Name(s) of persons or entities receiving public benefit: Name(s) of trustees, directors, partners, and officers: Name(s) of persons with more than a 10% equity, participation, or revenue interest: Prepared by: ____________________________Title: __________________________ Signature: ______________________________________ Date: ________________ Email: ____________________________________ Phone: ____________________ FOR CITY USE ONLY: Bid/PO/Contract # ____________________________ Permit # ___________________________ Rosann Malloch Administrative Manager 7/23/2019 rosann.malloch@woodplc.com 805-896-7563 Wood Environment & Infrastructure Solutions, Inc. See attached list of company officers None, Wood Environment & Infrastructure Solutions, Inc. is 100% owned by Amec Foster Wheeler Ventures, Inc. !! " !! # $ % ! & ' ( $ % ) * + ,- ) ./ ! 0 ! & */ *! ) * ! 1 , * ! * % ! & ,- ! , + 2 % ! %& - 3 0 #2 % *-- ! 4'1,- ) 5 % (& % ! %& - & 5 0 ! "3 -! "# 0 !# & 1 ! " 4! % " - (% * ! %6 ,- ) ./ ! - ( , & 5 !! ( && & 7 5 5 !!2 % ! * %- % & ) ,!- !! " !! */ 5 ! +// ) 7 8! * 7 % 9 ) 8 - !! 8# % ! & - $3 5&2 % 9 5 ! * ) 0& % ( 9 2 ! ! % % - ! 2 5 *,! & I t e m 8 - A 1 0 / 1 5 / 1 9 1 o f 3 I t e m 8 - A 1 0 / 1 5 / 1 9 I t e m 8 - A 1 0 / 1 5 / 1 9 2 o f 3 I t e m 8 - A 1 0 / 1 5 / 1 9 1 Vernice Hankins From:daninla@twc.com Sent:Tuesday, October 15, 2019 1:09 PM To:councilmtgitems Subject:FW: Memorial Park Redevelopment Plan - Cricket Subject: Memorial Park Redevelopment Plan ‐ Cricket Hello Mayors and Councillors, I would like to ask if would be possible to put an artificial cricket pitch (playing area) and cricket nets (like a baseball batting cage except longer and open ended) into the Memorial Park redevelopment plan? The pitch could be placed in the center of the baseball field (dimensions 22 yards long and 10 feet wide). It would enable another use for the field. Currently kids have no where to play cricket in Santa Monica. We have to travel to The Valley or Orange County to play the game. As the worlds second largest sport it would be a great thing to have here. Also, it brings together many communities from all different backgrounds. If the plan for Memorial Park is already set perhaps a nets and a pitch could be placed at Cloverfield or Marine parks? Thanks, Dan Tuffs Item 8-A 10/15/19 3 of 3 Item 8-A 10/15/19 1 Vernice Hankins From:Council Mailbox Sent:Tuesday, October 15, 2019 4:59 PM To:City Council Distribution Group Cc:councilmtgitems; Rick Cole; Katie E. Lichtig; Karen Ginsberg Subject:FW: Memorial Park Council‐ Please see the below email regarding Memorial Park. Thank you, Stephanie ‐‐‐‐‐Original Message‐‐‐‐‐ From: Carrey, Neil [mailto:ncarrey@bakerlaw.com] Sent: Tuesday, October 15, 2019 1:55 PM To: Council Mailbox <Council.Mailbox@SMGOV.NET> Subject: Memorial Park When the City finally bought Fischer Lumber it was with the idea of expanding and improving ball fields. Obviously doing someone is long overdue. The plan being presented to you tonight is excellent and fulfills that promise. Please do not disappoint the field users. Just adopt the plan as presented. Any further changes will further delay the process but more importantly ruin an excellent idea. Thanks. Neil Carrey Sent from my iPhone ________________________________ This email is intended only for the use of the party to which it is addressed and may contain information that is privileged, confidential, or protected by law. If you are not the intended recipient you are hereby notified that any dissemination, copying or distribution of this email or its contents is strictly prohibited. If you have received this message in error, please notify us immediately by replying to the message and deleting it from your computer. Any tax advice in this email is for information purposes only. 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CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 City Parks CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Existing Park Facilities CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 1.Maximize opportunities for fields with an emphasis on diamond sports. 2.Consider community programs such as the gymnasium, Santa Monica Police Activities League (PAL), and fitness facilities. 3.Integrate appropriate buffering along busy vehicular corridors. 4.Integrate the City’s Bicycle and Pedestrian Action Plans. 5.Consider the park’s relationship to the surrounding neighborhood and City context. Project Goals CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Focus group discussions (April/May 2018) Online survey (April/May/June 2018) Community Workshop 1: May 23, 2018 Community Workshop 2: Au gust 13, 2018 Working Session with Diamond Sports Leadership: October 2018 Community Outreach Package 3 (June 2019) §Materials posted to project webpage for public review and comment §Info booth at Memorial Park with City staff: June 1, 2019 §Presentation to Field Sports Advisory Council (FSAC): June 6, 2019 §Presentation to the Recreation and Parks Commission (RPC) July 18, 2019 §Presentation to the Urban Forest Ta sk Force July 24, 2019 Community Outreach Process CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Option 1 Option 2 Option 3 Conceptual Park Layout Options CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Community Hub CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Memorial Park Community Hub CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Memorial Park Entry at Colorado Av enue CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Master Plan CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Combo Fields Yo uth Fields CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Te nnis/Pickleball Courts and Parking The Cove and Community Recreation Center CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Memorial Park Entry at 16th Street CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Colorado Avenue Streetscape CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Estimated Cost of Design and Construction: $25-$30M Estimated Construction Duration: 18-24 Months Phasing & Pricing CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Estimated Cost of Design and Construction: $15-$18M Estimated Construction Duration: 12-18 Months Phasing & Pricing CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Estimated Cost of Design and Construction: $60-$68M Estimated Construction Duration: 24-30 Months Phasing & Pricing CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Recreation & Parks Commission Meeting –July 18, 2019 CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Boys and Girls Clubs of Santa Monica Main Branch –Preliminary Test Fit Unanimous support with recommendations for consideration in design and implementation: •California Interscholastic Federation (CIF) baseball field •Off-leash dog-run •Parking on 16th Street •Field amenities –bullpens, warm-up areas, etc. •Clustering fitness equipment •Tr ee canopy •Playground shade •Field orientation (sun/shade) Recreation & Parks Commission Action –July 18, 2019 CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 •Review and comment on the master plan layout and programmatic concepts for the Memorial Park Redevelopment and Expansion Project; •Direct staff to proceed with Request for Bids for design and pre-construction services of Phases 1 and 2 of the master plan; •Authorize the City Manager to negotiate and execute a fourth modification to agreement #9910 (PCD) in the amount of $149,000 (including 10% contingency) with Wo od Environmental & Infrastructure Solutions Incorporated, a California-based company,for preparation of the Environmental Impact Analysis; and, •Authorize the City Manager to negotiate Fiscal and Use Agreements with Santa Monica College and Santa Monica-Malibu Unified School District for capital improvement costs for Phase 1 implementation. Recommendations CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Re fe re nce Slides Existing Conditions CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Boys and Girls Clubs of Santa Monica Main Branch –Preliminary Test Fit CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Boys and Girls Clubs of Santa Monica Main Branch –Preliminary Test Fit Dog Run Options CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Solar Orientation Study CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Community Hub and Playground CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 CITY COUNCIL PRSENTATION 15 OCTOBER 2019 Combo Fields CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Considerations of Synthetic Turf §Allows play year-round, no downtime for reseeding. §Even playing surface, lower risk of ‘bad hops’. §City of Santa Monica has an attendant at artificial turf fields during paid permit times. §One surface allows for flexibility of layout for softball and baseball. §Minimal rain outs, fields drain fairly quickly, less than an hour. §Little to no water use. §No need for pesticides, herbicides or fertilizers. §Non-rubberized fill is 15 degrees cooler that traditional rubber fill fields. §Fields don’t need re-chalking before or in between games. §Lower maintenance costs. §Perceived health risk. §Artificial turf holds heat more than natural grass. §Feels different and plays slightly different. §Tradition of dirt and grass fields. §Higher initial construction cost. Synthetic Turf CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 Seven Field Scheme CITY COUNCIL PRESENTAT ION 15 OCTOBER 2019 REFERENCE: Modified Agreement No. 9910 (CCS) & Agreement Nos. 10952 - 10953 (CCS)