SR 10-15-2019 3H
City Council
Report
City Council Meeting: October 15, 2019
Agenda Item: 3.H
1 of 3
To: Mayor and City Council
From: Lori Gentles, Chief People Officer, Human Resources Department
Subject: Adoption of Resolution Authorizing the City Manager to Execute the
Executive Pay Plan (EPP)
Recommended Action
Staff recommends that the City Council adopt the attached resolution authorizing the
City Manager to execute revisions to the Executive Pay Plan (EPP) and approve the
attached revised salary schedule effective as a result of the agreement reached for the
classifications identified in the EPP.
Summary
The City strives to ensure the City’s fiscal sustainability, continued delivery of high -
quality services, and to make the City an employer of choice for top quality candidates.
In line with negotiated adjustments for all unionized members of the workforce during
this fiscal year, the members of the Executive Pay Plan (EPP) are recommended to
receive a 1.5% salary increase. This is the first salary increase for the EPP members
since June 2017. The total cost of the changes is approximately $93,644 for FY 2019-
20. The budget impact of these changes was included in the General Fund FY 2019-20
through FY 2028-29 Ten-Year Financial Forecast.
Discussion
The Executive Pay Plan (EPP) establishes terms and conditions of employment for
Department Heads and other at-will employees who receive EPP benefits as part of
separate employment contracts. By the terms of their contracts, the salaries of the City
Manager and City Attorney are also adjusted in line with the provisions of the EPP.
While there is no expiration date for the EPP agreement, terms are routinely amended
as needed, typically occurring as changes are made to agreements with other employee
bargaining units. In 2017, City Council approved a 1% salary increase for EPP
participants. While all the other bargaining units received a range of salary increases of
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1.5% for FY 2018-19 there was no salary increase for EPP participants with the
exception of the Fire Chief, Police Chief, and City Clerk.
The recommended agreement with EPP, which provides a 1.5% salary increase, is
consistent with the historic guiding principle of the City to maintain competitive wages, in
a high-cost geographic labor market in order to attract and retain a high -quality
workforce. Staff also looked at internal equity, increases in the Consumer Price Index
and other factors that might contribute to the setting of salaries, e.g. offsetting
increasing contributions to pension and medical benefits.
Significant Negotiated Changes
Term of the Executive Pay Plan
1. While there is no contract expiration for the EPP, this amendment would set
salaries for EPP-covered employees for a one-year period through June 30,
2020.
2. 1.5% salary increase effective July 1, 2019, for all EPP-covered employees.
Past Council Actions
Meeting Date Description
6/27/17 EPP Resolution No. 11049 authorizing a 1% salary increase
9/11/18 EPP Resolution No. 11137 authorizing equity increases for
Police Chief and Fire Chief
Financial Impacts and Budget Actions
The overall direct and indirect costs of salary and benefit adjustments is incorporated
into both the Ten-Year General Fund Financial Forecast and the FY 2019-21 Adopted
Biennial Budget. The assumptions built into those budgets are that the direct costs will
be at or under a 1.5% overall increase (the regional cost of living index rose 3.2% in
2019). The total cost of the proposed revisions to EPP is approximately $93,644 for
FY 2019-20.
3 of 3
Prepared By: Ericka Reinke, Senior HR Analyst
Approved
Forwarded to Council
Attachments:
A. HR - Resolution - Executive Pay Plan - 10.15.2019
B. EPP SALARY SCHEDULE 1.5% Council Mtg 2019.10.15
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City Council Meeting: October 15, 2019 Santa Monica, California
RESOLUTION NUMBER _________ (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA AUTHORIZING THE CITY MANAGER
TO EXECUTE A REVISED EXECUTIVE PAY PLAN
WHEREAS, in accordance with Government Code Section 3505.1, on September
11, 2018, the City adopted Resolution No. No. 11137 (CCS) to approve and authorize the
City Manager to execute the Executive Pay Plan that is currently in effect; and
WHEREAS, certain provisions of the existing Executive Pay Plan require
modification to update compensation and other terms and conditions of employment;
WHEREAS, on October 15, 2019, a revised Executive Pay Plan was presented to
the City Council of the City of Santa Monica for consideration; and
WHEREAS, the purpose of the Pay Plan is to promote and provide harmonious
relations, cooperation, and understanding between the City and Executive Pay Plan
participants.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Santa Monica hereby approves and
authorizes the City Manager to execute a revised Executive Pay Plan (FY2019-2020).
2
SECTION 2. The revision to the Executive Pay Plan authorized by this Resolution
will include a 1.5% salary increase effective June 24, 2019.
SECTION 3.The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
_________________________
LANE DILG
City Attorney
Class Title Class Code BU Grade Step Hourly Rate Monthly Rate Annual Rate Bi-weekly Rate
Asst City Mgr/Ch Operating Off 0745 EPP 825 1 114.63 19,869.00 238,428.00 9,170.31
2 120.29 20,851.00 250,212.00 9,623.54
3 127.37 22,077.00 264,924.00 10,189.38
4 134.45 23,304.00 279,648.00 10,755.69
5 141.52 24,530.00 294,360.00 11,321.54
Asst to the City Manager 0882 EPP 011 1 58.08 10,068.00 120,816.00 4,646.77
2 60.96 10,566.00 126,792.00 4,876.62
3 64.54 11,187.00 134,244.00 5,163.23
4 68.13 11,809.00 141,708.00 5,450.31
5 71.71 12,430.00 149,160.00 5,736.92
Chief Communications Officer 0658 EPP 027 1 67.44 11,690.00 140,280.00 5,395.38
2 70.77 12,267.00 147,204.00 5,661.69
3 74.94 12,989.00 155,868.00 5,994.92
4 79.10 13,710.00 164,520.00 6,327.69
5 83.26 14,432.00 173,184.00 6,660.92
Chief Information Officer 0964 EPP 090 1 89.98 15,597.00 187,164.00 7,198.62
2 94.43 16,367.00 196,404.00 7,554.00
3 99.98 17,330.00 207,960.00 7,998.46
4 105.53 18,292.00 219,504.00 8,442.46
5 111.09 19,255.00 231,060.00 8,886.92
City Attorney 0615 EPP 880 1 124.67 21,609.00 259,308.00 9,973.38
2 130.82 22,676.00 272,112.00 10,465.85
3 138.52 24,010.00 288,120.00 11,081.54
4 146.22 25,344.00 304,128.00 11,697.23
5 153.91 26,678.00 320,136.00 12,312.92
City Manager 0640 EPP 950 1 167.27 28,993.00 347,916.00 13,381.38
Communications/Publ Affairs Of 0743 EPP 027 1 67.44 11,690.00 140,280.00 5,395.38
2 70.77 12,267.00 147,204.00 5,661.69
3 74.94 12,989.00 155,868.00 5,994.92
4 79.10 13,710.00 164,520.00 6,327.69
5 83.26 14,432.00 173,184.00 6,660.92
Deputy City Manager 0746 EPP 055 1 81.84 14,186.00 170,232.00 6,547.38
2 85.89 14,887.00 178,644.00 6,870.92
3 90.94 15,763.00 189,156.00 7,275.23
4 95.99 16,638.00 199,656.00 7,679.08
5 101.04 17,514.00 210,168.00 8,083.38
Dir of Community/Cultural Svs 0664 EPP 340 1 96.97 16,808.00 201,696.00 7,757.54
2 101.76 17,638.00 211,656.00 8,140.62
3 107.74 18,675.00 224,100.00 8,619.23
4 113.73 19,713.00 236,556.00 9,098.31
5 119.71 20,750.00 249,000.00 9,576.92
Dir of Finance(Contr/Ci Treas) 0650 EPP 090 1 89.98 15,597.00 187,164.00 7,198.62
2 94.43 16,367.00 196,404.00 7,554.00
3 99.98 17,330.00 207,960.00 7,998.46
4 105.53 18,292.00 219,504.00 8,442.46
5 111.09 19,255.00 231,060.00 8,886.92
Executive Pay Plan (EPP)
Salary Schedule for October 15, 2019 City Council Meeting
Executive Pay Plan (EPP)
Salary Schedule for October 15, 2019 City Council Meeting
Dir of HR/Chief People Officer 0691 EPP 090 1 89.98 15,597.00 187,164.00 7,198.62
2 94.43 16,367.00 196,404.00 7,554.00
3 99.98 17,330.00 207,960.00 7,998.46
4 105.53 18,292.00 219,504.00 8,442.46
5 111.09 19,255.00 231,060.00 8,886.92
Dir of Housing & Economic Dev 0634 EPP 083 1 86.97 15,074.00 180,888.00 6,957.23
2 91.26 15,819.00 189,828.00 7,301.08
3 96.63 16,749.00 200,988.00 7,730.31
4 102.00 17,680.00 212,160.00 8,160.00
5 107.37 18,610.00 223,320.00 8,589.23
Dir of Library Svs/City Librn 0635 EPP 057 1 76.77 13,306.00 159,672.00 6,141.23
2 80.56 13,963.00 167,556.00 6,444.46
3 85.29 14,784.00 177,408.00 6,823.38
4 90.03 15,606.00 187,272.00 7,202.77
5 94.77 16,427.00 197,124.00 7,581.69
Dir of Planning &Community Dev 0660 EPP 340 1 96.97 16,808.00 201,696.00 7,757.54
2 101.76 17,638.00 211,656.00 8,140.62
3 107.74 18,675.00 224,100.00 8,619.23
4 113.73 19,713.00 236,556.00 9,098.31
5 119.71 20,750.00 249,000.00 9,576.92
Dir of Public Works 0625 EPP 790 1 109.78 19,029.00 228,348.00 8,782.62
2 115.20 19,968.00 239,616.00 9,216.00
3 121.98 21,143.00 253,716.00 9,758.31
4 128.75 22,317.00 267,804.00 10,300.15
5 135.53 23,492.00 281,904.00 10,842.46
Dir of Records & Election Svs 0620 EPP 058 1 82.06 14,224.00 170,688.00 6,564.92
2 86.12 14,927.00 179,124.00 6,889.38
3 91.18 15,805.00 189,660.00 7,294.62
4 96.25 16,683.00 200,196.00 7,699.85
5 101.31 17,561.00 210,732.00 8,105.08
Dir of Transit Services 0670 EPP 282 1 96.28 16,688.00 200,256.00 7,702.15
2 101.03 17,512.00 210,144.00 8,082.46
3 106.97 18,542.00 222,504.00 8,557.85
4 112.92 19,572.00 234,864.00 9,033.23
5 118.86 20,602.00 247,224.00 9,508.62
Fire Chief 0675 EPP 701 1 115.62 20,040.00 240,480.00 9,249.23
2 121.33 21,030.00 252,360.00 9,706.15
3 128.46 22,267.00 267,204.00 10,277.08
4 135.60 23,504.00 282,048.00 10,848.00
5 142.74 24,741.00 296,892.00 11,418.92
Police Chief 0690 EPP 855 1 122.48 21,229.00 254,748.00 9,798.00
2 128.53 22,278.00 267,336.00 10,282.15
3 136.08 23,588.00 283,056.00 10,886.77
4 143.65 24,899.00 298,788.00 11,491.85
5 151.21 26,209.00 314,508.00 12,096.46
Special Counsel/Chief of Staff 0045 EPP 800 1 111.50 19,327.00 231,924.00 8,920.15
2 117.01 20,281.00 243,372.00 9,360.46
3 123.89 21,474.00 257,688.00 9,911.08
4 130.77 22,667.00 272,004.00 10,461.69
5 137.65 23,860.00 286,320.00 11,012.31
REFERENCE:
Resolution No.
11203(CCS)