SR 10-15-2019 3J
City Council
Report
City Council Meeting: October 15, 2019
Agenda Item: 3.J
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To: Mayor and City Council
From: David Martin, Director, Traffic Management (PCD)
Subject: Approval of First Contract Modification with Elecnor Belco Electric, Inc. for the
Advanced Traffic Management System Phase 5 Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to agreement #10720 (CCS) in the amount of $274,524 with
Elecnor Belco Electric, Inc, California-based company, for the Advanced Traffic
Management System Phase 5 Project. This will result in an amended agreement with a
new total amount not to exceed $2,023,000 with future year funding contingent on
Council budget approval.
Summary
The Advanced Traffic Management System Phase 5 Project along Montana Avenue
began in November 2018 to upgrade the traffic signal equipment at four locations and
install fiber optic cables to connect 12 intersections. The project upgrades the City’s
oldest traffic signal equipment, provides for transit priority along the corridor, allows for
real-time remote monitoring and management of the traffic signals, provide s public Wi-
Fi along the corridor, and connects the San Vicente Reservoir and the Montana Avenue
Branch Library to the City’s network. Construction excavation has exposed
unexpectedly degraded conduit and it has become apparent that additional conduit and
cables will be needed to complete the fiber and traffic signal upgrades in the project
plans. A first modification to the agreement with Elecnor Belco Electric, Inc. (Belco) is
required to add $274,524 to cover these additional construction items not included with
the original bid. In light of this unexpected cost, staff worked with Belco to identify
savings within the current scope of work to keep project cost impact to a minimum.
Discussion
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The Montana Avenue Corridor is the remaining corridor that is not connected to the
City’s central Advanced Traffic Management System (ATMS) and has the oldest traffic
signal equipment in the City’s inventory. When the underground conduits were exposed
during the initial phases of construction, they were shown to be in poor condition. Many
segments are not able to be reused in accordance to the project plans. Most of these
segments are at the western end of the project area where marine environment
conditions have mixed with rainwater over time and corroded the conduits.
New conduit runs are needed to bypass the unusable sections in order to complete the
traffic signal upgrades and the fiber optic cable path. The cost for the proposed
additional work is in the amount of $274,524.
FY 2018-20 Biennial Capital Improvement Program (CIP) budget was amended in June
2019 to allocate $250,000 in State funds from the Road Repair and Accountability Act of
2017, also known as the Gas Tax and Senate Bill 1 (SB 1), to this project. Staff
recommends a first contract modification with Belco in the amount of $274,524.
Past Council Actions
Meeting Date Description
July 24, 2018
(Attachment A)
Award Bid for the Advanced Traffic Management System ,
Phase 5 Project
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Gas Tax Fund and the Special
Revenues Fund to increase the amount of the agreement with Belco for additional
construction scope for the Advanced Traffic Management System Phase 5 Project.
Contract/Agreement/Purchase Order Modification Request
Agreement #
Current Authorized
Amount
FY 2019-20
Request Amount CIP Account # Total Revised
Contract Amount
10720 $1,748,476 $250,000 C2606880.689610 $1,998,476
$24,524 C1005180.689000 $24,524
$274,524 Total $2,023,000
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Prepared By: Andrew Maximous, Principal Traffic Engineer
Approved
Forwarded to Council
Attachments:
A. July 24, 2018 Staff Report (Web Link)
B. Elecnor Belco Electric Oaks Initiative Disclosure Form
REFERENCE:
Modified
Agreement No. 10720
(CCS)