SR 10-15-2019 3C
City Council
Report
City Council Meeting: October 15, 2019
Agenda Item: 3.C
1 of 3
To: Mayor and City Council
From: Susan Cline, Director, Public Works, Engineering and Street Services
Subject: First Modification to Agreement with NV5, Inc. for Additional Design Services
for the Non-Potable Water Main Expansion Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to agreement #10762 (CCS) in the amount of $32,670 with
NV5, Inc., a Florida-based company, to provide additional design services for the Non-
Potable Water Main Expansion Project for the Public Works Department. This will result
in a two-year amended agreement with a new total amount not to exceed $182,451,
with future year funding contingent on Council budget approval.
Summary
The City aims to reach water self-sufficiency by 2023 through the implementation of
strategic projects outlined in the Sustainable Water Master Plan (SWMP). The SWMP
proposes developing sustainable and drought-resilient alternative water supplies, which
includes increasing local recycled water production through the Sustainable Water
Infrastructure Project (SWIP), to replace the purchase of imported water. To support
increased local recycled water production, the non-potable water distribution system
connected to the existing Santa Monica Urban Runoff Recycling Facility (SMURRF)
would need to be expanded. The City’s consultant, NV5, is currently designing the
expansion of this distribution system to allow more public and private customers to use
recycled water, produced by SMURRF, for irrigation and toilet flushing and to offset the
purchase of imported water. In addition to SMURRF, non-potable water will be
produced by the Sustainable Water Infrastructure Project (SWIP) and will need to be
connected to the expanded distribution system through a new pipeline. Staff
recommends a first modification to the agreement with NV5, Inc. in the amount of
$32,670 to provide design and construction support services for an additional 1,250
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linear feet of non-potable water mains that will transmit the additional water from the
SWIP, for a new total amount not to exceed $182,451.
Discussion
The SMURRF can treat up to 500,000 gallons per day of urban runoff from the Pico-
Kenter and Pier storm drains. The treated non-potable water (or recycled water) is
pumped through a citywide purple pipe distribution system that services parks,
landscaped medians, the cemetery, and institutional customers. The City contracted
NV5 to expand the purple pipe distribution system along the following routes:
• Cloverfield Boulevard from Olympic Boulevard to Michigan Avenue, continuing to
the City Yards to support the sustainability goals of the City Yards Modernization
Project;
• 5th Street from Colorado Avenue to Santa Monica Boulevard to provide the
option for private customers to use recycled water;
• Palisades Park to close an existing gap crossing the top of the California Incline,
providing the ability to irrigate portions of the park with recycled water;
• Palisades Park to the San Vicente Boulevard median, providing the ability to
irrigate the median with recycled water.
A new pipeline will be needed to accommodate the additional non-potable water that
will be produced by the SWIP. The scope for this first modification to the NV5 contract
would include designing 1,250 linear feet of new, non-potable water main along
Olympic Drive from Main Street to Ocean Avenue to Moomat Ahiko Way to deliver
water treated by the anticipated SWIP. An existing non-potable water main that runs
from the SWIP site through Tongva Park is not large enough to handle the amount of
water that will be produced by the SWIP.
Expanding the non-potable water distribution system would help reduce the use of
potable water by making recycled water available to both public and private users daily
for non-potable uses such as irrigation and toilet flushing.
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Past Council Actions
10/09/2018 (Attachment A) Council awarded an agreement with NV5, Inc. to
provide design services for the Non-Potable Water
Main Expansion Project.
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Wastewater fund to increase the
amount of the agreement with NV5, Inc. to provide additional design services for the
Non-Potable Water Main Expansion Project.
Agreement Modification Request
Agreement # Current
Authorized
Amount
Modified
Request
Amount
FY 2019-20
Budget
CIP Account #
Total Revised
Contract
Amount
10762 (CCS) $149,781 $32,670 C5104870.689000 $182,451
Total $182,451
Prepared By: Tom Shahbazi, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. October 9, 2018 Staff Report
B. NV5, Inc. Oaks Initiative Disclosure Form
City Council
Report
City Council Meeting: October 9, 2018
Agenda Item: 3.F
1 of 4
To: Mayor and City Council
From: Susan Cline, Director, Public Works, Civil Engineering
Subject: Award Agreement for Engineering Design Services and Construction Support
for Non-Potable Water Main Expansion
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2563 to NV5, Inc., a Florida-based company, to provide design
services, develop construction documents, and provide engineering support
during the construction of the Non-Potable Water Main Expansion Project for the
Public Works Department;
2. Authorize the City Manager to negotiate and execute a professional services
agreement with NV5, Inc., in an amount not to exceed $149,781 (including a
$13,616 contingency) for two years,
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Summary
The City distributes treated non-potable water to both public and private users daily for
irrigation and toilet flushing to conserve potable water. The Non-Potable Water Main
Expansion Project (Project) would expand the existing distribution system in two
phases: by constructing approximately 2,100 linear feet of non-potable water distribution
pipelines at strategic locations throughout the City and by connecting the existing non-
potable water main running along Olympic Boulevard to the City Yards to support the
sustainability goals of the City Yards Modernization Project. Staff recommends NV5,
Inc. to provide engineering design services, develop construction documents, and
provide engineering support during the construction phase of the Project for an amount
not to exceed $149,781 over a two-year period.
Discussion
Santa Monica completed the Santa Monica Urban Runoff Recycling Facility (SMURRF)
in 2002. The facility treats up to 500,000 gallons per day of urban runoff from the Pico-
2 of 4
Kenter and Pier drains year-round. The treated non-potable water is pumped through a
Citywide distribution system that serves parks, medians, a cemetery and dual -plumbed
buildings.
The SMURRF currently feeds 26,000 linear feet of non-potable water distribution mains
with pipeline sizes ranging from 4 to 12 inches. The Project would expand this system
by constructing pipelines on Fifth Street between Santa Monica Boulevard and
Colorado Street, in Palisades Park at the California Incline, and from Palisades Park to
the San Vicente Boulevard median. The Project would also connect the existing non-
potable water main running along Olympic Boulevard to the City Yards to support the
sustainability goals of the City Yards Modernization Project. The expansion of the
system would help reduce the use of potable water by making treated non -potable
water available for developments in the downtown area and for irrigation of the San
Vicente Boulevard medians.
NV5, Inc. would be tasked with preparing plans, specifications and estimates, and
providing engineering support during the bidding process and construction phase of the
project, which would include reviewing change orders and ensuring the construction
contractor uses materials that meet the requirements of the approved contract
documents. NV5, Inc. would also prepare the “As Built” record drawings at the
conclusion of the project.
Consultant Selection
RFP Data
RFP Posting
Date
RFP
Posted On
RFP Advertised
in (City Charter
and Muni Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Proposals
Received
06/07/201
8
City’s
Online
Bidding
Site
Santa
Monica Daily
Press
86 4 07/05/2018
Proposals Received
NV 5, Inc. SA Associates
CWE Engineering Tait Engineering
Justification for Award
3 of 4
A selection panel of staff from the Civil Engineering and Water Resources divisions
evaluated the proposals based on the following criteria: proposer’s previous
experience with similar projects with other cities, quality and thoroughness of the
proposer’s project work plans and timelines, experience of the proposer’s key
personnel, proposer’s references, and cost. NV5’s demonstrated extensive
knowledge and experience with similar projects with various agencies. NV5 also
demonstrated through past projects its ability to offer experienced design teams that
can complete high quality project designs in an expeditious manner and at
competitive hourly rates. Based on these criterias and the criteria in SMMC 2.24.073,
staff recommends NV5 Inc. as the best qualified firm.
Financial Impacts and Budget Actions
Staff seeks authority to award a two-year professional services agreement with NV5
Inc. for non-potable water main design and construction support services. This project is
funded by the Wastewater Fund, and budget is available in the FY 2018 -19 Capital
Improvement Program (CIP) budget.
Agreement Request
Request Amount FY 2018-19 Budget
CIP Account #
Total Contract Amount
$149,781 C5104870.689000 $149,781
Prepared By: Steven Hull, Principal Administrative Analyst
Approved
Forwarded to Council
4 of 4
Attachments:
A. NV5, Inc. Oaks Initiative Disclosure Form
(,tf' GI
CITY OF SANTA MONICA OAKS
INITIATIVE DISCLOSURE FORM
Saafa Me■IC"■"'
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of
any person or persons who is seeking a "public benefit." If the "public benefit" is
sought by an entity, rather than an individual person, the information includes the
name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has
( e)more than a ten percent interest in the entity.
Public benefits include:
8.Personal services contracts in excess of $25,000 over any12-month period;
9.Sale of material, equipment or supplies to the City in excess of $25,000 over
a 12-month period;
10.Purchase, sale or lease of real property to or from the City in excess of
$25,000 over a 12-month period;
11.Non-competitive franchise awards with gross revenue of $50,000 or more
in any 12-month period;
12.Land use variance, special use permit, or other exception to an established
land use plan, where the decision has a value in excess of $25,000;
13.Tax "abatement, exception, or benefit" of a value in excess of $5,000 in
any12-month period; or
14.Payment of "cash or specie" of a net value to the recipient of $10,000 in
any 12-month period.
Prepared by: _____________ Title: ___________ _
Signature: _________________ _ Date: -------
Email: Phone: --------------------------
FOR CITY USE ONLY:
Bid/PO/Contract# _________ _Pennit# ________ _
25
David Niknafs, PE Vice President
david.niknafs@nv5.com
05/15/2019
949.585.0477
Name(s) of persons or entities receiving public benefit:
NV5, Inc.
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
None
Dickerson Wright, Chairman, CEO; Alexander A. Hockman, Director, COO and President; MaryJo O'Brien, Director,
VP and Administrative Officer; Jeffrey A. Liss, Director; William D. Pruitt, Director; Gerald J. Salontai, Director;
Francois Tardan, Director
REFERENCE:
Modified
Contract No. 10762
(CCS)